President and Board of Trustees
Regular MeetingOak Park, IL · March 2, 2015
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, March 2, 2015 6:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 6:30 P.M.
II. Roll Call
Present: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee
Salzman, Village Trustee Tucker, and Village President Abu-Taleb
Absent: 1- Village Trustee Lueck
III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation
and Personnel.
It was moved by Village Trustee Brewer, seconded by Village Trustee Barber, to
enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - discussion of
minutes of meetings lawfully closed under the Open Meetings Act, 5 ILCS 120/2(c)
(11) - litigation, and 5 ILCS 12/2(c)(1) - the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the
public body. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee
Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Lueck
V. Reconvene to Regular Meeting in Council Chambers at 7:30 p.m. and Call to
Order
The Regular Meeting reconvened at 7:35 P.M.
VI. Roll Call
Present: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
Absent: 0
VII. Agenda Approval
It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer, to
approve the agenda for the meeting. A voice vote was taken and the motion was
approved.
IX. Non-Agenda Public Comment
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There was no non-agenda public comment.
XI. Village Manager Reports
Village Manager Pavlicek had nothing to report.
XII. Village Board Committees
Village Trustee Lueck reported that the I-Gov Committee met on Saturday,
February 21 and set May 16 as the tentative date for the next all-board meeting.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
There were no appointments, reappointments or chair appointments.
XIII. Citizen Commission Vacancies
There were no comments.
B. ORD 15-052 First Reading of an Ordinance Amending Chapter 8 (“Business Licensing”) of
the Oak Park Village Code to add a New Article 36 (“Donation Boxes”) to
Provide for the Licensing and Regulation of Donation Boxes within the
Village of Oak Park.
Village Manager Pavlicek stated that this ordinance that would establish
parameters and regulations for the registration and oversight of donation boxes.
These have appeared on various properties that aren't locally managed. The
ordinance would require that there be a contact person for each box, that they
be kept free of debris and that donations are collected on a regular basis.
Village Trustee Lueck asked if there were concerns as to whether these are for
legitimate use, who provides the boxes and where the collected materials end
up going. Director of Development Customer Services Tammie Grossman
stated that the ordinance will require that it be a lawful not-for-profit or business
in good standing with the state in order to put up a donation box.
There was a discussion as to whether the ordinace be limited to not-for-profit
organizations. Village Attorney Paul Stephanides clarified that the standard in
other municipalities is to allow for both not-for-profits and for-profits.
Village President Abu-Taleb asked what the penalty would be for violation of the
ordinance. Ms. Grossman stated that the Village would be allowed to remove
the box. Mr. Stephanides added that they will also be fined the standard $25 to
$750 per day. In addition, there will be a $75 permit fee for each box, excluding
not-for-profits.
C. ORD 15-063 First Reading of an Ordinance Amending Chapter 22 (“Streets and
Sidewalks”), Article 10 (“Commercial Use of Sidewalk Space”) of the Oak
Park Village Code.
Village Manager Pavlicek stated that this ordinance pertains to establishments
that offer outdoor dining. Staff has reviewed this with the Business
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President and Board of Trustees Meeting Minutes March 2, 2015
Associations Council and anticipate adoption before the outdoor dining season
begins.
Village Trustee Salzman understood the rationale behind the fencing
requirement, to ensure that repositioning doesn't occur, but asked for additional
clarification. Village Manager Pavlicek replied that the fence must be secured in
some manner; the Engineering Department will assist in determining what
method would work best depending on the location. Village Trustee Salzman
expressed concern that the ordinance isn't more specific regarding that. Ms.
Grossman commented that it was intentionally left vague based on where in the
Village the establishment is located and what type of sidewalk surface the fence
would be secured to.
Village Trustee Lueck asked if these changes are in response to any
complaints. Ms. Grossman stated that there have been complaints regarding
fence repositioning and other conditions forcing pedestrians to maneuver
around the dining area.
XVII. Second Reading
D. ORD 15-068 Second Reading and Adoption of an Ordinance Amending Chapter 7
(“Buildings”), Article 7 (“Signs”) and Chapter 8 (“Business Licensing”),
Article 2 (“Fee Schedule”) of the Oak Park Village Code Regarding Business
License Processes and Fee Schedules.
There were no comments.
It was moved by Village Trustee Brewer, seconded by Village Trustee Ott, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
NAYS: 0
ABSENT: 0
XVIII. Regular Agenda
E. RES 15-214 A Resolution Approving an Amended FY15 Staffing Schedule to Increase
the Authorized Firefighter/Paramedic Full-Time Positions from Forty-Four
(44) to Forty-Five (45).
Village Manager Pavlicek noted that as part of the FY15 budget review process,
the Fire Chief had requested restoration of this position, which is one of several
that were lost during a previous staff reduction. It would increase authorized
staffing of the firefighter/paramedic positions by one. Although supported
administratively, the Finance Committee did not have the opportunity to review
this request until February 9. Their recommendation is what is being presented
and will require a budget amendment. That amendment is on this meeting's
Consent Agenda and will shift overtime dollars into salary dollars.
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Fire Chief Tom Ebsen stated that two of the department's three 24-hour shifts
contain 20 personnel; the other contains 19. He explained how that shift is at a
staffing disadvantage, specifically during peak vacation time. The department
needs a staff of 14 on duty at all times in order to man their apparatus. During
peak vacation time, there is the possibility of less than the minimum staffing on
duty if several are on vacation and someone calls in sick or is off due to injury.
That would require having someone from the previous shift work overtime for
the duration of that shift. He also described how the department's response to
EMS calls would be more efficient with the additional position.
Village Trustee Lueck noted that the position will pay for itself through overtime
reduction but asked if the Village will break even regarding pension costs as
well. Chief Ebsen stated that firefighters have a two-tier pension system; all
new hires will be coming in under Tier Two, which has reduced benefits.
Village Trustee Ott commented that public safety employees that are exhausted
are not going to be as effective. Leveling the playing field will make Oak Park
safer by having more rested employees with balanced work schedules.
There was a discussion regarding the paramedic billing company and contract.
It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer,
that this Resolution be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
NAYS: 0
ABSENT: 0
F. RES 15-200 A Resolution Authorizing the Execution of a Contract with Trine
Construction Corp. for Project 15-1 Sewer Main Improvements in an
Amount not to Exceed $1,629,188.00.
Village Engineer Bill McKenna stated that sewer main replacement will be done
on Ridgeland Avenue, from Chicago Avenue to Divison, with spot repairs of
sewers between Lake Street and Chicago Avenue. Trine Construction was the
lowest of four bidders for the project. It will require full closure of Ridgeland for
two to three months. The Village is trying to coordinate this with the contractor
that was awarded the resurfacing project in order to create the least possible
impact to the schools.
Mr. McKenna answered questions from the Board.
It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, that
this Resolution be adopted. The motion was approved. The roll call on the vote
was as follows:
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President and Board of Trustees Meeting Minutes March 2, 2015
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
NAYS: 0
ABSENT: 0
XIX. Consent Agenda
It was moved by Village Trustee Tucker and seconded by Village Trustee Ott to
waive the reading of the Consent Agenda. A voice vote was taken and the
motion was approved.
Approval of the Consent Agenda
It was moved by Village Trustee Tuckerand seconded by Village Trustee Ott to
approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President
Abu-Taleb
NAYS: 0
ABSENT: 0
G. MOT 15-031 Motion to Refer to the Plan Commission an Ordinance Amending Article 4
(“Use Regulations”), Section 4.2 (“Permitted Utility and Governmental
Uses”) and Section 4.5 (“Special Uses”), And Article 6 (“General
Development Standards”), Section 6.2 (“Off Street Parking And Loading”)
of the Village of Oak Park Zoning Ordinance to Provide That Governmental
Activities, Buildings and Uses are Permitted Uses in all Zoning Districts for
Public Hearing.
The motion was approved.
H. ORD 15-048 An Ordinance Amending the Fiscal Year 2015 Budget.
This Ordinance was adopted.
I. ORD 15-061 An Ordinance Authorizing the Sale of Surplus Property (Bicycles) Owned by
the Village of Oak Park.
This Ordinance was adopted.
J. ORD 15-067 An Ordinance Authorizing the Disposal of Surplus Equipment.
This Ordinance was adopted.
K. 15-028 A Resolution Authorizing Execution of an Agreement for Public Health
Nursing Services with Joanne Despotes, RN, in an Amount Not to Exceed
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President and Board of Trustees Meeting Minutes March 2, 2015
$33,280
This Resolution was adopted.
L. RES 15-194 A Resolution Supporting the Pursuit of Arboretum Accreditation for Village
Owned Parkway Trees in Partnership with the Park District of Oak Park.
This Resolution was adopted.
M. RES 15-195 A Resolution Authorizing the Execution of an Independent Contractor
Agreement with Alpine Tree Service, LLC for 2015 Parkway Tree Stump
Removal Services in an Amount Not to Exceed $100,000.00.
This Resolution was adopted.
N. RES 15-197 A Resolution Authorizing Execution of an Intergovernmental Agreement
with the Park District of Oak Park for the Installation of Drainage
Improvements for the Taylor Park Rain Garden.
This Resolution was adopted.
O. RES 15-198 A Resolution Authorizing Execution of a Professional Services Agreement
with Engineering Resource Associates, Inc. for Professional Engineering
Services for Design and Construction Engineering of the 15-13 Water and
Sewer Main Improvement Project in an Amount not to Exceed $163,376.00.
This Resolution was adopted.
P. RES 15-199 A Resolution Authorizing Execution of a Right of Entry Agreement with the
Owners of 264-268 Madison Street for Demolition Activities at the 260
Madison Street Building.
This Resolution was adopted.
Q. RES 15-217 A Resolution Approving the Engagement of Gallup, Inc. for Various
Employee Training Activities for the 2015 Fiscal Year.
This Resolution was adopted.
R. RES 15-202 A Resolution Authorizing the Execution of an Agreement with D.E.S.
Painting, Inc. to Paint Two Stairwells at the Public Works Center and Three
Areas at Village Hall for a Total Amount not to Exceed $35,168.50.
This Resolution was adopted.
S. RES 15-203 A Resolution Awarding a Small Rental Property Rehabilitation Loan and
Authorizing the Execution of a Loan Commitment and Agreement
(SRP-026).
This Resolution was adopted.
T. RES 15-204 A Resolution Authorizing Subordination of a Lien for Property Located at
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President and Board of Trustees Meeting Minutes March 2, 2015
328 Wisconsin Avenue.
This Resolution was adopted.
U. RES 15-212 A Resolution Authorizing the Purchase and Planting of Parkway Trees in
2015 Pursuant to Contracts Secured by the Suburban Tree Consortium in
an Amount not to Exceed $165,000.00 and Waiving the Village’s Bid
Process.
This Resolution was adopted.
V. RES 15-215 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal
Services to be Performed on Behalf of the Village of Oak Park for the 2015
Fiscal Year.
This Resolution was adopted.
W. MOT 15-043 Motion to Approve the Monthly Treasurer’s Report for All Funds
This Motion was approved.
X. MOT 15-044 Motion to Approve the Bills in the Amount of $2,316,992.71 From January
30, 2015 Throgh February 26 , 2015
This Motion was approved.
XXI. Call to Board and Clerk
Village Trustee Tucker congratulated the OPRF High School wrestling team on
their second year in a row as State Champions, adding that they are also the
number one ranked team in the country.
Village Trustee Lueck commented that there were some fairly significant budget
amendments on the Consent Agenda. She asked for clarification as to where
the funds were coming from and how this will be worked into the budget, which
has already been passed, without changing the tax levy, which they cannot do.
Village President Abu-Taleb stated that traffic on Lake Street is terrible. The
Village needs to come up with a way to make it easier for people to cross the
street as well as increase the flow of traffic.
XXII. Adjourn
It was moved by Village Trustee Ott and seconded by Village Trustee Tucker to
adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 8:30 P.M., Monday, March 2, 2015.
Respectfully submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, March 2, 2015 6:30 PM Village Hall
Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to
adjourn immediately into Executive Session to Discuss Litigation and Personnel
and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular
meeting for citizens to make statements about an issue or concern that is not on that
meeting�s agenda. It is not intended for a dialogue with the board. You may also
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss
Litigation and Personnel.
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting in Council Chambers at 7:30 p.m. and Call to
Order
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President and Board of Trustees Meeting Agenda March 2, 2015
VI. Roll Call
VII. Agenda Approval
VIII. Minutes
A. MOT 15-035 Motion to Approve Minutes for February 2, 2015 Regular Meeting of the
Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
XI. Village Manager Reports
XII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XIII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
XIV. Citizen Commission Appointments, Reappointments and Chair
Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk
and then forwarded to the Village President for recommendation. If any appointments
are ready prior to the meeting, the agenda will be revised to list the names.
XVI. First Reading
B. ORD 15-052 First Reading of an Ordinance Amending Chapter 8 (“Business Licensing”) of
the Oak Park Village Code to add a New Article 36 (“Donation Boxes”) to
Provide for the Licensing and Regulation of Donation Boxes within the
Village of Oak Park.
Overview: Currently, the placement, management, and maintenance of donation boxes is
not regulated by the Village Code. The proposed new Article 36 (“Donation
Boxes”) of Chapter 8 (“Business Licensing”) provides for the Village to license
such boxes, including appropriate monitoring and oversight, throughout Oak
Park.
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President and Board of Trustees Meeting Agenda March 2, 2015
C. ORD 15-063 First Reading of an Ordinance Amending Chapter 22 (“Streets and
Sidewalks”), Article 10 (“Commercial Use of Sidewalk Space”) of the Oak
Park Village Code.
Overview: The Ordinance amends Chapter 22 (“Streets and Sidewalks”), Article 10
(“Commercial Use of Sidewalks”) to clarify the permit process for the
commercial use of sidewalks, re-establish the shared nature of the public way,
and to more appropriately address ADA concerns.
XVII. Second Reading
D. ORD 15-068 Second Reading and Adoption of an Ordinance Amending Chapter 7
(“Buildings”), Article 7 (“Signs”) and Chapter 8 (“Business Licensing”), Article
2 (“Fee Schedule”) of the Oak Park Village Code Regarding Business License
Processes and Fee Schedules.
Overview: The Ordinance would require business owners who have commercial signs
projecting over 12” over the public way to carry insurance naming the Village
of Oak Park as an additional Insured. Additionally, the Ordinance provides for
amendments to Chapter 8 (“Business Licensing”) of the Village Code to clarify
to certain fee categories set forth in Article 2 (“License Fee Schedule”).
XVIII. Regular Agenda
E. RES 15-214 A Resolution Approving an Amended FY15 Staffing Schedule to Increase the
Authorized Firefighter/Paramedic Full-Time Positions from Forty-Four (44) to
Forty-Five (45).
Overview: As reviewed by the Finance Committee of the Village Board on February 9,
2015, the Village Manager recommended increasing the authorized staffing
level of Firefighter/Paramedics by one full-time-equivalent (FTE) position. A
related agenda item is also a part of the meeting agenda to approve by
ordinance an amendment to the FY15 Budget which will appropriate funding
for the position and reduce overtime salaries with the Fire Department.
F. RES 15-200 A Resolution Authorizing the Execution of a Contract with Trine Construction
Corp. for Project 15-1 Sewer Main Improvements in an Amount not to
Exceed $1,629,188.00.
Overview: Competitive bids were opened on February 12, 2015, for the Sewer Main
Improvement Project. Eight contractors picked up bid documents and four
bids were received. The low responsible bid was submitted by Trine
Construction Corp. in an amount of $1,629,188.00.
XIX. Consent Agenda
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President and Board of Trustees Meeting Agenda March 2, 2015
G. MOT 15-031 Motion to Refer to the Plan Commission an Ordinance Amending Article 4
(“Use Regulations”), Section 4.2 (“Permitted Utility and Governmental Uses”)
and Section 4.5 (“Special Uses”), And Article 6 (“General Development
Standards”), Section 6.2 (“Off Street Parking And Loading”) of the Village of
Oak Park Zoning Ordinance to Provide That Governmental Activities,
Buildings and Uses are Permitted Uses in all Zoning Districts for Public
Hearing.
Overview: This is the referral to the Plan Commission to hold a public hearing for text
amendments to the Zoning Ordinance for the purpose of regulating
governmental facilities in the Village of Oak Park.
H. ORD 15-048 An Ordinance Amending the Fiscal Year 2015 Budget.
Overview: As reviewed with the Finance Committee of the Village Board on February 9,
2015, following adopting of the FY15 budget, several key items that were
recommended for inclusion in the budget were not properly accounted for
and a budget amended is needed to appropriate funding. These items include
contractual services in Development Customer Services, matching grant funds
in the Parking Fund and contractual services in the Health Insurance Fund.
The amendment additionally includes funding for the hiring of one addition
firefighter/paramedic which is detailed in a separate agenda item.
I. ORD 15-061 An Ordinance Authorizing the Sale of Surplus Property (Bicycles) Owned by
the Village of Oak Park.
Overview: The Police Department has surplus property consisting of 47 bicycles that is no
longer necessary or useful to the Village and, therefore, the continued storage
and ownership of the bicycles are no longer in the Village’s best interest.
J. ORD 15-067 An Ordinance Authorizing the Disposal of Surplus Equipment.
Overview: This item is a request for authority to dispose of outdated copier equipment
that is no longer usable to the Village. At a cost of $250 to the Village, the
equipment will be disposed by a certified electronic recycling vendor or at the
Public Works Center’s Electronics Recycling event.
K. 15-028 A Resolution Authorizing Execution of an Agreement for Public Health
Nursing Services with Joanne Despotes, RN, in an Amount Not to Exceed
$33,280
Overview: This position is required to perform all communicable disease control activities
as required of a certified local health department in Illinois. The Village
annually contracts with a nurse to perform this work.
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President and Board of Trustees Meeting Agenda March 2, 2015
L. RES 15-194 A Resolution Supporting the Pursuit of Arboretum Accreditation for Village
Owned Parkway Trees in Partnership with the Park District of Oak Park.
Overview: Staff requests support to move forward with an application with the Morton
Arboretum ArbNet Accreditation program. The application will be submitted
in cooperation with the Park District of Oak Park (PDOP) to recognize the
Village’s publicly owned trees as a Level II Arboretum under the program’s
structure.
M. RES 15-195 A Resolution Authorizing the Execution of an Independent Contractor
Agreement with Alpine Tree Service, LLC for 2015 Parkway Tree Stump
Removal Services in an Amount Not to Exceed $100,000.00.
Overview: The Forestry Division of the Department of Public Works is responsible for the
maintenance of parkway trees and trees on Village-owned property
throughout the Village. In 2015, staff anticipates that approximately 800 trees
will be removed due to Emerald Ash Borer, Dutch Elm Disease, storm damage,
or for other reasons. Each tree stump must also be removed, which is
normally handled pursuant to a separate contract.
N. RES 15-197 A Resolution Authorizing Execution of an Intergovernmental Agreement with
the Park District of Oak Park for the Installation of Drainage Improvements
for the Taylor Park Rain Garden.
Overview: The Village of Oak Park (“Village”) will be replacing the sewer main on
Ridgeland Avenue south of Taylor Park with the 15-1 Sewer Main
Improvement Project. Drainage improvements are required for the existing
rain garden at Taylor Park to prevent overflows from discharging onto
Ridgeland Avenue. The Village will construct the drainage improvements as
part of the sewer main improvement project and the Park District will
reimburse the Village for the costs associated with this work.
O. RES 15-198 A Resolution Authorizing Execution of a Professional Services Agreement
with Engineering Resource Associates, Inc. for Professional Engineering
Services for Design and Construction Engineering of the 15-13 Water and
Sewer Main Improvement Project in an Amount not to Exceed $163,376.00.
Overview: The Engineering Division requested proposals for design and construction
engineering services for the 2015 water and sewer main improvement project.
A total of 9 engineering firms received RFP documents and the 8 proposals
were received. Staff reviewed the proposals and interviewed two consulting
firms. The proposal from Engineering Resource Associates, Inc. best fit the
project scope.
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President and Board of Trustees Meeting Agenda March 2, 2015
P. RES 15-199 A Resolution Authorizing Execution of a Right of Entry Agreement with the
Owners of 264-268 Madison Street for Demolition Activities at the 260
Madison Street Building.
Overview: The Village of Oak Park (“Village”) will be demolishing the 260 Madison Street
building which requires access onto the property located at 264-268 Madison
Street in order to install construction fencing, access the roof to remove roof
flashing, and for the removal of a gate encroaching onto the 260 Madison
Street property. The Right of Entry Agreement is needed in order to access
the property at 264-268 Madison and defines the permitted activities,
restoration work associated with access the property, as well as liability and
insurance requirements.
Q. RES 15-217 A Resolution Approving the Engagement of Gallup, Inc. for Various Employee
Training Activities for the 2015 Fiscal Year.
Overview: Since 2013, it has been an established goal of the Village to enhance customer
services and the Village Manager has been charged with working towards this
endeavor. Gallup offers a number of employee training and employee
engagement activities that have value for all Village employees.
R. RES 15-202 A Resolution Authorizing the Execution of an Agreement with D.E.S.
Painting, Inc. to Paint Two Stairwells at the Public Works Center and Three
Areas at Village Hall for a Total Amount not to Exceed $35,168.50.
Overview: There are two stairwells at the Public Works Center that were never painted
after the building was completed in 2007. These stairwells contain cinder
block walls and concrete stairs and landings. There are also three areas at
Village Hall that were designated to receive new paint as part of the first
phase of the Village Hall moving and new furniture project.
S. RES 15-203 A Resolution Awarding a Small Rental Property Rehabilitation Loan and
Authorizing the Execution of a Loan Commitment and Agreement (SRP-026).
Overview: The purposes of the Small Rental Properties Rehabilitation Loan Program are
to address and to correct deteriorated and blighted homes throughout the
Village, to provide affordable rental housing, and to improve the energy
efficiency of small rental properties. The eligible owner of this one unit
property is requesting a forgivable rehab loan of $5,000 from the Village.
T. RES 15-204 A Resolution Authorizing Subordination of a Lien for Property Located at 328
Wisconsin Avenue.
Overview: The loan recipient, Commercial Equity Corporation, is requesting a subordination of
its Multi-Family Housing Incentives Program grant mortgage to a new first mortgage.
The Village remains secure in junior position on the title.
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U. RES 15-212 A Resolution Authorizing the Purchase and Planting of Parkway Trees in 2015
Pursuant to Contracts Secured by the Suburban Tree Consortium in an
Amount not to Exceed $165,000.00 and Waiving the Village’s Bid Process.
Overview: The Village purchases and plants between 400 and 500 parkway trees
annually. Most of these trees replace those removed due to disease, insect
infestation, damage, or safety considerations. The Village has contracted for
tree purchasing and planting through the Suburban Tree Consortium (STC) for
many years.
V. RES 15-215 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal
Services to be Performed on Behalf of the Village of Oak Park for the 2015
Fiscal Year.
Overview: Since 2012, it has been standard protocol for the Village Manager to bring all
engagements for contractual legal services to the Village Board for authorization in
the event that through the course of a calendar year the costs of services were to
exceed $25,000.
W. MOT 15-043 Motion to Approve the Monthly Treasurer’s Report for All Funds
Overview: The January, 2015 report is presented pursuant to 65 ILCS 5/3.1-35-45 which
requires the Treasurer to file a monthly report on the state of Village finances.
X. MOT 15-044 Motion to Approve the Bills in the Amount of $2,316,992.71 From January
30, 2015 Throgh February 26 , 2015
Overview: Attached is the regular list of bills as paid through the Village’s accounts
payable (AP) system for the period beginning January 30, 2015 through
February 26, 2015. This is the most current list available.
XXI. Call to Board and Clerk
XXII. Adjourn
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