President and Board of Trustees
Regular MeetingOak Park, IL · March 16, 2015
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, March 16, 2015 6:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 6:34 P.M.
II. Roll Call
Present: 4- Village Trustee Brewer, Village Trustee Ott, Village Trustee Tucker, and Village
President Abu-Taleb
Absent: 3- Village Trustee Barber, Village Trustee Lueck, and Village Trustee Salzman
III. Consideration of Motion to Adjourn to Executive Session to Discuss Review of
Minutes, Pending Litigation, Purchase of Property and Setting the Price of Real
Estate for the Sale or Lease of Property.
It was moved by Village Trustee Ott and seconded by Village Trustee Brewer to
enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - Discussion of
minutes of meetings lawfully closed under the Open Meetings Act, 5 ILCS
120/2(c)(11) - Pending Litigation, 5 ILCS 120/2(c)(5) - Purchase or lease of real
property for the use of the public body and 5 ILCS 120/2(c)(6) - Setting of a price
for sale or lease of a property owned by the public body.
AYES: 4- Village Trustee Brewer, Village Trustee Ott, Village Trustee Tucker, and Village
President Abu-Taleb
NAYS: 0
ABSENT: 3- Village Trustee Barber, Village Trustee Lueck, and Village Trustee Salzman
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
The Regular Meeting reconvened at 7:30 P.M.
VI. Roll Call
Present: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
Absent: 2- Village Trustee Barber, and Village Trustee Lueck
VII. Agenda Approval
Village Manager Pavlicek announced that Item AO was removed from the
agenda.
It was moved by Village Trustee Ott, seconded by Village Trustee Salzman, to
approve the agenda as amended. A voice vote was taken and the motion was
approved.
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VIII. Minutes
A. MOT 15-042 Motion to Approve Minutes for February 18, 2015 Regular Meeting of the
Village Board, March 2, 2015 Regular Meeting of the Village Board and
February 23, 2015 Special Meeting of the Village Board.
It was moved by Village Trustee Brewer, seconded by Village Trustee Ott, that
the minutes of the February 18, 2015 and March 2, 2015 Regular Meetings and the
February 23, 2015 Special Meeting be approved. A voice vote was taken and the
motion was approved.
IX. Non-Agenda Public Comment
There was no non-agenda public comment.
X. Proclamation
B. MOT 15-036 Motion to Approve Proclamation Celebrating Older Americans Month in
May 2015
Patricia Koko. Ms. Koko spoke about the Celebrating Seniors Coalition as well
as events scheduled for "Celebrating Seniors Week".
On behalf of Village President Abu-Taleb, Village Trustee Ott read the
Proclamation aloud.
A voice vote was taken and the motion was approved.
C. MOT 15-038 Motion to Approve Proclamation for Earth Month in April, 2015
On behalf of Village President Abu-Taleb, Village Trustee Ott read the
Proclamation aloud.
It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer,
that this Motion be approved. A voice vote was taken and the motion was
approved.
D. MOT 15-055 Motion to Approve Proclamation for Arbor Day on April 24, 2015
On behalf of Village President Abu-Taleb, Village Trustee Ott read the
Proclamation aloud.
It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker,
that this Motion be approved. A voice vote was taken and the motion was
approved.
E. MOT 15-050 Motion to Approve Proclamation for World Autism Awareness Day - April
2, 2015 “Light It Up Blue”
On behalf of Village President Abu-Taleb, Village Trustee Ott read the
Proclamation aloud.
A voice vote was taken and the motion was approved.
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F. MOT 15-053 Motion to Approve Proclamation for National Public Health Week - April
6-12, 2015
On behalf of Village President Abu-Taleb, Village Trustee Ott read the
Proclamation aloud.
It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer,
that this Motion be approved. A voice vote was taken and the motion was
approved.
XI. Village Manager Reports
G. ID 15-124 Review of the Village Board Meeting Calendars for March, April and May
2015.
Village Manager Pavlicek announced meeting dates for the remainder of March
and for April.
XII. Village Board Committees
There was nothing to report.
XIII. Citizen Commission Vacancies
H. ID 15-119 Board and Commission Vacancy Report for March 16, 2015.
There were no comments.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
I. MOT 15-048 Motion to consent to the Village President’s Appointment of:
Building Codes Advisory Commission - Rick Sabatino, Appoint as Member
Disability Access Commission - Leo Irakliotis, Reappoint as Member
Farmers Market Commission - Todd Kuna, Appoint as Member
It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, that
this Motion be approved. The motion was approved. The roll call on the vote
was as follows:
AYES: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
XV. First Reading
J. ORD 15-081 First Reading of an Ordinance Amending Chapter 7 (“Buildings”), Article 8
(“Fees”) of the Oak Park Village Code to Establish an Annual Building and
Construction Permit Fees and Zoning Application Fees Ordinance
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Requirement.
K. ORD 15-080 First Reading of an Ordinance Establishing the Annual Building and
Construction Permit Fees and Zoning Application Fees of the Village of Oak
Park.
Village Manager Pavlicek stated that Items J and K are related. Item J removes
the Building Code Fee Schedule from the ordinance. Item K is a new ordinance
that is basically a new Building Code Fee Schedule. Staff has done significant
work in order to streamline it and make it comparable to some of the adjacent
communities. The overall goal is to make sure the fees are simply covering the
costs of the building permit and review services.
Director of Development Customer Services Tammie Grossman answered
questions from the Board regarding how the new fees were determined.
XVI. Second Reading
L. ORD 15-074 Second Reading and Adoption of an Ordinance Amending Chapter 22
(“Streets and Sidewalks”), Article 10 (“Commercial Use of Sidewalk Space”)
of the Oak Park Village Code.
Village Manager Pavlicek noted that some minor adjustments have been made
in response to Board comments during the First Reading.
It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
M. ORD 15-075 Second Reading and Adoption of an Ordinance Amending Chapter 8
(“Business Licensing”) of the Oak Park Village Code to add a New Article 36
(“Donation Boxes”) to Provide for the Licensing and Regulation of
Donation Boxes within the Village of Oak Park.
Village Manager Pavlicek noted that some minor adjustments based on Board
comments during the First Reading have been made.
It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
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XVII. Regular Agenda
AM. RES 15-241 A Resolution Authorizing the Purchase and Installation of Streetscape
Materials Related to Curbs, Gutters and Sidewalks Adjacent to the Lake
and Forest Development and Directing the Village Manager to Execute Any
and All Documents to Effectuate the Purposes of this Resolution Pursuant
to the Fourth Amendment to the Amended and Restated Redevelopment
Agreement between the Village of Oak Park and WDF-3 Wood Oak Park
Owner, LLC.
Village Manager Pavlicek stated that provisions in the Redevelopment
Agreement for the Lake and Forest Development require streetscape
improvements that include the use of materials that are of the same palette as
Marion Street. Staff has worked with the developer and recommends the
elimination of granite curbs and gutters. She added that it is anticipated that the
Lake Street Streetscape Committee will support the recommendation that
bluestone sidewalks be installed and concrete, rather than granite, curbs and
gutters be installed. Staff is aware that this needs to go through a public
process. However, the developer needs to order the materials and rather than
waiting another month and potentially impacting the public opening of the
parking garage this fall, which would need sidewalk access, they wanted to
have Board affirmation of that direction in advance.
It was moved by Village Trustee Brewer, seconded by Village Trustee Salzman,
that this Resolution be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
AN. RES 15-242 A Resolution Authorizing the Execution of a Contract with J. Nardulli
Concrete, Inc., for Project 15-4, 2015 Alley Improvements, in an amount not
to exceed $1,486,455.00.
Village Manager Pavlicek noted that this Item is regarding the Alley
Improvements Project, funded through the Capital Improvement Fund and
included in the FY15 Budget. This is the first of two contracts that will be
awarded to complete the project.
Village Engineer Bill McKenna stated that this will cover 15 alley segments in the
south portion of the Village. The second contract, tentatively scheduled to be
brought to the Board on May 18, includes eight segments. Mr. McKenna
explained the resident notification process in response to Village President
Abu-Taleb's inquiry and gave a breakdown of costs in response to Village
Trustee Ott's inquiry.
It was moved by Village Trustee Ott, seconded by Village Trustee Tucker, that
this Resolution be adopted. The motion was approved. The roll call on the vote
was as follows:
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AYES: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
N. MOT 15-027 Motion Accepting the Village Manager’s Implementation Schedule related
to the Recommendations of the Fair Housing Task Force.
Village Manager Pavlicek stated that when the Board received the report from
the Fair Housing Task Force, there was a request to coordinate the
recommendations to determine a logical sequence of implementation. A
number of these items are already in progress. Recommendations having a
fiscal impact beyond the FY15 budget will be reviewed as part of the FY16
annual budget process. Subject to the Board's concurrence, this will provide
the guide for staff's work going forward.
Village Trustees Tucker and Salzman and Village President Abu-Taleb thanked
Village Trustee Brewer for his work on the Fair Housing Task Force.
It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker,
that this Motion be approved. The motion was approved. The roll call on the
vote was as follows:
AYES: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor
Dealers or Related (President Pro-Tem Brewer )
Village President Abu-Taleb recused himself from the meeting and Village
President Pro Tem Brewer presided over the following Items.
O. ORD 15-073 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of
Licenses Permitted to be Issued Per License Class”) and Section 3-8-2
(“Licenses by Name and Address Per License”) of the Oak Park Village Code
for the Issuance of a Liquor License to Noble Kinsman Brewing Company,
LLC.
It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 4- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, and Village
Trustee Tucker
NAYS: 0
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ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
ABSTAINED: 1- Village President Abu-Taleb
P. ORD 15-082 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 4
(“Term and Classification”), Section 3-4-2 (“Classification and Number of
Liquor Licenses and Fees”) of the Oak Park Village Code Regarding the Class
C-7 Specialty Gourmet Foods Shop Liquor License Classification.
Overview
Village Attorney Stephanides commented that the final version of the ordinance
will contain a minor amendment to language in order to create consistency in
Section 8, Item C.
There was a brief discussion regarding why the license classification was
changed to include all liquor rather than wine and liqueurs.
It was moved by Village Trustee Ott, seconded by Village Trustee Tucker, that
this Ordinance be adopted as amended. The motion was approved. The roll call
on the vote was as follows:
AYES: 4- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, and Village
Trustee Tucker
NAYS: 0
ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
ABSTAINED: 1- Village President Abu-Taleb
XIX. Consent Agenda
Village President Abu-Taleb rejoined the meeting.
It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, to
waive the reading of the Consent Agenda. A voice vote was taken and the
motion was approved.
Approval of the Consent Agenda
It was moved by Village Trustee Tuckerand seconded by Village Trustee Ott to
approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck
Q. MOT 15-040 Motion to Refer to the Zoning Board of Appeals a Special Use Permit
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Application file by Oak Leaf Academy, LLC to Operate a Preschool/Day-Care
Center in the C-Commercial District located at 200 Lake Street.
This Motion was approved.
R. MOT 15-046 Motion to Accept the Recommendations of the Village Board’s Reinventing
Government Committee Regarding the 2015-2019 Consolidated Plan
Priorities for CDBG and ESG Funding.
This Motion was approved.
S. MOT 15-052 Motion to Approve the Installation of Accessible Pedestrian Signals Along
with Upgraded LED Countdown Signals at One Intersection (Lake Street
and Marion Street) and Installation of Pedestrian Push Buttons at the
Remaining Three Intersections (Lake and Forest, Kenilworth and Oak Park.
This Motion was approved.
T. MOT 15-051 Motion Directing Staff to Proceed with a Presentation to the Energy and
Environment Commission regarding the Solicitation of Energy Supply Bids
for the Oak Park Community Choice Aggregation.
This Motion was approved.
U. RES 15-213 A Resolution Authorizing a Change Order in the Amount of $55,000 for the
Agreement with G. A. Paving Construction, Inc., for Snow Plowing and
Salting of Village Leased/Owned Parking Lots and Snow Shoveling/Salting
of Village Owned Sidewalks and Crosswalks.
This Resolution was adopted.
V. RES 15-218 A Resolution Approving the Village of Oak Park’s Official Zoning Map.
This Resolution was adopted.
W. RES 15-220 A Resolution Authorizing the Execution of a Purchase Price Agreement
with H.J. Mohr & Sons Company of Oak Park, Illinois for Concrete, Stone
and Sand in an Amount not to Exceed $60,000.00 in Fiscal Year 2015.
This Resolution was adopted.
X. RES 15-221 A Resolution Authorizing a Change Order in the Amount of $19,095.00 for
the Agreement with Anchor Mechanical, Inc. for Installation of a New
Chiller and Cooling Tower Pipes at Village Hall.
This Resolution was adopted.
Y. RES 15-223 A Resolution Authorizing the Purchase of Two 2015 Dodge Charger Vehicles
with Police Package in an Amount not to Exceed $51,808.00 from Napleton
Dodge of Westmont, Illinois through the Suburban Purchasing Cooperative
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(SPC) Joint Purchasing Program and Waiving the Village’s Bid Process.
This Resolution was adopted.
Z. RES 15-224 A Resolution Authorizing the Purchase of Five 2015 Ford Utility Police
Interceptor Vehicles, and One 2015 Ford Interceptor Sedan with Police
Package in an Amount not to Exceed $162,349.00 from Currie Motors of
Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint
Purchasing Program and Waiving the Village’s Bid Process.
This Resolution was adopted.
AA. RES 15-225 A Resolution Authorizing the Purchase of Four (4) 2015 Ford Fusion Hybrid
Sedans, from Currie Motors of Frankfort, Illinois through the Suburban
Purchasing Cooperative (SPC) Joint Purchasing Program, and Waiving the
Village’s Bid Process.
This Resolution was adopted.
AB. RES 15-226 A Resolution Authorizing the Execution of an Independent Contractor
Agreement with A & B Landscaping and Tree Service, Inc. for Regular and
On-Demand Landscape Maintenance in an Amount not to Exceed
$117,000.00.
This Resolution was adopted.
AC. RES 15-228 A Resolution Authorizing Execution of a Professional Services Agreement
with Terra Engineering, Ltd. for Professional Engineering Services for
Design and Construction Engineering of the Harrison Street Lighting
Improvement Project in an amount not to exceed $91,378.23.
This Resolution was adopted.
AD. MOT 15-054 Motion to Receive the Letter from the Oak Park Township Requesting a
Change in the Agenda Limit on Tobacco Sales from 18 to 21 and Referral to
the Board of Health for Review
This Motion was approved.
AE. RES 15-231 A Resolution in Support of a Tobacco Free Work Site
This Resolution was adopted.
AF. RES 15-233 A Resolution Approving an Intergovernmental Agreement between the
Village of Oak Park and the Park District of Oak Park for Intergovernmental
Use of Parking Facilities and Authorizing its Execution.
This Resolution was adopted.
AG. RES 15-234 A Resolution Authorizing Execution of an Agreement for Application
Hosting and Technology Support Services between the Village of Oak Park
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and Xerox Government Systems, LLC.
This Resolution was adopted.
AH. RES 15-239 A Resolution Approving an Amendment to the Agreement with T.P.I.
Building Code Consultants, Inc. (“TPI”) for Building Code and Plumbing
Inspections and Plan Review Services in an Amount not to Exceed $50,000.
This Resolution was adopted.
AI. ORD 15-077 An Ordinance granting a special use permit pursuant to Section 3.1
(“Summary Use Matrix”) and Section 4.5.2(U) (Radio, Television, and Other
Electronic Transmitting and Receiving Devises) of the Zoning Ordinance of
the Village of Oak Park, authorizing a rooftop wireless facility at 408 South
Oak Park Avenue In Accordance with the Zoning Board of Appeals
Findings.
This Ordinance was adopted.
AL. ORD 15-078 An Ordinance Approving a Redevelopment Agreement with RRV Motorcars
II for the Development of the Volvo of Oak Park located at Garfield Ave.
and Harlem Ave. Consistent with the Recommendations of the Oak Park
Economic Development Corporation (Oak Park EDC).
This Ordinance was adopted.
AJ. ORD 15-079 An Ordinance Amending the Fiscal Year 2015 Budget.
This Ordinance was adopted.
AK. ORD 15-071 An Ordinance Amending Article 4 (“Use Regulations”), Section 4.2
(“Permitted Utility and Governmental Uses”) and Section 4.5 (“Special
Uses”), and Article 6 (“General Development Standards”), Section 6.2 (“Off
Street Parking and Loading”) of the Village of Oak Park Zoning Ordinance
to Provide That Governmental Activities, Buildings And Uses Are
Permitted Uses In All Zoning Districts in Accordance with the Plan
Commission’s Recommendation.
This Ordinance was adopted.
XX. Call to Board and Clerk
Village Clerk Powell gave information about early voting.
Village Trustee Ott encouraged all to attend events scheduled in conjunction
with Earth Month and Arbor Day.
Village Trustee Tucker announced that the Board has been in discussion with
D200 regarding building tennis courts on the Village Hall parking lot.
Village Trustee Brewer thanked all participants of the Fair Housing Task Force,
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as well as Village Manager Pavlicek for creating the Implementation Schedule.
He announced that an Intergovernmental Committee meeting is scheduled for
this Saturday, March 21 at the Township. Village Trustee Ott added that a date
for the all-board meeting will be confirmed at that meeting; tentative dates are
May 9 or 16.
Village President Abu-Taleb spoke about the proposed tennis courts. He stated
that the Village Hall parking lot is the preferred choice of location, as it will keep
that financial investment in the Village and be available for public use. The
parking lot would be moved underground. He noted that costs needed to be
looked at before any decision is made.
XXI. Adjourn
It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker, to
adjourn the meeting. A voice vote was taken and the motion was approved.
Meeting adjourned at 8:32 P.M., Monday, March 16, 2015.
Respectfully submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, March 16, 2015 6:30 PM Village Hall
Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to
adjourn immediately into Executive Session to Discuss Approval of Minutes,
Pending Litigation and Purchase of Property and Setting the Price of Real Estate
for the Sale and Lease of Property and then reconvene the Regular Meeting at
7:30 p.m. in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular
meeting for citizens to make statements about an issue or concern that is not on that
meeting�s agenda. It is not intended for a dialogue with the board. You may also
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Review
of Minutes, Pending Litigation, Purchase of Property and Setting the Price of
Real Estate for the Sale or Lease of Property.
IV. Adjourn Executive Session
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President and Board of Trustees Meeting Agenda March 16, 2015
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
VII. Agenda Approval
VIII. Minutes
A. MOT 15-042 Motion to Approve Minutes for February 18, 2015 Regular Meeting of the
Village Board, March 2, 2015 Regular Meeting of the Village Board and
February 23, 2015 Special Meeting of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X. Proclamation
B. MOT 15-036 Motion to Approve Proclamation Celebrating Older Americans Month in May
2015
Overview: This is a motion to approve Village President Abu-Taleb proclaiming the month
of May to be Older Americans Month.
C. MOT 15-038 Motion to Approve Proclamation for Earth Month in April, 2015
Overview: This is a motion to approve Village President Abu-Taleb proclaiming the month
of April, 2015 as Earth Month.
D. MOT 15-055 Motion to Approve Proclamation for Arbor Day on April 24, 2015
Overview: This is a motion to approve Village President Abu-Taleb proclaiming Arbor Day
on April 24, 2015.
E. MOT 15-050 Motion to Approve Proclamation for World Autism Awareness Day - April 2,
2015 “Light It Up Blue”
Overview: This is a motion to approve Village President Abu-Taleb proclaiming April 2,
2015 as World Autism Awareness Day.
F. MOT 15-053 Motion to Approve Proclamation for National Public Health Week - April
6-12, 2015
Overview: This is a motion to approve Village President Abu-Taleb proclaiming April 6-12,
2015 as National Public Health Week.
XI. Village Manager Reports
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G. ID 15-124 Review of the Village Board Meeting Calendars for March, April and May
2015.
Overview: Once per month the Village Manager presents the tentative schedule of the
upcoming meetings of the Village Board for review and comment.
XII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XIII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
H. ID 15-119 Board and Commission Vacancy Report for March 16, 2015.
XIV. Citizen Commission Appointments, Reappointments and Chair
Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk
and then forwarded to the Village President for recommendation. If any appointments
are ready prior to the meeting, the agenda will be revised to list the names.
I. MOT 15-048 Motion to consent to the Village President’s Appointment of:
Building Codes Advisory Commission - Rick Sabatino, Appoint as Member
Disability Access Commission - Leo Irakliotis, Reappoint as Member
Farmers Market Commission - Todd Kuna, Appoint as Member
XV. First Reading
J. ORD 15-081 First Reading of an Ordinance Amending Chapter 7 (“Buildings”), Article 8
(“Fees”) of the Oak Park Village Code to Establish an Annual Building and
Construction Permit Fees and Zoning Application Fees Ordinance
Requirement.
Overview: The Building Construction Permit Fee and Zoning Application Fee Schedule
have not been fully updated since July 2009 and a comprehensive review has
been completed resulting in the recommended amendment to the Village
Code to establish a new schedule that reflects the current cost of providing
services. Additionally, the recommended amendment provides that on an
annual basis, the fee schedule should be reviewed and adjusted to ensure that
the fees charged accurately reflect any fluctuation in the cost of providing
services.
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K. ORD 15-080 First Reading of an Ordinance Establishing the Annual Building and
Construction Permit Fees and Zoning Application Fees of the Village of Oak
Park.
Overview: The Building Construction Permit Fee and Zoning Application Fee Schedule has
been re-formatted to be easier to read and apply. Fees have been adjusted to
reflect the cost of providing plan review and construction inspection services.
XVI. Second Reading
L. ORD 15-074 Second Reading and Adoption of an Ordinance Amending Chapter 22
(“Streets and Sidewalks”), Article 10 (“Commercial Use of Sidewalk Space”)
of the Oak Park Village Code.
Overview: The Ordinance amends Chapter 22 (“Streets and Sidewalks”), Article 10
(“Commercial Use of Sidewalks”) to clarify the permit process for the
commercial use of sidewalks, re-establish the shared nature of the public way,
and to more appropriately address ADA concerns.
M. ORD 15-075 Second Reading and Adoption of an Ordinance Amending Chapter 8
(“Business Licensing”) of the Oak Park Village Code to add a New Article 36
(“Donation Boxes”) to Provide for the Licensing and Regulation of Donation
Boxes within the Village of Oak Park.
Overview: First Reading of this ordinance was held on March 2, 2014 and the Village
Attorney has made limited edits based upon the discussion of the Village
Board as a part of that meeting. The proposed new Article 36 (“Donation
Boxes”) of Chapter 8 (“Business Licensing”) provides for the Village to license
donation boxes, including appropriate monitoring and oversight, throughout
Oak Park which not currently regulated by the Village Code.
XVII. Regular Agenda
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President and Board of Trustees Meeting Agenda March 16, 2015
AM. RES 15-241 A Resolution Authorizing the Purchase and Installation of Streetscape
Materials Related to Curbs, Gutters and Sidewalks Adjacent to the Lake and
Forest Development and Directing the Village Manager to Execute Any and
All Documents to Effectuate the Purposes of this Resolution Pursuant to the
Fourth Amendment to the Amended and Restated Redevelopment
Agreement between the Village of Oak Park and WDF-3 Wood Oak Park
Owner, LLC.
Overview: The Village has entered into a redevelopment agreement with WDF-3 Wood
Oak Park Owner, LLC (RDA). Included in this redevelopment agreement are
provisions for streetscape improvements which include the use of materials
that are of the same palette as Marion Street. Staff has worked with the
developer and recommends the elimination of granite curbs and gutter from
the palette. Section 5.4 of the RDA calls for the Village to pay for a portion of
the upgraded cost.
AN. RES 15-242 A Resolution Authorizing the Execution of a Contract with J. Nardulli
Concrete, Inc., for Project 15-4, 2015 Alley Improvements, in an amount not
to exceed $1,486,455.00.
Overview: Competitive bids were opened on March 5, 2015, for the Alley Improvements
Project. Ten contractors picked up bid documents and six bids were received.
The low responsible bid was submitted by J. Nardulli Concrete, Inc. in an
amount of $1,486,455.00.
AO. ORD 15-084 An Ordinance Authorizing the Purchase and Lease of Certain Real Property
Located at 932-946 Madison Street in the Village of Oak Park.
Overview: The Ordinance authorizes the purchase of the property located at 932-946
Madison Street from its current owners and the lease back of the property to
the owners through November 30, 2015.
N. MOT 15-027 Motion Accepting the Village Manager’s Implementation Schedule related to
the Recommendations of the Fair Housing Task Force.
Overview: On January 12, 2015, the Village Board held a special meeting to discuss the
final Report of the Fair Housing Task Force which contained recommendations
related to fair housing, including: (1) the enforcement of existing laws and
ordinances; (2) community education; and (3) oversight of housing-related
agencies in Oak Park. As a part of that discussion, the Village Board directed
the Village Manager to prepare an implementation schedule for consideration.
XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic
Liquor Dealers or Related (President Pro-Tem Brewer )
Village of Oak Park Page 5 Printed on 3/16/2015
President and Board of Trustees Meeting Agenda March 16, 2015
O. ORD 15-073 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses
Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by
Name and Address Per License”) of the Oak Park Village Code for the
Issuance of a Liquor License to Noble Kinsman Brewing Company, LLC.
Overview: The Ordinance authorizes the issuance of a Craft Brewery Class D-15 Liquor
License to Noble Kinsman Brewing Company, LLC (“Noble Kinsman”) for the
property located at 6806 Roosevelt Road (“Property”).
P. ORD 15-082 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 4
(“Term and Classification”), Section 3-4-2 (“Classification and Number of
Liquor Licenses and Fees”) of the Oak Park Village Code Regarding the Class
C-7 Specialty Gourmet Foods Shop Liquor License Classification.
Overview
Overview: The Ordinance amends Section 3-4-2 to allow the sale of package alcoholic
liquors by a Class C-7 liquor licensee for off-site consumption. The Village
Code currently allows a C-7 liquor licensee to sell wine and liqueurs only for
off-site consumption.
XIX. Consent Agenda
Q. MOT 15-040 Motion to Refer to the Zoning Board of Appeals a Special Use Permit
Application file by Oak Leaf Academy, LLC to Operate a Preschool/Day-Care
Center in the C-Commercial District located at 200 Lake Street.
Overview: Pursuant to Sections 3.1 (Summary Use Matrix) and 4.5.2 H (Day-Care Centers)
of the Village’s Zoning Ordinance, a special use permit is required to operate a
duly licensed day-care center in the C-Commercial District.
R. MOT 15-046 Motion to Accept the Recommendations of the Village Board’s Reinventing
Government Committee Regarding the 2015-2019 Consolidated Plan
Priorities for CDBG and ESG Funding.
Overview: The Village is preparing a new 2015-2019 Consolidated Plan for Housing and
Community Development (“Con Plan”) that will guide future decisions for
allocating Community Development Block Grant (“CDBG”) and Emergency
Solutions Grant (“ESG”) program funds. After a citizen participation process
and input from the Village Board’s Reinventing Government Committee, the
highest priorities are as follows: housing, public services, economic
development, public infrastructure, code enforcement and public facility
improvements for CDBG funding, and Homeless Needs for CDBG and ESG
funding. Priorities and recommendations from the Reinventing Government
Committee are being presented to the full Village Board for approval.
Village of Oak Park Page 6 Printed on 3/16/2015
President and Board of Trustees Meeting Agenda March 16, 2015
S. MOT 15-052 Motion to Approve the Installation of Accessible Pedestrian Signals Along
with Upgraded LED Countdown Signals at One Intersection (Lake Street and
Marion Street) and Installation of Pedestrian Push Buttons at the Remaining
Three Intersections (Lake and Forest, Kenilworth and Oak Park.
Overview: In November 2014, the Village Board approved the reinstallation of pedestrian
push buttons on Lake Street in Downtown Oak Park with direction to engage
the Disability Access Commission (DAC) for input on how to make them more
accessible. The DAC recommended audible signals be part of the project.
Staff is bringing back the item to the Village Board for consideration to move
forward with installation of pedestrian signal equipment.
T. MOT 15-051 Motion Directing Staff to Proceed with a Presentation to the Energy and
Environment Commission regarding the Solicitation of Energy Supply Bids for
the Oak Park Community Choice Aggregation.
Overview: As a part of the Community Choice Aggregation program for residential
electrical supply, the Village’s consultant, Illinois Community Choice
Aggregation Network, is recommending the timing and process for securing
pricing for the next Community Choice Aggregation energy supply contract.
Staff recommends review with the EEC of these recommendations, which will
also allow for interested local groups to participate in the decision-making
process.
U. RES 15-213 A Resolution Authorizing a Change Order in the Amount of $55,000 for the
Agreement with G. A. Paving Construction, Inc., for Snow Plowing and
Salting of Village Leased/Owned Parking Lots and Snow Shoveling/Salting of
Village Owned Sidewalks and Crosswalks.
Overview: Due to the recent 19” plus snow event and the need for removal/hauling of
snow from parking lots and sidewalks, the approved agreement with G.A.
Paving Construction, Inc. is approaching its not to exceed limit of $190,000.
Staff is requesting an increase of $55,000 to ensure that snow removal is
available through the remainder of the winter.
V. RES 15-218 A Resolution Approving the Village of Oak Park’s Official Zoning Map.
Overview: As required by State Statute, this is the annual approval and publication of the
Village’s official Zoning Map.
Village of Oak Park Page 7 Printed on 3/16/2015
President and Board of Trustees Meeting Agenda March 16, 2015
W. RES 15-220 A Resolution Authorizing the Execution of a Purchase Price Agreement with
H.J. Mohr & Sons Company of Oak Park, Illinois for Concrete, Stone and Sand
in an Amount not to Exceed $60,000.00 in Fiscal Year 2015.
Overview: The Department of Public Works uses concrete, stone and sand for excavation
backfill and pavement restoration related to repairs to the water and sewer
infrastructure throughout the Village. Over 150 excavations are made
annually as an average. Nearly 400 excavations have been restored in 2013
and 2014.
X. RES 15-221 A Resolution Authorizing a Change Order in the Amount of $19,095.00 for
the Agreement with Anchor Mechanical, Inc. for Installation of a New Chiller
and Cooling Tower Pipes at Village Hall.
Overview: The new Village Hall chiller and cooling tower, which provides air conditioning
to the entire building, will have new chilled water pipes installed as part of the
new system. The new pipes will need to be welded together at numerous
locations. In an effort to minimize disruption to the daily activities at Village
Hall, this change order would allow work to move forward in welding the new
pipes during premium time between 10:00 p.m. and 6:00 a.m.
Y. RES 15-223 A Resolution Authorizing the Purchase of Two 2015 Dodge Charger Vehicles
with Police Package in an Amount not to Exceed $51,808.00 from Napleton
Dodge of Westmont, Illinois through the Suburban Purchasing Cooperative
(SPC) Joint Purchasing Program and Waiving the Village’s Bid Process.
Overview: The FY 2015 Fleet Replacement Fund Budget includes the replacement of
eight Police vehicles. Two of these vehicles will be replaced with 2015 Dodge
Chargers, with the Police Package. The SPC awarded the bid to Napleton
Dodge of Westmont Illinois.
Z. RES 15-224 A Resolution Authorizing the Purchase of Five 2015 Ford Utility Police
Interceptor Vehicles, and One 2015 Ford Interceptor Sedan with Police
Package in an Amount not to Exceed $162,349.00 from Currie Motors of
Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint
Purchasing Program and Waiving the Village’s Bid Process.
Overview: The FY 2015 Fleet Replacement Fund includes the replacement of eight Police
vehicles. Six of these vehicles will be replaced with five 2015 Ford Utility
Police Interceptor vehicles and one 2015 Ford Police Interceptor Sedan. The
SPC awarded the bid to Currie Motors of Frankfort, Illinois.
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President and Board of Trustees Meeting Agenda March 16, 2015
AA. RES 15-225 A Resolution Authorizing the Purchase of Four (4) 2015 Ford Fusion Hybrid
Sedans, from Currie Motors of Frankfort, Illinois through the Suburban
Purchasing Cooperative (SPC) Joint Purchasing Program, and Waiving the
Village’s Bid Process.
Overview: The Fleet Replacement Program Budget for FY 2015 includes the replacement
of four administration vehicles. The SPC awarded the bid for sedans to Currie
Motors of Frankfort, Illinois.
AB. RES 15-226 A Resolution Authorizing the Execution of an Independent Contractor
Agreement with A & B Landscaping and Tree Service, Inc. for Regular and
On-Demand Landscape Maintenance in an Amount not to Exceed
$117,000.00.
Overview: Regular landscape maintenance consists of turf, shrub, and planting bed
maintenance and fertilization, plant material and landscape installation, weed
control in paved areas, seasonal clean-ups, and removal of litter on Village
owned landscaped areas. On-demand landscaping consists of landscape
maintenance and cleanup service of properties found to be in Code violation
by the Neighborhood Services Division of the Development Customer Services
Department.
AC. RES 15-228 A Resolution Authorizing Execution of a Professional Services Agreement
with Terra Engineering, Ltd. for Professional Engineering Services for Design
and Construction Engineering of the Harrison Street Lighting Improvement
Project in an amount not to exceed $91,378.23.
Overview: This item provides for engineering and design for a new street lighting system
for the Harrison Street Arts District. Department of Public Works staff
solicited proposals from engineering consultants for these professional
services and Terra Engineering, Ltd. provided the most favorable proposal for
this project.
AD. MOT 15-054 Motion to Receive the Letter from the Oak Park Township Requesting a
Change in the Agenda Limit on Tobacco Sales from 18 to 21 and Referral to
the Board of Health for Review
Overview: The Village Board received a letter from the Oak Park Township requesting
that the Village Board consider an ordinance to increase the age requirement
for tobacco sales in the Village.
Village of Oak Park Page 9 Printed on 3/16/2015
President and Board of Trustees Meeting Agenda March 16, 2015
AE. RES 15-231 A Resolution in Support of a Tobacco Free Work Site
Overview: The Village received a Tobacco Free Communities Grant from the Illinois
Department of Public Health for the period July 1, 2014-June 30, 2015. As part
of the Village’s application last year, the Village committed to creating a
tobacco-free work place (including electronic devices) for all village owned
properties. The Resolution confirms the Village’s intent to move forward with
this initiative. The Oak Park Board of Health unanimously is in support of this
program.
AF. RES 15-233 A Resolution Approving an Intergovernmental Agreement between the
Village of Oak Park and the Park District of Oak Park for Intergovernmental
Use of Parking Facilities and Authorizing its Execution.
Overview: This is an extension of the an existing agreement between the Village and the
Park District for the continued intergovernmental use of parking facilities.
AG. RES 15-234 A Resolution Authorizing Execution of an Agreement for Application Hosting
and Technology Support Services between the Village of Oak Park and Xerox
Government Systems, LLC.
Overview: This Agreement provides a records management system (RMS) for the Fire
Department to utilize with the new West Suburban Consolidated Dispatch
Center (WSCDC) computer aided design (CAD) system which is targeted for
implementation in August 2015. The Agreement is for a five (5) year term.
AH. RES 15-239 A Resolution Approving an Amendment to the Agreement with T.P.I.
Building Code Consultants, Inc. (“TPI”) for Building Code and Plumbing
Inspections and Plan Review Services in an Amount not to Exceed $50,000.
Overview: The Permit Processing Division annually uses two or three third-party building
code inspection and plan review service providers in order to maintain a high
level of customer service as needed.
AI. ORD 15-077 An Ordinance granting a special use permit pursuant to Section 3.1
(“Summary Use Matrix”) and Section 4.5.2(U) (Radio, Television, and Other
Electronic Transmitting and Receiving Devises) of the Zoning Ordinance of
the Village of Oak Park, authorizing a rooftop wireless facility at 408 South
Oak Park Avenue In Accordance with the Zoning Board of Appeals Findings.
Overview: Ray Shinkle, on behalf of T-Mobile, is requesting the issuance of a special use
permit to operate a rooftop wireless antenna facility and a height allowance
from the requirements of the B-1/B-2 Business District at the premises
commonly known as 408 S. Oak Park Avenue.
Village of Oak Park Page 10 Printed on 3/16/2015
President and Board of Trustees Meeting Agenda March 16, 2015
AL. ORD 15-078 An Ordinance Approving a Redevelopment Agreement with RRV Motorcars II
for the Development of the Volvo of Oak Park located at Garfield Ave. and
Harlem Ave. Consistent with the Recommendations of the Oak Park
Economic Development Corporation (Oak Park EDC).
Overview: On February 2, 2015, the Village Board directed staff to negotiate a
Redevelopment and Sales Tax Sharing Agreement with Autobarn d/b/a RRV
Motorcars II based upon the recommendations of the Oak Park Economic
Development Corporation (EDC). The parties have negotiated the attached
Redevelopment and Sales Tax Sharing Agreement between the Village of Oak
Park and RRV Motorcars II pursuant to the terms outlined in the
recommendation. The Village was represented by attorney Darryl Davidson
from the law firm of Miller Canfield.
AJ. ORD 15-079 An Ordinance Amending the Fiscal Year 2015 Budget.
Overview: This Ordinance amends the Adopted FY15 Budget for the Harlem Garfield TIF
Fund to appropriate available fund balance to the redevelopment of Volvo
Oak Park by the Autobarn Group pursuant to the Agreement proposed under
a separate agenda item.
AK. ORD 15-071 An Ordinance Amending Article 4 (“Use Regulations”), Section 4.2
(“Permitted Utility and Governmental Uses”) and Section 4.5 (“Special
Uses”), and Article 6 (“General Development Standards”), Section 6.2 (“Off
Street Parking and Loading”) of the Village of Oak Park Zoning Ordinance to
Provide That Governmental Activities, Buildings And Uses Are Permitted
Uses In All Zoning Districts in Accordance with the Plan Commission’s
Recommendation.
Overview: Pursuant to the Village Board’s referral, the Plan Commission held a public
hearing on text amendments to the Zoning Ordinance for the purpose of
allowing governmental activities, buildings and uses to be permitted uses in all
zoning districts.
XX. Call to Board and Clerk
XXI. Adjourn
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