President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, May 11, 2015 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 6:58 P.M. II. Roll Call Present: 4- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, and Village President Abu-Taleb Absent: 3- Village Trustee Brewer, Village Trustee Salzman, and Village Trustee Tucker III. Consideration of Motion to Adjourn to Executive Session to Discuss Review of Executive Session Minutes, Setting the Price of Real Estate or Lease of Property, and the Appointment, Employment, Compensation, Discipline, Performance or Discipline of Employees. It was moved by Village Trustee Ott, seconded by Village Trustee Barber, to enter into executive session pursuant to 5 ILCS 120/2(c)(21) – discussion of minutes of meetings lawfully closed under the Open Meetings Act; ; 5 ILCS 120/2(c)(1) – the appointment, discipline, performance or dismissal of specific employees of the public body; 5 ILCS 120/2(c)(6) – setting the price of real estate for the sale or lease of property, and 5 ILCS 120/2(c)(21) – release of executive session minutes. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, and Village President Abu-Taleb NAYS: 0 ABSENT: 3- Village Trustee Brewer, Village Trustee Salzman, and Village Trustee Tucker V. Reconvene to Special Meeting in Room 101 and Call to Order The Special Meeting reconvened at 7:40 P.M. VI. Roll Call Present: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, Village Trustee Tucker, and Village President Abu-Taleb Absent: 2- Village Trustee Brewer, and Village Trustee Salzman VII. Agenda Approval Village of Oak Park Page 1 Printed on 6/2/2015 President and Board of Trustees Meeting Minutes May 11, 2015 It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, to approve the agenda. A voice vote was taken and the motion was approved. VIII. Public Comment There was no public comment. IX. Proclamation A. MOT 15-068 Proclamation In Recognition of the OPRF High School Varsity Wrestling Team Village President Abu-Taleb read the Proclamation aloud. Coach Paul Collins thanked the Board for this recognition and the team members and their parents for their successful season. It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, to approve the Proclamation. A voice vote was taken and the motion was approved. X. Presentation B. ID 15-143 Presentation of Lake Street Streetscape Enhancement from Harlem Avenue to Euclid Avenue Village Manager Pavlicek stated that Daniel Grove from the Lakota Group would be giving a Powerpoint presentation detailing the streetscape proposal for Lake Street from Harlem to Euclid. Streetscape is defined as underground utilities, surface of the roadway, pedestrian areas and amenities on sidewalks such as lighting, benches, flowers, etc. The useful life of the public infrastructure is coming to an end. Mr. Grove acknowledged the advisory committee members present. What he would be presenting is the result of several meetings with the committee and what they propose should be done. The first item in the presentation was the roadway. Mr. Grove stated that brick was the preferred choice of material, noting that it is the longest lived but highest in upfront cost. Staff had some concerns, however, regarding maintenance. The alternatives were concrete with brick crosswalks or all concrete. Director of Public Works John Wielebnicki stated that he took part in many conversations with the advisory committee regarding brick versus concrete. There are not many brick streets nationwide that are comparable to Lake Street in terms of traffic volume. He noted that snowplowing may be an issue in terms of damage to the bricks. Currently, rubber blades are attached to the snowplows to avoid damage when plowing Marion Street but steel blades are used on arterial streets, as there is better contact with the pavement to clear away ice and snow. He suggested using asphalt with brick intersections but will support whatever the Board decides. Village Trustee Lueck stated that when the decision was made to brick Marion, it was to increase interest in investment in that area. This turned out to be a very successful strategy, as the return on investment was five times what the cost was. She asked if Lake Street needed this level of investment in order to secure a return or is it already Village of Oak Park Page 2 Printed on 6/2/2015 President and Board of Trustees Meeting Minutes May 11, 2015 functioning fairly well as a business district. She also noted that the cost of brick is twice the amount of concrete. Village Trustee Barber commented that the brick recommendation is based on saving money in the long run. He asked how much it will really save. In addition, the lack of brick arterial streets concerns him, as there is probably a reason for this. He was in favor of concrete with brick intersections. There was additional discussion regarding snow maintenance. Village President Abu-Taleb thanked the committee and asked for a representative to give the rationale for their recommendation. Frank Heitzman, president of the Downtown Oak Park (DTOP) Board, stated that the committee wants to see Lake Street bricked. In addition, brick has a 100-year lifespan and will not have to be patched over time. Mike Fox, also of the DTOP Board, stated that this is an effort to unify the districts, to connect to DTOP. He acknowledged that it is expensive. Village Trustee Lueck asked if perhaps putting the limited amount of money available into some of the other components may be better than using it for the street. There was discussion. Village Trustee Barber asked what the budget for this project was and how much money has been set aside. Village Manager Pavlicek stated that there is no money set aside for this project, nor is it the Capital Improvement Budget; the anticipated funding through Federal grants did not materialize. Village President Abu-Taleb indicated that any street resurfacing would be a disruption to the business district. He asked for a comparison of materials as to how long that would be. Village Engineer Bill McKenna stated that resurfacing with asphalt would disrupt the district approximately one to two months. Brick would add another month to the duration of the project. Village President Abu-Taleb stated that they have to balance resources with the needs and opinions of staff, the committee and residents. There a a lot of vibrant downtowns that do not have brick streets; it takes an entire plan, not just one item. Lake Street cannot be compared to Marion Street. The Board needs to think about it, and consider all of these items together. Village Trustee Tucker stated that overall, he would like to see something come back without such a high price tag. There was a brief discussion regarding sidewalk materials, blue stone and concrete. There was consensus not to consider granite curbs. Village Trustee Lueck commented that the changes that will be noticed are in the details, not the street or sidewalk materials. XI. Village Manager Reports C ID 15-166 Status Report - Electrical Aggregation Program Village of Oak Park Page 3 Printed on 6/2/2015 President and Board of Trustees Meeting Minutes May 11, 2015 Village Manager Pavlicek stated that next Monday, as part of the regularly scheduled Board Meeting, there will be recommendations from the Village's electrical aggregation consultant and the Environment & Energy Commission regarding the manner in which the electrical aggregations should be put out to bid. The timeline requires Board consensus next Monday in order to bring the bid results back to the Board as early as June 1 or as late as June 15 to meet the September 1 turn of the contract. XII. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tuckerand seconded by Village Trustee Ott to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Ott, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Brewer, and Village Trustee Salzman D. ORD 15-099 An Ordinance Authorizing the Purchase of Certain Real Property Located at 844 Madison Street in the Village of Oak Park This Ordinance was adopted. XII. Adjourn It was moved by Village Trustee Ott, seconded by Village Trustee Tucker, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned 9:07 P.M., Monday, May 11, 2015. Respectfully submitted, Maryann Schoenneman Deputy Village Clerk Village of Oak Park Page 4 Printed on 6/2/2015