President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, May 18, 2015 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 6:30 P.M. II. Roll Call Present: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 2- Village Trustee Barber, and Village Trustee Lueck III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining and the Sale of Property. It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker, to enter into executive session pursuant to 5 ILCS 120/2(c)(2) - collective bargaining, and 5 ILCS 120/2(c)(6) - sale of property. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Barber, and Village Trustee Lueck V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:30 P.M. VI. Roll Call Present: 5- Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 2- Village Trustee Barber, and Village Trustee Lueck VII. Agenda Approval Village Manager Pavlicek noted that Items AF and AJ have been moved from the Consent Agenda to the Regular Agenda. It was moved by Village Trustee Ott, seconded by Village Trustee Tucker, to approved the agenda as amended. A voice vote was taken and the motion was approved. Village of Oak Park Page 1 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 VIII. Minutes A. MOT 15-062 Motion to Approve Minutes for April 13, 2015 Special Meeting of the Village of Board, Minutes for April 20, 2015 Regular Meeting of the Village Board, Minutes for April 27, 2015 Special Meeting of the Village Board and Minutes for May 4, 2015 Regular Meeting of the Village Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, that this Motion be approved. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Barbara Mullarkey. Ms. Mullarkey announced that a meeting would be held May 20 at Riverside Township Hall to discuss oil tanker cars. Tom Broderick. Mr. Broderick expressed concern that a Living Wage Ordinance has not been adopted in Oak Park. Trustee Barber joined the meeting (7:38). Paul Sakol. Mr. Sakol urged the Board to pass a Resolution opposing the proposed State Budget. Marsha Love. Ms. Love spoke in opposition to the proposed State Budget and also urged the Board to pass a Resolution. William Barclay. Mr. Barclay discussed the different strategies that Wisconsin and Minnesota used in response to the recession and unemployment and noted that Illinois's proposal is similar to Wisconsin, which still has a budget deficit and a high unemployment rate. Patrick Dooley. Mr. Dooley stated that there is heresay that the Governor is pressuring local officials to go along with his plans to end unions in exchange for more generous funding from the State. Daniel Fore. Mr. Fore reminded all to commemorate those who served our country on Memorial Day. X. Proclamation B. MOT 15-069 Motion to Approve Proclamation for Village of Oak Park Arboretum Designation Village President Abu-Taleb read the Proclamation aloud. It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker, to aprove the Proclamation. A voice vote was taken and the motion was approved. XI. Village Manager Reports Village Manager Pavlicek reported that there are now tablets near the entrance to Village Hall where anyone doing business in Oak Park can complete an anonymous survey to supply feedback about their experience at Village Hall. These replace the paper surveys Village of Oak Park Page 2 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 that were available to fill out. Public Works has a partnership with the Water Reclamation District, so residents may apply to get rain barrels free of charge. The intent is to use the rain barrels instead of downspouts into the storm sewer system. More information is available on the Village website. In closing, she announced that the Village's Facebook page has been recognized as an official trusted source on Facebook and the official site of Oak Park Village government. XII. Village Board Committees Village Trustees Barber and Ott discussed the recent I-Gov Assembly. XIII. Citizen Commission Vacancies C. ID 15-140 Board and Commission Vacancy Report for May 18, 2015. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments D. MOT 15-060 Motion to consent to the Village President’s Appointment of: Building Codes Advisory Commission - Tim Kelly, Appoint as Chair Citizen Police Oversight Committee - Josh Luttig, Appoint as Member Civic Information Systems Commission - Blagica Bottigliero, Appoint as Member Community Development Citizens Advisory Committee - Catherine Bendowitz, Appoint as Member Community Relations Commission - Donna Brown, Appoint as Member Disability Access Commission - Erica Henry, Reappoint as Member Disability Access Commission - Kathleen Yannias, Appoint as Member Housing Programs Advisory Committee - Debby Macey, Appoint as Member Plan Commission - Monica Sanders, Appoint as Member Public Art Advisory Commission - William Greffin, Appoint as Chair Transportation Commission - Michael Stewart, Reappoint as Member It was moved by Village Trustee Barber, seconded by Village Trustee Tucker, that this Motion be approved. A voice vote was taken and the motion was approved. XIV. Consent Agenda It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, to waive the reading of the Consent Agenda. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Lueck Approval of the Consent Agenda It was moved by Village Trustee Tuckerand seconded by Village Trustee Ott to Village of Oak Park Page 3 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Lueck E. RES 15-196 A Resolution Adopting Certain Portions of the Cook County Multi-Jurisdictional Hazard Mitigation Plan This Resolution was adopted. F. RES 15-260 A Resolution Authorizing the Execution of a Professional Services Agreement with Terra Engineering, Ltd. for Professional Engineering Services for Design Engineering of the Bike Parking Facilities and HAWK Signal Projects in an Amount Not to Exceed $34,480.00. This Resolution was adopted. G. RES 15-222 A Resolution Approving a Law Enforcement Mutual Aid Agreement to Join the Illinois Law Enforcement Alarm System with Participating Public Agencies of the State of Illinois and Authorizing its Execution. This Resolution was adopted. H. RES 15-266 A Resolution Authorizing the Execution of a Subordination of Lien (SFR-001) This Resolution was adopted. I. RES 15-269 A Resolution Authorizing the Purchase of One 2015 Ford F-250 XL, 4X4 Pickup Truck, with Snow Plow Package, from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program, and Waiving the Village’s Bid Process. This Resolution was adopted. J. RES 15-270 A Resolution Approving a Nonexclusive License Agreement with the International Code Council, Inc. in an Amount Not to Exceed $24,202 and Authorizing its Execution This Resolution was adopted. K. RES 15-272 A Resolution Authorizing Execution of a Professional Services Agreement with Camiros, Ltd., an Illinois Corporation to Revise and Update the Oak Park Zoning Ordinance in an Amount not to Exceed $142,400.00 This Resolution was adopted. L. RES 15-274 A Resolution Authorizing Execution of A Professional Services Agreement Village of Oak Park Page 4 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 with Camiros, Ltd., to Expedite the Revision and Update of the Oak Park Zoning Ordinance with Regard to the Madison Street Business District in an Amount Not To Exceed $34,220.00 This Resolution was adopted. M. ORD 15-101 A Ordinance Declaring Surplus Revenue in the Village of Oak Park Downtown Tax Increment Finance District Special Tax Allocation Fund for the 2013 Tax Year and Authorizing the Payment of that Surplus Revenue to the Cook County Treasurer for the Distribution to Affected Tax Districts in a Pro-Rate Basis This Ordinance was adopted. N. RES 15-276 A Resolution Authorizing the Rejection of all Bids for Project 15-20, Watermain Valve Replacements. This Resolution was adopted. O. RES 15-277 A Resolution Authorizing the Submission of a United States Department of Transportation TIGER 2015 Discretionary Grant Application for the Harlem Avenue Multimodal Bridge Project. This Resolution was adopted. P. RES 15-279 A Resolution Authorizing the Execution of a One Year Contract with GA Paving, LLC for Village Wide Utility Pavement Patching Services in an Amount Not to Exceed $175,000.00 in Fiscal Year 2015 This Resolution was adopted. Q. RES 15-278 A Resolution Authorizing the Execution of a Contract with Fuertes Systems Landscaping, Inc., for Project 15-9A, Central Reservoir Restoration, in an amount not to exceed $142,000.00. This Resolution was adopted. R. RES 15-280 A Resolution Authorizing the Renewal of a Contract with Midway Building Services, Ltd. for Village Wide Litter Pick Up Services for a One Year Period in an Amount Not to Exceed $50,000.00 This Resolution was adopted. S. RES 15-282 A Resolution Authorizing a Change Order for Project 15-9, Central Reservoir Improvements, for an Additional $93,000. This Resolution was adopted. T. RES 15-283 A Resolution Authorizing the Renewal of a Contract with Advanced Disposal Services Solid Waste Midwest, LLC for Village Wide Refuse/Recycling Container Pick Up Services for a One Year Period in an Village of Oak Park Page 5 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 Amount Not to Exceed $135,000.00 This Resolution was adopted. U. RES 15-284 A Resolution Authorizing the Execution of a Contract with MYS, Incorporated, for Project 15-14, Salt Storage Building, in an Amount Not to Exceed $50,000.00 This Resolution was adopted. V. RES 15-285 A Resolution Authorizing an Amendment to an Independent Contractor Agreement with A&B Landscaping and Tree Service, Inc. for Parkway Tree Stump Removal in an Amount Not to Exceed $120,000.00 This Resolution was adopted. W. ORD 15-102 An Ordinance Authorizing the Sale of Surplus Vehicles and Materials Owned by the Village of Oak Park. This Ordinance was adopted. X. RES 15-287 A Resolution Authorizing the Execution of a Contract with A.C. Pavement Striping Co., for Project 15-6, Microsurfacing and Crackfill of Various Streets, in an Amount Not to Exceed $300,000.00. This Resolution was adopted. Y. RES 15-292 A Resolution Approving a Temporary License Agreement between the Village of Oak Park and RRV Motorcars II, LLC and Authorizing Its Execution This Resolution was adopted. Z. RES 15-293 A Resolution Approving a Six Month Extension of the Agreement with Hub International Midwest Limited, formerly Corporate Benefit Consultants, Inc., through December 31, 2015 for Employee Benefit Services This Resolution was adopted. AA. RES 15-294 A Resolution Approving an Increase to the Letter of Credit with PNC Bank from $9,500,000 to $10,000,000 for the Construction of the Public Portion of the Parking Garage at 150 Forest Avenue and Increasing the Project Budget by $100,000 This Resolution was adopted. AB. RES 15-296 A Resolution Approving a Consultant Services Agreement with Sikich LLP for Accounting and Financial Services in an Amount Not to Exceed $32,400 and Authorizing its Execution This Resolution was adopted. AC. RES 15-297 A Resolution Approving Certain Amendments to the Personnel Manual for Village of Oak Park Page 6 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 the Village of Oak Park This Resolution was adopted. AD. ORD 15-096 An Ordinance Amending No. 15-044 to Allow for an Extension of Time to Construct Certain Improvements at the Property Located Adjacent to 111 South Home Avenue, Units 1 through 5, Generally Located at the Southwest Corner of South Boulevard and Home Avenue This Ordinance was adopted. AE. ORD 15-088 An Ordinance Approving a Minor Change to the Approved Major Planned Development for the Property Located at 1133 Chicago Avenue. This Ordinance was adopted. AF. ORD 15-097 An Ordinance Granting a Special Use Permit to Oak Leaf Academy, LLC to Operate a Duly Licensed Preschool/Day-Care Center Located at 200 Lake Street Village Trustee Barber stated that he had requested that this Item as well as Item AJ be moved off of Consent. Zoning Board of Appeals Chair Mike Quinn discussed the process that the applicant was required to undertake for acquiring a special use permit. He addressed Trustee Barber's concerns regarding parking and traffic issues. Director of Parking and Mobility Services Jill Velan also spoke about plans to expand parking in that area. JoAnn Gantar, owner of Oak Leaf Academy. Ms. Gantar noted that she will be expanding her business. She spoke about her research regarding parking and traffic and the rolling drop off and pick up schedules. Emily Dougherty. Ms. Doughery's child currently attends the Academy. She spoke highly of the staff and the owners and indicated that traffic and parking should not be a problem at this location. Carrie Grubert. Ms. Grubert also has a child that attends. She praised the curriculum and the owners and stated that there is a great need for a place like this in Oak Park. It was moved by Village Trustee Brewer, seconded by Village Trustee Salzman, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Lueck AG. MOT 15-064 Motion to Approve the Monthly Treasurer’s Report for All Funds This Motion was approved. AH. MOT 15-065 Motion to Approve the Bills in the Amount of $1,826,506.08 From March Village of Oak Park Page 7 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 27, 2015 Through May 1 , 2015 This Motion was approved. AI. MOT 15-066 Referral of a Special Use Permit Application to the Zoning Board of Appeals Regarding the Installation and Operation of an Automatic Teller Machine (ATM) in the B-4 Downtown Business District located at 1010 Lake Street. This Motion was approved. AJ. MOT 15-067 A Motion to Concur with the Transportation Commission Recommendation for the Installation of a Permanent Traffic Diverter on the 1200 block of Woodbine Avenue, Immediately South of the East-West Alley Subject to the Adoption and Creation of an SSA for the Diverter. Village Manager Pavlicek stated that after several months of discussion, petitions and other actions, the Village Board approved a recommendation from the Transportation Commission to test a temporary midblock choker in the 1200 block of Woodbine. Based on the evaluation of the test results as well as feedback from residents and input from staff, the Transportation Commission is recommending installation of a diverter similar to what was installed on the 1200 block of Rossell. This was something that was supported by residents of those blocks and to date has been deemed successful. Julie Denise. Ms. Denise, a resident of the 1200 block of Woodbine, indicated that because diverters or cul-de-sacs have been allowed by the Village on every street between Harlem and Oak Park Avenue other than Woodbine and Grove, traffic has greatly increased on Woodbine. She added that residents should not have to pay the SSA fee, as it is those actions by the Village that have caused them to need a diverter on their street. Adam Evans. Mr. Evans, also a resident of that block, commented that Woodbine has become a major thoroughfare for traffic coming off of North Avenue . He is hopeful that the Board approves the recommendation of the Transportation Commission. Village Trustee Barber stated that his rationale for removing this item from the Consent Agenda was to discuss the comment in the legislative text regarding concerns from staff. Village Engineer Bill McKenna clarified that those concerns are related to the fact that Woodbine and Grove are the only two streets between Harlem and Oak Park Avenue that don't have cul-de-sacs or diverters. In addition, Woodbine and Grove have right turn restrictions coming in from North Avenue; during rush hours you cannot enter local streets from North Avenue. Adding more restrictions like a diverter on Woodbine can push that problem on to Grove. Village Trustee Barber asked if there has been any discussion as to putting a diverter on Grove. Mr. McKenna stated that it has been discussed. However, Grove may not currently be seeing the same impact, as it is close to a signal, and people tend not to cut through at that point. Village President Abu-Taleb raised a discussion regarding installation of a temporary diverter until the SSA process has been completed. There was agreement. Village Trustee Barber suggested researching traffic volume and concerns on Grove. It was moved by Village TrusteeBarber, seconded by Village Trustee Tucker, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 8 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Lueck XVI. Regular Agenda AK. MOT 15-070 Motion Directing Staff to Prepare the Necessary Actions Related to the Community Choice Electrical Aggregation bid for two alternatives: 1. A Standard Energy Portfolio at a per kilowatt hour rate which would in addition contain a flat fee of 1/10 a one cent per kilowatt hour with the fee dedicated to developing the Smart City USA program which will develop local solar technologies for residential use in accordance with Pecan Street’s recommendations; and 2. A Standard Energy Portfolio at a per kilowatt hour rate backed by 100 percent Renewable Energy Credits (RECs) which are e-green certified. Overview Village Manager Pavlicek stated that the Village is working with Mark Pruitt of the consulting firm Illinois Energy Choice Aggregation Network for solicitation of bids on their residential electrical aggregation program. The Board will be looking at options and costs as early as the June 1 Board Meeting. The Environment & Energy Commission recommended that both of these options to be put out. Jim Babcock. Mr. Babcock supported this motion and suggested that the fee of 1/10 of one cent be increased to 3/10 of one cent. He also suggested that this fee be used for other initiatives in addition to the Smart City USA program. McLouis Robinet. Mr. Robinet stated that there is no evidence that the use of fossil fuels was reduced due to the purchase of voluntary Renewable Energy Credits and suggested that this money instead be used on programs to produce solar electric power within the Village. Village Trustee Salzman thanked Mr. Robinet for his comments and agreed with investing in local renewable energy through a set aside fund. He was interested in hearing Mr. Pruitt's thoughts on this from a cost benefit analysis perspective. Mr. Pruitt explained how REC's are tracked. Village President Abu-Taleb commented that the Village is losing $700,000 from the State for support of the Smart Grid. They can either wait many years to make up that difference to support some energy initiatives that would benefit and save money for the community as a whole or choose to do a little at a time and not make a significant impact. He wanted to see the fee placeholder at 3/10 of a cent and pegged with inflation in order to make a bigger impact. Village Trustee Ott suggested that a list of the different initiatives that can be addressed with this fee be compiled. It was moved by Village Trustee Salzman, seconded by Village Trustee Ott, that Village of Oak Park Page 9 Printed on 6/16/2015 President and Board of Trustees Meeting Minutes May 18, 2015 this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Lueck XVII. Call to Board and Clerk Village Clerk Powell announced that there is a closing luncheon on Thursday for "Celebrating Seniors Week" and added that all proceeds from this week's events go towards helping seniors in need. Village Trustee Brewer spoke about his attendance at "Blooming on Harrison Street". Village Trustee Salzman stated that the Board has no intention of taking up the Governor's Right to Work agenda and that he personally is opposed to it. Village Trustee Barber stated that he would like a Board Retreat scheduled soon in order to start laying out Board goals as well as make any changes to committee assignments, etc. He congratulated Oak Park River Forest High School for their "Future Philanthropist" community program. Village Trustee Ott asked for confirmation that a discussion regarding Harrison Street will be on the June 15 agenda. XVIII. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Barber to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:25 P.M., Monday, May 18, 2015. Respectfully submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 10 Printed on 6/16/2015