President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Monday, July 6, 2015 6:30 PM Village Hall Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to adjourn immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of each regular meeting for citizens to make statements about an issue or concern that is not on that meeting�s agenda. It is not intended for a dialogue with the board. You may also communicate with the board at 708.358.5784 or e-mail board@oak-park.us. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per person. If comment requests exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss collective bargaining, pending litigation and the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order Village of Oak Park Page 1 Printed on 03:45 PM July 2, 2015 President and Board of Trustees Meeting Agenda July 6, 2015 VI. Roll Call VII. Agenda Approval VIII. Minutes A. MOT 15-081 Motion to Approve Minutes for June 15, 2015 Regular Meeting of the Village Board. Overview: This is a motion to approve the official minutes of meetings of the Village Board. IX. Non-Agenda Public Comment X. Village Manager Reports B. ID 15-217 Review of the Village Board Meeting Calendar for July 2015. Overview: Once per month the Village Manager presents the tentative schedule of the upcoming meetings of the Village Board for review and comment. XI. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XII. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. XIV. First Reading Village of Oak Park Page 2 Printed on 03:45 PM July 2, 2015 President and Board of Trustees Meeting Agenda July 6, 2015 C. ORD 15-120 First Reading of an Ordinance Amending Chapter 23A (“Taxes”) of the Oak Park Village Code by adding a New Article 11 (“Medical Cannabis Privilege Tax”). Overview: An Ordinance has been prepared to impose and levy a tax upon a cultivation center engaged in the privilege of the sale of medical cannabis or medical infused product to a dispensing organization located within the Village of Oak Park at the rate of six percent (6%) of the sales price per ounce. This tax shall be in addition to any and all other taxes imposed upon such sales and distribution. XVIII. Regular Agenda D. ID 15-214 Commercial Business District Presentation Overview: As a part of the Village Manager’s Report, Valentino Ganncias, Owner/Operator of the 206 Food Truck and Owner/Operator of the soon to open 206 Breakfast Shop located at 818 S. Oak Park Avenue will give a Business District Informational Presentation. XVI. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor Dealers or Related (President Pro-Tem Salzman) E. ORD 15-115 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-4 Liquor License to Urban Spoon, LLC, DBA Spoon & Vine Overview: The Ordinance authorizes the issuance of a Restaurant Class B-4 liquor license to Urban Spoon, LLC, DBA Spoon & Vine (“Spoon & Vine”) for the property located at 734 Lake Street (“Property”). F. ORD 15-116 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 4 (“Term and Classification”), Section 3-4-2 (“Classification and Number of Liquor Licenses and Fees”) and Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses to be Issued for Each License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Class C-1 Liquor License to Sugar Beet Food Store Cooperative Overview: The Ordinance authorizes the issuance of a Package Class C-1 Liquor License to Sugar Beet Store Cooperative (“Sugar Beet”) for the property located at 812 Madison Street. Village of Oak Park Page 3 Printed on 03:45 PM July 2, 2015 President and Board of Trustees Meeting Agenda July 6, 2015 G. ORD 15-117 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License””) of the Oak Park Village Code for the Issuance of a Liquor License to Royale Liquors LLC, DBA Pete’s Fresh Market located at 259 Lake Street Overview Overview: The Ordinance authorizes the issuance of a Package Liquor Class C-1 license to 259 Royale Liquors LLC, DBA Pete’s Fresh Market (“Pete’s Fresh Market”) for the property located at 259 Lake Street (“Property”). XVII. Consent Agenda H. RES 15-330 A Resolution Approving a Professional Services Agreement with VistaNational Insurance Group, Inc., for a Two Year Term with an Option to Renew through December 31, 2018 and Authorizing its Execution Overview: VistaNational Insurance Group, Inc., has been selected to provide insurance brokerage services for a two-year term commencing on approval of the attached agreement to December 31, 2017, with a right to renew for one (1) additional year to December 31, 2018. I. RES 15-332 A Resolution Authorizing the Release of the Mortgage and Cancellation of Small Rental Rehab Loan Commitment and Agreement For the Property Located at 163 North Lombard Avenue Overview: The owner of this five unit building in the Small Rental Rehabilitation Loan Program is selling the building and requesting an early mortgage release. The owner has entered into a contract to sell the property and the new owner agrees to maintain the fair market rent limits for the remaining of the two year term. Since the Small Rental Program mortgages are forgiven after two years of the program participation, the owner is asking that the Village’s mortgage grant the Small Rental Rehab Loan Commitment and Agreement be released four weeks early. The Agreement ends on August 8, 2015. Village of Oak Park Page 4 Printed on 03:45 PM July 2, 2015 President and Board of Trustees Meeting Agenda July 6, 2015 J. RES 15-333 A Resolution Authorizing Execution of an Intergovernmental Agreement Regarding the West Cook County Housing Collaborative Overview: The West Cook County Housing Collaborative (Collaborative) is a partnership betweeen Bellwood, Berwyn, Forest Park and Maywood. The Collaborative has been able to secure over $11 million in funding for housing activities for its municipalities. Additionally, the Collaborative was able to receive technical assistance from the Chicago Metropolitan Agency for Planning (CMAP) for the Homes for a Changing Region report. The Intergovernmental Agreement allows the partnership to continue for the next yearand the Village of Maywood will enter into the Independent Contractor Services Agreement with IFF (formerly the Illinois Facilities Fund) to continue its role as coordinator. K. RES 15-335 A Resolution Authorizing the Purchase of One 2016 IH 7400, 4X2 Dump Truck, with Salting and Snow Plow Package, in an amount not to exceed $153,285 from National Auto Fleet Group through the National Joint Powers Alliance (NJPA) Joint Purchasing Program, and Waiving the Village’s Bid Process Overview: The FY 2015 Fleet Replacement Fund includes the replacement of one Public Works Street Division dump truck. This vehicle will be replaced with a 2016 IH 7400, 4X2 dump truck with the salting and snow plow package. The NJPA awarded a bid to the National Auto Fleet Group of Watsonville, California for this vehicle. L. RES 15-336 A Resolution Awarding a Small Rental Property Rehabilitation Loan and Authorizing the Execution of a Loan Commitment and Agreement SPR-029 Overview: The purposes of the Small Rental Properties Rehabilitation Loan Program are to address and to correct deteriorated and blighted homes throughout the Village, to provide affordable rental housing, and to improve the energy efficiency of small rental properties. The eligible owner of this two unit property is requesting a forgivable rehab loan of $10,000 from the Village. M. RES 15-341 A Resolution Authorizing the Execution of an Amendment to the Independent Contractor Agreement with Kovilic Construction Company, Inc. for Selected Repairs to the Main Fire Station Stair Training Tower in an amount not to exceed $31,800.00. Overview: The Fire Department stair training tower is in need of various repairs to improve the structural integrity of the building. Staff received proposals from construction companies in 2014 and after reviewing the proposals, it was determined that Kovilic Construction Co. submitted the most favorable proposal. Village of Oak Park Page 5 Printed on 03:45 PM July 2, 2015 President and Board of Trustees Meeting Agenda July 6, 2015 N. RES 15-343 Resolutions Authorizing the Allocation of Funding for all 2015 Cook County Gap Fund Grant Projects. Overview: The attached Resolutions/Agreements represent the allocation of funding for all 2015 Cook County Gap Fund Grant projects. It is necessary to enter into the 2015 Subrecipient Agreements with the agencies (Subrecipients) so that they can begin to expend their grant funds. The Project Period runs from July 1-September 30, 2015. The Agreements clearly outline the terms and conditions of their grants. O. RES 15-344 A Resolution Authorizing the Execution of an Independent Contractor Agreement with Orbis Construction Co., Inc. to Remodel the Police Department Locker Rooms at Village Hall in an amount not to exceed $104,750.00. Overview: The Department of Public Works requested proposals from construction companies to remodel the Police Department men’s and women’s lockers rooms. Staff reviewed the proposals and the response from Orbis Construction Co., Inc. fits the needs of the Village at a competitive price. P. RES 15-345 A Resolution for Construction on State Highways Overview: The State of Illinois requires all municipalities wishing to perform work on their highways to adopt a Resolution for Construction on State Highways. This Resolution would be in effect for two years and would act as a Surety Bond for the Village. Q. RES 15-347 A Resolution Authorizing the Execution of an Independent Contractor Agreement with Superior Road Striping for Thermoplastic Pavement Markings in an amount not to exceed $50,000.00 through the Suburban Purchasing Cooperative (SPC), waiving the Village’s bid process. Overview: The Village re-stripes a portion of its streets each year in order to maintain their visibility. The scope of the work to be performed this year includes various centerlines, intersections and parking lanes on Oak Park Ave., Augusta Blvd., Harrison St. and Roosevelt Road. Various stop bars and crosswalks adjacent to schools and other areas are also scheduled to be completed. R. RES 15-348 A Resolution Authorizing Execution of an Independent Contractor Agreement with Alpine Demolition Services, LLC for Project 15-27, Building Demolition 6641-43 North Ave., in an amount not to exceed $133,000. Overview: In June of 2015 the Engineering Division requested proposals for the Building Demolition at 6641-43 North Avenue. Proposals were received on June 25, 2015. Fourteen contractors picked up proposal documents and five proposals were received. The low compliant proposal that best fit the Village of Oak Park’s needs was submitted by Alpine Demolition Services, LLC. in an amount of $133,000. Village of Oak Park Page 6 Printed on 03:45 PM July 2, 2015 President and Board of Trustees Meeting Agenda July 6, 2015 S. RES 15-350 A Resolution Authorizing the Subordination of a Lien and Amendment of Marketing Services Agreement MSA 1302-G and Accompanying Installment Note Overview: The grant recipient/owner is selling the property. The purchaser is requesting subordination of the Multi-family Housing Incentives Program grant to a new first mortgage. The purchaser also agrees to abide by the terms of the Marketing Services Agreement for the remainder of the agreement term. The Village’s interest remains secure. T. RES 15-353 A Resolution Authorizing the Execution of a Settlement Agreement in Worker’s Compensation Case No. 10 WC 09345 Overview: It is requested that the Village Board authorize the execution of a settlement agreement in Worker’s Compensation Case No. 10 WC 09345. U. RES 15-355 A Resolution Authorizing the Subordination of a Lien and Amendment of Marketing Services Agreement MSA 1306-G and Accompanying Installment Note. Overview: The grant recipient/owner is selling the property. The purchaser is requesting subordination of the Multi-family Housing Incentives Program grant to a new first mortgage. The purchaser also agrees to abide by the terms of the Marketing Services Agreement for the remainder of the agreement term. The Village’s interest remains secure. V. RES 15-358 A Resolution Approving a Right-of-Way Encroachment License and Covenant Agreement for the Property Located at 1048 North Austin Boulevard and Authorizing its Execution Overview: The Agreement allows a bay window/buiilding at 1048 North Austin Boulevard that encroaches into the Village’s right-of-way for 1.62 square feet to continue to be maintained so that a proposed sale of the property may take place. W. RES 15-359 A Resolution Approving an Amendment to a Consultant Services Agreement with Sikich LLP for Accounting and Financial Services in an Amount Not to Exceed $32,400 and Authorizing its Execution Overview: This is an amendment to extend the date for which these services will expire. This contract was originally adopted by the Village Board on May 18, 2015 and provides temporary accounting services while the Village recruits for the vacant Deputy Chief Financial Officer position. The amendement extends the contract date from June 17th until August 31st. The originally authorized dollar amount remains unchanged. Village of Oak Park Page 7 Printed on 03:45 PM July 2, 2015 President and Board of Trustees Meeting Agenda July 6, 2015 X. ORD 15-123 An Ordinance Amending Chapter 1 (“General Provisions”), Article 1 (“General Provisions”) by Adding a new Section 1-1-15 (Manner of Correcting Inaccurate Bills”). Overview Overview: The Ordinance makes clarifications to the Village Code in regards to the manner in which billing services are provide and administratively managed for Enterprise Fund related services. Y. MOT 15-075 Motion to Concur with the Board of Health to Maintain the Village’s West Nile Virus Prevention Program which Includes Spraying for Mosquitos if Necessary Overview: The Village Board referred the use of mosquito spraying as one method in the overall Village program for West Nile Prevention to the Board of Health for review. The Board of Health held a public forum on April 28, 2015. After discussion at the May 26, 2015 meeting, the Board of Health made the recommendation to uphold the current practice. The Board of Health finalized the written report to the Village Board at the June 23, 2015 meeting. XVIII. Call to Board and Clerk XIX. Adjourn Village of Oak Park Page 8 Printed on 03:45 PM July 2, 2015