President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, January 4, 2016 7:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 7:30 P.M. II. Roll Call Present: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 0 III. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Ott, to approve the agenda. A voice vote was taken and the motion was approved. IV. Minutes A. MOT 16-001 Motion to Approve Minutes for November 18, 2015 Joint Board Meeting and December 7, 2015 Regular Meeting of the Village Board. It was moved by Village Trustee Brewer, seconded by Village Trustee Ott, that this Motion be approved. A voice vote was taken and the motion was approved. V. Non-Agenda Public Comment Rebecca Morrow-Nye. Ms. Morrow-Nye urged the Board to uphold the intergovernmental agreement regarding the community parking garage at OPRF High School. Alan Peres. Mr. Peres expressed concern regarding residents failing to shovel their sidewalks and suggested that the Village use some type of enforcement mechanism for the sake of public safety. Barbara Mullarkey. Ms. Mullarkey requested answers to questions she had submitted to the Environment and Energy Commission regarding cell phone towers. Village President Abu-Taleb stated that he would look into it. VI. Village Manager Reports B. ID 16-001 Review of the Village Board Meeting Calendars for January, February, March and April 2016. Village Manager Pavlicek stated that the meetings scheduled for January and February Village of Oak Park Page 1 Printed on 1/20/2016 President and Board of Trustees Meeting Minutes January 4, 2016 are definite with the exception of any committee meetings that have not been scheduled. Trustee Brewer requested that topics for the Special Meetings be provided to the Board. C. ID 16-002 Presentation and Discussion of the 2015 Village of Oak Park Community Survey Results. Village Manager Pavlicek gave a presentation of the results of the 2015 Community Survey conducted by the National Research Center of Boulder, Colorado. Findings of the survey are benchmarked against a number of other municipalities in the country that have utilized NRC; questions are consistent to all. Approximately 1400 surveys were randomly distributed and response rate was above 30%. Overall, residents continue to enjoy a high quality of life in Oak Park and top priorities are the economy and safety. She explained how the national benchmarks are obtained and noted that 3% of the results were lower than the benchmark communities, 75% were similar and 22% were higher or much higher. The survey was very detailed and the full results are available on the Village website. There was a discussion regarding improvements to street repair, street cleaning, snow removal and customer service, as residents rated these services lower than expected. There was also a discussion regarding protocol on awarding contracts. VII. Village Board Committees Village Trustee Lueck announced that an I-Gov assembly is scheduled for January 23. VIII. Citizen Commission Vacancies D. ID 16-003 Board and Commission Vacancy Report for January 4, 2016. There were no comments. XI. Citizen Commission Appointments, Reappointments and Chair Appointments E. MOT 16-002 Motion to consent to the Village President’s Appointment of: Civic Information Systems Commission - David Baker, Appoint as Member Community Design Commission - C. Scott Smith, Appoint as Member Environment & Energy Commission - Hanna Kwiecinska, Reappoint as Member Public Art Advisory Commission - Maureen Boyd, Appoint as Member It was moved by Village Trustee Ott, seconded by Village Trustee Tucker, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 Village of Oak Park Page 2 Printed on 1/20/2016 President and Board of Trustees Meeting Minutes January 4, 2016 X. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tuckerand seconded by Village Trustee Brewer to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 F. MOT 16-003 Motion to Refer a Special Use Permit Application to the Zoning Board of Appeals with Accompanying Allowance Requests from the Bulk, Yard and Lot Coverage Requirements of the B-1/B-2 General Business District to Operate a Day Care Facility at 411 South Boulevard This Motion was approved. G. RES 16-001 A Resolution Approving the Execution of a Contract with ATP Enterprise Group, Inc. for Project 16-9, North and South Pump Station Rehabilitation, in an Amount Not to Exceed $172,860 and Authorizing its Execution This Resolution was adopted. H. RES 16-002 A Resolution Authorizing a Change Order to the Professional Services Agreement with Ciorba Group, Inc. for the Phase III Construction Engineering for the Central Reservoir Improvement and Restoration Project, for an Additional $22,830 This Resolution was adopted. I. RES 16-003 A Resolution Authorizing a Change Order for to the Contract with Rausch Infrastructure, LLC, for Project 15-9, Central Reservoir Improvement Project, for an Additional $15,203 This Resolution was adopted. J. RES 16-004 A Resolution Approving a Settlement Agreement in Workers’ Compensation Case Nos. 11 WC 27478, 11 WC 27479 and 12 WC 36399 and Authorizing its Execution This Resolution was adopted. K. RES 16-005 A Resolution Approving a Settlement Agreement in Workers’ Compensation Case No. 11 WC 42335 and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 3 Printed on 1/20/2016 President and Board of Trustees Meeting Minutes January 4, 2016 L. RES 16-006 A Resolution Approving a Four Month Extension of the Employee Lease Agreement for a Temporary Assistant Village Manager with GovTemps USA, LLC and Authorizing its Execution. This Resolution was adopted. XI. Regular Agenda M. ORD 16-001 Motion to Concur with the Plan Commission’s Recommendations and Adopt an Ordinance Granting a Special Use Permit for a Major Planned Development for a Mixed Use Multiple Story Building with Residential, Commercial and Parking Uses at the Property Located at 231-307 Madison Street Ann Collins. Ms. Collins spoke in opposition to this project as it would eliminate a Village parking lot utilized by people who reside in the neighborhood. Street parking has become challenging and losing the lot would cause more problems. In addition, the variance request regarding percentage of open land required may cause basement flooding in the area due to rainwater runoff. Charlotte Newman. Ms. Newman also discussed the parking and flooding issues. She requested that there be an independent review of the project, as the chair of the Plan Commission is also a principal with the developer. Mary Bird. Ms. Bird opposed the development because of its size and lack of green space. She noted that she was in favor of affordable housing, but on a scale that the area residents and schools can absorb. David Kralik. Mr. Kralik was in favor of the development, noting that it is a large improvement over what was originally going to be built. Replacement of the lost parking is the responsibility of the Village, not the developer. He noted that the affordable housing is concentrated on Madison Street and suggested that this be spread out to other parts of the Village. Village Planner Craig Failor described the planned development. The proposal is for a mixed use project consisting of approximately 11,000 square feet of commercial space, 55 workforce rental apartments and 75 surface parking spaces. The applicants, Chicago Neighborhood Initiatives and Mercy Housing Lakefront, have requested allowances to increase the building height, reduce open space and to allow surface parking to front Madison Street. There will also be parking behind the building and in the lot to the west. The application was reviewed by the Plan Commission at three meetings, two of which were Public Hearings. He also clarified that Plan Commission chair David Mann recused himself from these meetings, as well as all other aspects of this application, due to a conflict of interest and member Doug Gilbert presided as acting chair. Mr. Gilbert stated that this project is completely separate from the one previously approved. In response to displaced parking issues, the Plan Commission wanted to emphasize to the Village Board that the Village should do all it can to address this should the applicants' proposal be granted. He noted that this should apply to all new developments, as parking demand is an issue in all neighborhoods. He indicated that a parking study follow-up after the property is 75% occupied is one of the commission's conditions for approval. Mr. Gilbert, Mr. Failor and Mark Angelini from Mercy Housing Lakefront answered questions Village of Oak Park Page 4 Printed on 1/20/2016 President and Board of Trustees Meeting Minutes January 4, 2016 from the Board. John Lynch, Executive Director of the Oak Park Economic Development Corp., spoke in favor of the development. It was moved by Village Trustee Brewer, seconded by Village Trustee Ott, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 XII. Call to Board and Clerk Village President Abu-Taleb acknowledged three high school students who were present in order to fulfill a requirement of their U.S. Government class. Village Clerk Powell discussed early voting for the Presidential Primary and urged all to register and to vote. Village Trustee Barber raised the subject of possibly using TIF funds to develop additional levels for parking within the structure of the new development. Village Trustee Brewer reminded the Board to be sensitive to the privacy of residents when discussing affordable housing. XIII. Adjourn It was moved by Village Trustee Ott, seconded by Village Trustee Tucker, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:13 P.M., Monday, January 4, 2016. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 5 Printed on 1/20/2016