President and Board of Trustees
Regular MeetingOak Park, IL · April 18, 2016
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, April 18, 2016 6:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 6:34 P.M.
II. Roll Call
Present: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
Absent: 2- Village Trustee Lueck, and Village Trustee Button Ott
III. Consideration of Motion to Adjourn to Executive Session to Discuss Review of
Minutes, Personnel and Pending Litigation.
It was moved by Village Trustee Brewer, seconded by Village Trustee Salzman,
to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - discussion of
minutes of meetings lawfully closed under the Open Meetings Act, 5 ILCS 120/1(c)
(1) - personnel and 5 ILCS 120/2(c)(11) - pending litigation. The motion was
approved. The roll call on the vote was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Lueck, and Village Trustee Button Ott
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
The Regular Meeting reconvened at 7:35 P.M.
VI. Roll Call
Present: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
Absent: 1- Village Trustee Lueck
VII. Agenda Approval
Village Manager Pavlicek noted that Items O and Y have been moved from the Consent
Agenda to the Regular Agenda. Village President Abu-Taleb asked that Item AB be
tabled.
It was moved by Village Trustee Salzman, seconded by Village Trustee Tucker,
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to approved the agenda as amended. A voice vote was taken and the motion
was approved.
VIII. Minutes
A. MOT 16-042 Motion to Approve Minutes for March 21, 2016 Regular Meeting and April
11, 2016 Special Meeting of the Village Board.
It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman,
that this Motion be approved. A voice vote was taken and the motion was
approved.
IX. Non-Agenda Public Comment
There was no non-agenda public comment.
X. Proclamation
B. ID 16-116 Motion to Approve Proclamation for National Council on Alcoholism and
Drug Dependence Alcohol Awareness Month April 2016
As Local Liquor Commissioner, Village Trustee Salzman read the Proclamation aloud.
It was moved by Village Trustee Button Ott, seconded by Village Trustee Tucker,
that this Proclamation be adopted. A voice vote was taken and the motion was
approved.
C. ID 16-117 Motion to Approve Proclamation for Arbor Day April 29, 2016
Village President Abu-Taleb read the Proclamation aloud.
It was moved by Village Trustee Button Ott, seconded by Village Trustee Brewer,
that this Proclamation be adopted. A voice vote was taken and the motion was
approved.
XI. Village Manager Reports
Village Manager Pavlicek had nothing to report.
XII. Village Board Committees
There was nothing to report.
XIII. Citizen Commission Vacancies
D. ID 16-129 Board and Commission Vacancy Report for April 18, 2016.
There were no comments.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
E. MOT 16-046 Motion to consent to the Village President’s Appointment of:
Zoning Board of Appeals - Don DeBruin, Appoint as Member
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It was moved by Village Trustee Button Ott, seconded by Village Trustee Barber,
that this Motion be approved. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Lueck
XV. First Reading
F. ORD 16-043 First Reading of an Ordinance Amending Chapter 8 (“Business Licensess”),
Article 6 (“Comprehensive Regulation of Tobacco Products”) of the Oak
Park Village Code to Increse the Age of Sale and Purchase of Tobacco or
Liquid Nicotine Products from Eighteen (18) Years of Age to Twenty-One
(21) Years of Age
Village Manager Pavlicek noted that on March 21, the Village Board accepted the Board
of Health's recommendation regarding raising the age to purchase tobacco products to
21. However, penalties for possession of these products were not included in the
proposal. Staff worked internally with Adjudication and looked at current ordinances.
Their recommendations are incorporated into this First Reading.
Amy O'Rourke, representing the Respiratory Health Association. Ms. O'Rourke spoke in
support of the Ordinance and noted that most adult smokers acquire the habit before the
age of 21.
Don Zeigler, representing the Illinois Coalition Against Tobacco. Mr. Zeigler also was in
favor of the Ordinance and added that Evanston and Chicago have recently raised the age
from 18 to 21.
There was discussion regarding adding that the required age of any retailer's employee
who is selling the product be 21 as well. Also discussed were appropriate penalties to
the businesses. President Abu-Taleb requested that these items be incorporated into the
Second Reading.
XVI. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Tuckerand seconded by Village Trustee Button
Ott to approve the items under the Consent Agenda. The motion was approved.
The roll call on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Lueck
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G. ORD 16-041 An Ordinance Establishing an All-Way Stop at the Intersection of
Columbian Avenue and Berkshire Street.
This Ordinance was adopted.
H. ORD 16-048 An Ordinance Authorizing the Sale of Surplus Property Owned by the
Village of Oak Park
This Ordinance was adopted.
I. RES 16-090 A Resolution Approving the Purchase of Cellular Phone Services from
Verizon Wireless through the State of Illinois Master Contract in an
Amount not to Exceed $110,000.00 for Fiscal Year 2016 and Waiving the
Village’s Bid Process
This Resolution was adopted.
J. RES 16-162 A Resolution Authorizing a Single Family Housing Rehabilitation Loan and a
Lead Hazard Reduction Grant (SFR-064-A).
This Resolution was adopted.
K. RES 16-163 A Resolution Approving an Independent Contractor Agreement with H & H
Electric, Co. for Street Lighting & Traffic Signal Repairs in an Amount Not to
Exceed $60,000.00 in Fiscal Year 2016 and Authorizing its Execution.
This Resolution was adopted.
L. RES 16-164 A Resolution Authorizing the Submission of a United States Department of
Transportation TIGER 2016 Discretionary Grant Application for the Harlem
Avenue Multimodal Bridge Project.
This Resolution was adopted.
M. RES 16-165 A Resolution Approving a Professional Services Agreement with Strand
Associates, Inc. for the Construction Inspection Services for the Site/Civil
Work at the Oak Park Station Development Project in an Amount Not to
Exceed $72,074 and Authorizing its Execution
This Resolution was adopted.
N. RES 16-166 A Resolution Requesting Village of Oak Park Geographic Information
System Data from the Cook County Assessor's Office
This Resolution was adopted.
P. RES 16-168 A Resolution Approving the Purchase of one 2016 Dodge Charger Vehicle
with Police Package from Napleton Dodge of Westmont, Illinois through
the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and
Waiving the Village’s Bid Process.
This Resolution was adopted.
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Q. RES 16-171 A Resolution Approving a Purchase Price Agreement with RU2 Systems, Inc.
for the Purchase of a Speed Trailer and Message Board in an Amount Not
to Exceed $35,208.39 and Authorizing Its Execution
This Resolution was adopted.
R. RES 16-172 A Resolution Approving a Contract with MYS, Incorporated, for Project
16-22, Marion Street Crosswalk Improvements, in an Amount Not to
Exceed $120,000.00 and Authorizing its Execution
This Resolution was adopted.
S. RES 16-173 A Resolution Approving a Contract with Crowley-Sheppard Asphalt, Inc. for
Project 16-2, Resurfacing of Various Streets, in an Amount Not to Exceed
$951,317.68 and Authorizing its Execution
This Resolution was adopted.
T. RES 16-174 A Resolution Approving a Contract with A & B Construction, Ltd., for
Project 16-14, Salt Storage Building, in an amount not to exceed $36,652.00
and Authorizing its Execution
This Resolution was adopted.
U. RES 16-176 A Resolution Authorizing a Change Order to the Contractual Services
Agreement between CityView, a Division of N. Harris Computer
Corporation and the Village of Oak Park, to Provide a New Software
Solution for the Village’s Permitting, Licensing and Inspection Services for
an Additional $1,996
This Resolution was adopted.
V. RES 16-181 A Resolution Approving a Ninety (90) Day Extension of the Lease Extension
Agreement for a Temporary Human Resources Generalist with GovTemps USA, LLC
and Authorizing its Execution.
This Resolution was adopted.
W. RES 16-182 A Resolution Approving a Supplemental Statement of Work to the
Consultant Services Agreement with Municipal GIS Partners, Incorporated
in an Amount Not to Exceed $76,010.00 for New Services in 2016 and
Authorizing its Execution
This Resolution was adopted.
X. MOT 16-037 Motion to Refer to the Zoning Board of Appeals a Special Use Permit
Application to Operate a Financial Institution Drive-Up Facility in a B-1/B-2
General Business District located at 810 S. Oak Park Avenue.
This Motion was approved.
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Z. MOT 16-045 Motion to Concur with the Transportation Commission’s
Recommendations to: (1) Deny the Petition for All-Way Stop Signs at
Jackson Boulevard and Cuyler Avenue; (2) Install Staff Recommended
Flashing Pedestrian Signs on Jackson at Cuyler; (3) Remove the Existing
Parking Restrictions on the North side of Jackson between Highland and
Cuyler Avenues and Prohibit Parking Anytime at this Location; and Direct
Staff to (4) to explore pedestrian blind spots at Cuyler Avenue, (5) to
remove the crosswalk pavement markings from the east leg of Jackson
Boulevard at Cuyler Avenue, and (6) to conduct a study of possible traffic
calming treatments.
This Motion was approved.
XVII. Regular Agenda
AA. ORD 16-038 An Ordinance Amending Chapter 2 (“Administration”), Article 12
(“Madison Street Coalition”) of the Oak Park Village Code
Village Manager Pavlicek stated that subsequent to the creation of the Madison Street
Coalition, the Village Board has made changes to the zoning on Madison Street as well
as reconstituting the mechanisms of the Oak Park Economic Development Corporation.
Because those actions have created a conflict with the ordinance that created that
commission, staff has put forth amendments to the code to re-establish the Madison
Street Coalition and provide for new appointments that would sunset upon the expiration
of the Madison TIF on December 31, 2018.
Chris Donovan. Mr. Donovan spoke about a Freedom of Information Act request he
submitted regarding the Madison Street Coalition.
Village President Abu-Taleb noted that he would like the Ordinance amended to reflect
that the focus of the work of the commission is pursuant to the Madison Street TIF
Redevelopment Plan and Project and the Madison Street Corridor Plan.
It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott,
that this Ordinance be adopted as amended. The motion was approved. The roll
call on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Lueck
AC. ID 16-131 Discussion Related to Metered Parking Along Marion Street in Downtown
Oak Park (DTOP) and Provide Staff with Direction Related to Time Limits
Village Manager Pavlicek stated that staff received a petition from Downtown Oak Park
businesses requesting that a 3-hour limit be established for parking in the off-street lots
adjacent to Marion Street during construction. Staff is looking for Board direction. She
also noted that one of the topics of next week's Special Meeting is an overview of one of
this year's Board goals; revisiting a number of elements in the parking system.
Charles Hughes. Mr. Hughes, who has an office on North Boulevard and is one of the
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petitioners, commented that his clients as well as other business' customers are having a
difficult time finding parking in the area. Limiting the parking hours will allow for greater
turnover. Long-term parking is available at the Lake and Forest garage.
Michelle Vanderlaan. Ms. Vanderlaan, another DTOP business owner, stated that since
the closing of the lot and onset of construction, there has been a tremendous decrease in
traffic in terms of customers, but more traffic congestion due to drivers circling around to
find parking.
Village Trustee Salzman commented that the Board needs to move with a sense of
urgency with respect to the parking flow and circulation. However, a more comprehensive
discussion needs to be held that encompasses everything that needs to be done to get
the situation downtown under control.
There was a discussion regarding possible incentives for parking in the garages and
Parking and Mobility Services Director Jill Velan spoke about the use of "red top" meters,
which limit parking to 15 minutes, near businesses that have a quick turnaround.
It was moved by Village Trustee Barber, seconded by Village Trustee Brewer, to
direct staff to proceed with preparing the necessary ordinance regarding three
hour parking in Lots 3 and 10 amended to include the use of red top meters in
various locations. The motion was approved. The roll call on the vote was as
follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Lueck
O. RES 16-167 A Resolution Approving an Amendment to the Professional Services
Agreement with Christopher B. Burke Engineering, Ltd. for the Design
Engineering for the Madison Street Streetscape and Road Diet Project for
an Additional $360,858 and Authorizing its Execution
Village Manager Pavlicek gave an overview of previous meetings regarding this project.
Staff now has a recommendation, through the Oak Park Economic Development
Corporation, to take a look at the reconfiguration of the intersection of Madison and Oak
Park Avenue in order to create more developable parcels which will be heavily weighted
on one side of the street. This Item will amend the contract with Christopher Burke
Engineering to include that design alternative.
Chris Donovan. Mr. Donovan urged the Board to table this Item until there is an
opportunity for a Public Hearing regarding the road diet.
David Haigh. Mr. Haigh spoke in opposition to the road diet in that it will push more traffic
onto the sidestreets.
Steve Loranz. Mr. Loranz was in favor of the road diet, adding that the smaller footprint
will be good for businesses and pedestrians.
Lauren Peterson. Ms. Peterson stated that she is not more likely to stop at a business
when stuck in traffic and does not see the road diet as a valuable investment.
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Dino Tsagaris, owner of Elite Upholstery. Mr. Tsagaris expressed concern regarding
loading and unloading space, as well as parking availability for his and other businesses
on Madison Street if this project goes through.
Maureen Kleinman. Ms. Kleinman discussed the traffic problems on Lake Street and and
alluded to that happening on Madison Street with the road diet in place.
Village Engineer Bill McKenna stated that the Economic Development Corporation has
been working with developers regarding the Village owned parcel on Oak Park and
Madison as well as some private parcels to the east. They have made a
recommendation to consider exploring larger parcel depths in that area to attract a larger
retail client that can bring some changes to the district. Staff and the EDC worked
together to refine that concept and to make sure that the realignment would be consistent
with the design and goals of the streetscape and road diet projects.
John Lynch of the OPEDC referred to several drawings and described the realignment as
a bend. In addition, the OPEDC believes that by securing an anchor retailer with the
enhanced parcel depths, it will attract other quality retailers that will transform the street.
Jim Lencioni, an architect with Aria Group Architects, referred to a model drawing of what
that area would look like. He noted that each tenant will have parking available.
There were comments made by the Board. Village Trustee Salzman noted that there
have been many public meetings regarding Madison Street beginning in 2010 and clarified
that advisory commissions do not set policy; only the Board of Trustees can do that.
Village Trustee Button Ott clarified that the Board was not voting to implement the
realignment but only to have it designed. Village Trustee Brewer commented that he
would like to move on this project before the expiration of the TIF. Village Trustee Barber
stated that $360,000 is a lot of money but he was convinced that there is a big economic
possibility in terms of securing a quality tenant. Village President Abu-Taleb spoke about
how investment in Madison Street is an investment in the future of Oak Park.
It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer,
that this Resolution be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Lueck
Y. MOT 16-041 A Motion to Direct Staff to Proceed with the Redesign of the South
Boulevard Sidewalk to Allow for Additional Outdoor Dining Space with the
South Boulevard Streetscape Project
Village Manager Pavlicek stated that expanding the sidewalk in this area would allow for
utilization of outdoor dining space for current and prospective restaurants on South
Boulevard.
It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman,
that this Motion be approved. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
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NAYS: 0
ABSENT: 1- Village Trustee Lueck
XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor
Dealers or Related (President Pro-Tem Tucker)
Village President Abu-Taleb and Village Trustee Brewer recused themselves from the
meeting. The following Items were presided over by Village President Pro Tem Tucker.
AD. MOT 16-036 Motion to Receive the Liquor Control Review Board’s Report on its Study
of a Tavern Liquor License Classification
Village Manager Pavlicek noted that the Board had requested that the Liquor Control
Review Board look into the distinction between what would be considered a traditional
tavern liquor license and one that requires food sales. With the assistance of the Village
Attorney and the Local Liquor Commissioner that has been completed.
Liquor Control Review Board Chair Victoria Scaman stated that what the commission
learned from this is that the process in place, where each liquor license application is
reviewed one at a time, allows them to customize each license. The business plan is
reviewed as well as looking if it would be a good fit for the community. In regards to a
tavern, they would have to be conscious of things such as long term effect, having too
many in one area, where in the community they should be located and what type of
atmosphere they have. Overall, the LCRB welcomes the idea of a neighborhood tavern.
However, feedback from the community suggests that residents prefer having food with
their liquor.
President Pro Tem Tucker added that the summary states that the LCRB does not think
it's necessary to consider a potential tavern classification until an applicant presents a
need to.
It was moved by Village Trustee Barber, seconded by Village Trustee Button Ott,
that this Motion be approved. The motion was approved. The roll call on the
vote was as follows:
AYES: 4- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Salzman, and
Village Trustee Tucker
NAYS: 0
ABSENT: 1- Village Trustee Lueck
ABSTAINED: 2- Village Trustee Brewer, and Village President Abu-Taleb
AE. ORD 16-042 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of
Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by
Name and Address Per License”) of the Oak Park Village Code for the
Issuance of a Restaurant Class B-2 Liquor License to Saigon Pho & Café,
Corp., DBA Saigo Pho & Café
There were no comments.
It was moved by Village Trustee Barber, seconded by Village Trustee Button Ott,
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that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 4- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Salzman, and
Village Trustee Tucker
NAYS: 0
ABSENT: 1- Village Trustee Lueck
ABSTAINED: 2- Village Trustee Brewer, and Village President Abu-Taleb
XIX Call to Board and Clerk
Village President Abu-Taleb and Village Trustee Brewer rejoined the meeting.
Village Trustee Salzman acknowledged that his cousin who is visiting from Seattle was in
attendance tonight.
XX. Adjourn
It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer, to
adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 9:35 P.M., Monday, April 18, 2016.
Respectfully Submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, April 18, 2016 6:30 PM Village Hall
Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to
adjourn immediately into Executive Session and reconvene the Regular Meeting
at 7:30 p.m. in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular
meeting for citizens to make statements about an issue or concern that is not on that
meeting�s agenda. It is not intended for a dialogue with the board. You may also
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Review
of Minutes, Personnel and Pending Litigation.
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
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VII. Agenda Approval
VIII. Minutes
A. MOT 16-042 Motion to Approve Minutes for March 21, 2016 Regular Meeting and April
11, 2016 Special Meeting of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X. Proclamation
B. ID 16-116 Motion to Approve Proclamation for National Council on Alcoholism and
Drug Dependence Alcohol Awareness Month April 2016
Overview: This is a motion to approve Village President Abu-Taleb proclaiming April,
2016 as Alcohol Awareness Month.
C. ID 16-117 Motion to Approve Proclamation for Arbor Day April 29, 2016
Overview: This is a motion to approve Village President Abu-Taleb proclaiming April 29,
2016 as Arbor Day.
XI. Village Manager Reports
XII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XIII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
D. ID 16-129 Board and Commission Vacancy Report for April 18, 2016.
XIV. Citizen Commission Appointments, Reappointments and Chair
Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk
and then forwarded to the Village President for recommendation. If any appointments
are ready prior to the meeting, the agenda will be revised to list the names.
E. MOT 16-046 Motion to consent to the Village President’s Appointment of:
Zoning Board of Appeals - Don DeBruin, Appoint as Member
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XV. First Reading
F. ORD 16-043 First Reading of an Ordinance Amending Chapter 8 (“Business Licensess”),
Article 6 (“Comprehensive Regulation of Tobacco Products”) of the Oak Park
Village Code to Increse the Age of Sale and Purchase of Tobacco or Liquid
Nicotine Products from Eighteen (18) Years of Age to Twenty-One (21) Years
of Age
Overview: Staff recommends updating several provisions of the Village Code as it relates
to the comprehensive regulation of tobacco products, specifically raising the
minimum legal age to possess or purchase tobacco products from eighteen
(18) years of age to twenty-one (21) of age and increasing the penalties for
any Village licensee to sell, offer for sale, give away or deliver tobacco producs
to any person under the age of twenty-one (21).
XVI. Consent Agenda
G. ORD 16-041 An Ordinance Establishing an All-Way Stop at the Intersection of Columbian
Avenue and Berkshire Street.
Overview: This is final step in the approval process to upgrade the intersection of
Columbian Avenue and Berkshire Street from a two-way to an all-way STOP
controlled intersection. The Transportation Commission made the
recommendation to upgrade to all-way STOP signs at its February 8, 2016
meeting. On March 21, 2016, the Village Board of Trustees approved the
recommendation and directed staff to prepare the necessary ordinance.
H. ORD 16-048 An Ordinance Authorizing the Sale of Surplus Property Owned by the Village
of Oak Park
Overview: The Police Department has surplus inventory consisting of 71 bicycles and
other materials that is no longer necessary or useful to the Village and,
therefore, that the continued storage and ownership of these items are no
longer in the Village’s best interest.
I. RES 16-090 A Resolution Approving the Purchase of Cellular Phone Services from Verizon
Wireless through the State of Illinois Master Contract in an Amount not to
Exceed $110,000.00 for Fiscal Year 2016 and Waiving the Village’s Bid
Process
Overview: Mobile communication is utilized by all operating departments for emergency
communication and daily operations. The Village participates in the State of
Illinois Joint Purchasing Program for materials, equipment and services
commonly used by municipalities such as cell phone, smartphone and mobile
data. Participation in the Joint Purchasing Program results in volume
discounts on equipment and services which the Village could not achieve on
its own as a single purchaser.
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J. RES 16-162 A Resolution Authorizing a Single Family Housing Rehabilitation Loan and a
Lead Hazard Reduction Grant (SFR-064-A).
Overview: The Purpose of the Single Family Rehabilitation Loan Program is to address
and to correct deteriorated and blighted homes throughout the village. The
eligible homeowner is requesting a deferred loan of $24,999 and a lead hazard
reduction grant of $25,110 from the Village.
K. RES 16-163 A Resolution Approving an Independent Contractor Agreement with H & H
Electric, Co. for Street Lighting & Traffic Signal Repairs in an Amount Not to
Exceed $60,000.00 in Fiscal Year 2016 and Authorizing its Execution.
Overview: To avoid delays in making emergency repairs or to make street lighting
rehabilitation and/or improvements beyond the capacity of in-house staff,
hourly rates from qualified contractors were requested from area contractors.
Village Board approval is being sought to utilize an approved list of contractors
at their proposed hourly rates.
L. RES 16-164 A Resolution Authorizing the Submission of a United States Department of
Transportation TIGER 2016 Discretionary Grant Application for the Harlem
Avenue Multimodal Bridge Project.
Overview: This resolution authorizes staff to submit an application of a United States
Department of Transportation TIGER 2015 Discretionary Grant for the
replacement of the Harlem Avenue Bridge between South Boulevard and
North Boulevard. The application would be a joint effort with both River
Forest and Forest Park.
M. RES 16-165 A Resolution Approving a Professional Services Agreement with Strand
Associates, Inc. for the Construction Inspection Services for the Site/Civil
Work at the Oak Park Station Development Project in an Amount Not to
Exceed $72,074 and Authorizing its Execution
Overview: The Engineering Division requested proposals for Construction Inspection
Services for the Oak Park Station Development Project. Eleven firms
submitted proposals. The proposal from Strand Associates, Inc. best fit the
needs of the Village at a competitive price.
N. RES 16-166 A Resolution Requesting Village of Oak Park Geographic Information System
Data from the Cook County Assessor's Office
Overview: The Cook County Assessor's Office maintains geographic information system
data related to all of the tax parcels in Cook County. The Cook County
Assessor's Office will share this data with a local municipality by means of an
annually renewable intergovernmental agreement. This Resolution is to
request geographic information system data from the Cook County Assessor's
Office for the 2015 tax year. This item is an annual action of the Village Board.
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President and Board of Trustees Meeting Agenda April 18, 2016
P. RES 16-168 A Resolution Approving the Purchase of one 2016 Dodge Charger Vehicle
with Police Package from Napleton Dodge of Westmont, Illinois through the
Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and
Waiving the Village’s Bid Process.
Overview: One 2014 Dodge Charger Police car was totaled in an accident. This vehicle
will be replaced with one 2016 Dodge Charger, with Police Package. The SPC
awarded the bid to Napleton Dodge of Westmont Illinois.
Q. RES 16-171 A Resolution Approving a Purchase Price Agreement with RU2 Systems, Inc.
for the Purchase of a Speed Trailer and Message Board in an Amount Not to
Exceed $35,208.39 and Authorizing Its Execution
Overview: This is for the purchase of a speed trailer and message board. This purchase is
eligible for an 80% reimbursement from IDOT’s Safe Route to School grant
program.
R. RES 16-172 A Resolution Approving a Contract with MYS, Incorporated, for Project
16-22, Marion Street Crosswalk Improvements, in an Amount Not to Exceed
$120,000.00 and Authorizing its Execution
Overview: This item is for the 2016 Marion Street Crosswalk Improvement Project to
repair crosswalks that have deteriorated or failed.
S. RES 16-173 A Resolution Approving a Contract with Crowley-Sheppard Asphalt, Inc. for
Project 16-2, Resurfacing of Various Streets, in an Amount Not to Exceed
$951,317.68 and Authorizing its Execution
Overview: Competitive bids were opened on March 31, 2016 for the Resurfacing of
Various Streets, Project 16-2. The low responsible bid was submitted by
Crowley Sheppard Asphalt, Inc. in an amount of $951,317.68.
T. RES 16-174 A Resolution Approving a Contract with A & B Construction, Ltd., for Project
16-14, Salt Storage Building, in an amount not to exceed $36,652.00 and
Authorizing its Execution
Overview: Competitive bids were opened on March 31, 2016 for the Salt Storage Building
Project located at the Forest Preserve District of Cook County in Maywood
where the Village has an off site salt storage facility. The low responsible bid
was submitted by A&B Construction, Ltd., in an amount of $36,652.00
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President and Board of Trustees Meeting Agenda April 18, 2016
U. RES 16-176 A Resolution Authorizing a Change Order to the Contractual Services
Agreement between CityView, a Division of N. Harris Computer Corporation
and the Village of Oak Park, to Provide a New Software Solution for the
Village’s Permitting, Licensing and Inspection Services for an Additional
$1,996
Overview: The Village is in the final stages of configuring CityView, the Village’s new
Permitting, Licensing and Inspection software solution, and plans to go live
with the new software or or about May 9, 2016. As part of the configuration
process, it was determined that the Village needed to acquire a separate
license for each BlueBeam user, the electronic plan review mark-up system.
We previously had purchased 9 licenses but with new HR Green and Fire
Department staff we need to increase the number to 14 licenses.
V. RES 16-181 A Resolution Approving a Ninety (90) Day Extension of the Lease Extension
Agreement for a Temporary Human Resources Generalist with GovTemps USA, LLC
and Authorizing its Execution.
Overview: The Human Resources Generalist position was established in the FY16 budget
and is proposed to be temporarily filled with a professional temporary
contractor pending conclusion of the formal competitive recruitment process.
This extension is for an additional 90 days.
W. RES 16-182 A Resolution Approving a Supplemental Statement of Work to the
Consultant Services Agreement with Municipal GIS Partners, Incorporated in
an Amount Not to Exceed $76,010.00 for New Services in 2016 and
Authorizing its Execution
Overview: At the August 4, 2015 Regular Meeting, the Village Board directed staff to join
the Local GIS Consortium. This was an opportunity for the Village to greatly
improve GIS capabilities by providing all Village employees with training and
access to GIS as well as provide an opportunity for some public access to GIS
information. As a result, this is the annual contract approval to provide GIS
services to the Village using a shared resources from over 30 communities.
X. MOT 16-037 Motion to Refer to the Zoning Board of Appeals a Special Use Permit
Application to Operate a Financial Institution Drive-Up Facility in a B-1/B-2
General Business District located at 810 S. Oak Park Avenue.
Overview: The Village Zoning Ordinance, pursuant to Sections 3.1 (Summary Use Matrix),
requires a special use permit to operate a financial institution drive-up facility
in the B-1/B-2 General Business District.
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President and Board of Trustees Meeting Agenda April 18, 2016
Z. MOT 16-045 Motion to Concur with the Transportation Commission’s Recommendations
to: (1) Deny the Petition for All-Way Stop Signs at Jackson Boulevard and
Cuyler Avenue; (2) Install Staff Recommended Flashing Pedestrian Signs on
Jackson at Cuyler; (3) Remove the Existing Parking Restrictions on the North
side of Jackson between Highland and Cuyler Avenues and Prohibit Parking
Anytime at this Location; and Direct Staff to (4) to explore pedestrian blind
spots at Cuyler Avenue, (5) to remove the crosswalk pavement markings
from the east leg of Jackson Boulevard at Cuyler Avenue, and (6) to conduct
a study of possible traffic calming treatments.
Overview: The Village of Oak Park received a petition requesting either the installation of
all-way stop signs at the Jackson and Cuyler intersection or the installation of
flashing pedestrian warning lights on Jackson at Cuyler, along with the
prohibition of parking on the north side of Jackson between Highland and
Cuyler.
The Village conducted a ninety-six hour pedestrian and vehicle survey covering
Thursday through Sunday in order to capture data for two school days and the
weekend. A thirty-six month review of crash incidents at this intersection was
also performed.
The Transportation Commission reviewed this item at its February 8, 2016
meeting and voted five to one to (1) deny the petition for all-way stop signs at
Jackson Boulevard and Cuyler Avenue, (2) to install staff recommended
flashing pedestrian signs on Jackson at Cuyler, (3) to remove the existing
parking restrictions on the north side of Jackson Boulevard between Highland
and Cuyler Avenues and then prohibit parking anytime at this location, (4) to
explore pedestrian blind spots at Cuyler Avenue, (5) to remove the crosswalk
pavement markings from the east leg of Jackson Boulevard at Cuyler Avenue,
and (6) to conduct a study of possible traffic calming treatments.
XVII. Regular Agenda
AA. ORD 16-038 An Ordinance Amending Chapter 2 (“Administration”), Article 12 (“Madison
Street Coalition”) of the Oak Park Village Code
Overview: The provision of the Municipal Code which previously created the Madison
Street Coalition is outdated as a result of Zoning Updates adopted by the
Village Board and the contract for services with the Oak Park Economic
Development Corporation (EDC). As a result, staff has drafted a second
amendment to the Municipal Code to re-establish the Madison Street
Coalition and provide for new appointments to the Commission that would
sunset at the expiration of the Madison TIF on December 31, 2018.
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President and Board of Trustees Meeting Agenda April 18, 2016
AB. MOT 16-047 Discussion Regarding Creation of a Business Improvement District Tax for the
Roosevelt Road Corridor and Motion to Direct Staff to Proceed With
Preparing the Necessary Ordinance
Overview: Business District, as defined in Illinois law at 65 ILCS5/11-74.3-5, allow
communities to pledge a new tax in the form of a retailers’ occupation tax and
service occupation tax (i.e. sales tax) toward redevelopment in a designated
area. The revenue generated could be used to improve deteriorated
commercial areas and upgrade and improve infrastructure. The additional tax
amount is in addition to the Village’s Home Rule sales tax.
AC. ID 16-131 Discussion Related to Metered Parking Along Marion Street in Downtown
Oak Park (DTOP) and Provide Staff with Direction Related to Time Limits
Overview: Village has received requests via a petition from the businesses in the
Downtown Oak Park area to re-institute time limit parking that was removed
in 2008 and approve a 3 hour parking limit in Lot 3 (East side of Marion, just
South of Lake Street) and Lot 10 (Marion Street/North Blvd). Mayor Abu-Taleb
has asked for consideration of this item.
O. RES 16-167 A Resolution Approving an Amendment to the Professional Services
Agreement with Christopher B. Burke Engineering, Ltd. for the Design
Engineering for the Madison Street Streetscape and Road Diet Project for an
Additional $360,858 and Authorizing its Execution
Overview: The Engineering Division requested a proposal from Christopher B. Burke
Engineering to providing design engineering of an alternative concept for the
Madison Street streetscape project featuring a realignment of Madison Street,
east of Oak Park Avenue, to allow for future redevelopment opportunities.
The design of the realignment of Madison Street would be concurrent with
the design of the streetscape project without the realignment to allow either
alternate to be constructed within the timeframe of the TIF and to encourage
potential redevelopment along the Madison Street corridor. Christopher B.
Burke Engineering has been working with the Engineering Division on the
design of the Madison Street streetscape and road diet project since
September 2015 and can best complete this design alternate at a competitive
cost and in a timely fashion.
Y. MOT 16-041 A Motion to Direct Staff to Proceed with the Redesign of the South
Boulevard Sidewalk to Allow for Additional Outdoor Dining Space with the
South Boulevard Streetscape Project
Overview: Staff is recommending adding to the cost of the redesign of the South
Boulevard Sidewalk to allow for additional outdoor dining space for
restaurants in this area.
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President and Board of Trustees Meeting Agenda April 18, 2016
XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic
Liquor Dealers or Related (President Pro-Tem Tucker)
AD. MOT 16-036 Motion to Receive the Liquor Control Review Board’s Report on its Study of a
Tavern Liquor License Classification
Overview: The Liquor Control Review Board (“LCRB”) conducted a study of a tavern liquor
license classification during 2015 and adopted its Report at its December 22,
2015 meeting.
AE. ORD 16-042 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses
to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and
Address Per License”) of the Oak Park Village Code for the Issuance of a
Restaurant Class B-2 Liquor License to Saigon Pho & Café, Corp., DBA Saigo
Pho & Café
Overview: The Ordinance authorizes the issuance of a Restaurant Class B-2 Liquor License
to Saigon Pho & Café, Corp., DBA Saigon Pho & Café (“Saigon Pho”) for the
property located at 726 Lake Street.
XIX Call to Board and Clerk
XX. Adjourn
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