President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, May 2, 2016 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 6:31 P.M. II. Roll Call Present: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Review of Minutes and Pending Litigation. It was moved by Village Trustee Barber, seconded by Village Trustee Brewer, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - discussion of minutes of meetings lawfully closed under the Open Meetings Act and 5 ILCS 120/2(c)(11) - pending litigation. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:32 P.M. VI. Roll Call Present: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 0 VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, to approve the agenda. A voice vote was taken and the motion was approved. Village of Oak Park Page 1 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 VIII. Minutes A. MOT 16-052 Motion to Approve Minutes for the April 18, 2016 Regular Meeting and April 25, 2016 Special Meeting of the Village Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Lueck, that this Motion be approved. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Reverend C.J. Hawking, representing Arise Chicago. Reverend Hawking advocated for a $15 per hour minimum wage in Oak Park. Maria Torres. Ms. Torres, through a translator, stated that she is making $9.75 per hour after working at the Oak Park McDonald's for 8 years. This is not enough for someone to support their family. Anthony Kemp. Mr. Kemp noted that a $15 per hour minimum wage would enable more people to support economic development in Oak Park. Freddie Brown. Mr. Brown discussed how earning $15 per hour would help him support himself and his family. Ron Baiman, representing Oak Park Living Wage Coalition. Mr. Baiman stated that Oak Park has always been a progressive and against injustice. Having a minimum wage of $8.25 is economic injustice. Thomas Gallagher. Mr. Gallagher stated that parking rules in the Village need to be simplified and also enforced. Chris Donovan. Mr. Donovan suggested a Public Hearing regarding Madison Street with representatives from Christopher Burke Engineering present. John Murtagh. Mr. Murtagh noted that an Item on the Consent Agenda is a request for a $7 million increase in the budget. He added that the taxpayers have the right to know what that is being used for. X. Proclamation I was moved by Village Trustee Tucker, seconded by Village Trustee Brewer to adopt the following Proclamations. B. ID 16-139 Motion to Approve Proclamation for Older Americans Month May, 2016 Village President Abu-Taleb read the Proclamation aloud. Pat Koko, representing Celebrating Seniors. Ms. Koko spoke about events scheduled for Celebrating Seniors week. C. ID 16-138 Motion to Approve Proclamation for National Public Works Week “Public Works - Always There” May 15-21, 2016 Village President Abu-Taleb read the Proclamation aloud. Village of Oak Park Page 2 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 D. ID 16-140 Motion to Approve Proclamation for Building Safety Month “Building Safety: Maximizing Resilience, Minimizing Risks” May, 2016 Village President Abu-Taleb read the Proclamation aloud. A voice vote was taken and the Proclamations were adopted. XI. Village Manager Reports E. ID 16-145 Review of the Village Board Meeting Calendars for May, June and July 2016 Village Manager Pavlicek stated that draft calendars for the next few months have been distributed and are online for public viewing. She noted that a week from tonight, the Board will have their eighth Study Session regarding the Eisenhower. Also, the construction season has begun, as street resufacing is beginning this month. XII. Village Board Committees There was nothing to report. XIII. Citizen Commission Vacancies F. ID 16-142 Board and Commission Vacancy Report for May 2, 2016. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments G. MOT 16-053 Motion to consent to the Village President’s Appointment of: Building Codes Advisory Commission - Curtis Liles, Reappoint as Member Community Relations Commission - Thomas Zapler, Reappoint as Chair It was moved by Village Trustee Button Ott, seconded by Village Trustee Tucker, that this Motion be approved. A voice vote was taken and the motion was approved. H. MOT 16-056 Motion to consent to the Village President’s Appointment of: Madison Street Coalition - Bill Planek, Appoint as Member Madison Street Coalition - Dennis Marani, Reappoint as Member Madison Street Coalition - John Mullins, Appoint as Member Madison Street Coalition - Linda Sahagian, Appoint as Member Madison Street Coalition - Melissa Mickelberry, Reappoint as Member Madison Street Coalition - Nick Solomos, Appoint as Member Madison Street Coalition - Phil Barry, Appoint as Member Madison Street Coalition - Rita Atwood, Reappoint as Member Madison Street Coalition - Robert Spadoni, Appoint as Member Chris Donovan. Mr. Donovan discussed his FOIA request for minutes of several meetings Village of Oak Park Page 3 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 of the prior Madison Street Coalition. It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 XV. First Reading I. ORD 16-055 First Reading of an Ordinance Amending Section 15-3-18(F) of the Oak Park Village Code to Allow for Two Hours Free Parking in Certain Village Operated Multilevel Parking Structures Village Manager Pavlicek noted that the Board asked that staff evaluate the current one hour free parking in the Holley Court and Lake and Forest garages. This Ordinance would amend that to two hours free parking in those garages. Staff estimates that this would result in an estimated revenue decrease of $200,000 over the course of 12 months. Staff wanted to ask the Board if they would like them to look into a 90 minute free parking strategy, which would be a decrease of approximately $100,000 a year. Staff also asks that the Board evaluate whether this change should be only for the duration of construction. Director of Parking and Mobility Services Jill Velan discussed the options of businesses validating parking with a purchase or validation at the garage with a receipt instead of the two hours free parking alternative. Village Manager Pavlicek clarified that staff is recommending the 90 minute free option. Frank Heitzman, representing Downtown Oak Park. Mr. Heitzman reviewed the history of garage parking rates. He was in favor of changing that to two hours free, especially with the loss of surface parking. He added that this is a difficult time for all merchants downtown. Village President Abu-Taleb was in favor of the 90 minute free option, adding that he would like it to stay in effect after construction is completed. It is a balanced approach to all the stakeholders. There was a discussion. It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman, to waive a Second Reading. The motion was approved. The roll call on the vote was as follows: AYES: 7 - Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman,Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 Village Manager Pavlicek clarified that the Ordinance will be amended to read that the Village of Oak Park Page 4 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 first 1.5 hours of parking in the Holley Court and Lake and Forest garages will be free, 1.5 hours to 2.5 hours will be $2, etc. It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer, that this Ordinance be adopted as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 XVI. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tucker and seconded by Village Trustee Lueck to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 J. ORD 16-047 An Ordinance Amending the Fiscal Year 2016 Annual Budget. This Ordinance was adopted. K. ORD 16-050 Ordinance Amending Chapter 18 ("Peddlers and Solicitors'), Article 2 ("Farmers' Market"), Section 18-2-2 (“Definitions”) of the Oak Park Village Code This Ordinance was adopted. L. RES 16-169 A Resolution Approving a Capital Lease with FirstMerit Equipment Finance, Inc. in the Amount of $204,500 to Finance the Purchase of an Ambulance and Authorizing the Village Manager to Execute Any and All Documents for the Capital Lease This Resolution was adopted. M. RES 16-186 A Resolution Approving an Intergovernmental License Agreement between the Village of Oak Park and the Park District of Oak Park for the Village’s Use of Mills Park for the 2016 Sculpture Walk from June 1, 2016 - September 9, 2016 and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 5 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 N. RES 16-184 A Resolution Approving a Purchase Price Agreement with Fleet Safety Supply for Emergency Vehicle Lighting and Equipment in an Amount not to Exceed $60,000.00 in Fiscal Year 2016 and Authorizing its Execution This Resolution was adopted. O. RES 16-185 A Resolution Authorizing a Change Order to the Contractual Services Agreement between Progrio LLC and the Village of Oak Park to Digitize the Village’s Permit Files for an Additional $2,211.29 This Resolution was adopted. P. RES 16-187 A Resolution Approving an Exclusive Listing Agreement for the Sale of 6641 North Avenue with David King & Associates, Inc. and Authorizing its Execution This Resolution was adopted. Q. RES 16-189 A Resolution Approving an Amendment to an Independent Contractor Agreement between the Village of Oak Park and Ray’s Auto Body, Inc. for 2016 Auto Body Repairs in an amount not to exceed $40,000.00 and Authorizing its Execution This Resolution was adopted. R. RES 16-193 A Resolution Approving an Assignment of a Contract between the Village of Oak Park and Fuertes Systems Landscaping, Inc. to D & J Landscape Inc. for the Central Reservoir Restoration Project in an Amount not to Exceed $12,827 and Authorizing its Execution This Resolution was adopted. S. RES 16-205 A Resolution Amending the Village Manager’s Employment Agreement. This Resolution was adopted. T. RES 16-161 A Resolution Approving a Certain Amendment to the Personnel Manual for the Village of Oak Park This Resolution was adopted. U. MOT 16-049 A Motion to Refer to the Zoning Board of Appeals a Zoning Map Amendment Application for the Property Located at 117 S. Lombard Avenue From R-3 Single Family District to R-7 Multiple Family District This Motion was approved. V. MOT 16-051 Motion to Approve the Monthly Treasurer’s Reports for All Funds This Motion was approved. W. MOT 16-050 Motion to Approve the Bills in the Amount of $3,779,047.04 from March Village of Oak Park Page 6 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 22, 2016 Through April 29, 2016 This Motion was approved. XVII. Regular Agenda X. MOT 16-047 Discussion of Staff’s Recommendation to Proceed with a Proposal to Establish a Business Improvement District Tax for the Roosevelt Road Corridor at the rate of 1% and Direct Staff to Proceed with Preparing the Necessary Documents Paul Zimmerman, representing the Roosevelt Road Business Association. Mr. Zimmerman discussed his involvement with organizations and projects related to Roosevelt Road as well as other projects in Oak Park. He knew that establishing a TIF or SSA would be lengthy processes but was not sure if creating a BID (Business Improvement District) tax was the right thing to do. Jim Kelly. Mr. Kelly has resided two blocks north of Roosevelt Road since 1988 and spoke about his involvement with Roosevelt Road organizations. He expressed concern regarding the BID tax, noting that the area is not a shopping "destination" and would affect mainly local residents. Village Manager Pavlicek described the SSA, BID and TIF processes. She stated that although the BID process will most likely generate the least amount of funds, staff recommends that process. The history of TIF in the community makes it difficult to get support from all the taxing bodies and the SSA process is very bureaucratic and a challenging proposal that may not even get approved. There was a discussion. Village President Abu-Taleb stated that there is no need for a sense of urgency in regards to this. The businesses on Roosevelt need to be engaged in this process and he felt that there was not enough information or enough people involved to make a decision. He added that what worked for the Berwyn side was a TIF. The Village has a good relationship with the other taxing bodes and they could overcome the TIF history if they come together and make a decision. The BID tax, even if it is successful, would generate an insignificant amount of money as well as hurt the people who shop and own businesses there. A TIF, however, would generate four or five times the revenue and would be a better option in the long term for that Business District. He added that this is a major issue and more time needs to be spent on the topic. There was additional discussion. Staff would bring this back to the Board within 60 days. Y. RES 16-206 A Resolution Authorizing a Change Order to the Revcon Technology Group, Inc. Independent Contractor Agreement for the Installation of Electronic Available Occupancy Signs at the Holley Court, Avenue and Lake+Forest Parking Garages in an Amount not to Exceed $243,000 Village Trustee Barber was not impressed by the digital display and expressed concern regarding how people will interpret the language on the display. Parking and Mobility Services Director Jill Velan stated that she would ask for additional mock ups from the vendor. It was moved by Village Trustee Brewer, seconded by Village Trustee Barber, that this Resolution be adopted. The motion was approved. The roll call on the Village of Oak Park Page 7 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 Z. MOT 16-023 A Motion to Approve the Scope of the Village Hall Parking Garage and Driveway Repair Project to Include Reconstruction of the East-West Driveway and Repairs to the Underground Parking Garage and Begin the Formal Bid Process It was moved by Village Trustee Brewer, seconded by Village Trustee Button Ott, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 AA. ORD 16-052 An Ordinance Authorizing Changes to Meter Hours for On-Street Parking Spaces in Downtown Oak Park and Parking Time Limits in Off-Street Parking Lots 3, 10, and 118 It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 0 AB. ORD 16-040 An Ordinance Approving a Sales Tax Rebate Sharing Agreement with Gugly, Inc. and Authorizing its Execution for the Redevelopment of the Property Located at 1 Lake Street (previous address 412 N. Austin) Consistent with the Recommendations of the Oak Park Economic Development Corporation (Oak Park EDC) It was moved by Village Trustee Barber, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Village of Oak Park Page 8 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 NAYS: 0 ABSENT: 0 XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor Dealers or Related (President Pro-Tem Trustee Barber ) Village President Abu-Taleb and Village Trustee Brewer recused themselves from the meeting and Village President Pro Tem Barber presided over the following Item. AC. MOT 16-060 Motion to consent to the Local Liquor Control Commissioner Appointments Liquor Control Review Board - Victoria Scaman, Reappoint as Chair It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Button Ott, Village Trustee Salzman, and Village Trustee Tucker NAYS: 0 ABSENT: 0 ABSTAINED: 2- Village Trustee Brewer, and Village President Abu-Taleb XIX. Call to Board and Clerk Village President Abu-Taleb and Village Trustee Brewer rejoined the meeting. Village Trustee Lueck urged all to try some of the new restaurants in the Village. She appreciated the information regarding changes to the budget, as it gives the community a sense of transparency in terms of when and why the changes are occurring and what they're being used for. In response to the Fight for Fifteen, the Board has has had direction regarding a living wage ordinance that has languished for a long time. This is a critical issue in the community and needs to be moved forward. Village Trustee Tucker agreed with Village Trustee Lueck regarding the new restaurants but hoped that people continue to patronize the older ones in town as well. Village Trustee Brewer was glad to see the Intergovernmental Agreement between the Village and the Park District for the use of Mills Park for the 2016 Sculpture Walk and looks forward to seeing it between June 1 and September 9. He also praised Village Clerk Teresa Powell, as well as the other volunteers and actors, for their performances in the 19th Century Club's 125th anniversary event. Village Trustee Salzman agreed with Village Trustee Lueck in regards to the minimum wage ordinance in Oak Park and echoed her request to get that drafted. Village Trustee Button Ott thanked audience members still present for staying. She gave an update on I-ECO, noting that a meeting was recently held that included representatives from all six jurisdictions. They are moving forward with an MOU for a consultant who will help structure this the right way. She thanked Village Manager Village of Oak Park Page 9 Printed on 5/17/2016 President and Board of Trustees Meeting Minutes May 2, 2016 Pavlicek for her help with this and that it will come before the Board on May 16. Village Trustee Barber noted that the Oak Park Ethnic Fest is this Saturday and encouraged the other Board members to attend. XX. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:55 P.M., Monday, May 2, 2016. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 10 Printed on 5/17/2016