President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, May 16, 2016 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 7:00 P.M. II. Roll Call Present: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 1- Village Trustee Brewer III. Consideration of Motion to Adjourn to Executive Session to Discuss Minutes and Sale of Property. It was moved by Village Trustee Salzman, seconded by Village Trustee Tucker, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - discussion of minutes of meeting lawfully closed under the Open Meetings Act, and 5 ILCS 120/2(c)(6) - sale of property owned by the public body. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:35 P.M. VI. Roll Call Present: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 1- Village Trustee Brewer VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott, to approve the agenda. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 16-061 Motion to Approve Minutes for the May 2, 2016 Regular Meeting and the Village of Oak Park Page 1 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 May 9, 2016 Special Meeting of the Village Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott, that the minutes be approved. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Chris Donovan. Mr. Donovan noted that the consultants hired to design the Madison Street road diet have not yet completed their task. He noted that there has been much public comment regarding the Eisenhower project; residents should have the same opportunity for the road diet project. Chris Donovan. Mr. Donovan also commented about the ordinance amendment to the Madison Street Coalition (MSC) on this evening's agenda. He discussed the lack of information given to him in regards to his FOIA request about the MSC. David Boulanger, representing Oak Park Township. Mr. Boulanger expressed gratitude for the Board's support of the Intergovernmental Agreement regarding the Interventionist Program on tonight's agenda. X. Proclamation It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott to adopt the following Proclamations. B. ID 16-154 Motion to Approve Proclamation for Jay Friedman Day, May 22, 2016 Village President Abu-Taleb read the Proclamation aloud. Mr. Friedman thanked the orchestra and the Board. C. ID 16-153 A Proclamation Recognizing the OPRF Wrestling Team Village Clerk Powell read a list of team accomplishments and the names of all team members. Village President Abu-Taleb read the Proclamation aloud. Coach Paul Collins accepted copies of the Proclamation for the team members. A voice vote was taken and the Proclamations were adopted. XI. Village Manager Reports D. ID 16-081 Commercial Business District Presentation - Jim August President The Hemingway District Jim August, owner of The Irish Shop and President of the Hemingway Business District gave a presentation that described various aspects of the district, a mix of comercial retail and entertainment venues. XII. Village Board Committees There was nothing to report. XIII. Citizen Commission Vacancies Village of Oak Park Page 2 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 E. ID 16-157 Board and Commission Vacancy Report for May 16, 2016. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments F. MOT 16-062 Motion to consent to the Village President’s Appointment of: Building Codes Advisory Commission, Christopher Hamer, Member Board of Health: Dhana Ganesan, Member Citizen Involvement Commission: Erika Washington, Member Historic Preservation Commission: Aleksandra Tadic, Member Madison Street Coalition: Nick Solomos, Appoint as Member Madison Street Coalition: Robert Spadoni, Appoint as Member It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tucker and seconded by Village Trustee Lueck to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer G. RES 16-220 A Resolution Approving an Intergovernmental Agreement for the Youth Interventionist Program 2016-2018 and Authorizing its Execution This Resolution was adopted. H. ORD 16-057 An Ordinance Granting a Fence Waiver Pursuant to Section 17-1-3.1 of the Oak Park Village Code for the Property Located at 412 Pleasant Street This Ordinance was adopted. I. RES 16-219 A Resolution Authorizing a Change Order to the Contractual Services Agreement between CityView, a Division of N. Harris Computer Corporation and the Village of Oak Park, to Provide a New Software Village of Oak Park Page 3 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 Solution for the Village’s Permitting, Licensing and Inspection Services for an Additional $2,904.00 This Resolution was adopted. J. RES 16-221 A Resolution Approving a Certain Amendment to the Personnel Manual for the Village of Oak Park This Resolution was adopted. K. ORD 16-062 An Ordinance Amending Chapter 2 (“Administration”), Article 12 (“Madison Street Coalition”), Section 2-12-1 (Establishment and Composition”) of the Oak Park Village Code This Ordinance was adopted. L. RES 16-195 A Resolution Approving an Independent Contractor Agreement with G. A. Paving Construction, Inc. for Village Wide Utility Pavement Patching Services in an Amount Not to Exceed $175,000.00 in Fiscal Year 2016 and Authorizing its Execution This Resolution was adopted. M. RES 16-196 A Resolution Approving an Independent Contractor with Advanced Disposal Services Solid Waste Midwest, LLC for Village Wide Refuse/Recycling Container Pick Up Services in an Amount not to Exceed $120,000.00 for a One Year Term and Authorizing its Execution This Resolution was adopted. N. RES 16-197 A Resolution Approving the Purchase of Oracle Database Licenses from Mythics, Inc. through the TCPN Master Contract in an Amount not to Exceed $200,000.00 for Fiscal Years 2016 and 2017 and Waiving the Village's Bid Process This Resolution was adopted. O. RES 16-204 A Resolution Approving a Release of Mortgage for the Property Located at 1009 South Lyman Avenue and Authorizing its Execution (BPIP-091) This Resolution was adopted. P. RES 16-207 A Resolution Authorizing A Single Family Housing Rehabilitation Loan And A Lead Hazard Reduction Grant (SFR-068) This Resolution was adopted. Q. RES 16-216 A Resolution Approving a Two Month Extension of the Employee Lease Agreement for a Temporary Assistant Village Manager with GovTemps USA, LLC and Authorizing its Execution. This Resolution was adopted. Village of Oak Park Page 4 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 R. MOT 16-058 A Motion to Accept Staff’s Recommendation to Extend the Current 1-hour Parking Restriction to a 2-hour Parking Restriction in Front of the Oak Park Conservatory at 615 Garfield Street and Direct Staff to Prepare the Necessary Ordinance This Motion was approved. S. MOT 16-059 A Motion to Accept Staff’s Recommendation to Install a No Parking 8AM-10AM, School Days, Restriction on the East Side of the 900 North Kenilworth Avenue Block and Direct Staff to Prepare the Necessary Ordinance This Motion was approved. XVI. Regular Agenda U. ORD 16-039 An Ordinance Authorizing the Execution of a Redevelopment Agreement (708 Lake Street) by the Village of Oak Park as Recommended by the Oak Park Economic Development Corporation (Oak Park EDC) Village Manager Pavlicek stated that this is for a Redevelopment Agreement for District House, a mixed use development at the former Tasty Dog location. Director of Development Customer Services Tammie Grossman stated that the developer, Ranquist Development Group, will pay the Village $1.8 million, which is inclusive of $280,000 towards the Village's Affordable Housing Fund. In addition, the developer will assume any environmental expenses that the Village may be subject to. A future Study Session will be planned to discuss the Affordable Housing Fund Chris Dillion, a representative for Ranquist, thanked the Board and staff for their work and looks forward to beginning the project. Village Trustee Button Ott asked that the Affordable Housing Fund meeting be scheduled soon. It was moved by Village Trustee Barber, seconded by Village Trustee Lueck, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer V. MOT 16-057 A Motion to Refer to the Plan Commission a Planned Development Application for the Property Located at 702-708 Lake Street and 139-147 North Euclid Avenue for a Five Story Mixed Use Development Consisting of Commercial Uses on the First Floor, Parking within the Building and 28 Residential Dwelling Units with Allowances Village Manager Pavlicek noted that this is to refer Ranquist's Planned Development Village of Oak Park Page 5 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 Application to the Plan Commission for public hearing, which is part of normal procedure for this type of development. It was moved by Village Trustee Barber, seconded by Village Trustee Tucker, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer W. ORD 16-028 Concur with the Plan Commission’s Recommendations and Adopt an Ordinance Granting a Special Use Permit for a Major Planned Development for a Mixed Use Multiple Story Development with Residential, Commercial and Parking Uses at the Property Located at 325-331 Harlem Avenue and 100-107 South Maple Avenue Village Manager Pavlicek stated that this Item and the next two are related to the Lincoln Development at South Boulevard and Harlem. Plan Commission Chair David Mann noted that the commission initially had some concerns in terms of the design of the development. They worked with the developer to modify certain aspects of the design. However, the commission noted that this is going to be one of three very large developments downtown. Traditionally, they ask for a post occupancy traffic study to be completed after each project, but instead are recommending that one larger traffic study be done with the impacts of all three. A representative for the developer thanked staff and others for working with them. It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer X. ORD 16-029 An Ordinance Authorizing the Vacation of Certain Portions of South Maple Avenue within the OP Boulevard, LLC (Lincoln Property Company) Planned Development Site located at 325-331 Harlem Avenue and 100-107 South Maple Avenue in the Village Of Oak Park, Cook County, Illinois Village Manager Pavlicek noted that the Village is being asked to vacate a small portion of Maple Avenue located within the development site south of South Boulevard. There will continue to be pedestrian and bike egress on that section but it will no longer be open to vehicular access as part of the design. It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 6 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer Y. ORD 16-049 An Ordinance Authorizing the Execution of a Second Amendment to Redevelopment Agreement - South Boulevard and Harlem Site by the Village of Oak Park, a home rule unit of government Village Manager Pavlicek stated that the original Redevelopment Agreement did not specify rates in the public parking portion of what will be a privately owned garage. Staff has worked with the developer to identify a range or a cap on those rates. Village President Abu-Taleb thanked the developers for working with the Village in terms of agreeing to put a cap on the rate to make it comparable to the other garages downtown. It was moved by Village Trustee Barber, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer Z. ORD 16-056 An Ordinance Authorizing the Execution of the First Amendment to the Amended and Restated Redevelopment Agreement - Lake Street / Westgate / North Boulevard Site Village Manager Pavlicek stated that the developer had the option to add additional retail space to the southwest corner of the parking garage as part of the Amended and Restated Development Agreement. The developer has secured a retail tenant and this amendment is necessary to authorize that option and reduce the parking count accordingly. Andy Stein with Clark Street Development spoke about marketing efforts and recruitment for the development. He also clarified that there will only be a loss of four parking spots. It was moved by Village Trustee Barber, seconded by Village Trustee Button Ott, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer T. RES 16-222 A Resolution Approving a Memorandum of Understanding Related to the Preliminary Formation of i-ECO and Authorizing its Execution Village Manager Pavlicek stated that a Memorandum of Understanding (MOU) between the Village and several other units of local government has been prepared in order to seek Village of Oak Park Page 7 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 professional services to help with the formation of the organization. This was envisioned as a way to replace sustainability employees on staff. The Village has commitments from the Library, Township, Park District and District 97. District 200 has participation in the MOU on their agenda at the end of the month. This will come back as an intergovernmental agreement to formalize the relationship once professional services have completed the legal structure. Village Trustee Button Ott gave an overview regarding steps taken thus far. In addition to the local units of government, Forest Park has expressed interest. She also noted that there is room for any other community that would like to participate. This entity will be funded by all jurisdictions to help promote sustainability in broad projects across the jurisdiction and also to promote best practices in each of those taxing bodies as well. It was moved by Village Trustee Button Ott, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer AA. RES 16-093 A Resolution Approving the Locations for Installation of Thirteen Bike Share Stations Village Manager Pavlicek stated that the Village Board had authorized agreements with the City of Chicago to join the Divvy bike sharing program. Through the planning process, 12 stations were originally recommended and a 13th was added to ensure Northeast Oak Park was covered in the first phase. The Board had asked staff to bring back the final site selections, which is included in the Board Packets and online for public viewing. Director of Parking and Mobility Services Jill Velan noted that the federal grant provided covers the cost of 12 stations and answered questions from the Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer AB. RES 16-217 A Resolution Authorizing a Change Order to the Contract with J. Nardulli Concrete, Inc., for Project 15-3, 2015 Sidewalk and Curb & Gutter Replacement, for an Additional $25,000.00 Village Manager Pavlicek commented that staff wanted to highlight that the prior Item regarding the selection of 13 spaces will require some concrete work. Staff did a change order to the existing sidewalk contract. It was moved by Village Trustee Barber, seconded by Village Trustee Salzman, that this Resolution be adopted. The motion was approved. The roll call on the Village of Oak Park Page 8 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Brewer XVII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor Dealers or Related (President Pro-Tem Lueck ) Village President Abu-Taleb recused himself from the meeting and the following Items were presided over by President Pro Tem Lueck. AC. ORD 16-059 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Club Class D-3 Liquor License to Oak Park Fitness, LLC Village Attorney Paul Stephanides stated that this will allow for beer and wine at Oak Park Fitness, LLC at 1114 Lake Street. Gale Landers, owner of Fitness Formula Clubs, stated that there have been requests for been and wine from a lot of the members, and that the company sees it as a social opportunity. He noted that that this type of license exists at several of their other clubs so they have experience with liquor service. Mr. Landers answered questuions from the Board. It was moved by Village Trustee Button Ott, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, and Village Trustee Tucker NAYS: 0 ABSENT: 1- Village Trustee Brewer ABSTAINED: 1- Village President Abu-Taleb AD. ORD 16-060 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 4 (“Term and Classification”), Section 3-4-2 (“Classification and Number of Liquor Licenses and Fees”) of the Oak Park Village Code Regarding the Craft Brew Lounge Class D-16 Liquor License Classification Village Attorney Paul Stephanides stated that this request is from The Beer Shop. They are asking to sell wine for off-site and on-site consumption, as well as extending their hours of operation from 12:00 PM through 10:00 P.M. Sunday through Wednesday to 6:00 A.M. through 11:00 P.M. and from 12:00 P.M. through 11:00 P.M. Thursday through Saturday to 6:00 A.M.through 12:00 A.M. The owner of The Beer Shop spoke about his business. He noted that during the morning hours of operation, they plan to sell coffee. Village of Oak Park Page 9 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 It was moved by Village Trustee Button Ott, seconded by Village Trustee Barber, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, and Village Trustee Tucker NAYS: 0 ABSENT: 1- Village Trustee Brewer ABSTAINED: 1- Village President Abu-Taleb AE. ORD 16-061 Concur with the Local Liquor Control Commissioner Recommending Adoption of An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 4 (“Term and Classification”), Section 3-4-2 (“Classification and Number of Liquor Licenses and Fees”) of the Oak Park Village Code Regarding the Sale of Wine for Consumption on the Licensed Premises By Specialty Gourmet Foods Shop Class C-7 Liquor Licensees and Reject the Recommendation of the Liquor Control Review Board Village Trustee Salzman, as Local Liquor Commissioner, stated that this is an unusual circumstance where the Liquor Control Review Board (LCRB) did not agree, as they voted 3-2 against recommending the license. The application is from Careful Peach and they are requesting to sell individual servings of wine, no more than six ounces per glass, for on-site consumption. He acknowledged that it was an unorthodox request, adding that once he heard what the concept was, he, as well as some members of the LCRB, felt more favorable towards the proposal. Noting that Downtown Oak Park was in favor of this and because of the 3-2 vote against from the LCRB, he believed that the owners should have an opportunity to state their case to the Board of Trustees. Owner Pete Morava discussed the history of his business and how the service of wine will enhance the shopping experience at the boutique as well as keep people in the store longer. The wine will be unique to their shop and they would like to give customers the chance to try it before they buy it. Owner Karen Morava spoke about storage of the wine and their staff. She noted that a six ounce pour was more generous than they were proposing. It would also be served in glassware that they sell at the shop and help promote sales of that and other items. Chair Victoria Scaman explained that the LCRB was concerned with the appropriateness of having alcohol consumption in a store without seating available or food available. Oak Park is a community that has been responsibly understanding that there are restaurants that have lounges. She also expressed concern regarding the feeling that alcohol needs to be everywhere, as well as setting a precedent. Village Trustee Salzman noted that licenses are still approved on a case by case basis and if this does get approved tonight, people need to understand that this doesn't create any expectations for other retailers or service providers. Careful Peach has put forth a very specific request that is unique to their business model. It was moved by Village Trustee Button Ott, seconded by Village Trustee Barber, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 10 Printed on 6/7/2016 President and Board of Trustees Meeting Minutes May 16, 2016 AYES: 5- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, and Village Trustee Tucker NAYS: 0 ABSENT: 1- Village Trustee Brewer ABSTAINED: 1- Village President Abu-Taleb XVIII. Call to Board and Clerk Village President Abu-Taleb rejoined the meeting. Village Clerk Powell discussed the "Spoken Word Team" performance she attended and congratulated 2016 graduates. XIX. Adjourn It was moved by Village Trustee Barber, seconded by Village Trustee Tucker, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:27 P.M., Monday, May 16, 2016 Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 11 Printed on 6/7/2016