President and Board of Trustees
Regular MeetingOak Park, IL · June 6, 2016
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, June 6, 2016 6:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 6:36 P.M.
II. Roll Call
Present: 5- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village
Trustee Tucker, and Village President Abu-Taleb
Absent: 2- Village Trustee Brewer, and Village Trustee Salzman
III. Consideration of Motion to Adjourn to Executive Session to Discuss Minutes,
Litigation and Personnel.
It was moved by Village Trustee Barber, seconded by Village Trustee Button Ott,
to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - discussion of
minutes of meetings lawfully closed under the Open Meetings Act, 5 ILCS 120/2(c)
(11) - litigation and 5ILCS 120/2(c)(1) - personnel. The motion was approved. The
roll call on the vote was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Brewer, and Village Trustee Salzman
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
The Regular Meeting reconvened at 7:30 P.M.
VI. Roll Call
Present: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village
President Abu-Taleb
Absent: 0
VII. Agenda Approval
Village Manager Pavlicek noted that Item G was a request, relative to a Zoning Board of
Appeals recommendation, to grant a special use permit to operate a financial institution
drive-up facility at 6729 North Avenue. The Village Engineer would like some additional
time to work with residents adjacent to that area as well as the financial institution to
determine if the proper traffic studies have been completed and resolve issues regarding a
curb cut access on Euclid.
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It was moved by Village Trustee Button Ott, seconded by Village Trustee Tucker,
to approve the agenda with the exception of Item G, which is tabled at the
request of the Village Manager. A voice vote was taken and the motion was
approved.
VIII. Minutes
A. MOT 16-068 Motion to Approve Minutes for May 16, 2016 Regular Meeting and May 23,
2016 Special Meeting of the Village Board.
It was moved by Village Trustee Button Ott, seconded by Village Trustee Tucker,
that the minutes be approved. A voice vote was taken and the motion was
approved.
IX. Non-Agenda Public Comment
Kelly Arquette. Ms. Arquette discussed traffic issues on the 1200 block of Euclid, adding
that granting a special use permit to U.S. Bank for a drive-up facility will make that worse.
Chris Donovan. Mr. Donovan spoke about a Freedom of Information Act request that he
had submitted. He also objected to repurposing Federal funds for the Cap the Ike
Projects to the Lake Street Resurfacing and Streetscape Project, as he felt there are
better uses.
X. Proclamation
There were no Proclamations.
XI. Village Manager Reports
B. ID 16-184 Review of the Village Board Meeting Calendars for June, July and August
2016
Village Manager Pavlicek gave an overview of Board Meetings scheduled for the next few
months.
XII. Village Board Committees
Village Trustee Barber announced that Viktor Schrader of the Oak Park Economic
Development Corporation was selected as the Young Visionary by the Urban Land
Institute of Chicago.
XIII. Citizen Commission Vacancies
C. ID 16-181 Board and Commission Vacancy Report for June 6, 2016.
There were no comments.
XIV. Citizen Commission Appointments, Reappointments and Chair Appointments
D. MOT 16-070 Motion to consent to the Village President’s Appointment of:
Community Relations Commission - Cheree Moore, Appoint as Member
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It was moved by Village Trustee Tucker, seconded by Village Trustee Barber,
that this Motion be approved. A voice vote was taken and the motion was
approved.
XV. Second Reading
E. ORD 16-054 Second Reading and Adoption of an Ordinance Amending Chapter 8
(“Business Licenses”), Article 6 (“Comprehensive Regulation of Tobacco
Products”) of the Oak Park Village Code to Increase the Age of Sale and
Purchase of Tobacco or Liquid Nicotine Products from Eighteen (18) Years
of Age to Twenty-One (21) Years of Age
Village Manager Pavlicek noted that the First Reading of this ordinance came before the
Board on April 18. A number of questions were asked that staff has since reviewed. The
Board wanted clarification as to whether the actual clerk at the establishment had to be
21 to sell tobacco, as they do to sell liquor. A survey involving retailers that sell tobacco
products was done in order to establish how many employees they had who were under
21. In response to those results, staff is recommending a graduated deferral of the age 21
requirement for clerks to actually sell. There would be a twelve month delay before
moving that to 21. Also, the Board asked for a closer review of penalties. After review by
the Interim Public Health Director, Office of Adjudication, the Village Attorney and the
Chief of Police, staff is recommending the penalties that were put into the First Reading
of the ordinance. She added that the implementation date of the ordinance will be August
1, in order for retailers and the public to be notified.
There was a brief discussion.
It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village
President Abu-Taleb
NAYS: 0
ABSENT: 0
XVI. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Tucker and seconded by Village Trustee Lueck
to approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village
President Abu-Taleb
NAYS: 0
ABSENT: 0
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F. ORD 16-064 An Ordinance Authorizing the Sale of Surplus Vehicles and Materials
Owned by the Village of Oak Park.
This Ordinance was adopted.
G. ORD 16-066 Concur with the ZBA Recommendation and Adopt an Ordinance Granting a
Special Use Permit to Operate a Financial Insitution Drive-Up Facility at
6729 North Avenue
This Ordinance was tabled.
H. ORD 16-067 Concur with the ZBA Recommendation and Adopt an Ordinance Granting a
Special Use Permit to Operate a Financial Institution Drive-Up Facility at
810 S. Oak Park Avenue
This Ordinance was adopted.
I. ORD 16-068 An Ordinance Authorizing Changes to Meter Hours for On-Street Parking
Spaces in Downtown Oak Park
This Ordinance was adopted.
J. ORD 16-069 An Ordinance Updating and Replacing the Map Codified as Part of Section
15-1-26 of the Oak Park Village Code to Reflect the Village’s Current Time
Restrictions, Time Limits and Prohibited Parking Areas
This Ordinance was adopted.
K. ORD 16-070 An Ordinance Amending Chapter 7 (“Buildings”), Article 7 (“Signs”), Section
7-7-4 (“Sign Permit”) of the Oak Park Village Code
This Ordinance was adopted.
L. ORD 16-073 An Ordinance Amending Chapter 2 (“Administration”), Article 30 (“Citizen
Police Oversight Committee”), Section 2-30-2 (“Duties”) of the Oak Park
Village Code
This Ordinance was adopted.
M. ORD 16-074 An Ordinance Amending Chapter 9 (“Fire Department”), Article 1 (“General
Provisions”), Section 9-1-2 (“Appointment, Promotion, Discipline and
Discharge of Members”) of the Oak Park Village Code
This Ordinance was adopted.
N. ORD 16-075 An Ordinance Granting Authorization for a Supervised Public Display of
Fireworks.
This Ordinance was adopted.
ORD 16-078 An Ordinance Approving a Third Amendment to the Lease Agreement
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President and Board of Trustees Meeting Minutes June 6, 2016
between the Village of Oak Park and Robinson’s No. 1 Rib, Inc. and
Authorizing its Execution
This Ordinance was adopted.
O. RES 16-227 A Resolution Authorizing A Single Family Housing Rehabilitation Loan And
A Lead Hazard Reduction Grant (SFR-067)
This Resolution was adopted.
P. RES 16-228 A Resolution Approving the Program Year (PY) 2016 Community
Development Citizens Advisory Committee Funding Recommendations and
Release of the Draft PY 2016 Action Plan for Public Comment
This Resolution was adopted.
Q. RES 16-231 A Resolution Approving an Amendment to a CDBG Subrecipient Grant
Agreement with Heartland Alliance for Human Needs & Human Rights and
Authorizing Its Execution
This Resolution was adopted.
S. RES 16-235 A Resolution Approving a Contract with H&H Electric Co. for Project 16-13,
Pedestrian Hybrid Beacon Installation on Chicago Avenue at Harvey
Avenue, in an Amount Not to Exceed $196,447 and Authorizing its
Execution.
This Resolution was adopted.
T. RES 16-236 A Resolution Approving a Contract with GA Paving, LLC for Project 16-7,
Pavement Patching - Various Locations, in an Amount not to Exceed
$147,317.00 and Authorizing its Execution
This Resolution was adopted.
U. RES 16-237 A Resolution Recommending the Illinois Department of Transportation
Award a Contract to GA Paving, LLC for the Bike Parking Facilities Project,
Section No. 12-00255-00-MS, for the amount of $395,086.00.
This Resolution was adopted.
V. RES 16-238 A Resolution Authorizing the Submission of a 2016 Illinois Transportation
Enhancement Program (ITEP) Grant Application for the Historical Stone
Sidewalk Improvement Project
This Resolution was adopted.
W. RES 16-239 A Resolution Authorizing the Submission of a 2016 Illinois Transportation
Enhancement Program (ITEP) Grant Application for the Lake Street
Streetscape and Resurfacing Project
This Resolution was adopted.
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X. RES 16-240 A Resolution Authorizing the Submission of a 2016 Illinois Transportation
Enhancement Program (ITEP) Grant Application for the Marion Street
Viaduct Enhancement Project
This Resolution was adopted.
Y. RES 16-242 A Resolution Requesting the Illinois Department of Transportation
Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects,
IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape
Project according to the Consolidated Appropriations Act, 2016
This Resolution was adopted.
Z. RES 16-243 A Resolution Approving a Professional Services Agreement with Terra
Engineering, Ltd. for Professional Engineering Services for Construction
Engineering of the Pedestrian Hybrid Beacon (HAWK) Project in an Amount
Not to Exceed $16,236 and Authorizing its Execution
This Resolution was adopted.
AA. MOT 16-064 A Motion to Approve the Monthly Treasurer’s Reports for All Funds
This Motion was approved.
AB. MOT 16-066 Motion to Direct Staff to Proceed with a Request to Conduct a North
Avenue Business Corridor Study
This Motion was approved.
AC. MOT 16-067 A Motion to Concur with the Transportation Commission’s
Recommendation to Upgrade the Two-Way STOP Signs to All-Way STOP
Signs at the Intersection of Thomas Street and Lombard Avenue and Direct
Staff to Prepare the Necessary Ordinance
This Motion was approved.
AD. MOT 16-065 Motion to Approve the Bills in the Amount of $3,325,535.81 from April 30,
2016 through June 3, 2016
This Motion was approved.
R. RES 16-234 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park-River Forest Chamber of Commerce in the
Amount of $100,000 for 2016 and Authorizing its Execution
Director of Development Customer Services Tammie Grossman stated that as part of the
2016 Budget, a line item of $100,000 was included to institute a new program to support
business districts within the Village. This agreement will allow the Oak Park-River Forest
Chamber of Commerce to provide business districts with support to establish best
practices surrounding recruitment, management and membership support. After
discussions with the Chamber, this was discussed with the Reinventing Government
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President and Board of Trustees Meeting Minutes June 6, 2016
Committee. All are in favor of moving forward with the program.
Executive Director of the Oak Park-River Forest Chamber of Commerce Cathy Yen
introduced other Chamber Board members present. She described functions of the
program, which include management of business districts' online directories, web pages,
invoicing, basic financial information, communication systems and calendar. The
Chamber will build the database, which will take approximately six months. She noted
that they are not proposing to manage events, business districts or marketing. However,
they will be able to provide the software and all of the data that supports all of those
things.
Ms. Yen answered questions from the Board. All Board members expressed support
with positive comments.
It was moved by Village Trustee Brewer, seconded by Village Trustee Button Ott,
that this Resolution be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 7- Village Trustee Barber, Village Trustee Brewer, Village Trustee Button Ott, Village
Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village
President Abu-Taleb
NAYS: 0
ABSENT: 0
XVII. Regular Agenda
XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic Liquor
Dealers or Related (President Pro-Tem Ott)
Village President Abu-Taleb and Village Trustee Brewer recused themselves from the
meeting and the following Item was presided over by President Pro Tem Button Ott.
AE. ORD 16-077 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of
Licenses to be Issued Per License Class”) and Section 3-8-2 (“Licenses by
Name and Address Per License”) of the Oak Park Village Code for the
Issuance of a Restaurant Class B-1 Liquor License to La Notte Ventures, Inc.,
DBA La Notte Café
Village Attorney Paul Stephanides noted that the ordinance will be amended to reflect
their DBA name as La Notte Ristorante Italiano. Mr. Stephanides also discussed the
applicant's appearance before the Liquor Control Review Board. The owner spoke about
his business.
It was moved by Village Trustee Tucker, seconded by Village Trustee Lueck, that
this Ordinance be adopted. The motion was approved. The roll call on the vote
was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village
Trustee Salzman, and Village Trustee Tucker
NAYS: 0
ABSENT: 0
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ABSTAINED: 2- Village Trustee Brewer, and Village President Abu-Taleb
XIX. Call to Board and Clerk
Village President Abu-Taleb and Village Trustee Brewer rejoined the meeting.
Village Clerk Powell thanked the Village staff and elected officials, as well as other
volunteers for their participation in A Day in Our Village.
Village Trustee Tucker enjoyed Trustee Salzman's appearance in the dunk tank.
Village Trustee Salzman discussed his experience in the dunk tank. He noted that at
another event, a resident asked him if the Village had a policy regarding minority
contracting and what that policy is. He told him he would follow up and asked staff to
advise.
Village Trustee Lueck noted that the posters were very popular; all were given away.
Village President Abu-Taleb announced that the Board will be holding a public meeting
next Monday to give an update on the capital investment that's going to be going into
Madison Street from East Avenue to Oak Park Avenue. He urged residents to attend, as
he would like as many people as possible to hear the update on how far they have come
and the decision they've made about how Madison Street will be revitalized.
XX. Adjourn
It was moved by Village Trustee Barber, seconded by Village Trustee Tucker, to
adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 8:35 P.M., Monday, June 6, 2016.
Respectfully Submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, June 6, 2016 6:30 PM Village Hall
Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to
adjourn immediately into Executive Session and reconvene the Regular Meeting
at 7:30 p.m. in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular
meeting for citizens to make statements about an issue or concern that is not on that
meeting�s agenda. It is not intended for a dialogue with the board. You may also
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Minutes,
Litigation and Personnel.
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
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President and Board of Trustees Meeting Agenda June 6, 2016
VII. Agenda Approval
VIII. Minutes
A. MOT 16-068 Motion to Approve Minutes for May 16, 2016 Regular Meeting and May 23,
2016 Special Meeting of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X. Proclamation
XI. Village Manager Reports
B. ID 16-184 Review of the Village Board Meeting Calendars for June, July and August
2016
Overview: Once per month the Village Manager presents the tentative schedule of the
upcoming meetings of the Village Board for review and comment.
XII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
XIII. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
C. ID 16-181 Board and Commission Vacancy Report for June 6, 2016.
XIV. Citizen Commission Appointments, Reappointments and Chair
Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk
and then forwarded to the Village President for recommendation. If any appointments
are ready prior to the meeting, the agenda will be revised to list the names.
D. MOT 16-070 Motion to consent to the Village President’s Appointment of:
Community Relations Commission - Cheree Moore, Appoint as Member
XV. Second Reading
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President and Board of Trustees Meeting Agenda June 6, 2016
E. ORD 16-054 Second Reading and Adoption of an Ordinance Amending Chapter 8
(“Business Licenses”), Article 6 (“Comprehensive Regulation of Tobacco
Products”) of the Oak Park Village Code to Increase the Age of Sale and
Purchase of Tobacco or Liquid Nicotine Products from Eighteen (18) Years of
Age to Twenty-One (21) Years of Age
Overview: Staff recommends updating several provisions of the Village Code as it relates
to the comprehensive regulation of tobacco products, specifically raising the
minimum legal age to possess or purchase tobacco products from eighteen
(18) years of age to twenty-one (21) of age and increasing the penalties for
any Village licensee to sell, offer for sale, give away or deliver tobacco producs
to any person under the age of twenty-one (21).
XVI. Consent Agenda
F. ORD 16-064 An Ordinance Authorizing the Sale of Surplus Vehicles and Materials Owned
by the Village of Oak Park.
Overview: The Department of Public Works has a surplus inventory of vehicles and
materials consisting of four vehicles and miscellaneous Public Works
equipment. The vehicles and materials will be sold at auction and if not sold
at auction, then they will be disposed of as scrap.
G. ORD 16-066 Concur with the ZBA Recommendation and Adopt an Ordinance Granting a
Special Use Permit to Operate a Financial Insitution Drive-Up Facility at 6729
North Avenue
Overview: US National Bank Association, by and through its agent, Brian Reno Stantec
Architecture, is requesting the issuance of a special use permit to authorize
the construction of a new bank building with drive-up facility in the B-1/B-2
General Business District at the premises commonly known as 6729 North
Avenue. The existing building and drive-up facility will be razed.
H. ORD 16-067 Concur with the ZBA Recommendation and Adopt an Ordinance Granting a
Special Use Permit to Operate a Financial Institution Drive-Up Facility at 810
S. Oak Park Avenue
Overview: Community Bank of Oak Park River Forest, through its authorized agent, Bob
Ellison, is requesting the issuance of a special use permit to authorize the
reuse of an existing drive-up bank in the B-1/B-2 General Business District at
the premises commonly known as 810 S. Oak Park Avenue.
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President and Board of Trustees Meeting Agenda June 6, 2016
I. ORD 16-068 An Ordinance Authorizing Changes to Meter Hours for On-Street Parking
Spaces in Downtown Oak Park
Overview: On May 2, 2016 the Village Board approved an ordinance authorizing the
installation of up to ten 15-minute meters (red tops) on Marion and Lake
Streets in the Downtown Oak Park Area. The Downtown Oak Park Business
District believes the 15-minute meters have been successful and is now
requesting that all of the on-street meters on Marion Street between Lake
Street and North Blvd be converted to 15-minute meters. This requires an
ordinance for four additional 15-minute meters.
J. ORD 16-069 An Ordinance Updating and Replacing the Map Codified as Part of Section
15-1-26 of the Oak Park Village Code to Reflect the Village’s Current Time
Restrictions, Time Limits and Prohibited Parking Areas
Overview: Staff is presenting the Village’s Daytime Parking Restrictions Map for
codification to the Village Board. This map identifies all existing on-street
daytime parking restrictions, inclusive of changes recommended to date by
the Transporation Commission and authorized by the Village Board.
K. ORD 16-070 An Ordinance Amending Chapter 7 (“Buildings”), Article 7 (“Signs”), Section
7-7-4 (“Sign Permit”) of the Oak Park Village Code
Overview: Staff is proposing Sign Code text amendments in order to codify staff
responsibiliy for sign code enforcement issues, as well as general updates of
Department titles.
L. ORD 16-073 An Ordinance Amending Chapter 2 (“Administration”), Article 30 (“Citizen
Police Oversight Committee”), Section 2-30-2 (“Duties”) of the Oak Park
Village Code
Overview: On March 16, 2016, the Citizen Police Oversight Committee (CPOC) reviewed
and recommended amending the Village Code to eliminate specific CPOC
duties which were initially assigned during the creation but are now under the
jurisdiction of either collective bargaining agreements or State agencies.
M. ORD 16-074 An Ordinance Amending Chapter 9 (“Fire Department”), Article 1 (“General
Provisions”), Section 9-1-2 (“Appointment, Promotion, Discipline and
Discharge of Members”) of the Oak Park Village Code
Overview: The FY16 Adopted Budget provided for a second position of Deputy Fire Chief
to oversee the Fire Prevention Bureau and duties of a fire marshal. The Village
Code is being amended to be consistent with the adopted budget.
N. ORD 16-075 An Ordinance Granting Authorization for a Supervised Public Display of
Fireworks.
Overview: The annual GALA Fireworks display has been held on July 4th since 1976.
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ORD 16-078 An Ordinance Approving a Third Amendment to the Lease Agreement
between the Village of Oak Park and Robinson’s No. 1 Rib, Inc. and
Authorizing its Execution
Overview: The proposed Third Amendment will extend the current lease term the
Village’s tenant, Robinsons No. 1 Rib, Inc., to occupy the property located at
934-946 Madison Street from May 31, 2016 to July 31, 2016.
O. RES 16-227 A Resolution Authorizing A Single Family Housing Rehabilitation Loan And A
Lead Hazard Reduction Grant (SFR-067)
Overview: The purpose of the Single Family Rehabilitation Loan Program is to address
and to correct deteriorated and blighted homes throughout the village. The
eligible homeowners are requesting a deferred loan of $24,999 and a lead
hazard reduction grant of $10,000 from the Village.
P. RES 16-228 A Resolution Approving the Program Year (PY) 2016 Community
Development Citizens Advisory Committee Funding Recommendations and
Release of the Draft PY 2016 Action Plan for Public Comment
Overview: The Village has written the draft Program Year (PY) 2016 Action Plan, which
includes proposed Community Development Block Grant (CDBG) and
Emergency Solutions Grant (ESG) activities that the Community Development
Citizens Advisory Committee (CDCAC) recommended and that the Board is
now being asked to approve. Citizen participation requirements mandate a
30-day public comment process for the draft PY 2016 Action Plan.
Q. RES 16-231 A Resolution Approving an Amendment to a CDBG Subrecipient Grant
Agreement with Heartland Alliance for Human Needs & Human Rights and
Authorizing Its Execution
Overview: This resolution would approve an amendment to an existing agreement with
the Social IMPACT Research Center at Heartland Alliance for Human Needs &
Human Rights. The amendment would give the organization one additional
month to complete an Action Plan for the Oak Park Homeless Coalition. This
would be a no-cost extension.
S. RES 16-235 A Resolution Approving a Contract with H&H Electric Co. for Project 16-13,
Pedestrian Hybrid Beacon Installation on Chicago Avenue at Harvey Avenue,
in an Amount Not to Exceed $196,447 and Authorizing its Execution.
Overview: Competitive bids were opened on May 19, 2016, for the Pedestrian Hybrid
Beacon project. Five contractors picked up bid documents and five bids were
received. The low responsible bid was submitted by H&H Electric Co. in an
amount of $196,446.70.
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T. RES 16-236 A Resolution Approving a Contract with GA Paving, LLC for Project 16-7,
Pavement Patching - Various Locations, in an Amount not to Exceed
$147,317.00 and Authorizing its Execution
Overview: Competitive bids were opened on May 19, 2016, for the Pavement Patching
Project. Eight contractors picked up bid documents and three bids were
received. The low responsible bid was submitted by GA Paving, LLC in an
amount of $125,234.90. Staff is recommending approving the contract at the
available budget amount of $147,317, which is higher than the bid amount, in
order to get additional pavement patching work completed.
U. RES 16-237 A Resolution Recommending the Illinois Department of Transportation
Award a Contract to GA Paving, LLC for the Bike Parking Facilities Project,
Section No. 12-00255-00-MS, for the amount of $395,086.00.
Overview: Competitive bids were opened on May 19, 2016, for the federally funded Bike
Parking Facilities Project, Section No. 12-00255-00-MS. Ten contractors picked
up bid documents and four bids were received. The low bid was submitted by
GA Paving, LLC, in an amount of $395,085.83. Since this is a federally funded
project the State will award the contract for the work following a
recommendation from the Village.
V. RES 16-238 A Resolution Authorizing the Submission of a 2016 Illinois Transportation
Enhancement Program (ITEP) Grant Application for the Historical Stone
Sidewalk Improvement Project
Overview: This resolution authorizes staff to submit an application of a 2016 Illinois
Transportation Enhancement Program (ITEP) Grant for the Historic Stone
Sidewalk Improvement Project.
W. RES 16-239 A Resolution Authorizing the Submission of a 2016 Illinois Transportation
Enhancement Program (ITEP) Grant Application for the Lake Street
Streetscape and Resurfacing Project
Overview: This resolution authorizes staff to submit an application of a 2016 Illinois
Transportation Enhancement Program (ITEP) Grant for the Lake Street
Streetscape and Resurfacing Project.
X. RES 16-240 A Resolution Authorizing the Submission of a 2016 Illinois Transportation
Enhancement Program (ITEP) Grant Application for the Marion Street
Viaduct Enhancement Project
Overview: This resolution authorizes staff to submit an application of a 2016 Illinois
Transportation Enhancement Program (ITEP) Grant for the Marion Street
Viaduct Enhancement Project.
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Y. RES 16-242 A Resolution Requesting the Illinois Department of Transportation
Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456
and IL478, to the proposed Lake Street Resurfacing and Streetscape Project
according to the Consolidated Appropriations Act, 2016
Overview: In the Spring of 2016 the Federal Government passed the Consolidated
Appropriations Act, 2016 which allows for the State to repurpose Federal
funds earmarked for projects designated before September of 2005 and which
have had less than 10% obligated. The Village of Oak Park has three projects
meeting these criteria all related to the preconstruction, construction, and
related research and studies of the I-290 Cap the Ike project. Staff is
recommending the Village of Oak Park request IDOT repurpose funds for two
of these I-290 Cap projects to be used on the proposed Lake Street
Resurfacing and Streetscape Project. The amount of federal funds requested
to be repurposed is $3,505,900.
Z. RES 16-243 A Resolution Approving a Professional Services Agreement with Terra
Engineering, Ltd. for Professional Engineering Services for Construction
Engineering of the Pedestrian Hybrid Beacon (HAWK) Project in an Amount
Not to Exceed $16,236 and Authorizing its Execution
Overview: In 2015 the Engineering Division requested proposals for design engineering
(phase 2) and construction engineering (phase 3) services for a Bike Parking
Facilities project and a HAWK Signal project. A total of 7 engineering firms
received RFP documents and 1 proposal was received from Terra Engineering.
Staff reviewed the proposal from Terra Engineering and their proposal fits the
needs of the Village at a competitive price. The phase 2 design for both
projects is complete and the Village has previously awarded the phase 3
engineering of the Bike Parking project. This agreement is for the phase 3
construction engineering for the Pedestrian Hybrid Beacon project in an
amount of $16,236.
AA. MOT 16-064 A Motion to Approve the Monthly Treasurer’s Reports for All Funds
Overview: The unaudited April 30, 2016 report is hereby presented pursuant to 65 ILCS
5/3.1-35-45 which requires the Treasurer to file a monthly report on the state of
Village finances.
AB. MOT 16-066 Motion to Direct Staff to Proceed with a Request to Conduct a North Avenue
Business Corridor Study
Overview: Staff is seeking authorization for the preparation of a study to analyze
appropriate funding sources to support development along the North Avenue
Corridor.
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President and Board of Trustees Meeting Agenda June 6, 2016
AC. MOT 16-067 A Motion to Concur with the Transportation Commission’s Recommendation
to Upgrade the Two-Way STOP Signs to All-Way STOP Signs at the
Intersection of Thomas Street and Lombard Avenue and Direct Staff to
Prepare the Necessary Ordinance
Overview: The Village of Oak Park received a petition to install all-way STOP signs at the
intersection of Thomas Street and Lombard Avenue. The Village conducted
crash analysis and traffic studies for the intersection. The Transportation
Commission voted unanimously to recommend upgrading to all-way STOP
signs at the intersection of Thomas Street and Lombard Avenue at its April 25,
2016 meeting.
AD. MOT 16-065 Motion to Approve the Bills in the Amount of $3,325,535.81 from April 30,
2016 through June 3, 2016
Overview: Attached is the regular list of bills as paid through the Village’s accounts
payable (AP) system for the period beginning April 30, 2016 through June 3,
2016. This is the most current list available.
XVII. Regular Agenda
R. RES 16-234 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park-River Forest Chamber of Commerce in the
Amount of $100,000 for 2016 and Authorizing its Execution
Overview: As part of the 2016 Budget, the Village included a line item of $100,000 to
institute a new program to support Business Districts within the Village of Oak
Park. The contract for services with the Oak Park River Forest Chamber of
Commerce (the Chamber) will allow the Chamber provide Business Districts
with support to establish best practices surrounding recruitment and
management and membership support.
XVIII. Regular Agenda for Items Pursuant to Village Code Chapter 2 Alcoholic
Liquor Dealers or Related (President Pro-Tem Ott)
AE. ORD 16-077 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8
(“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses
to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and
Address Per License”) of the Oak Park Village Code for the Issuance of a
Restaurant Class B-1 Liquor License to La Notte Ventures, Inc., DBA La Notte
Café
Overview: The Ordinance authorizes the issuance of a Restaurant Class B-1 Liquor License
to La Notte Ventures, Inc., DBA La Notte Café (“La Notte”) for the property
located at 118 North Marion Street.
XIX. Call to Board and Clerk
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President and Board of Trustees Meeting Agenda June 6, 2016
XX. Adjourn
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