President and Board of Trustees
Regular MeetingOak Park, IL · June 20, 2016
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, June 20, 2016 7:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 7:35 P.M.
II. Roll Call
Present: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Tucker, and Village President Abu-Taleb
Absent: 2- Village Trustee Button Ott, and Village Trustee Salzman
III. Agenda Approval
It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer, to
approve the agenda. Village Manager Pavlicek noted that Item L had been
moved from the Consent to the Regular Agenda. A voice vote was taken and the
motion was approved.
IV. Minutes
A. MOT 16-075 Motion to Approve Minutes for June 6, 2016 Regular Meeting and June 13,
2016 Special Meeting of the Village Board.
It was moved by Village Trustee Barber, seconded by Village Trustee Tucker,
that the minutes be approved. A voice vote was taken and the motion was
approved.
V. Non-Agenda Public Comment
Janice Elkins, representing BRUSH (Businesses and Residents United to Save Harrison).
Ms. Elkins proposed that all the arts organization is the Village form a group similar to
i-ECO to help improve Harrison Street and the Arts District.
Chris Donovan. Mr. Donovan spoke about the Madison Street Road Diet and the
Complete Streets Policy. He also wanted to know whether the road diet will go forward
with or without additional public input.
VI. Proclamation
B. ID 16-195 Motion to Approve Proclamation In Recognition of The Fenwick Girls’
Water Polo Team
Village President Abu-Taleb and Village Clerk Powell each read segments of the
Proclamation aloud. On behalf of Fenwick High School and the Girls' Water Polo Team,
Head Coach Jack Wagner expressed thanks and appreciation to the Village for this
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President and Board of Trustees Meeting Minutes June 20, 2016
recognition.
It was moved by Village Trustee Barber, seconded by Village Trustee Tucker,
that this Proclamation be adopted. A voice vote was taken and the motion was
approved.
VII. Village Manager Reports
Village Manager Pavlicek stated that the Village Board has a Special Meeting scheduled
for Monday, June 27, at which they will be presented with the annual audit and financial
report. There will also be brief discussions regarding the FY17 budget process.
VIII. Village Board Committees
There was nothing to report.
IX. Citizen Commission Vacancies
C. ID 16-194 Board and Commission Vacancy Report for June 20, 2016.
There were no comments.
X. Citizen Commission Appointments, Reappointments and Chair Appointments
D. MOT 16-074 Motion to consent to the Village President’s Appointment of:
Community Design Commission - Mitchell Murdock, Appoint as Member
Public Art Advisory Commission - Laurie Beasley, Appoint as Member
Public Art Advisory Commission - Meghan Eagan, Appoint as Member
Public Art Advisory Commission - Paul Neumann, Appoint as Member
It was moved by Village Trustee Barber, seconded by Village Trustee Tucker,
that this Motion be approved. A voice vote was taken and the motion was
approved.
XI. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Brewer and seconded by Village Trustee Barber
to approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Button Ott, and Village Trustee Salzman
E. ORD 16-076 An Ordinance Authorizing the Disposal of Surplus Property Owned by the
Village of Oak Park
This Ordinance was adopted.
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F. ORD 16-081 Concur with the Zoning Board of Appeal and Approve An Ordinance
Granting a Zoning Map Amendment for the Property located at 117 S.
Lombard Avenue
This Ordinance was adopted.
G. ORD 16-082 An Ordinance Establishing Prevailing Wages for Public Works Projects in
the Village of Oak Park, Cook County, Illinois
This Ordinance was adopted.
H. ORD 16-083 An Ordinance Establishing an All-Way Stop at the Intersection of Lombard
Avenue and Thomas Street as Reviewed by the Village Board on June 6,
2016.
This Ordinance was adopted.
I. RES 16-244 A Resolution Approving a Services Agreement between the Village of Oak
Park and Fire Recovery USA, LLC and Authorizing its Execution
This Resolution was adopted.
J. RES 16-246 A Resolution Approving a Contract with A.C. Pavement Striping Co. for
Project 16-6, Microsurfacing and Crackfill of Various Streets, in an Amount
not to Exceed $300,000.00 and Authorizing its Execution
This Resolution was adopted.
K. RES 16-247 A Resolution Approving a Contract with Triggi Construction, Inc. for Project
16-5, Alley Improvements, in an Amount not to Exceed $244,813 and
Authorizing its Execution
This Resolution was adopted.
M. RES 16-250 A Resolution Authorizing the Release of Certain Executive Session Minutes
This Resolution was adopted.
N. RES 16-251 A Resolution Approving a Settlement Agreement in Workers’
Compensation Case No. 15 WC 14577 and Authorizing its Execution
This Resolution was adopted.
O. RES 16-252 A Resolution Approving an Amended Intergovernmental Agreement for
the Purchase of Services pertaining to Early Childhood Education and
Authorizing its Execution
This Resolution was adopted.
P. RES 16-254 A Resolution Approving an Amended Contract for Early Childhood
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Services between the School District 200, School District 97, the Village of
Oak Park and the Collaboration for Early Childhood Care and Education
and Authorizing its Execution
This Resolution was adopted.
Q. RES 16-253 A Resolution Authorizing a Change Order to the Contractual Services
Agreement between CityView, a Division of N. Harris Computer
Corporation and the Village of Oak Park, to Provide a New Software
Solution for the Village’s Permitting, Licensing and Inspection Services for
an Additional $29,800
This Resolution was adopted.
R. MOT 16-071 A Motion to Refer to the Zoning Board of Appeals for Public Hearing a
Special Use Permit Application and an Allowance from the Requirements of
the Transit-Related Retail Overlay District (TRROD) for the Property
Located at 1144 Lake Street
This Motion was approved.
S. MOT 16-076 A Motion to Approve the Monthly Treasurer’s Reports for All Funds
This Motion was approved.
T. MOT 16-077 Motion to Approve the Bills in the Amount of $949,175.72 from June 4,
2016 through June 16, 2016
This Motion was approved.
XII. Regular Agenda
V. ORD 16-066 Concur with the ZBA Recommendation and Adopt an Ordinance Granting a
Special Use Permit to Operate a Financial Insitution Drive-Up Facility at
6729 North Avenue
Village Manager Pavlicek stated that this Item was tabled from the June 6 agenda in order
for staff to respond to questions from residents on Euclid Avenue. Staff has also worked
with the bank and they have agreed to close the Euclid Avenue curb cut. The Village
Attorney has prepared an alternate ordinance that would require the special use permit to
reflect restricted access to Euclid from the bank property.
Rich Schurr. Mr. Schurr spoke in favor of the revised ordinance and thanked staff for
working with residents and the bank to resolve this issue. However, residents still prefer
a cul-du-sac.
Bill Fanter, representing US Bank. Mr. Fanter commented that US Bank has always had
a good relationship with the Village as well as the residents of Oak Park.
Jennifer Cunningham. Ms. Cunningham discussed the recent traffic study done to collect
data in regards to that location. She noted that the data is flawed due to St. Giles School
not being in session at the time of the study. Residents of Linden are opposed to a
cul-du-sac on Euclid, which would move more traffic to their street.
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There were comments from the Board.
It was moved by Village Trustee Lueck, seconded by Village Trustee Tucker, that
this Ordinance be adopted as amended. The motion was approved. The roll call
on the vote was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Button Ott, and Village Trustee Salzman
L. RES 16-245 A Resolution Approving a Subordination and Standby Agreement and Loan
Modification Agreement with the Oak Park Residence Corporation and
PNC Bank, National Association, and Authorizing their Execution
Village Manager Pavlicek gave an overview of the Village's relationship with the Oak Park
Residence Corporation. The Village has partnered with the Residence Corporation to help
facilitate either acquisition and/or renovation of properties which they then manage and
assure there's rental housing units available within the market.
Board President Wayne Pierce thanked the Village for their support, stating that this is a
strategic move to refinance 20 of their properties that are in a bond program with PNC
Bank. Executive Director Maria Saldana clarified that the organization has $17 million of
outstanding bonds secured by a letter of credit issued by PNC Bank. The letter expires in
August of this year. They have been in negotiations with PNC Bank to refinance the bond
debt to more favorable terms. They are asking the Village to re-subordinate and extend
maturity of $2.5 million in Village housing loans by ten years. Mr. Pierce and Ms.
Saldana answered questions from the Board and discussed future plans of the Residence
Corporation.
Village President Abu-Taleb expressed appreciation for the work of the Residence
Corporation.
It was moved by Village Trustee Brewer, seconded by Village Trustee Barber,
that this Resolution be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Button Ott, and Village Trustee Salzman
U. RES 16-241 A Resolution Approving a Professional Services Agreement with Sasaki
Associates, Inc., in an Amount Not to Exceed $135,500 and Authorizing its
Execution
Village Manager Pavlicek stated that as part of the FY16 budget process, the Board
approved appropriating funds to work with a consultant to look at the Village's wayfinding
system. The current wayfinding system of over 300 monument signs was installed in
2003 and is used to direct tourists, residents, etc. to various destinations in the Village.
The system is outdated and needs to be updated or replaced. Sasaki Associations was
chosen out of 19 respondents to the RFP that was submitted.
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Director of Development Customer Services Tammie Grossman stated that staff has met
with Sasaki, who presented similar projects they have completed in other communities.
The Community Design Commission will act as the Project Steering Committee and
review their work. When completed, the final recommendation will be brought back to the
Board for review.
Phillip Barash of Sasaki spoke about his firm and his associates. Sam Pease, also from
Sasaki, presented examples of their work. Rhiannon Sinclair of Sasaki discussed how
wayfinding is not just about signs, but the experience of seeing the community. She
gave an overview of their process. Mr. Barash spoke about their schedule, which will be
in two phases and briefly described what will be done in each phase.
Ms. Grossman and the Sasaki representatives answered questions from the Board.
It was moved by Village Trustee Barber, seconded by Village Trustee Tucker,
that this Resolution be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 5- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village
Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 2- Village Trustee Button Ott, and Village Trustee Salzman
XIII. Call to Board and Clerk
Village Clerk Powell congratulated Festival Theatre on their new season and financial
status and spoke about several of their shows.
Village Trustee Lueck thanked the Community of Congregations for hosting the vigil last
week. She suggested reviewing the existing gun ordinances.
Village Trustee Tucker stated that Village President Abu-Taleb and Village Trustee Lueck
did a great job speaking at that event. He also wished Village Trustee Salzman a happy
birthday.
Village Trustee Barber announced that the Collaboration for Early Childhood is having a
fundraiser at Fitzgerald's this Thursday and encouraged all to attend. He added that it is a
karaoke event.
Village Trustee Brewer was glad that the Board approved the Residence Corporation
resolution.
XIV. Adjourn
It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, to
adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 8:45 P.M., Monday, June 20, 2016.
Respectfully Submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, June 20, 2016 7:30 PM Village Hall
Regular Meeting at 7:30 p.m., Council Chambers.
Instructions for Non-Agenda Public Comment
Instructions for Agenda Public Comment
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
A. Motion to Approve Minutes for June 6, 2016 Regular Meeting and June 13,
2016 Special Meeting of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
V. Non-Agenda Public Comment
VI. Proclamation
B. Motion to Approve Proclamation In Recognition of The Fenwick Girls’ Water
Polo Team
Overview: This is a motion to approve Village President Abu-Taleb proclaiming June 20,
2016 in recognition of the Fenwick Girls’ Water Polo Team.
VII. Village Manager Reports
VIII. Village Board Committees
IX. Citizen Commission Vacancies
C. Board and Commission Vacancy Report for June 20, 2016.
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President and Board of Trustees Meeting Agenda June 20, 2016
X. Citizen Commission Appointments, Reappointments and Chair Appointments
D. Motion to consent to the Village President’s Appointment of:
Community Design Commission - Mitchell Murdock, Appoint as Member
Public Art Advisory Commission - Laurie Beasley, Appoint as Member
Public Art Advisory Commission - Meghan Eagan, Appoint as Member
Public Art Advisory Commission - Paul Neumann, Appoint as Member
XI. Consent Agenda
E. An Ordinance Authorizing the Disposal of Surplus Property Owned by the
Village of Oak Park
Overview: This item is a request for authority to dispose of damaged, nonfunctional or
outdated electronic equipment that is no longer usable to the Village. At no
cost to the Village, the equipment will be disposed by a certified electronic
recycling vendor or at the Public Works Center’s Electronics Recycling event on
or before October 31, 2016.
F. Concur with the Zoning Board of Appeal and Approve An Ordinance Granting
a Zoning Map Amendment for the Property located at 117 S. Lombard
Avenue
Overview: Steve Beck, Agent, on behalf of the property owner, Patricia Knabe, is seeking
a Zoning Ordinance Map Amendment to change the zoning of the property
from R-3 Single-Family District to R-7 Multiple-Family District at 117 S.
Lombard Avenue.
G. An Ordinance Establishing Prevailing Wages for Public Works Projects in the
Village of Oak Park, Cook County, Illinois
Overview: In June of each year, the Village is required to adopt an ordinance setting
prevailing wages for certain Public Works projects pursuant to the Prevailing
Wage Act, 820 ILCS 130/0.01 et seq.
H. An Ordinance Establishing an All-Way Stop at the Intersection of Lombard
Avenue and Thomas Street as Reviewed by the Village Board on June 6,
2016.
Overview: This is final step in the approval process to upgrade the intersection of
Lombard Avenue and Thomas Street from a two-way to an all-way STOP
controlled intersection. The Transportation Commission made the
recommendation to upgrade to all-way STOP signs at its April 25, 2016
meeting. On June 6, 2016, the Village Board of Trustees approved the
recommendation and directed Staff to prepare the necessary ordinance
I. A Resolution Approving a Services Agreement between the Village of Oak
Park and Fire Recovery USA, LLC and Authorizing its Execution
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President and Board of Trustees Meeting Agenda June 20, 2016
Overview: The Ordinance setting ambulance billing fees (Chapter 4, Article 1, Section 4-1-6)
was amended in 2015, and a new section was added to the Ordinance (9-1-16) for the
purpose of recovering costs associated with the mitigation of natural gas pipeline and
power line incidents that are caused by contractors.
J. A Resolution Approving a Contract with A.C. Pavement Striping Co. for
Project 16-6, Microsurfacing and Crackfill of Various Streets, in an Amount
not to Exceed $300,000.00 and Authorizing its Execution
Overview: Competitive bids were opened on June 2, 2016, for Project 16-6,
Micro-Surfacing and Crack-fill. Three contractors picked up bid documents
and two bids were received. The low responsible bid for the portion of work
within the Village of Oak Park was submitted by A.C. Pavement Striping Co. in
an amount of $290,935.98. It is recommended to award the contract at the
full budgeted amount of $300,000.00 in order to add additional locations for
crack-filling or microsurfacing.
K. A Resolution Approving a Contract with Triggi Construction, Inc. for Project
16-5, Alley Improvements, in an Amount not to Exceed $244,813 and
Authorizing its Execution
Overview: Competitive bids were opened on June 2, 2016, for the Alley Improvement
Project 16-5. This project involves replacing the alley segments adjacent to
the Oak Park Station development. Five contractors picked up bid documents
and four bids were received. The low responsible bid was submitted by Triggi
Construction, Inc. in an amount of $244,812.80.
M. A Resolution Authorizing the Release of Certain Executive Session Minutes
Overview: The Board is required pursuant to Section 2.06(d) of the Illinois Open Meetings
Act (“Act), 5 ILCS 120/2.06(d), to conduct a semi-annual review of its executive
session minutes and make a determination regarding the release of minutes.
N. A Resolution Approving a Settlement Agreement in Workers’ Compensation
Case No. 15 WC 14577 and Authorizing its Execution
Overview: It is requested that the Village Board approve a settlement agreement in
Workers’ Compensation Case No. 15 WC 14577 and authorize its execution.
O. A Resolution Approving an Amended Intergovernmental Agreement
for the Purchase of Services pertaining to Early Childhood Education
and Authorizing its Execution
Overview: The Village of Oak Park and School Districts 97 and 200 are each considering
minor language amendments to the Intergovernmental Agreement and
Contract for Services related to the partnership with the Early Childhood
Collaboration to reflect administrative improvements identified during the
first three years of operation. .
P. A Resolution Approving an Amended Contract for Early Childhood
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President and Board of Trustees Meeting Agenda June 20, 2016
Services between the School District 200, School District 97, the Village
of Oak Park and the Collaboration for Early Childhood Care and
Education and Authorizing its Execution
Overview: The Village of Oak Park and School Districts 97 and 200 are each considering
minor language amendments to the Intergovernmental Agreement and
Contract for Services related to the partnership with the Early Childhood
Collaboration to reflect administrative improvements identified during the
first three years of operation. .
Q. A Resolution Authorizing a Change Order to the Contractual Services
Agreement between CityView, a Division of N. Harris Computer Corporation
and the Village of Oak Park, to Provide a New Software Solution for the
Village’s Permitting, Licensing and Inspection Services for an Additional
$29,800
Overview: The Village launched VillageView, the Village’s new Permitting, Licensing and
Inspection software solution on May 9, 2016. During the last 6 weeks, we have
determined that the staff would benefit from some additional training and
help with minor re-configuration issues that we have identified during the
course of go-live.
R. A Motion to Refer to the Zoning Board of Appeals for Public Hearing a
Special Use Permit Application and an Allowance from the Requirements of
the Transit-Related Retail Overlay District (TRROD) for the Property Located
at 1144 Lake Street
Overview: This is a referral of a special use permit application and an accompanying
allowance request from the Transit-Related Retail Overlay District for the
purpose of authorizing Bank of America to occupy the front portion of the
tenant space at 1144 Lake Street, which would front on Lake Street. The
property is located in the B-4 Downtown Business District and the
Transit-Related Retail Overlay District, wherein the B-4 District subjects
financial institutions to special use approval requirements, and the
Transit-Related Retail Overlay District restricts the same as not being allowed
on the ground floor within 50 feet of any street line
S. A Motion to Approve the Monthly Treasurer’s Reports for All Funds
Overview: The unaudited May 31, 2016 report is hereby presented pursuant to 65 ILCS
5/3.1-35-45 which requires the Treasurer to file a monthly report on the state of
Village finances.
T. Motion to Approve the Bills in the Amount of $949,175.72 from June 4, 2016
through June 16, 2016
Overview: Attached is the regular list of bills as paid through the Village’s accounts
payable (AP) system for the period beginning June 4, 2016 through June 16,
2016. This is the most current list available.
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President and Board of Trustees Meeting Agenda June 20, 2016
XII. Regular Agenda
V. Concur with the ZBA Recommendation and Adopt an Ordinance Granting a
Special Use Permit to Operate a Financial Insitution Drive-Up Facility at 6729
North Avenue
Overview: US National Bank Association, by and through its agent, Brian Reno Stantec
Architecture, is requesting the issuance of a special use permit to authorize
the construction of a new bank building with drive-up facility in the B-1/B-2
General Business District at the premises commonly known as 6729 North
Avenue. The existing building and drive-up facility will be razed.
L. A Resolution Approving a Subordination and Standby Agreement and Loan
Modification Agreement with the Oak Park Residence Corporation and PNC
Bank, National Association, and Authorizing their Execution
Overview: Oak Park Residence Corporation (OPRC) has requested that the Village
re-subordinate and extend maturity of 2.5 million dollars in Village housing
loans by ten years. This will enable the organization to refinance 17 million
dollars of bond debt to more favorable terms. It will also enable Oak Park
Residence Corporation to access an additional 5 million dollars in bond
financing to rehabilitate existing buildings and potentially acquire new ones.
U. A Resolution Approving a Professional Services Agreement with Sasaki
Associates, Inc., in an Amount Not to Exceed $135,500 and Authorizing its
Execution
Overview: The Professional Services Contract and associated Scope of Services details a
two (2) phase project to create or update a wayfinding system that directs
tourists, residents, consumers, and workforce members to area attractions,
cultural institutions, shopping/dining destinations, parking options and mass
transit station regardless of their mode of transporation. It is anticipated that
Phase One and Phase Two will take approximately 4 months to complete, with
significant public input sought throughout both phases. Additionally, the
scope covers new signage for Village Hall exterior and interior.
XIII. Call to Board and Clerk
XIV. Adjourn
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