President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, July 11, 2016 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 6:35 P.M. II. Roll Call Present: 4- Village Trustee Brewer, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 3- Village Trustee Barber, Village Trustee Button Ott, and Village Trustee Lueck III. Consideration of Motion to Adjourn to Executive Session to Discuss Minutes, Potential Litigation and the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body. It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - discussion of minutes of meetings lawfully closed under the Open Meetings Act, 5 ILCS 120/2(c)(11) - potential litigation and 5 ILCS 120/2(c)(1) - the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village Trustee Brewer, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 3- Village Trustee Barber, Village Trustee Button Ott, and Village Trustee Lueck V. Reconvene to Special Meeting in Council Chambers and Call to Order The Special Meeting reconvened at 7:30 P.M. Village Trustee Button Ott joined the meeting at 7:33 P.M. and Village Trustee Lueck joined the meeting at 7:35 P.M. VI. Roll Call Present: 6- Village Trustee Brewer, Village Trustee Button Ott, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 1- Village Trustee Barber Village of Oak Park Page 1 Printed on 7/19/2016 President and Board of Trustees Meeting Minutes July 11, 2016 Village President Abu-Taleb asked for a moment of silence in honor of all the victims of the recent violence around the country this week. VII. Agenda Approval It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker, to approve the agenda. A voice vote was taken and the motion was approved. VIII. Non-Agenda Public Comment There was no non-agenda public comment. IX. Regular Agenda ID 16-206 Discussion Regarding the Draft Letter of Intent for the Eisenhower Expressway (I-290) Reconstruction Project. Village Manager Pavlicek stated that this is the tenth in a series of Special Meetings regarding the reconstruction of the I-290. Tonight, a Powerpoint presentation related to a series of exhibits which are the foundation of the Letter of Intent will be given to obtain comments from the Board and the public. The documents will be formalized this week and presented to the Board as a formal letter at their next meeting, but will not be voted on until August 1. The Letter of Intent will serve as the foundation for Federal Highway Administration review but will ultimately be replaced with an intergovernmental agreement in a couple of years. Bob Kane. Mr. Kane, a member of the CAT Working Group and SEOPCO, discussed possible damage to homes caused by ground vibration from construction. Rick Kuner. Mr. Kuner, also with CAT Working Group, gave suggestions on how to attract more people to the bridges; install exhibits by students in the surrounding schools and build look-outs at the major CTA access streets to allow for train watching. He also discussed CTA as an alternative to reduce traffic impacts during construction as well as coordination and cooperation between CTA and IDOT. Contingency suggestions for the Letter of Intent were also noted and what will be done with the right-of-way. Laura Crawford, representing SEOPCO. Ms. Crawford spoke about her involvement in the community and discussed negative impacts on property values during construction and after. Mike Johnson. Mr. Johnson expressed concern regarding the still to be determined staging plan of the construction process and how it may impact his neighborhood. Jim Kelly. Mr. Kelly suggested parking restrictions be removed on blocks close to public transportation to encourage CTA ridership during construction. Adrian Fisher. Ms. Fisher, a sustainability professional, stated that the Letter of Intent needs to stress that the INVEST guidelines should be followed as much as possible. Village Engineer Bill McKenna defined what a Letter of Intent is and what will be included in it. He stated that it will summarize all previous Board discussions by incorporating items into project scope and plans, such as roadway geometry, drainage improvements, etc., include narratives and summary charts regarding noise walls, construction monitoring, sustainability, etc., and tables for cost sharing and maintenance responsibility Village of Oak Park Page 2 Printed on 7/19/2016 President and Board of Trustees Meeting Minutes July 11, 2016 for lighting, traffic signals, utilities, etc. Mr. McKenna gave an overview of the charts describing Letter of Intent Items, noting that these were presented at the May 23 Board Meeting and have remained mostly unchanged. Since that meeting, language has been established for noise walls and additional opportunities have been established for expanding decking. Outstanding items include final cost estimating, costs for expanded decking foundations, Oak Park Avenue sewer upsizing and bridge maintenance responsibility. Mr. McKenna addressed some of the earlier public comment. Regarding construction mitigation and vibration, much of that is normally done in the Phase 2 design. Once construction methods for installing the bridges have been established, pay items are typically added into the contract to put the burden on the contractor for pre-inspection videotaping of structures. There are various technologies that can be employed to identify structures at risk once the scope of the fully designed project is completed. Regarding sustainability concepts, Mr. McKenna stated that this will be more applicable for the narrative portion of the Letter of Intent and it's a good suggestion to get some binding language for anything IDOT is committing to do in the INVEST program. In regards to parking restrictions, the Village will work on mitigating traffic impacts as parking can be used not only to access the CTA station but to limit traffic on residential streets. The Village and IDOT will be working on a plan to define where the traveling public can and cannot go, as well as other overall restrictions. Pete Harmet of IDOT added that in regards to the construction effects, the Letter of Intent will have language to engage with the Village regarding that scope of work. In terms of contingencies, a Letter of Intent is a conceptual agreement. The intergovernmental agreement will take that to the next step based upon relevant policies and procedures. The CSX will continue to operate and is not giving up their right of way. Conversations continue in terms of extending the Blue Line; space for a future rail line has been identified. Mr. Harmet discussed shoulders and the use of technology and noted that technology is always the last thing to be built. He also spoke about sustainability issues and stated that IDOT will be completing an INVEST score card. Mr. Harmet also commented that IDOT would like to include working with Oak Park and other communities to obtain grant opportunites in the Letter of Intent. There were comments from the Board and Village Manager Pavlicek, Mr. McKenna and Mr. Harmet answered questions from the Board and members of the audience. Village President Abu-Taleb stated that the Village has worked well with IDOT and CTA and staff has done a great job. He felt that the community has come together to work with IDOT and CTA to do the best thing possible for Oak Park. He thanked members of the CAT Working Group for all their input and the time and effort they have put into this project. X. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:50 P.M., Monday, July 11, 2016. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 3 Printed on 7/19/2016