President and Board of Trustees

Regular Meeting

Oak Park, IL · August 1, 2016

Minutes

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, August 1, 2016 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 7:01 P.M. II. Roll Call Present: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 2- Village Trustee Brewer, and Village Trustee Button Ott III. Consideration of Motion to Adjourn to Executive Session to Discuss Minutes and Sale or Lease of Property It was moved by Village Trustee Salzman, seconded by Village Trustee Barber, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - discussion of minutes of meetings lawfully closed under the Open Meetings Act, and 5 ILCS 120/2(c)(6) - the sale or lease of property owned by the public body. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Barber, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 2- Village Trustee Brewer, and Village Trustee Button Ott V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:30 P.M. VI. Roll Call Present: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb Absent: 1- Village Trustee Button Ott VII. Agenda Approval It was moved by Village Trustee Brewer, seconded by Village Trustee Barber, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes A. ID 16-247 Motion to Approve the Minutes of July 25, 2016 Village of Oak Park Page 1 Printed on 9/7/2016 President and Board of Trustees Meeting Minutes August 1, 2016 It was moved by Village Trustee Tucker, seconded by Village Trustee Brewer, that the Minutes be approved. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment McLouis Robinet. Mr. Robinet suggested uses for the renewable energy fee added to the rate in the renewal of the electric aggregation contract X. Village Manager Reports Village Manager Pavlicek announced that a retirement party for Chief Tanksley will be held at the 19th Century Club on August 11. The public is welcome to attend. She also reported that following the audit for FY2015, Moody's downgraded the Village's bond rating from AAA3 to A1, primarily noting the unfunded pension liabilities. This was the first year the Village was required to report that amount as part of the annual audit. In reference to Mr. Robinet's comment, Village Trustee Salzman asked for an update regarding the renewable energy fee. Village Manager Pavlicek provided that information. B. ID 16-248 Review of the Village Board Meeting Calendars for August, September, October 2016 Village Manager Pavlicek noted that there is a Finance Committee meeting scheduled for August 29. The next Regular Board Meeting is on Tuesday, September 6. XI. Village Board Committees There was nothing to report. XII. Citizen Commission Vacancies C. ID 16-246 Board and Commission Vacancy Report for August 1, 2016. There were no comments. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments D. MOT 16-097 Motion to consent to the Village President’s Appointment of: Housing Programs Advisory Commission- Dominic Tocci, Appoint as Chair It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman, that this Motion be approved. A voice vote was taken and the motion was approved. XIV. First Reading E. ORD 16-093 First Reading of an Ordinance Amending Chapter 2 (“Administration”), Article 6 (“Finance Department”) of the Oak Park Village Code by Adding a new Section 2-6-20 (“Living Wage”) Village Manager Pavlicek explained that this ordinance would provide a $12 living wage for Village of Oak Park Page 2 Printed on 9/7/2016 President and Board of Trustees Meeting Minutes August 1, 2016 employees of the Village and extend to certain employees of contractors and grantees of the Village who have contracts in excess of $25,000 per year. Comments from the discussion during the July 5 meeting have been incorporated. Henry Fulkerson. Mr. Fulkerson expressed support for the ordinance and suggested that the Board find a way for it to impact all Oak Park residents. Village Trustees Lueck and Salzman were in favor of the ordinance and suggested doing a broader one in the future. They asked that limits of home rule authority be looked into further in terms of setting a local minimum wage. Village Trustee Barber asked for clarification regarding why it will be labor intensive for staff to audit contractor's wages. Village Manager Pavlicek explained how and why the wage rate will be phased in through a cycle of contract renewals. She identified which large contracts would most likely be affected; parking garage security and building maintenance. Village Trustee Barber asked if it was possible to get a sense of what the impact to them would be prior to a Second Reading in order for them to be made aware. Village Manager Pavlicek commented that they will pass this cost on to the Village. Village Trustee Brewer expressed concern regarding the cost being passed on to the taxpayers. He also requested that staff get that information in order to know what the budget impact will be before approving the ordinance. Village President Abu-Taleb commented that the new rate will force contractors to pay some of its employees more than others and that this is a regional issue, not an Oak Park issue. However, they need to keep in mind that what is in front of them is a good start and something that they can build on going forward. Village Trustee Tucker asked about enforcement. Village Attorney Stephanides stated that a citation can be issued in the event that a contractor does not adhere to the living wage requirement included in their contract. There was consensus to revisit this in a year to look at a broader ordinance as well as a rate adjustment. XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Lueck and seconded by Village Trustee Tucker to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Button Ott F. ORD 16-092 An Ordinance Amending the Fiscal Year 2016 Annual Budget. This Ordinance was adopted. G. RES 16-277 A Resolution Approving the Draft Section 108 Loan Guarantee Program Village of Oak Park Page 3 Printed on 9/7/2016 President and Board of Trustees Meeting Minutes August 1, 2016 Application and the Section 108 Substantial Amendments to the Program Year 2015 Action Plan and Program Year 2015-2019 Consolidated Plan for Release and Public Comment This Resolution was adopted. H. ORD 16-091 An Ordinance Authorizing the Sale of Surplus Vehicles and Furniture Owned by the Village of Oak Park. This Ordinance was adopted. I. ORD 16-090 Concur with the Zoning Board of Appeals’ Recommendations and Adopt An Ordinance Granting a Variance from the Transit-Related Retail Overlay District’s Use Restrictions to Operate a General Office Use (Sales Center) at 805 Lake Street This Ordinance was adopted. J. ORD 16-094 An Ordinance Approving a Fourth Amendment to the Lease Agreement between the Village of Oak Park and Robinson’s No. 1 Rib, Inc. and Authorizing its Execution This Ordinance was adopted. K. RES 16-279 Resolutions Approving Marketing Services Agreements and Authorizing their Execution MSA 1603: 423 WASHINGTON MSA 1605: 420 S AUSTIN BLVD MSA 1609: 935-943 WASHINGTON MSA 1610: 304 N CUYLER MSA 1611: 113 - 117 SOUTH BLVD MSA 1612: 105 S TAYLOR /107 S BLVD MSA 1614: 822-32 S AUSTIN BLVD MSA 1615: 834-36 S AUSTIN BLVD / 2-8 HARVARD MSA 1619: 470-92 N AUSTIN / 3-11 ONTARIO MSA 1621: 41-49 SOUTH BLVD / 103-11 S HUMPHREY MSA 1622: 101-05 HARRISON / 905-11 LYMAN MSA 1623: 201-11 S KENILWORTH / 901-11 PLEASANT MSA 1625: 301-11 HARRISON / 901-09 HIGHLAND AVENUE MSA 1627: 438-42 S LOMBARD / 128-30 MADISON MSA 1628: 543-47 N HUMPHREY / 41-47 IOWA MSA 1629: 1100-02 N AUSTIN BLVD/ 4-6 THOMAS AVE MSA 1630: 411-15 S HARVEY MSA 1631: 1000 N AUSTIN BLVD / 2-4 AUGUSTA BLVD MSA 1632: 1118-26 SOUTH AUSTIN MSA 1633: 162 N HUMPHREY MSA 1634: 400-04 S AUSTIN BLVD/ 7 VAN BUREN MSA 1636: 908-10 S LOMBARD Village of Oak Park Page 4 Printed on 9/7/2016 President and Board of Trustees Meeting Minutes August 1, 2016 MSA 1637: 118- 20 S AUSTIN/ 2-10 ADAMS MSA 1638: 40 HARRISON STREET / 844-46 LYMAN MSA 1640: 716 - 718 S TAYLOR MSA 1641: 901 - 911 CLINTON AVE This Resolution was adopted. L. RES 16-280 A Resolution Approving an Independent Contractor Agreement with Waste Management of Illinois, Inc. for Village Wide Street Sweeping Services for 2016-2017 in an Amount not to Exceed $130,000.00 and Authorizing its Execution This Resolution was adopted. M. RES 16-281 A Resolution Approving a Renewal Agreement with Edwin Hancock Engineering, Co. for for Design and Construction Engineering Services for the 2017 Alley Improvements in an Amount not to Exceed $293,000.00 and Authorizing its Execution This Resolution was adopted. N. RES 16-283 A Resolution Approving a Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.00 and Authorizing its Execution This Resolution was adopted. O. RES 16-287 A Resolution Approving Releases in United States District Court Case No. 14 CV 8363 This Resolution was adopted. P. MOT 16-093 A Motion to Direct Staff to Prepare an Agreement between the Village and WDF-3 Wood Oak Park Owner, LLC As Developer of the Vantage Oak Park Project at Lake Street and Forest Avenue as Recommended by the Oak Park Economic Development Corporation (Oak Park EDC). This Motion was approved. Q. MOT 16-095 Motion to Direct Staff to Obtain a Survey and Phase 1 Environmental Study and to Issue a Request for Proposals for the Purchase and Redevelopment of 940-970 Madison Street Consistent with the Recommendations of the Oak Park Economic Development Corporation (Oak Park EDC). This Motion was approved. R. MOT 16-096 A Motion to Approve the Monthly Treasurer’s Reports for All Funds Village of Oak Park Page 5 Printed on 9/7/2016 President and Board of Trustees Meeting Minutes August 1, 2016 This Motion was approved. S. MOT 16-098 Motion to Approve the Bills in the Amount of $2,657,040.02 from July 15, 2016 through July 29, 2016 This Motion was approved. XVI. Regular Agenda T. RES 16-285 A Resolution Approving the Letter of Intent between the Village of Oak Park and the Illinois Department of Transportation for the Eisenhower Expressway (I-290) Reconstruction Project and Authorizing its Execution Village Manager Pavlicek noted that many meetings have been held regarding the I-290 reconstruction in order to put together the Letter of Intent. The information given to the Board is consistent with what was presented two weeks ago with a few minor updates. Staff is recommending approval. Subject to Board approval, staff will have a respite before working on other elements and refining details prior to Phase 2 of the project, beginning in a couple of years. Rick Kuner. Mr. Kuner supported the contents of the Letter of Intent, and noted that his concerns have mostly been addressed. Village Trustee Lueck initiated a discussion about whether the Village or IDOT will cover costs for expanded sidewalks and expanded decking. Village Manager Pavlicek clarified that details for those items will be part of the intergovernmental agreement; whether the structure is basic or enhanced depends on funding opportunities available at that time. Village President Abu-Taleb thanked all who were involved with this project. It was moved by Village Trustee Lueck, seconded by Village Trustee Brewer, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 0 ABSENT: 1- Village Trustee Button Ott U. ORD 16-089 Concur with the Zoning Board of Appeals’ Recommendations and Adopt an Ordinance Granting a Special Use Permit and a Variance from the Transit-Related Retail Overly District’s Use Restrictions to Operate a Financial Institution at 1144 Lake Street Village Manager Pavlicek stated that the Zoning Board of Appeals has held a hearing and recommends granting this special use permit and variance to operate a financial institution. Director of Development Customer Services Tammie Grossman stated that this location is the first floor of 1144 Lake Street, also referred to as the Border's building. The property is located in Transit-Related Retail Overlay District and would require a use variance for a financial institution. Also financial institutions in the the B-4 Downtown Village of Oak Park Page 6 Printed on 9/7/2016 President and Board of Trustees Meeting Minutes August 1, 2016 Business District are subject to approval of a special use permit. The ZBA concluded that there will be no undue effects from having a financial institution in that location. In addition, having been unable to attract a preferred user, the property has been vacant since 2011. Village Trustee Tucker acknowledged that it is a difficult property to lease; this is preferable to being vacant. Building owner Nick Karris spoke about the bank's business concept; a full service financial center. Village Trustee Barber commented that Downtown Oak Park did not agree with this recommendation. He was optimistic that the Village's unprecedented development activity will bring more opportunities, despite it being a challenging location. He would rather not have the bank there. Mr. Karris explained why the building has been so difficult to rent, even with many incentives. Viktor Shrader of the Oak Park Development Corporation has worked with Mr. Karris for five years to get the property leased. He acknowledged that there is increasing interest in Oak Park but believes that Mr. Karris would most likely have to wait until most of the new retail space has been taken before retailers would show any interest in his space. It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village Trustee Lueck, Village Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb NAYS: 2- Village Trustee Barber, and Village Trustee Brewer ABSENT: 1- Village Trustee Button Ott XVII. Call to Board and Clerk Village Clerk Powell discussed absentee voting and voter registration. Village President Abu-Taleb stated that the Eisenhower issue is somewhat behind them. He thanked Village Trustee Lueck for her dedication to this project, as well as Village Manager Pavlicek and staff for their work. XIX. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:50 P.M., Monday, August 1, 2016. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 7 Printed on 9/7/2016

Agenda

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Monday, August 1, 2016 7:00 PM Village Hall Regular Meeting at 7:00 p.m., Room 130. The Village Board is expected to adjourn immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of each regular meeting for citizens to make statements about an issue or concern that is not on that meeting�s agenda. It is not intended for a dialogue with the board. You may also communicate with the board at 708.358.5784 or e-mail board@oak-park.us. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per person. If comment requests exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss Minutes and Sale or Lease of Property IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order VI. Roll Call Village of Oak Park Page 1 Printed on 11:08 AM August 3, 2016 President and Board of Trustees Meeting Agenda August 1, 2016 VII. Agenda Approval VIII. Minutes A. ID 16-247 Motion to Approve the Minutes of July 25, 2016 Overview: This is a motion to approve the official meeting minutes of the Village Board. IX. Non-Agenda Public Comment X. Village Manager Reports B. ID 16-248 Review of the Village Board Meeting Calendars for August, September, October 2016 Overview: Once per month the Village Manager presents the tentative schedule of the upcoming meetings of the Village Board for review and comment. XI. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XII. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. C. ID 16-246 Board and Commission Vacancy Report for August 1, 2016. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. D. MOT 16-097 Motion to consent to the Village President’s Appointment of: Housing Programs Advisory Commission- Dominic Tocci, Appoint as Chair XIV. First Reading Village of Oak Park Page 2 Printed on 11:08 AM August 3, 2016 President and Board of Trustees Meeting Agenda August 1, 2016 E. ORD 16-093 First Reading of an Ordinance Amending Chapter 2 (“Administration”), Article 6 (“Finance Department”) of the Oak Park Village Code by Adding a new Section 2-6-20 (“Living Wage”) Overview: Pursuant to the Village Board’s direction on July 5, 2016, a Living Wage Ordinance has been prepared to establish a minimum wage rate of $12.00 per hour for employees of the Village of Oak Park and extending to certain employees of contractors/grantees of the Village Government with Contracts for Services in excess of $25,000 per year with a phased implementation in 2017 and 2018 and seeking a review in July 2018 for future rates. XV. Consent Agenda F. ORD 16-092 An Ordinance Amending the Fiscal Year 2016 Annual Budget. Overview: New appropriations are recommended when a reasonable operational need exists but was not contemplated in the original budget document. The attached Ordinance contains budgets modifications which call for new funding as well as offsetting budget transfers from original adopted appropriations. G. RES 16-277 A Resolution Approving the Draft Section 108 Loan Guarantee Program Application and the Section 108 Substantial Amendments to the Program Year 2015 Action Plan and Program Year 2015-2019 Consolidated Plan for Release and Public Comment Overview: This resolution would approve and release a draft Community Development Block Grant (CDBG) Section 108 Loan Guarantee Program application for a 30-day public comment period along with a required amendedment to the current Consolidated Plan. This would allow the Village to create a business loan fund in the amount of $3 million to assist local businesses and increase jobs available to low- and moderate income persons. H. ORD 16-091 An Ordinance Authorizing the Sale of Surplus Vehicles and Furniture Owned by the Village of Oak Park. Overview: The Fire Department has a surplus inventory of five vehicles. The existing vehicles are scheduled to be replaced as part of the Fleet Replacement Program and should be disposed. In addition, as the Village remodels Village Hall, certain pieces of furniture that are deemed not reusable will be sold, provided to other non-profit agencies or discarded based on condition. Village of Oak Park Page 3 Printed on 11:08 AM August 3, 2016 President and Board of Trustees Meeting Agenda August 1, 2016 I. ORD 16-090 Concur with the Zoning Board of Appeals’ Recommendations and Adopt An Ordinance Granting a Variance from the Transit-Related Retail Overlay District’s Use Restrictions to Operate a General Office Use (Sales Center) at 805 Lake Street Overview: Scoville Square Associates LP, Applicant, on behalf of District House LLC requests a variation from Section 3.9.3 (F) (2) (e) of the Transit-Related Retail Overlay District use restrictions, which section prohibits office uses from locating on the ground floor of buildings within 50 feet of a street line, to allow a general office use (District House LLC Sales Office) on the ground floor of the building located at 805 Lake Street (southwest corner of Lake Steet and Oak Park Avenue)within 50 feet of a street line. J. ORD 16-094 An Ordinance Approving a Fourth Amendment to the Lease Agreement between the Village of Oak Park and Robinson’s No. 1 Rib, Inc. and Authorizing its Execution Overview: The proposed Fourth Amendment will extend the current lease term the Village’s tenant, Robinsons No. 1 Rib, Inc., to occupy the property located at 934-946 Madison Street from July 31, 2016 to August 31, 2016. Village of Oak Park Page 4 Printed on 11:08 AM August 3, 2016 President and Board of Trustees Meeting Agenda August 1, 2016 K. RES 16-279 Resolutions Approving Marketing Services Agreements and Authorizing their Execution MSA 1603: 423 WASHINGTON MSA 1605: 420 S AUSTIN BLVD MSA 1609: 935-943 WASHINGTON MSA 1610: 304 N CUYLER MSA 1611: 113 - 117 SOUTH BLVD MSA 1612: 105 S TAYLOR /107 S BLVD MSA 1614: 822-32 S AUSTIN BLVD MSA 1615: 834-36 S AUSTIN BLVD / 2-8 HARVARD MSA 1619: 470-92 N AUSTIN / 3-11 ONTARIO MSA 1621: 41-49 SOUTH BLVD / 103-11 S HUMPHREY MSA 1622: 101-05 HARRISON / 905-11 LYMAN MSA 1623: 201-11 S KENILWORTH / 901-11 PLEASANT MSA 1625: 301-11 HARRISON / 901-09 HIGHLAND AVENUE MSA 1627: 438-42 S LOMBARD / 128-30 MADISON MSA 1628: 543-47 N HUMPHREY / 41-47 IOWA MSA 1629: 1100-02 N AUSTIN BLVD/ 4-6 THOMAS AVE MSA 1630: 411-15 S HARVEY MSA 1631: 1000 N AUSTIN BLVD / 2-4 AUGUSTA BLVD MSA 1632: 1118-26 SOUTH AUSTIN MSA 1633: 162 N HUMPHREY MSA 1634: 400-04 S AUSTIN BLVD/ 7 VAN BUREN MSA 1636: 908-10 S LOMBARD MSA 1637: 118- 20 S AUSTIN/ 2-10 ADAMS MSA 1638: 40 HARRISON STREET / 844-46 LYMAN MSA 1640: 716 - 718 S TAYLOR MSA 1641: 901 - 911 CLINTON AVE Overview: These resolutions would authorize the execution of twenty-six (26) one-year Marketing Services Agreements, which would allow building owners to receive affirmative marketing services from the Oak Park Regional Housing Center. L. RES 16-280 A Resolution Approving an Independent Contractor Agreement with Waste Management of Illinois, Inc. for Village Wide Street Sweeping Services for 2016-2017 in an Amount not to Exceed $130,000.00 and Authorizing its Execution Overview: The Village is responsible for maintaining approximately 250 lane miles which includes the sweeping of main arterials and residential streets as well as the twelve separate Business District areas. Bids were received for these services for a one year period, 2016-2017. Village of Oak Park Page 5 Printed on 11:08 AM August 3, 2016 President and Board of Trustees Meeting Agenda August 1, 2016 M. RES 16-281 A Resolution Approving a Renewal Agreement with Edwin Hancock Engineering, Co. for for Design and Construction Engineering Services for the 2017 Alley Improvements in an Amount not to Exceed $293,000.00 and Authorizing its Execution Overview: In 2014 the Village entered into a professional services agreement with Edwin Hancock Engineering Co. to design and manage the 2015 alley improvement projects following a request for proposal process. The agreement from 2014 included terms for renewing the agreement on an annual basis for up to 3 years. In 2015 their contract was renewed for a second year to design and manage the 2016 alley improvement project. Edwin Hancock Engineering has done an excellent job in designing and managing the alley projects the last two years and the Engineering Division requested a proposal from Edwin Hancock Engineering Co. to design and manage the 2017 alley improvements and recommends renewing the original agreement for this work. N. RES 16-283 A Resolution Approving a Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.00 and Authorizing its Execution Overview: In June the Engineering Division requested proposals for design engineering (phases I & II) for the Lake Street Streetscape, Resurfacing, and Utility Projects. A total of 13 engineering firms submitted proposals. Staff reviewed the proposals and interviewed four consultants which were best qualified for the project and negiotiated final contract costs with the recommended consultant. The proposal from Thomas Engineering Group best fit the needs of the Village for this complex project. Design work would occur in 2016 and 2017. Construction of the utility project is scheduled for 2017 with the streetscaping and resurfacing projects scheduled for 2018. O. RES 16-287 A Resolution Approving Releases in United States District Court Case No. 14 CV 8363 Overview: It is requested that the Village Board approve the releases in United States District Court Case No. 14 CV 8363. P. MOT 16-093 A Motion to Direct Staff to Prepare an Agreement between the Village and WDF-3 Wood Oak Park Owner, LLC As Developer of the Vantage Oak Park Project at Lake Street and Forest Avenue as Recommended by the Oak Park Economic Development Corporation (Oak Park EDC). Overview: The WDF-3 Wood Oak Park Owner, LLC (“the Developer”) requested through the Oak Park Economic Development Corporation (Oak Park EDC) a financial development incentive to help defer extraordinary expenses related to securing and accommodating a large restaurant user for the development’s first floor commercial space. Village of Oak Park Page 6 Printed on 11:08 AM August 3, 2016 President and Board of Trustees Meeting Agenda August 1, 2016 Q. MOT 16-095 Motion to Direct Staff to Obtain a Survey and Phase 1 Environmental Study and to Issue a Request for Proposals for the Purchase and Redevelopment of 940-970 Madison Street Consistent with the Recommendations of the Oak Park Economic Development Corporation (Oak Park EDC). Overview: The purpose of the Request for Proposals (RFP) is to solicit development interest in the purchase and redevelopment of 940-970 Madison. R. MOT 16-096 A Motion to Approve the Monthly Treasurer’s Reports for All Funds Overview: The unaudited June 30, 2016 report is hereby presented pursuant to 65 ILCS 5/3.1-35-45 which requires the Treasurer to file a monthly report on the state of Village finances. S. MOT 16-098 Motion to Approve the Bills in the Amount of $2,657,040.02 from July 15, 2016 through July 29, 2016 Overview: Attached is the regular list of bills as paid through the Village’s accounts payable (AP) system for the period beginning July 15, 2016 through July 29, 2016. This is the most current list available. XVI. Regular Agenda T. RES 16-285 A Resolution Approving the Letter of Intent between the Village of Oak Park and the Illinois Department of Transportation for the Eisenhower Expressway (I-290) Reconstruction Project and Authorizing its Execution Overview: The Letter of Intent (LOI) between the Village of Oak Park and Illinois Department of Transportation has been finalized. The LOI confirms the Village’s concurrence with the proposed I-290 Reconstruction Project plans in Oak Park, the cost participation responsibilities, the maintenance/jurisdictional responsibilities and outline items for future consideration during the design phase of the project. Village of Oak Park Page 7 Printed on 11:08 AM August 3, 2016 President and Board of Trustees Meeting Agenda August 1, 2016 U. ORD 16-089 Concur with the Zoning Board of Appeals’ Recommendations and Adopt an Ordinance Granting a Special Use Permit and a Variance from the Transit-Related Retail Overly District’s Use Restrictions to Operate a Financial Institution at 1144 Lake Street Overview: Bank of America, by and through its agent, Nick Karris, is requesting a special use permit and an accompanying allowance request from the Transit-Related Retail Overlay District for the purpose of authorizing Bank of America to occupy the front portion of the tenant space located at 1144 Lake Street (northeast corner of Harlem Avenue and Lake Street), which would front on Lake Street. The property is located in the B-4 Downtown Business District and within the Transit-Related Retail Overlay District, wherein the B-4 District subjects financial institutions to special use approval requirements, and the Transit-Related Retail Overlay District restricts the same as not being allowed on the ground floor within 50 feet of any street line (Harlem Avenue or Lake Street). XVII. Call to Board and Clerk XIX. Adjourn Village of Oak Park Page 8 Printed on 11:08 AM August 3, 2016