President and Board of Trustees
Regular MeetingOak Park, IL · October 17, 2016
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, October 17, 2016 7:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the meeting to order at 7:34 P.M.
II. Roll Call
Present: 5- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Salzman, Village
Trustee Tucker, and Village President Abu-Taleb
By Phone: 1- Village Trustee Lueck
Absent: 1- Village Trustee Brewer
III. Agenda Approval
It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman,
to approve the agenda. A voice vote was taken and the motion was approved.
IV. Minutes
A. MOT 16-118 Motion to Approve Minutes for October 4, 2016 Regular Meeting of the
Village Board.
It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, to
approve the minutes. A voice vote was taken and the motion was approved.
V. Non-Agenda Public Comment
Rev. Dora S. White Merritt. Rev. Merritt asked the Board to rename Maple Street in
honor of Oak Park resident Edy Burton.
Fred Arkin and Joylynn Pruitt, representing School District 200. Mr. Arkin and Ms. Pruitt
presented information regarding their five-year facilities project as well as the bond
referendum question that will be on the November 8 ballot.
Chris Donovan. Mr. Donovan discussed the Madison Street road diet and bend and the
Madison Street-Oak Park Avenue RFP.
Barbara Mullarkey, representing the Oak Park Environmental Network. Ms. Mullarkey
spoke about several accidents at the train viaduct at Ridgeland and South Boulevard. She
noted that she was denied her request for the number of citations given at that location.
VI. Proclamation
B. RES 16-344 A Resolution Setting Halloween “Trick or Treat” Hours from 3:00 P.M. To
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7:00 P.M. on Monday, October 31, 2016
It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott,
that this Resolution be adopted. A voice vote was taken and the motion was
approved.
VII. Village Manager Reports
Village Manager Pavlicek commented that Village Trustee Lueck was in attendance via
the Village's electronic participation policy.
VIII. Village Board Committees
Village Trustee Barber spoke about topics to be discussed at the next I-Gov Assembly,
scheduled for October 29.
IX. Citizen Commission Vacancies
C. ID 16-309 Board and Commission Vacancy Report for October 17, 2015.
There were no comments.
X. Citizen Commission Appointments, Reappointments and Chair Appointments
D. MOT 16-119 Motion to consent to the Village President’s Appointment of:
Board of Health - Noel Chavez, Appoint as Member
Environment & Energy Commission - Stephen Morales, Appoint as Member
Farmers Market Commission - Julia Knier, Appoint as Member
Transportation Commission - James Thompson, Appoint as Member
It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman,
that this Motion be approved. A voice vote was taken and the motion was
approved.
XI. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Tucker and seconded by Village Trustee Button
Ott to approve the items under the Consent Agenda. The motion was approved.
The roll call on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Brewer
E. ORD 16-122 An Ordinance Amending the Fiscal Year 2016 Annual Budget.
This Ordinance was adopted.
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F. RES 16-341 A Resolution Approving a Professional Services Agreement with Securitas
Security Services, USA, Inc., in an Amount Not to Exceed $450,004 for
Security Services at Village Parking Structures and Not to Exceed $25,000
for Security Services at Village Hall for a One Year Period with Two (2), One
(1) year optional Renewals.
This Resolution was adopted.
G. RES 16-311 A Resolution Approving an Independent Contractor Agreement with Orbis
Construction Company, Inc. for a Three Year Term for Village Building
Maintenance Services in an Amount not to Exceed $500,000.00 for the First
Year and Authorizing its Execution
This Resolution was adopted.
H. RES 16-345 A Resolution Authorizing the Submission of an Application with the Illinois
Department of Public Health for a Lead Poisoning Case Management with
Environmental Investigations Grant in the Amount of $1,449
This Resolution was adopted.
I. RES 16-323 A Resolution Approving an Inter-Governmental Agreement between the
Illinois Department of Public Health and the Village of Oak Park for a Teen
Pregnancy Prevention Program Grant in an Amount up to $27,701 and
Authorizing its Execution
This Resolution was adopted.
J. RES 16-327 A Resolution Authorizing the Submission of an Application with the Illinois
Department of Public Health for a Local Health Protection Grant in the
Amount of $63,201.
This Resolution was adopted.
K. RES 16-330 A Resolution Approving an Intergovenmental Agreement with the Illinois
Department of Public Health for a Cities Readiness Initiative Grant in the
Amount of $41,783
This Resolution was adopted.
L. RES 16-331 A Resolution Approving an Inter-Governmental Agreement with the Illinois
Department of Public Health for a Public Health Emergency Preparedness
Grant in the Amount of $50,219 and Authorizing its Execution
This Resolution was adopted.
M. RES 16-333 A Resolution Authorizing the Submission of an Application with the Illinois
Department of Public Health for an Illinois Tobacco-Free Communities
Grant in the Amount of $20,456
This Resolution was adopted.
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N. MOT 16-105 A Motion to Direct Staff to Apply for the Illinois Department of Public
Health’s Body Art Establishment Inspections Fiscal Year 2017 Grant
This Motion was approved.
O. RES 16-338 A Resolution Approving a Contract with MYS, Inc., for Project 16-19,
Historic Sidewalk Repairs, in an Amount not to Exceed $25,000.00 and
Authorizing its Execution
This Resolution was adopted.
P. RES 16-340 A Resolution Approving the Renewal of the Independent Contractor
Agreement with G.A. Paving Construction, Inc. for Snow Plowing and
Salting of Village Leased/Owned Parking Lots, Snow Shoveling/Salting of
Village Owned Sidewalks and Crosswalks, and Back-up Snow Removal for
Public Streets for a One-Year Period in an Amount Not to Exceed $215,000
This Resolution was adopted.
XII. Regular Agenda
Q. RES 16-343 A Resolution Approving a Contract with H & H Electric Co. for Project
15-18, Washington and Wisconsin Traffic Signal Improvements, in an
Amount Not to Exceed $302,726 and Authorizing its Execution
Village Manager Pavlicek noted that a resolution to award the contract to the lowest
bidder has also been prepared for the Board's consideration. A brief discussion prior to
introducing a motion may provide a consensus regarding which alternative to vote on.
The FY16 budget provided for $150,000 in funding for installation of a traffic signal at
Washington and Wisconsin in response to a request made the previous year. The low
bid was slightly over $300,000 and staff recommended rejection of all bids and to
rebudget the project for FY17. Residents who initially brought forward the project
expressed concern regarding the delay. Consequently, the Village Engineer identified
$175,000 in cuts to infrastructure activities that could be done this year and redirected it
to provide sufficient funding to award this contract. In addition, while staff did not
anticipate the $300,000 cost, after reviewing the competitive bids they found it unlikely
that rebidding next year would result in a $150,000 savings.
Kari McCarthy. Ms. McCarthy noted that the intersection is really in need of the traffic
signal.
Marilyn McManus. Ms. McManus discussed changes in pedestrian and vehicle traffic in
that neighborhood.
James Kiel. Mr. Kiel urged the Board to approve the lowest bid for the project.
It was moved by Village Trustee Tucker, seconded by Village Trustee Barber,
that the alternate Resolution to award the contract to the lowest bidder be
adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
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NAYS: 0
ABSENT: 1- Village Trustee Brewer
R. MOT 16-122 A Motion to Accept the Five Year Capital Improvement Plan (2017-2021) as
Reviewed by the Village Board at the October 4, 2016 Meeting Regular
Agenda and Incorporating Recommendations of the Finance Committee of
the Village Board
Village Manager Pavlicek stated that the only notable change to the document previously
presented to the Finance Committee and Village Board is to defer the fiber optic project
to 2018.
Village Trustee Salzman added that while deferring the expense of laying the cable, staff
and the Civic Information Systems Commission will be actively planning and presenting
the Board with options as to how they can replace the system along with maintaining the
current system to avoid outages.
It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman,
that this Motion be approved. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Brewer
S. ORD 16-121 An Ordinance Providing for the Issuance of $10,005,000 Tax Exempt
General Obligation Corporate Purpose Bonds, Series 2016D and Providing
for the Levy and Collection of a Direct Annual Tax for the Payment of the
Principal of and Interest on Said Bonds.
Village Manager Pavlicek stated that in accordance with the adopted FY16 budget, staff
anticipated financing certain capital improvement projects with the issuance of the
general obligation bond. Pricing is consistent with the current market.The rating was
reaffirmed by both Standard and Poor's and Moody's and maintains a stable outlook. .
Kevin McCanna of Speer Financial commented that the amount has been adjusted to
$10,005,000 because they are offering a premium. Three bidders submitted eight bids,
the best of which was 2.99% for 20 years.
It was moved by Village Trustee Tucker, seconded by Village Trustee Button Ott,
that this Ordinance be adopted as amended. The motion was approved. The roll
call on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Brewer
T. RES 16-349 A Resolution Approving an Extension of the Electric Power Supply Contract with
Constellation Energy Services, Inc. for the Oak Park Community Choice Aggregation
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Program at 6.799¢/kWh (Standard Power) for six (6) Months Inclusive of the
0.3¢/kWh Local Fee to Support the Smart City USA or Renewable Energy Projects
within the Village and Authorizing its Execution
Village Manager Pavlicek stated that bids opened today for a six month period were at
6.799 cents per kWh. Staff concurs with the recommendation from Mark Pruitt of the
Illinois Energy Choice Aggregation Network to look at a six month extension at this point.
Mr. Pruitt explained that they want the aggregation program rate to be as close as
possible to the default ComEd rate, which is currently 6.388 cents per kWh. A shorter
term contract would allow them a better opportunity to see where ComEd will be when
they set their rates in June. In addition, the rates start to rise into the 6.8 and 6.9 range
for the longer term offers.
Village Trustee Button Ott also requested that language in the resolution be changed
from "support the Smart City USA Renewable Energy Projects" to "support the Smart
City USA or Renewable Energy;y Projects". There was consensus.
Mr. Pruitt answered questions from the Board.
It was moved by Village Trustee Salzman, seconded by Village Trustee Button
Ott, that this Resolution be adopted as amended. The motion was approved. The
roll call on the vote was as follows:
AYES: 6- Village Trustee Barber, Village Trustee Button Ott, Village Trustee Lueck, Village
Trustee Salzman, Village Trustee Tucker, and Village President Abu-Taleb
NAYS: 0
ABSENT: 1- Village Trustee Brewer
U. ORD 16-123 An Ordinance amending Chapter 2 (“Administration”), Article 1 (“Officers and
Employees Generally”), Section 2-1-6 (“Compensation of Elected Officers”) of
the Village of Oak Park Village Code
Village Manager Pavlicek noted that the Village Board, under State Statute, establishes
compensation levels for elected officials. In 2015 during the Board Goal Setting Session,
the compensation levels were briefly discussed. Village Trustees Tucker and Salzman
specifically asked that this be put on an agenda for discussion. The Board may only
take such action up to 180 days prior to the beginning of the terms of the officials whose
compensation is to be fixed. She clarified that the current sitting Trustees that are
partway through their terms would not receive that salary until subsequent election in
2019.
Village Trustee Tucker stated that there has been no change for 20 years. He
emphasized that he and Trustees Button Ott and Salzman would not not see the
increase and noted that this is good public policy as well as State law. He noted that
the materials given to the Board regarding compensation in other municipalities indicates
that the increase is in line with Evanston, a comparable community, as well as others.
The proposed amounts are fair, given the expenses and time put in by the Trustees and
Village President.
Village Trustee Salzman discussed how Oak Park and serving in Oak Park has changed
since 1996. He commented that these levels do not rise to the level of a full time salary.
However, the are commensurate with the size and scope of duties of the Village Board in
2016 and they are not so high as to throw off the balance of power between the Village
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President and Board of Trustees Meeting Minutes October 17, 2016
Board and Manager.
Village Trustee Button Ott added that the responsibilities of the Mayor are many. The
stipend that's been paid for the last 20 years does not compensate for the amount of
time and energy that the job requires. However, there are two competitng philosophies
among residents; that a meaningful compensation will bring a better pool of candidates
for Mayor and Trustee, or that these roles are public service, with the service part of the
positions key. The proposed compensation strikes a nice balance between those two
philosophies.
Village Trustee Barber supported the idea of looking at the salaries, although he didn't
believe that the money has been the driving factor to serve on the Board. He agreed with
the proposed salary for the Village President but expressed concern regarding the
recommended increase for the Trustees. It will be more than doubled and well above the
average compensation of comparable communities.
Village Trustee Lueck agreed with some of the comments. However, the compensation
for the Village President and Trustees should not be equated with a salary. She sees it
as a stipend to cover the expenses associated with being a Trustee. Raising the
compensation will not increase the pool of people who run for office, as she believes
people who do this do not do it for the money. She added that this large of an increase
has the potential to cause Board members to struggle in their roles of only making policy
decisions.
Village Trustee Barber proposed that the recommended compensation for the Trustees
be lowered.
Village President Abu-Taleb stated that he favors having a diverse group of people on the
Board. For younger people who may have babysitting expenses, serving on the Board
may cause negative financial impacts. He noted that the duties of the President and
Trustees go beyond just attending Board Meetings and are a big commitment of one's
time. Economic development is occuring in Oak Park and they need to attract people
who will keep this on track, young people and others who will make a positive impact.
Village Trustee Barber agreed that this is a large commitment of one's time. He
reiterated his support for the President's increase but was not comfortable with more
than doubling the pay of the Trustees. He commented that there are many talented
people with young children who serve on the D97, D200 and Park District Boards and
receive no compensation at all. He asked for an amendment to the motion that would
increase the Trustees' compensation from $7,200 to $10,800 per year. Village Trustee
Tucker did not want to amend the motion.
Village Trustee Lueck was opposed to the concept that increased money will bring
increased commitment and passion. In the past 20 years, there have been good trustees
and diverse trustees who have worked incredibly hard and were very passionate and
committed to their work.
It was moved by Village Trustee Button Ott, seconded by Village Trustee Tucker,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 4- Village Trustee Button Ott, Village Trustee Salzman, Village Trustee Tucker, and
Village President Abu-Taleb
NAYS: 2- Village Trustee Barber, and Village Trustee Lueck
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President and Board of Trustees Meeting Minutes October 17, 2016
ABSENT: 1- Village Trustee Brewer
XIII. Call to Board and Clerk
Village Clerk Powell announced that early voting begins Monday, October 24 and advised
of the days and hours.
Village Trustee Barber announced that D97's legal advocacy group CLAIM is holding a
State Officials Session tomorrow at Julian Middle School. It will run from 7:30 to 9:30
and State Representatives and Senators have been invited to attend. He referred to
tonight's public comment from Barbara Mullarkey and also expressed concern regarding
the accidents at the Ridgeland viaduct. He was interested in knowing if the repavement of
the street has been a factor and stated that getting access to the number of citations at
that location should not be a problem. In regards to the commentary this evening about
the D200 pool, he asked Village Manager Pavlicek and staff to invite someone to speak
about the alternate pool proposal at the next Board Meeting. In response to the request
to name a street after Edy Burton, he suggested that perhaps a resolution could be
created is staff felt that it was deserving.
Village Trustee Lueck encouraged all to attend the I-Gov Meeting on October 29.
Village Trustee Tucker noted that this Wednesday's Finance Committee Meeting has
been canceled.
Village Trustee Salzman explained the origination of the Edy Burton tribute and clarified
that the request was for one block and not the entire street. He noted that in the years
that he's been on the Board, they have never looked at doing an honorary street name
and asked staff to follow up. He also responded to Ms. Mullarkey's comment regarding
the number of citations given regarding accidents at the Ridgeland location asked staff to
follow up on getting her that information.
It was moved by Village Trustee Tucker, seconded by Village Trustee Salzman,
to adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 9:17 P.M., Monday, October 17, 2016.
Respectfully Submitted,
MaryAnn Schoenneman
Deputy Village Clerk
XIV. Adjourn
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, October 17, 2016 7:30 PM Village Hall
Regular Meeting at 7:30 p.m., in Council Chambers
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of each regular
meeting for citizens to make statements about an issue or concern that is not on that
meeting�s agenda. It is not intended for a dialogue with the board. You may also
communicate with the board at 708.358.5784 or e-mail board@oak-park.us.
Non-agenda public comment will be limited to 30 minutes with a limit of three minutes
per person. If comment requests exceed 30 minutes, public comment will resume after
the items listed under the regular agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
A. MOT 16-118 Motion to Approve Minutes for October 4, 2016 Regular Meeting of the
Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
V. Non-Agenda Public Comment
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VI. Proclamation
B. RES 16-344 A Resolution Setting Halloween “Trick or Treat” Hours from 3:00 P.M. To
7:00 P.M. on Monday, October 31, 2016
VII. Village Manager Reports
VIII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
IX. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
C. ID 16-309 Board and Commission Vacancy Report for October 17, 2015.
X. Citizen Commission Appointments, Reappointments and Chair Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk
and then forwarded to the Village President for recommendation. If any appointments
are ready prior to the meeting, the agenda will be revised to list the names.
D. MOT 16-119 Motion to consent to the Village President’s Appointment of:
Board of Health - Noel Chavez, Appoint as Member
Environment & Energy Commission - Stephen Morales, Appoint as Member
Farmers Market Commission - Julia Knier, Appoint as Member
Transportation Commission - James Thompson, Appoint as Member
XI. Consent Agenda
E. ORD 16-122 An Ordinance Amending the Fiscal Year 2016 Annual Budget.
Overview: New appropriations are recommended when a reasonable operational need
exists but was not contemplated in the original budget document. The
attached Ordinance contains budgets modifications which call for new funding
as well as offsetting budget transfers from original adopted appropriations.
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F. RES 16-341 A Resolution Approving a Professional Services Agreement with Securitas
Security Services, USA, Inc., in an Amount Not to Exceed $450,004 for
Security Services at Village Parking Structures and Not to Exceed $25,000 for
Security Services at Village Hall for a One Year Period with Two (2), One (1)
year optional Renewals.
Overview: The Village contracts for security services for the public parking garages and
Village Hall. On June 22, 2016 the Village received responses to its Request for
Proposals (RFP) for security services. Securitas Security Services, USA, Inc.
(“Securitas”) is being recommended as the low compliant vendor.
G. RES 16-311 A Resolution Approving an Independent Contractor Agreement with Orbis
Construction Company, Inc. for a Three Year Term for Village Building
Maintenance Services in an Amount not to Exceed $500,000.00 for the First
Year and Authorizing its Execution
Overview: Building Maintenance services are currently provided by a private contractor.
The current agreement expires in November 2016. Recently, proposals were
solicited for these services for a successor agreement. This item proposes the
execution of a three year agreement between Orbis Construction, Inc. and the
Village for Building Maintenance services at all Village-owned facilities.
H. RES 16-345 A Resolution Authorizing the Submission of an Application with the Illinois
Department of Public Health for a Lead Poisoning Case Management with
Environmental Investigations Grant in the Amount of $1,449
Overview: The Health Department has the option to provide case management services
for children identified with a confirmed blood lead level of 10 μg/deciliter or
greater. The Health Department is recommending the Village Board approve
this motion to direct staff to apply for the Lead Poisoning with Environmental
Investigations FY 2017 grant, with a potential grant revenue of $1449. The
term of this grant is July 1, 2016 to June 30, 2017.
I. RES 16-323 A Resolution Approving an Inter-Governmental Agreement between the
Illinois Department of Public Health and the Village of Oak Park for a Teen
Pregnancy Prevention Program Grant in an Amount up to $27,701 and
Authorizing its Execution
Overview: The purpose of this optional grant is to provide programs to reduce teenage
pregnancy, sexually transmitted infections and HIV/AIDS for 11 to 18 year olds
in the Village of Oak Park. The Health Department is recommending the
Village Board approve this agreement. This is a cost reimbursement grant
agreement with the potential grant revenue of $27,701.
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J. RES 16-327 A Resolution Authorizing the Submission of an Application with the Illinois
Department of Public Health for a Local Health Protection Grant in the
Amount of $63,201.
Overview: The purpose of this annual grant is to support local health departments to
assure the protection of the public through the provision of various health
protection program including food protection and communicable disease
surveillance. The Health Department has maintained a State certification as a
local health department since 1948. The Village has applied for $63,201. This
is traditionally the maximum request the Village can seek from the IL
Department of Public Health. The grant term is from July 1, 2016 to June 30,
2017.
K. RES 16-330 A Resolution Approving an Intergovenmental Agreement with the Illinois
Department of Public Health for a Cities Readiness Initiative Grant in the
Amount of $41,783
Overview: The Village has received an intergovernmental agreement from the Illinois
Department of Public Health for the Cities Readiness Initiative grant in an
amount of $41,783 and is requesting Village Board approval to execute the
agreement. The grant term is from July 1, 2016 to June 30, 2017.
L. RES 16-331 A Resolution Approving an Inter-Governmental Agreement with the Illinois
Department of Public Health for a Public Health Emergency Preparedness
Grant in the Amount of $50,219 and Authorizing its Execution
Overview: This grant funds a local health department's need to prevent, mitigate and
recover from the top hazards to the public health in its jurisdiction. The grant
term is from July 1, 2016 to June 30, 2017. The Village has applied for the
maximum amount of $50,219 .
M. RES 16-333 A Resolution Authorizing the Submission of an Application with the Illinois
Department of Public Health for an Illinois Tobacco-Free Communities Grant
in the Amount of $20,456
Overview: This is an optional grant for certified health departments to implement
strategies and activities to advance tobacco prevention and control within
their juristicitions. The Village anticipates receiving an intergovernmental
agreement for the Illinois Tobacco Free Communities grant in the amount of
$20,456 from the Illinois Department of Public Health and is requesting Village
Board approval to execute the agreement. The grant term is from July 1, 2016
to June 30, 2017.
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N. MOT 16-105 A Motion to Direct Staff to Apply for the Illinois Department of Public
Health’s Body Art Establishment Inspections Fiscal Year 2017 Grant
Overview: The Oak Park Health Department has the option to provide this service
inspecting tattoo/piercing facilities. This grant’s term is July 1, 2016 to June
30, 2017. This is a fee for service grant with an potential grant revenue of
$3,113.00.
O. RES 16-338 A Resolution Approving a Contract with MYS, Inc., for Project 16-19, Historic
Sidewalk Repairs, in an Amount not to Exceed $25,000.00 and Authorizing its
Execution
Overview: The Engineering Division opened bids on September 29, 2016 for the Historic
Sidewalk Repairs project. Five contractors received proposal documents and
one bid was received. The lowest responsible bid being submitted by MYS,
Inc., in an amount of $69,300.00. The contractor has agreed to reduce the
project scope to fit within the budgeted amount of $25,000.
P. RES 16-340 A Resolution Approving the Renewal of the Independent Contractor
Agreement with G.A. Paving Construction, Inc. for Snow Plowing and Salting
of Village Leased/Owned Parking Lots, Snow Shoveling/Salting of Village
Owned Sidewalks and Crosswalks, and Back-up Snow Removal for Public
Streets for a One-Year Period in an Amount Not to Exceed $215,000
Overview: On November 2, 2015 the Village approved a Resolution for a second one-year
agreement with G.A. Paving Construction, Inc. for Snow-Ice Removal from
Public Parking Lots and Sidewalks. Staff is recommending that the Village
enter into a third one-year agreement with G.A. Paving Construction, Inc. to
provide snow-ice removal from public parking lots and sidewalks, with back-up
snow removal from public streets during the 2016-2017 snow season.
XII. Regular Agenda
Q. RES 16-343 A Resolution Authorizing the Rejection of all Bids for the Washington and
Wisconsin Traffic Signal Project
Overview: The Engineering Division opened bids on July 14, 2016 for the Washington and
Wisconsin Traffic Signal Improvement Project. Four bids were received. The
low bid was submitted by H&H Electric Company in an amount of $302,725.20
which is more than the $150,000 included in the FY2016 Budget for this
project. Staff recommends rejecting the bids since the project exceeds the
budget amount and including funds for this project in a future year’s budget.
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President and Board of Trustees Meeting Agenda October 17, 2016
R. MOT 16-122 A Motion to Accept the Five Year Capital Improvement Plan (2017-2021) as
Reviewed by the Village Board at the October 4, 2016 Meeting Regular
Agenda and Incorporating Recommendations of the Finance Committee of
the Village Board
Overview: The Village Board received the proposed Five Year Capital Improvement Plan
on October 4, 2016 following its review by the Finance Committee August 29
and September 12, 2016. The Finance Committee completed a final review on
October 10, 2016.
S. ORD 16-121 An Ordinance Providing for the Issuance of $10,100,000 Tax Exempt General
Obligation Corporate Purpose Bonds, Series 2016D and Providing for the
Levy and Collection of a Direct Annual Tax for the Payment of the Principal of
and Interest on Said Bonds.
Overview: The 2016D issue will be used to finance certain projects in the FY16 capital
improvement plan including street, alley, and facility improvements as well as
financing costs. This will be a tax exempt issue and it is less than the amount
budgeted of $10,400,000. Since many of the expenditures have already been
incurred and paid thus far this year, Resolution 16-320 was previously adopted
by the Board which allows Series 2016D to reimburse the Village for those
expenditures already paid.
T. RES 16-349 A Resolution Approving an Extension of the Electric Power Supply Contract with
Constellation Energy Services, Inc. for the Oak Park Community Choice Aggregation
Program at __________¢/kWh (Standard Power) for _________ (__) Months
Inclusive of the 0.3¢/kWh Local Fee to Support the Smart City USA Renewable
Energy Projects within the Village and Authorizing its Execution
Overview: The Village is working with Mark Pruitt, Principal of the Illinois Energy Choice
Aggregation Network relative to the Community Choice Electrical Aggregation
program and on Monday, October 17, 2016, final pricing will be received from
Constellation for both a six month and a twelve month time period.
U. ORD 16-123 An Ordinance amending Chapter 2 (“Administration”), Article 1 (“Officers and
Employees Generally”), Section 2-1-6 (“Compensation of Elected Officers”) of
the Village of Oak Park Village Code
Overview: Pursuant to the Village Board Goal Setting Session on July 19, 2015 and the
request of Trustees Tucker and Salzman an ordinance has been prepared to
increase the compensation for Village President and Trustees following the
April 2017 elections. The last time the Village President and Board of Trustees
compensation was increased was on October 7, 1996 for the 1997 election.
The annual compensation for Village President is $10,800 and it is proposed to
be $25,200. The annual compensation for Village Trustees is set at $7,200 and
it is proposed to be $15,000. Should the Village Board approve the increase, it
will only become effective for those individuals elected to office in April 2017
or thereafter.
Village of Oak Park Page 6 Printed on 05:00 PM October 14, 2016
President and Board of Trustees Meeting Agenda October 17, 2016
XIII. Call to Board and Clerk
XIV. Adjourn
Village of Oak Park Page 7 Printed on 05:00 PM October 14, 2016