President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, March 13, 2017 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:30 P.M. II. Roll Call Present: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Taglia, Village Trustee Tucker, and Village President Abu-Taleb Absent: 1- Village Trustee Button Ott III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining. It was moved by Village Trustee Brewer, seconded by Village Trustee Lueck, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(2) - collective bargaining. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village President Abu-Taleb, Village Trustee Brewer, Village Trustee Lueck, and Village Trustee Tucker NAYS: 0 ABSENT: 2- Village Trustee Barber, and Village Trustee Button Ott V. Reconvene to Special Meeting in Room 101 and Call to Order The Special Meeting reconvened at 7:09 P.M. VI. Roll Call Present: 6- Village Trustee Barber, Village Trustee Brewer, Village Trustee Lueck, Village Trustee Taglia, Village Trustee Tucker, and Village President Abu-Taleb Absent: 1- Village Trustee Button Ott VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Barber, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Regular Agenda Public Comment Chris Donovan. Mr. Donovan discussed the Complete Streets policy and bicycles. Village of Oak Park Page 1 Printed on 4/19/2017 President and Board of Trustees Meeting Minutes March 13, 2017 A. ID 17-455 Motion to Approve Various Proclamations for March 13, 2017 Village President Abu-Taleb noted that these Proclamations were in recognition of National Public Safety Telecommunications Week, National Child Abuse Prevention Month, Sexual Assault Awareness Month and Earth Month. It was moved by Village Trustee Tucker, seconded by Village Trustee Lueck, that these Proclamations be adopted. A voice vote was taken and the motion was approved. B. ID 17-371 Pilot Project of a New Consolidated On-Street Parking Restriction Sign Design Village Manager Pavlicek stated that this is a continuance of the Board's conversation regarding a holistic approach to parking. As part of the website package, staff has included the history of these discussions, so the information from the January 23 and February 27 meeting is included in tonight's Board Packets. Director of Parking and Mobility Services Jill Velan stated that staff has been looking at some options, talking with the Transportation Commission and getting feedback from the public regarding suggestions and looking at a simplified design for street parking restriction signs. This does not include the way finding signs for Village lots and garages. Ms. Velan referred to a sample drawing of the type of sign that is being recommended. This design is being used by approximately ten local governments and a few countries are trying them out to consolidate their many signs on the streets. It is a grid design that covers 24 hours, seven days a week and is easy for the public to understand. She noted that snow parking and overnight parking information is also included. The design has been getting positive feedback in the areas where it is being used. Staff would like to start a pilot program. Village Trustee Taglia asked how staff was going to measure the success of the sign and what criteria will be used to evaluate it. Village Manager Pavlicek stated that staff would look at compliance rates; if there is a significant increase in ticketing and confusion expressed during the appeal process they will know the sign is not communicating properly. Staff could also do a survey of residents in that particular location where the signs have been installed. This has been on the Village website for commenting and there were nearly 30 comments on it over the last week. The majority were positive but people were noting that they needed to see it in practice to tell how big it is, if it's easy to understand, if it can be read from the street, etc. Village Trustee Barber expressed support for the sign and asked what the size of the sign is. Ms. Velan noted that they were contemplating making them the same size as four of the current signs together. That would be approximately two feet by three feet. Village Trustee Barber commented that he has heard positive feedback from the community and suggested that the pilot area be one of the Villages' most challenging. Village Trustee Lueck said this was a fabulous improvement. However, the snow ban portion is unclear as well as which direction the arrow on the sign is pointing. Trustee Tucker agreed that the language could be clarified but he likes the signs overall. Village Trustee Brewer asked how long the pilot would last, as he would like to see it cover at least two seasons for the purpose of the snow portion. Ms. Velan replied that it is open, but suggested three to four months or longer. Trustee Brewer asked how the Village will be communicating to the public regarding the survey. Ms. Velan stated there Village of Oak Park Page 2 Printed on 4/19/2017 President and Board of Trustees Meeting Minutes March 13, 2017 are several ways. Village Trustee Lueck asked if this would be coordinated with the way finding signs. Ms. Velan stated that it will be coordinated where there is a potential overlap. Village President Abu-Taleb asked if they have thought about having a focus group work on this and to understand the potential challenges instead of waiting to see how it works. He asked what cities are using this now and if there is any data available from them that the Village can use. Ms. Velan stated that this is being used in Columbus, Ohio, Los Angeles, California, Fargo, North Dakota, New Haven, Connecticut and Washington, D.C. It is also being tested in Australia and Canada; staff has been monitoring this. It is a fairly new concept and as staff seeks out data, they will certainly use that. These cities all started with a pilot program. Village Manager Pavlicek added that it would be helpful if the Board saw an actual template of the sign. Village President Abu-Taleb noted that at the last meeting, the consultant said that one of the best things the Village can do is contact those who are trying it out and ask them what they would change if they had the opportunity. It would be beneficial for the Village to touch base with the cities who are currently using the signs and learn from their experiences. Village Trustee Tucker stated that it would be helpful to have a couple of mockups of the sign, even on card stock. There will be a lot of people coming to Village Hall with early voting starting March 20 and that is an opportunity for residents to take a quick survey regarding the signs. Village Trustee Barber suggested seeing some examples from other places. IX. Adjourn It was moved by Village Trustee Brewer, seconded by Village Trustee Tucker, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 7:40 P.M., Monday, March 13, 2017. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 3 Printed on 4/19/2017