President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, June 19, 2017 7:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:35 P.M. II. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 III. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to approve the Agenda. A voice vote was taken and the motion was approved. IV. Minutes A. MOT 17-190 Motion to Approve Minutes from June 5, 2017 Regular Meeting of the Village Board. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, to approve the Minutes. A voice vote was taken and the motion was approved. V. Non-Agenda Public Comment Dr. Robert Kleps. Dr. Kleps stated that agendas should be posted by Thursday afternoon. Chris Donovan. Mr. Donovan discussed the Oak Park Economic Development Corporation and asked Trustee Moroney how he plans to increase its transparency. Cathy Yen, representing OPRF Chamber of Commerce. Ms. Yen was disappointed that a discussion of the Minimum Wage Ordinance was not on the agenda. She noted that many local businesses will probably have to lay off employees or raise prices. She asked for the public's help in order for them to stay in business. Kent Dean, representing OP Call to Action and Democratic Party of OP. Mr. Dean urged the Board to consider supporting raising the minimum wage state wide. Mary Dungy. Ms. Dungy, an unemployed single parent, discussed the challenge of paying her bills if she takes a job that pays minimum wage. She thanked the Board for siding with families. Village of Oak Park Page 1 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 Anne Pezalla, representing Lively Athletics. Ms. Pezalla discussed what small businesses do for Oak Park and the relationships they have with the community. She also spoke about the cost of having a business in Oak Park and the effects of the increased minimum wage. Mary Anne Mohanraj. Ms. Mohanraj spoke about her experience working at a low wage job; this increase will make a huge difference to employees. She also wanted to see Oak Park supporting small businesses and encouraged people to shop local. Kristi Sanford, representing The People's Lobby. Ms. Sanford stated that her organization worked to pass the Minimum Wage and Sick Leave Ordinances. She acknowledged that small businesses struggle and noted that the very wealthy and corporations are not paying their fair share. Zerlina Smith. Ms. Smith thanked the Board for not opting out of the Minimum Wage Ordinance and that Oak Park is a model for the Austin neighborhood. Steven Ashby. Mr. Ashby stated that this country needs to treat their workers better. He praised the Board and applauded the Chamber of Commerce. Lavycia Hawkins. Ms. Hawkins discussed the labor movement and that they have been working on a living wage for a long time. She commended the Board for not opting out. Rev. C.J.Hawking. Rev. Hawking expressed gratitude to the Board for supporting the minimum wage increase and sick time. She discussed the Fair Labor Standards Act. Village President Abu-Taleb asked Village Trustee Tucker to co-host a public forum regarding the Minimum Wage Ordinance; Village Trustee Tucker consented. VI. Proclamation B. ID 17-525 Motion to Approve Proclamation for Lesbian, Gay, Bisexual and Transgender Pride Month - June 2017 Village Trustee Button read the Proclamation aloud. Former Village Trustee Colette Lueck accepted the Proclamation on behalf of OPLAGA. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Proclamation be adopted. A voice vote was taken and the motion was approved. C. RES 17-579 A Resolution in Support of the Paris Agreement Under the United Nations Framework Convention on Climate Change (the “Paris Agreement”) Village Trustee Tucker read the Resolution aloud. Jerry Murray, Chair of the Oak Park Climate Action Committee. Mr. Murray thanked Village Trustees Button and Tucker for getting this on the Agenda. However, the draft resolution that he sent last week came from the Mayor's National Climate Action Agenda, and includes over 300 municipalities that have adopted this resolution. It included language missing from Oak Park's resolution that indicates becoming part of that organization. He gave instructions regarding how the Village can become included. Mark Burger, member of the Oak Park Climate Action Committee. Mr. Burger urged the Board to become part of the Mayor's National Climate Agenda. He discussed the Paris Village of Oak Park Page 2 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 Agreement and local climate change risks. It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, that this Resolution be adopted. A voice vote was taken and the motion was approved. VII. Village Manager Reports D. ID 17-524 Review of the Village Board Meeting Calendars for July, August, and September 2017. Village Manager Pavlicek referred to the meeting calendars for July, August and September. The Board discussed their availability for meetings in July and August. VIII. Village Board Committees Village Trustee Tucker stated that the Finance Committee met to start the budget process. He noted that those meetings are all open to the public. IX. Citizen Commission Vacancies E. ID 17-526 Board and Commission Vacancy Report for June 19, 2017. There were no comments. X. Citizen Commission Appointments, Reappointments and Chair Appointments F. MOT 17-192 Motion to consent to the Village President’s Appointment of: Citizen Involvement Commission - Emily Masalski, Appoint as Member Citizen Police Oversight Committee - Kevin Ochalla, Appoint as Chair Community Relations Commission - Alexis Robertson, Appoint as Member Farmers Market Commission - James Robinson-Parran, Appoint as Member Historic Preservation Commission - Adam Engle, Appoint as Member Historic Preservation Commission - Don McLean, Reappoint as Member Plan Commission - Glenn Brewer, Appoint as Member Chris Donovan. Mr. Donovan discussed the appointment of Former Village Trustee Glenn Brewer to the Plan Commission and some potential conflicts of interest. Joshua Klayman. Mr. Klayman discussed the process in which Mr. Brewer's appointment is being made. Laura Stamp. Ms. Stamp stated that she has spent many hours collecting signatures of those who oppose the Albion project, but feel that their opinions are irrelevant. By the appointment of Mr. Brewer to the Plan Commission, they will be proven right. It was moved by Village Trustee Tucker, seconded by Village Trustee Taglia, that this Motion be approved. A voice vote was taken and the motion was approved. XI. Consent Agenda Approval of the Consent Agenda Village of Oak Park Page 3 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 It was moved by Village Trustee Tucker and seconded by Village Trustee Button to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 G. ORD 17-200 An Ordinance Declaring Surplus Revenue in the Village of Oak Park Downtown Tax Increment Finance District Special Tax Allocation Fund for the 2016 Tax Year and Authorizing the Payment of that Surplus Revenue to the Cook County Treasurer for Distribution to Affected Tax Districts on a Pro-Rata Basis This Ordinance was adopted. H. ORD 17-222 An Ordinance Establishing Prevailing Wages for Public Works Projects in the Village of Oak Park, Cook County, Illinois This Ordinance was adopted. I. ORD 17-227 An Ordinance Granting Authorization for a Supervised Public Display of Fireworks This Ordinance was adopted. J. ORD 17-230 An Ordinance Authorizing Designated Time Limitations for On-Street Metered Parking Spaces in the Hemmingway District This Ordinance was adopted. K. RES 17-548 A Resolution Approving an Agreement with the Animal Care League (ACL) for a five year contract and Authorizing its Execution This Resolution was adopted. L. RES 17-562 A Resolution Approving an Amendment to the Contract with Crowley Sheppard Asphalt, Inc., for Project 16-2, Resurfacing of Various Streets, for a Change Order in the Amount of $68,687.00 and Authorizing its Execution This Resolution was adopted. M. RES 17-563 A Resolution Approving a Purchase Price Agreement with Axon Enterprise, Inc. for the Purchase of 50 Yellow Handle, Class IIII X2 TASERS in an Amount not to Exceed $149,772.25, Authorizing its Execution and Waiving the Village’s Bid Process for said Purchase This Resolution was adopted. Village of Oak Park Page 4 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 N. RES 17-566 A Resolution Approving an Amendment to the Contract with Triggi Construction, Inc., for Project 16-5, 2016 Alley Improvements, for a Change Order in the Amount of $65,663.20 and Authorizing its Execution. This Resolution was adopted. O. RES 17-567 A Resolution Approving an Amendment to the Intergovernmental License Agreement with the Forest Preserve District of Cook County Dated July 21, 2014 and Authorizing its Execution This Resolution was adopted. P. RES 17-571 A Resolution Approving the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, for the Village’s Permitting, Licensing and Inspection Services in an Amount not to Exceed $82,952.48 and Authorizing its Execution This Resolution was adopted. Q. RES 17-572 A Resolution Approving a Parking Lot Temporary License Agreement with Careful Peach Boutique for a One Day Bastille Day 2017 Event and Authorizing its Execution This Resolution was adopted. R. RES 17-573 A Resolution Approving a Parking Lot Temporary License Agreement with Two Story Farmhouse for a One Day Two Story Farmhouse Summer Bash Event and Authorizing its Execution This Resolution was adopted. S. RES 17-574 A Resolution Approving An Armored Car Services Agreement with Davis Bancorp From July 1, 2017 Through December 31, 2018 in an Amount Not to Exceed $28,500 During the Initial Term with One Year Automatic Extensions Thereafter and Authorizing Its Execution This Resolution was adopted. T. RES 17-575 A Resolution Approving a Service Agreement with PMA Management Corp. to Provide Third Party Administrator (TPA) Services for the Village’s Workers Compensation Program for a Three-Year Period and Authorizing its Execution This Resolution was adopted. U. RES 17-576 A Resolution Appointing the Village of Oak Park’s Authorized Representative for the Village’s Deferred Compensation and Post Employment Health Savings Programs Village of Oak Park Page 5 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 This Resolution was adopted. V. RES 17-577 A Resolution Appointing the Village of Oak Park’s Illinois Municipal Retirement Fund Authorized Agent This Resolution was adopted. W. RES 17-582 A Resolution Approving a Professional Services Agreement with Walker Parking Consultants/Engineers, Inc. for Repair Documents, Construction Administration and Observation of Oak Park River Forest Parking Structure Repairs in an Amount not to Exceed $44,000.00 and Authorizing its Execution This Resolution was adopted. X. MOT 17-183 A Motion to Refer to the Zoning Board of Appeals for Public Hearing a Special Use Permit Application to Construct and Operate a School with a Day Care Center Accessory Use Located at 6936-6950 Roosevelt Road as Required Pursuant to Section 2.2.3(C) of the Village Zoning Ordinance This Motion was approved. Y. MOT 17-186 Motion to Receive the FY 2016 Comprehensive Annual Financial Report (CAFR) and Supporting Documents. This Motion was approved. Cathy Yen, representing the OPRF Chamber of Commerce. Ms. Yen supported Item J regarding limiting on-street metered parking in the Hemingway District, but additional action is needed. XII. Regular Agenda Z. MOT 17-158 A Motion to Refer to the Plan Commission for Public Hearing a Special Use Planned Development Application (Albion Residential) for an 18 Story Mixed Use Building Consisting of Commercial on the First Floor, Private Parking within the Building and 265 Residential Dwelling Units with Allowances Located at 1000 Lake Street as Required Pursuant to Section 2.2.3(C) of the Village Zoning Ordinance Village Manager Pavlicek stated that the Village has received an application for a mixed use development from Albion Residential. Unlike several other recent developments, this does not involve Village owned property and is not a redevelopment but a private transaction where Albion has obtained a purchase agreement for the property known as 1000 Lake Street. Staff is recommending referring the application to the Plan Commission. Their first Public Hearing will be on July 11. Michelle Murphy. Ms. Murphy spoke in opposition to the Albion project. She did not understand what good will come from more tall buildings. Village of Oak Park Page 6 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 Joshua Klayman. Mr. Klayman spoke about the ownership of Albion Residential. He noted that Ms. Stamp's petition drive has topped 2,000 signatures and indicated that this development is not in the best interest of small businesses. Susan Roberts. Ms. Roberts asked if it is necessary to refer this to the Plan Commission or can the Board just reject the application. Village Trustee Tucker thanked the developer for wanting to do business in Oak Park and has faith in the Plan Commission to analyze the proposal and present the Board with their findings. He stated he is interested in learning more about the effects of the shadows on Austin Gardens by the proposed building height versus the shadows cast if the building was set to the back lot line pursuant to code. He would also like something architecturally significant.He noted that developers need to make a profit, however he wants to know how much of the proposed sales price as well as Village parking requirements is driving the additional height of the project. Ultimately his decision will be fact and data driven. Village Trustee Andrews indicated opposition to the building. However, every project asking for a zoning variance deserves a fair hearing. He also trusts the process and stated that the Plan Commission process is where the public will be able to make their comments. Village Trustee Boutet suggested a traffic study on Lake Street regardless of the status of the development. She compared the hearing process to a court case; good or bad, one is allowed to file a case in court. The developer deserves the due process and it is appropriate to refer this to the Plan Commission. Village Trustee Button commended her colleagues for their comments. She stated she has not made a public statement regarding her position on the project because she has not heard enough information yet. Village Trustee Taglia stated that he wants to keep an open mind. Village Trustee Moroney noted that everyone at the Board table loves Oak Park and is doing what they believe is best for Oak Park. Andrew Yule of Albion discussed his and his company's ties to Oak Park. He appreciates the public process and looks forward to working with the Village. Village President Abu-Taleb stated that as a community, they should be able to hold thoughtful fact based discussions. The Park District prematurely took an emotional stance on a zoning issue before hearing all the facts. He discussed some recent actions by the Park District. He commented that change is hard; however, things can be better through meaningful change. Retail is moving on line rapidly; residential is the new retail. Village President Abu-Taleb spoke about the developer and their proposal. He understands that this is a controversial issue and is still interested in collaboration with the Park District. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 7 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 AA. RES 17-560 A Resolution Approving an Amendment to the Professional Services Agreement with Dixon Resources Unlimited to Provide Parking Support Services for the Village-Wide Parking Study in a Total Amount not to Exceed $116,694.00 and Authorizing its Execution Village Manager Pavlicek summarized the Village's agreement with Dixon Resources. Staff is recommending an amendment to that agreement, which will provide support services related to the parking study for the next six months. Village Trustee Andrews commented that it was his understanding that this item was previously tabled in order for the consultant to provide more deliverables from the first part of the agreement before considering an amendment. He asked if there was any update to deliverables since the last time this was presented. Director of Parking and Mobility Services Jill Velan clarified that these agreements are for two different priojects. She noted that her impression as to why this item was tabled was in order to discuss the project with the Transportation Commission. The Transportation Commission has stated that they wanted to be involved in the process but are not interested in taking on the task of rewriting and consolidating the Village's parking ordinances. Village Trustee Tucker spoke about his conversation with the Transportation Commission. They are willing to take public comment regarding the issues and may schedule additional meetings in order to give the public the opportunity to voice their concerns. Village Trustee Andrews asked the status of deliverables from the original agreement. Ms. Velan stated that the consultant is midway through the items noted in the agreement. Village Trustee Andrews noted that many previous parking studies have been done and that this is a poor use of public funds, as the contractor is not local and unfamiliar with Oak Park's geography. Village Trustee Boutet expressed frustration regarding the general task of re-doing all of parking. She suggested it be more compartmentalized. Village Trustee Button stated that the law regarding parking is extraordinarily complex. The responsibility of the contractor is to take all parking ordinances and streamline them, making them more consistent and predictable across the entire Village of Oak Park. Village Manager Pavlicek commented that the previous agreement was regarding upgrading parking technology, which will include vehicle stickers, permits, garages, etc., and will work cross-departmentally. As part of the Village Board's goals of 2015, they wanted to review on a monthly basis, recommendations regarding various parking issues. She discussed some of the piecemeal ordinances and some of the possible changes that can be made to parking regulations. Village Trustee Tucker spoke in favor of the consultants. It will be helpful to get an outside Village of Oak Park Page 8 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 opinion. Village Trustee Moroney expressed uncertainty as to whether parking issues in Oak Park will ever be fully resolved. Village Manager Pavlicek discussed changes that were implemented resulting from the 2007 parking study. The work of the new consultant will not overlap what was done in 2007. It was moved by Village Trustee Button, seconded by Village Trustee Taglia, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet NAYS: 1- Village Trustee Andrews ABSENT: 0 AB. MOT 17-180 A Motion to Amend the 2017 Work Plan for Transportation Commission to Include “Conduct Public Meetings for the Comprehensive Parking Study, Identify Community Needs and Develop Recommendations within the Approved Timeline in Conjunction with the Parking Consultant and Village Staff for Consideration by the the Village Board.” Village Manager Pavlicek noted that during the May 15 Special Meeting, the Board discussed having the Transportation Commission become more involved in the parking study. Village Trustee Tucker attended a meeting with them and as a result, staff has prepared an amendment to the Transportation Commission's work plan to clarify that. There was a discussion regarding how information will be relayed to the Board from the commission and the consultant. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 XIII. Call to Board and Clerk Village Clerk Scaman acknowledged those who were appointed to commissions at tonight's meeting and thanked them for their patience. Village Trustee Andrews discussed his meetings with business owners this week and stated that taking the Minimum Wage discussion off the agenda sent an unintentional negative message to the business community. This needs to be addressed. Village Trustee Taglia stated that the timing of the Minimum Wage Ordinance did not allow for an engaged discussion. He did not agree with pulling the item off of the agenda. Village of Oak Park Page 9 Printed on 7/18/2017 President and Board of Trustees Meeting Minutes June 19, 2017 Online comments and social media are no substitute for the Board table. He thanked the residents for their emails regarding this. Village Trustee Tucker asked the manager for follow up regarding the climate change group. He also felt it was important to continue the discussion regarding the Minimum Wage Ordinance. He thanked Cathy Yen for speaking about parking and felt that tonight's action regarding that was a good one. Village Trustee Boutet agreed with Village Trustee Taglia. The controversy would've been avoided if it was presented earlier and that there was too much discussion on social media and not by the Board. She also was interested in follow up with the climate change group. Village Trustee Moroney also regretted taking the ordinance discussion off the agenda. The business community needs to be heard, as they are an important part of Oak Park. He stated that Oak Park's values are reflected by not opting out but he expressed concern that businesses may move to neighboring communities where the tax and wage rates are lower or be forced to close their doors. He urged residents to shop local. Village President wished all a Happy Father's Day. XIV. Adjourn It was moved by Village Trustee Taglia, seconded by Village Trustee Tucker, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:53 P.M., Monday, June 19, 2017. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 10 Printed on 7/18/2017