President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, August 7, 2017 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:30 P.M. II. Roll Call Present: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews Absent: 2- Village Trustee Button, and Village Trustee Moroney III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending Litigation, Collective Bargaining and the Sale or Purchase of Property It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(11) - litigation, 5 ILCS 120/2(c)(2) - collective bargaining, 5 ILCS 120/2(c) (5) - purchase of property and 5 ILCS 120/2(c)(6) - sale of property. A voice vote was taken and the motion was approved. V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:30 P.M. VI. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 VII. Agenda Approval Village Manager Pavlicek stated that Items E, G and H have been moved from the Consent Agenda to the Regular Agenda. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to approve the Agenda as amended. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 17-211 Motion to Approve Minutes from June 26, 2017 Special Meeting, July 17, 2017 Regular Meeting and July 24, 2017 Special Meeting Minutes of the Village Board. Village of Oak Park Page 1 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Village Manager Reports B. ID 17-579 Review of the Village Board Meeting Calendars for August, September, October, November and December 2017. Village Manager Pavlicek referred to the meeting calendars for August through December and noted that meetings of the Finance Committee will be added for the last week of August or first week in September. Village Trustee Button requested that those be held on Tuesdays rather than Thursdays. X. Non-Agenda Public Comment Suzen Riley. Ms Riley stated that the sidewalks on Marion and Lake Street are in disrepair. In addition, outdoor dining areas are blocking the sidewalk. Jay Arbetman. Mr. Arbetman, who owns a well kept home, expressed concern regarding the run-down vacant house next to his and how difficult it has been to contact the appropriate person at Village Hall to deal with this. He also suspects that there are illegal activities going on in connection with the property. Chris Donovan. Mr. Donovan reiterated requests he made during previous non-agenda comment. XI. Village Board Committees There was nothing to report. XII. Citizen Commission Vacancies There were no comments. C. ID 17-580 Board and Commission Vacancy Report for August 7, 2017. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments D. MOT 17-210 Motion to consent to the Village President’s Appointment of: Housing Authority - Kate Walz, Appoint as Member It was moved by Village Trustee Andrews, seconded by Village Trustee Button, that this Motion be approved. A voice vote was taken and the motion was approved. XIV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tucker and seconded by Village Trustee Button to approve the items under the Consent Agenda. The motion was approved. The Village of Oak Park Page 2 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 F. RES 17-588 A Resolution Approving the Renewal of a Professional Services Agreement for Auditing Services with Sikich LLP for the Optional Audit Year 2017 in an Amount not to Exceed $65,279 This Resolution was adopted. I. RES 17-609 A Resolution Approving a Second Amendment to the Professional Services Agreement with Strand Associates, Inc. for Construction Inspection Services for the Site/Civil Work at the Emerson Development Project for an additional $62,926 and Authorizing its Execution. This Resolution was adopted. J. RES 17-610 A Resolution Approving the Renewal of the Independent Contractor Agreement with Waste Management of Illinois, Inc. for Village Wide Street Sweeping Services for 2017-2018 in an Amount not to Exceed $135,000.00 and Authorizing its Execution This Resolution was adopted. K. RES 17-611 A Resolution Approving Construction Engineering Services Agreement Supplement No. 1 with Edwin Hancock Engineering Co. for Construction Engineering for the Chicago Avenue Resurfacing and Streetscape Project for an Additional $64,377.35 and Authorizing its Execution This Resolution was adopted. L. RES 17-613 A Resolution Approving an Independent Contractor Agreement with Revcon Technology Group, Inc. for the Installation of Revenue Control Gate Equipment and License Plate Recognition Technology at the Holley Court and Avenue Parking Garages in an Amount not to exceed $176,720, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. M. RES 17-614 A Resolution Approving an Updated Development Project Budget for the South and Harlem Development This Resolution was adopted. N. RES 17-618 A Resolution Raising the Minimum Hour Requirement to 1000 Hours for Elected Officials (Village Clerk) for the Illinois Municipal Retirement Fund Village of Oak Park Page 3 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 (IMRF). This Resolution was adopted. O. MOT 17-196 A Motion to Approve the Year-to-Date June 2017 Monthly Treasurer’s Report for All Funds This Motion was approved. P. MOT 17-208 Motion to Receive the FY 2016 Single Audit Report. This Motion was approved. XV. Regular Agenda E. RES 17-569 A Resolution Approving an Independent Contractor Agreement for the Purchase and Installation of three (3) Dual Electric Vehicle Charging Stations for the Holley Court Garage and two (2) Dual Electric Vehicle Charging Stations for the Avenue Garage from CD, LLC, d/b/a Carbon Day Automotive in an Amount not to Exceed $46,000, Authorizing its Execution and Waiving the Village’s Bid Process for Said Purchase and Installation Village Manager Pavlicek commented that staff is recommending the purchase of additional charging stations for Village-owned garages. There are currently some rebates available through the Illinois Department of Commerce and Economic Opportunity to offset the cost. Manager of Parking and Mobility Services John Youkhana stated that the purchase/upgrade will include two stations for the Avenue Garage and three for Holley Court. Village Trustee Moroney asked about the usage of the current stations. Mr.Youkhana stated that the existing stations are for use by non-permit holders; permit holders currently do not have a way to charge their vehicles. He described the structure of the charging stations and clarified the utilization reports. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 G. RES 17-605 A Resolution to Support and Consent to the Class 7C Incentive Application of Harrison Street Ventures, LLC for the Property Located at 219-221 Harrison Street Consistent with Recommendation of the Oak Park Economic Development Corporation (Oak Park EDC) Village Manager Pavlicek stated that the Village is being asked to approve a letter of Village of Oak Park Page 4 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 support for a Class 7C application to Cook County that would change the property tax classification status for the properties located at 219-221 Harrison Street, and in the following Item H, 213-215 Harrison. The properties were purchased in foreclosure and have been vacant for an extended period of time. The Oak Park Economic Development Corporation (OPEDC) has been working with a group of developers showing interest in them. The Class 7C program grants eligible commercial properties a reduced assessment level over five years and requires a supporting resolution from the local municipality. Village Trustee Moroney expressed concern that the square footage rental price being asked for the properties is too high. Perhaps they would be easier to rent if that were lowered and, given that the properties were purchased in foreclosure, there would still be room for profit. Viktor Schrader of the OPEDC commented that part of the challenge is that these properties are large, 6,000 sq. ft.; what they are asking is in line with comparable properties. Village Trustee Moroney commented that there should be some type of discount, as they cannot be sub-divided like another larger property in the area was. In addition, he believes commercial only properties are becoming obsolete in Oak Park. He is concerned about the long term viability of these properties after the tax incentive is gone. Village Trustee Boutet asked what the owner's vision is for the property. The property owner stated that they are considering offering a discount on the rate and also putting significant capital into the buildings. She doesn't believe there is a demand for additional residential in that area. They have been in preliminary discussions with restaurants, brew pubs, etc., as they are conducive to the long and narrow shape of the buildings. She added that the only way they will get these buildings occupied is by being able to offer incentives. Village Trustee Andrews asked what the properties are generating now and how the incentive will affect that. Mr. Schrader stated that 213-215 has been filing vacancy status with taxes at approximately $17,000. Under the incentive, they would be approximately $14,000 with occupancy and proposed improvements under the 7C status. The taxes at 219-221 Harrison are $20,000, and would be $14,000 with the incentive. It will still be possible to net positive on the properties if the right occupants move in. The property owner added that they are anticipating investing approximately $900,000 between the two properties. There was additional discussion. Village Trustees Button, Tucker and Taglia spoke in favor of the incentive. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews NAYS: 1- Village Trustee Moroney ABSENT: 0 H. RES 17-606 A Resolution to Support and Consent to the Class 7C Incentive Application of Harrison Street Ventures, LLC for the Property Located at 213-215 Harrison Street Consistent with Recommendation of the Oak Park Economic Development Corporation (Oak Park EDC) Village of Oak Park Page 5 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews NAYS: 1- Village Trustee Moroney ABSENT: 0 Village President Abu-Taleb commented about vacant businesses. He noted that the loss of Dominick's was lost sales tax revenue for the Village. Once the property became occupied by Pete's Fresh Market, it has not only offered convenience and increased property values for residents, it has generated almost 150% more in sales tax. If there is a way the Village can help fill vacancies, it is a direction they should embrace as often as they can. Q. ORD 17-239 An Ordinance Amending Chapter 20 (“Public Health”), Article 14 (“Retail Single-Use Bag Pilot Program”) of the Oak Park Village Code to Make the Village’s Single-Use Bag Program Mandatory Village Manager Pavlicek stated that this amendment will make it mandatory for retailers 5,000 sq. ft. or over to charge 10 cents for both paper and plastic bags effective January 2018. Five cents will go to the retailer and five cents will go to the Village's Sustainability Fund. Chair of the Environmental and Energy Commission Nick Bridge commented that the Village needs to set an example for neighboring communities. Village Trustee Andrews suggested that the Village work with retailers to make sure they are supplying a reasonable number of reusable bags for people in need of them. Village Trustee Button agreed, and hoped that the Village's share of any funds collected would be used for free bags for people in need. Village Trustee Tucker stated that this ordinance is trying to change people's habits, such as when a shopper picks up only one or two items, to carry the items without a bag. Village Trustee Boutet spoke in support of the ordinance and agreed with Village Trustee Tucker regarding foregoing a bag. Village Trustee Taglia commented that the Village's share of the funds going to certify a business as green is unnecessary since changing for bags will be mandatory. Village Manager Pavlicek clarified that it was created in the pilot program as a way to recognize the businesses. However, they may keep that in the ordinance to use as a marketing tactic so the retailers will not be "blamed" for the tax. Village Trustee Taglia asked what the rationale is for splitting the cost with the retailer, as they are already saving money by not having to buy as many bags. Village Manager Pavlicek replied that this recommendation came through the former staff liaison to the Environmental and Energy Village of Oak Park Page 6 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 Commission. It is best practice in other communities who are charging for bags and provides other incentives to the retailer. Village Trustee Moroney spoke in support of the ordinance. Chris Donovan. Mr. Donovan commented that there was not enough information given to the public regarding this ordinance. He noted that Chicago has lost money doing this at 7 cents a bag and asked why Oak Park's is at 10. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 R. RES 17-619 A Resolution Approving a Memorandum of Understanding with the Board of Education of Oak Park Elementary School District No. 97 Related to the Proposed Holmes School Addition Project and Authorizing its Execution Village Manager Pavlicek stated that earlier this year, a right of entry agreement was approved to allow D97 to do soil testing on the proposed site. Since then, D97 has asked for a Memorandum of Understanding outlining the transfer of vacated Village right-of way to D97 and relocation of utilities from the site to allow for construction of an addition to Holmes School. Should D97 decide to expand on to the west, an intergovernmental agreement will be brought to the Board. Village Trustee Andrews thanked staff for making this happen, as it has been a complex issue. Village Trustee Boutet concurred. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 S. RES 17-620 A Resolution Approving an Extension of the Electric Power Supply Contract with Constellation NewEnergy, Inc. for the Oak Park Community Choice Aggregation Program at a Rate of 7.60 cents/kWh for a one (1) year period inclusive of the 0.3 cents/kWh to support the Smart City USA program for Renewable Energy Projects within the Village and Authorizing its Execution. Mark Pruitt, consultant with the Illinois Energy Choice Aggregation Network, stated that the lowest prices in each category submitted were provided by Constellation Energy. The 12-month base rate is 7.03 cents/kWh. With the addition of the Village's 0.03 cent fee to support sustainability projects, it will be 7.06/kWh. To add renewable energy credits Village of Oak Park Page 7 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 (REC's), the total would be 7.66 cents/kWh. He commented that it was requested that bidders provide pricing for REC's produced within Illinois. No bids were received, as most of the REC's in Illinois are coming from wind and have already been sold to eastern states for compliance purposes. For 18 months, the base rate is 7.52 cents/kWh, 7.82 with the Village's fee and 7.9 total with the REC's. ComEd's rate from October through May 2018 is 7.292 cents/kWh. Mr. Pruitt's recommendation is that the Village go with the 12-month option, as higher rates are expected in the future from ComEd. Once they know what that is, they can begin the bidding process with other suppliers or negotiate with the incumbent supplier to extend their contract. Village Manager Pavlicek gave a brief history and description of the electric aggregation program. She and and Mr. Pruitt answered questions from the Board. The Board agreed that the 12-month rate from Constellation Energy has the most value for the Village. It was moved by Village Trustee Button, seconded by Village Trustee Boutet, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 T. RES 17-600 A Resolution Approving a Cost Sharing and Maintenance Agreement with SDOP Corp. for the Construction of a Streetscape Project Adjacent to the new Maple Avenue and Authorizing its Execution Village Manager Pavlicek stated that a new public street, Maple, will be going in around the Emerson Development. The owner of the properties along Harlem from North Boulevard to Lake Street has agreed to share in the Village's cost for streetscape on the landscaped easement along the east side of their property to have it match streetscape on the east side of the new street. Village Engineer Bill McKenna gave details regarding the project. The current easement adjacent to their properties include a public sidewalk and landscaping. Staff is proposing to replace the existing landscape area with a concrete sidewalk, trees and lighting salvaged from Westgate Street to match the proposed streetscape of the Emerson Development. This will encourage pedestrian traffic between those areas as well as give a consistent look to the area. Mr. McKenna answered questions from the Board. It was moved by Village Trustee Button, seconded by Village Trustee Moroney, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 Village of Oak Park Page 8 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 U. ORD 17-231 An Ordinance Amending the Second Quarter, Fiscal Year 2017 Annual Budget Village Manager Pavlicek stated that these amendments have been prepared in conjunction with various departments. Some are related to projects that were not completed in 2016 with unspent funds being carried over to this year. Village Trustee Boutet commented that this is a $15 million amendment to the budget; there was also a significant amount amended in April. She was of the understanding that fund balances from previous years were worked into the next year's budget from the beginning. Chief Financial Officer Steve Drazner stated that they try to match their revenues and expenditures in the budget year. Village Manager Pavlicek stated that the policy is to have a 10 to 20 percent reserve balance in the General Fund. Village Trustee Boutet understood about reallocations but noted that the Village is borrowing from the previous year's fund balance. Village Manager Pavlicek explained that she works with staff to ensure that they can finish a project within the fiscal year to avoid this. However, they struggle when they have very large capital projects. Village Trustee Boutet asked where the $2 million in new expenses was coming from. Mr. Drazner added that any new expenses are paid for by any excess revenue or the reserve fund. Village Trustee Boutet expressed concern that this could create a problem with respect to the fund balance policy. Mr. Drazner noted that he will not know until the end of the year what the fund balance will be. Village Trustee Boutet asked for an explanation regarding the new expenses for the Lincoln Property Development at South and Harlem. Village President Abu-Taleb stated that the Village's budget process is structured to follow the accounting principles bestowed upon them by the government. There is also an auditor who checks the budget to make sure it is done properly. Village Manager Pavlicek commented that the auditors instructed staff to do these budget amendments instead of rolling funds forward without going through the Board Process. Village Trustees Moroney and Andrews were interested in more information regarding the $2 million in new expenses. Village Trustee Andrews acknowledged that this is legitimate spending but that they need to understand what it is for in order to answer questions from their constituents. He asked that future amendments be presented with carry overs and reallocations as one document and new spending as another. Village Engineer Bill McKenna noted that there are four new items associated with the Lincoln Development. Two of those items are related to water and sewer costs and are essentially reallocations, as they are coming out of the Water and Sewer Improvement Funds. The other two are anticipated costs for demolition and environmental remediation at the site. The original amount budgeted for this came up short. Village Trustee Andrews expressed concern regarding future amendments for the third and fourth quarters. He asked for an explanation of the item regarding the cost to brick Westgate and why it wasn't in the 2017 budget. Village Manager Pavlicek stated that the Board approved this in November 2016 but the software staff was using did not allow for easy changes at that stage of the budget process. The new software will allow this. Village Trustee Boutet commented that the expense is coming from the Downtown TIF Fund and asked if it was an eligible expense per the settlement agreement. Mr. Drazner stated that the TIF is tied to PINS that have exemptions under the settlement agreement. If the EAV exceeds a certain threshold under that agreement the are allowed to deduct that expense before paying excesses for redistribution to the other tax districts. Village of Oak Park Page 9 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 Village Trustee Moroney asked if staff was trying to cut back somewhere else to make up for the $2 million. Village Manager Pavlicek explained that this could be done at the direction of the Board. She and Village President Abu-Taleb discussed the budget amendment process. It was moved by Village Trustee Tucker, seconded by Village Trustee Taglia, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 V. RES 17-196 A Resolution Approving an Independent Contractor Agreement with Forward Space, LLC, d/b/a/ Office Concepts, for the Purchase and Installation of Carpet, Certain New Furniture and Related Coordination and Design Services for Part 3 of Phase III of the Village Hall Remodeling Project in an Amount not to exceed $190,000.00 and Authorizing its Execution Village Manager Pavlicek stated that Deputy Village Manager Shelley has been overseeing this project, which is a multi-year effort to update carpeting, paint and workspace furnishings within the main floor, upstairs, conference rooms and council chambers. Village Trustee Andrews commented that the contract does not break down how much of the $190,000 is for furniture, design work, etc. In addition, the RFP indicates nothing about furniture, only design services and logistics and gives the impression that furniture will be an additional cost. Village Manager Shelley stated that she has the figures broken down and noted that only about 10% of the cost of the project has been for design. Village Trustee Andrews stated that by looking at the catalogue, this is very expensive furniture. As much as he would like for Village Hall employees to have nice furniture, this sends the wrong message to residents, some of whom are struggling to live in Oak Park. Deputy Village Manager Shelley commented that the Village would be receiving discounts over 50% off list prices for being a governmental body and going through Steelcase directly due to the volume of the order. Village Trustee Andrews wanted to see an itemized list of how the $190,000 is being spent. Deputy Village Manager Shelley read an itemized list of expenses for one of the offices as an example. Village Trustee Boutet agreed with Village Trustee Andrews. She commented that Mr. Drazner informed her that the Village's net position is -$188 million. She did not think this project was necessary and does not support continuing it. Village Trustee Moroney asked what the cost was for phases one and two, with this being phase three. Deputy Village Manager Shelley stated that $500,000 has been budgeted in the CIP this year for the project. Phase one was $130,000; phase two $150,000 and phase three $190,000. The remainder will be used by Public Works to coordinate electrical, painting and moving service. Village Trustee Moroney asked what the project has cost to date. Deputy Village Manager Shelley stated that $350,000 was spent in 2016 and $325,000 in 2015. Village Trustee Moroney shared Village Trustee Andrew's concerns. Given the level of underfunded pensions, high tax burden and aging infrastructure, this is want based rather than need based spending. The Village in Village of Oak Park Page 10 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 general needs to be more frugal and he will not support this. Village Trustee Button did not think it was necessary to completely abandon the project but they needed more information. She asked if it was possible to scale it back to an as-needed basis. The decision does not have to be made tonight. Staff can bring it back with more information. Deputy Village Manager Shelley discussed how newer furniture in working condition was repurposed, noting that not every work surface was replaced. Village Trustees Taglia and Tucker spoke highly of Steelcase. Village Trustee Tucker commented that accessibility to council chambers needs to be a bigger priority; the elevator and lift at the stairs need to be in working order. Village President Abu-Taleb directed the Village Manager to look into repairing that as well as getting the information requested by the Trustees. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that this Resolution be tabled. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, and Village Trustee Tucker NAYS: 3- Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews ABSENT: 0 W. RES 17-617 A Resolution Raising the Minimum Hour Requirement to 1000 Hours for Elected Officials (Village President) for the Illinois Municipal Retirement Fund (IMRF) Village Manager Pavlicek stated that the IMRF has requested recertification of elected officials. HR Director Julia Scott Valdez stated that staff is recommending that the required hours worked annually be changed from 600 to 1000 to match the Village Clerk and Village employees. Village Trustee Boutet stated that she doesn't clock her hours. Ms. Valdez explained how elected officials must record their hours and have them verified, as well as reporting their hours to IMRF on a weekly basis if they choose to participate in the IMRF. She also discussed the difference between Tier 1 and Tier 2 employees in regards to being vested. Village Trustee Boutet commented that no elected official other than clerks have participated in the IMRF. Village Trustee Button asked if they needed to be involved. Ms. Valdez stated that approving this does not enroll them in the pension; this would only be fulfilling a request from IMRF. Village Trustee Boutet did not think elected officials should participate. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Andrews Village of Oak Park Page 11 Printed on 9/6/2017 President and Board of Trustees Meeting Minutes August 7, 2017 NAYS: 1- Village Trustee Boutet ABSENT: 0 X. RES 17-616 A Resolution Raising the Minimum Hour Requirements to 1000 Hours for Elected Officials (Trustee) for the Illinois Municipal Retirement Fund (IMRF). It was moved by Village Trustee Button, seconded by Village Trustee Andrews, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Moroney, and Village Trustee Andrews NAYS: 1- Village Trustee Boutet ABSENT: 0 ABSTAINED: 1- Village Trustee Tucker XVI. Call to Board and Clerk There were no comments. XVII. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:41 P.M., Monday, August 7, 2017. Respectfully Submitted, MaryAnn Schoenneman Depurty Village Clerk Village of Oak Park Page 12 Printed on 9/6/2017