President and Board of Trustees
Regular MeetingOak Park, IL · September 18, 2017
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, September 18, 2017 7:30 PM Village Hall
I. Call to Order
Village President Abu-Taleb called the Meeting to order at 7:33 P.M.
II. Roll Call
Present: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
Absent: 1- Village Trustee Tucker
Village Trustees Boutet and Button joined the Meeting at 7:35 P.M. during Non-Agenda
Public Comment.
VII. Agenda Approval
It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney,
to approve the Agenda. A voice vote was taken and the motion was approved.
VIII. Minutes
A. MOT 17-232 Motion to Approve Minutes from September 5, 2017 Regular Meeting
Minutes of the Village Board.
It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews,
to approve the Minutes. A voice vote was taken and the motion was approved.
IX. Non-Agenda Public Comment
Gary Barnes. Mr. Barnes spoke about fines for non-compliance regarding work done on
his home years ago.
Chris Donovan. Mr. Donovan noted that it is Board protocol to respond to requests made
during public comment. He has not received answers to his requests from previous
meetings.
Bruce Kleinman. Mr. Kleinman discussed the environmental and health issues from gas
leaf blowers.
Mark Risch. Mr. Risch spoke about an empty lot near his home that is becoming a
nuisance.
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X. Village Manager Reports
Village Manager Pavlicek stated that there is a meeting of the Finance Committee
tomorrow.
XI. Village Board Committees
Village Trustee Moroney stated that the I-Gov Committee is scheduling a forum for
November. The topic will be development.
XII. Citizen Commission Vacancies
There were no comments.
XIII. Citizen Commission Appointments, Reappointments and Chair Appointments
There were no appointments or reappointments.
XIV. Second Reading
B. ORD 17-259 Second Reading and Adoption of an Ordinance Adopting a New Village of
Oak Park Zoning Ordinance
Tom Bassett-Dilley. Mr. Bassett-Dilley commented that clarification is needed in
provisions regarding LEED certification.
Maureen Kleinman. Ms. Kleinman expressed concern that coach houses are not being
taxed as a separate dwelling.
Jeremy Olsen. Mr. Olsen discussed the new special use standards, which he considers
weaker than the previous ones.
Rick Kuner. Mr. Kuner stated that development should be encourages but not at the
expense of the neighborhoods. The proposed new zoning ordinance does not reflect this.
He also suggested that prohibition of drive-throughs on portions of Madison should be
extended.
Village Manager Pavlicek stated that motions approved by the Board two weeks ago have
been added to the ordinance. In addition, staff is proposing a six month moratorium on
provisions in the zoning ordinance related to group homes in order to allow the Plan
Commission to look at that in more detail. Impact fees has also been remanded to the
Plan Commission and they will follow through with a separate process. Inclusionary
zoning will be discussed at next Monday's Special Board Meeting on affordable housing.
Village Trustee Boutet proposed several amendments: allow second hand stores as a
special use in the Roosevelt Road District; change the language "special use planned
development" to "planned development" throughout, as in the old ordinance; add the
language "or substantially the same" to "the same" in regards to submission of a planned
development application within two years of being denied; and adding back the language
"will not have a substantial or unduly adverse impact" to special use standards. She also
asked for information regarding LEED certification.
Director of Development Customer Services Tammie Grossman stated that submitting an
application for LEED certification is expensive and developers have routinely gotten
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President and Board of Trustees Meeting Minutes September 18, 2017
waivers granted by the Plan Commission in the past. The waiver requires that a third
party or some other rating system is used to certify that the building has met
sustainabilty requirements. In regards to second hand stores, Ms. Grossman had no
objection to adding them as a permitted use in the Roosevelt Road District, as well as
changing the "special use planned development" to "planned development" throughout
and adding the language proposed by Village Trustee Boutet in regards to resubmitting
planned development applications.
In regards to special use standards, Arista Strungys of Camiros stated that their objective
was to simplify them. The language requiring compatibility with the surrounding area is a
positive way of stating that it will not have adverse impact. However, other municipalities
that she has worked with have taken those standards and added to them. If the Board
would like to include additional standards or add clarifying language, they would not be
opposed to that.
Village Trustees Moroney and Andrews questioned the strength of the new standards as
compared to the old ones. Ms. Grossman stated that the new standards are presented in
a more positive manner and are just as effective. Village Trustee Button commented that
the zoning ordinance can be amended at any time if the Board feels it is necessary.
Village Planner Craig Failor read a statement from Plan Commission chair David Mann.
There were further comments from the Board.
It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to
amend language in Secion 8.1 to include second hand dealers as a special use
in the Roosevelt Road District. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 1- Village Trustee Tucker
Village Trustee Boutet moved to remove "Special Use" from the language in
Section 12.2a(2) and to keep the old language in 14.5 f(5)(d) regarding Planned
Developments. The motion failed for lack of second.
It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews,
that "use will not have a substantial or unduly adverse impact on the
neighborhood" be included in the Special Use Standards. The motion was
approved. The roll call on the vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 1- Village Trustee Tucker
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It was moved by Village Trustee Boutet, seconded by Village Trustee Moroney,
that the language "or substantially the same" be added under Section 13.1(b)(1)
regarding resubmission of planned development applications. The motion was
approved. The roll call on the vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 1- Village Trustee Tucker
ORD 17-259 Second Reading and Adoption of an Ordinance Adopting a New Village of
Oak Park Zoning Ordinance
It was moved by Village Trustee Button, seconded by Village Trustee Moroney,
that this Ordinance be adopted as amended. The motion was approved. The roll
call on the vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 1- Village Trustee Tucker
C. ORD 17-260 Second Reading and Adoption of an Ordinance Adopting the Village of Oak
Park’s New Official Zoning Map
It was moved by Village Trustee Button, seconded by Village Trustee Moroney,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 1- Village Trustee Tucker
D. ORD 17-262 An Ordinance Approving a Six Month Temporary Moratorium on the
Provisions of the New Village of Oak Park Zoning Ordinance Related to
Community Residences
Village Trustee Boutet asked how staff was proposing to handle this topic. Village
Manager Pavlicek stated that it would be reviewed by the Plan Commission.
It was moved by Village Trustee Button, seconded by Village Trustee Andrews,
that this Ordinance be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
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NAYS: 0
ABSENT: 1- Village Trustee Tucker
XV. Consent Agenda
Approval of the Consent Agenda
It was moved by Village Trustee Button and seconded by Village Trustee Boutet
to approve the items under the Consent Agenda. The motion was approved. The
roll call on the vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 1- Village Trustee Tucker
E. RES 17-635 Resolutions Approving the Program Year (PY) 2017 Community
Development Block Grant (CDBG) and Emergency Solutions Grant (ESG)
Agreements with Subrecipients and Authorizing their Execution
This Resolution was adopted.
F. RES 17-639 A Resolution Approving a Contract with MYS, Incorporated, for Project
17-19, Historic Sidewalk Repairs, in an amount not to exceed $25,000 and
Authorizing its Execution.
This Resolution was adopted.
G. RES 17-640 A Resolution Authorizing a Change Order to the Contract with Cerniglia
Co., for Project 16-17, Water and Sewer Main Improvements, for an
Additional $71,208.21
This Resolution was adopted.
H. RES 17-642 A Resolution Approving a Parking Lot Temporary License Agreement with
Two Story Farmhouse for a One Day Two Story Farmhouse Summer Bash
Event and Authorizing its Execution
This Resolution was adopted.
I. RES 17-645 A Resolution Approving an Independent Contractor Agreement with Total
Parking Solutions, Inc. for the Purchase and Installation of Eight (8)
Pay-By-Plate Conversion Kits in an Amount not to Exceed $22,400,
Authorizing its Execution and Waiving the Village’s Bid Process
This Resolution was adopted.
J. ORD 17-261 An Ordinance Amending Chapter 2 (“Administration”), Article 32 (“Foreign
Fire Insurance Board”) of the Oak Park Village Code
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This Ordinance was adopted.
XVI. Regular Agenda
K. RES 17-644 A Resolution Approving an Independent Contractor Agreement with J. Gill
& Co. for Repairs to the Oak Park River Forest High School Parking
Structure in an Amount not to Exceed $370,000 and Authorizing its
Execution
Village Manager Pavlicek stated that bids were taken for repairs to the OPRF High
School garage following a study of the Village's parking facilities. Pursuant to an
intergovernmental agreement with District 200, the repairs are the Village's responsibility.
Staff recommends that they award the contract with an alternative to keep the garage
partially open. They are working with District 200 to utilize other garages for those who
normally park there.
Amanda Masse. Ms. Masse thanked staff for putting this before the Board, as repairs
are well overdue.
Monica Sheehan. Ms. Sheehan urged the Board to approve the contract.
Village Trustee Moroney discussed why he asked that this be removed from the Consent
Agenda, and that this is a long term commitment to the garage. He would like to look
into increasing the revenue from the garage.
Village Trustee Andrews spoke in favor of making this investment. He also would like to
look into alternate ways to move traffic along in the garage.
Village Trustee Boutet asked what the scope of the work is. A representative from
Walker, who did the study, stated that there are several problems being addressed;
concrete, masonry, rust, roof, and other items. Construction should take 6-8 weeks
It was moved by Village Trustee Button, seconded by Village Trustee Moroney,
that this Resolution be adopted. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village
Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews
NAYS: 0
ABSENT: 1- Village Trustee Tucker
XVII. Call to Board and Clerk
Village Trustee Taglia asked that the the coach house taxing issue be followed up on.
Village Trustee Boutet stated that she would like to see responses to everyone who had
questions during public comment going forward.
Village Trustee Moroney thanked staff for their work on the zoning ordinance.
Village Trustee Button also thanked staff. In addition, she asked that gasoline leaf
blowers be looked into.
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Village Trustee Andrews suggested that the subject of gas leaf blowers be referred to the
Board of Health. He also asked for follow up on coach houses.
XVIII. Adjourn
It was moved by Village Trustee Button, seconded by Village Trustee Moroney, to
adjourn. A voice vote was taken and the motion was approved. Meeting
adjourned at 9:00 P.M., Monday, September 18, 2017.
Respectfully Submitted,
MaryAnn Schoenneman
Deputy Village Clerk
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, September 18, 2017 7:30 PM Village Hall
Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to adjourn
immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m.
in Council Chambers
Instructions for Non-Agenda Public Comment
Instructions for Agenda Public Comment
I. Call to Order
II. Roll Call
III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel
and Collective Bargaining.
IV. Adjourn Executive Session
V. Reconvene to Regular Meeting in Council Chambers and Call to Order
VI. Roll Call
VII. Agenda Approval
VIII. Minutes
A. MOT 17-232 Motion to Approve Minutes from September 5, 2017 Regular Meeting
Minutes of the Village Board.
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
IX. Non-Agenda Public Comment
X. Village Manager Reports
XI. Village Board Committees
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XII. Citizen Commission Vacancies
XIII. Citizen Commission Appointments, Reappointments and Chair Appointments
XIV. Second Reading
B. ORD 17-259 Second Reading and Adoption of an Ordinance Adopting a New Village of
Oak Park Zoning Ordinance
Overview: At the September 5, 2017 Meeting, the Village Board reviewed the January
2017 draft Zoning Ordinance and approved amendments which have been
incorporated into this ordinance for final adoption.
C. ORD 17-260 Second Reading and Adoption of an Ordinance Adopting the Village of Oak
Park’s New Official Zoning Map
Overview: At the July 17, 2017 Special Meeting, the Village Board directed staff to
prepare an Ordinance regarding the adoption of the revised Zoning Map
prepared in January 2017.
D. ORD 17-262 An Ordinance Approving a Six Month Temporary Moratorium on the
Provisions of the New Village of Oak Park Zoning Ordinance Related to
Community Residences
Overview: Staff suggests a moratorim of 6 month from the time of Zoning Ordinance
adoption be placed on Community Residence applications to allow additional
time for review and recommendation of modified language.
XV. Consent Agenda
E. RES 17-635 Resolutions Approving the Program Year (PY) 2017 Community
Development Block Grant (CDBG) and Emergency Solutions Grant (ESG)
Agreements with Subrecipients and Authorizing their Execution
Overview: The following Community Development Block Grant (CDBG) and Emergency
Solutions Grant (ESG) Resolutions and Agreements represent the allocation of
funding for all the Board-approved projects for Program Year 2017. It is
necessary to enter into the Program Year 2017 Subrecipient Agreements with
the agencies (Subrecipients) so that they can expend their CDBG and ESG grant
funds. The Agreements clearly outline the terms and conditions of their grants
with the Village and HUD.
CDBG Pubic Services, Public Facility Improvements & Administration
1. African American Christian Foundation with $3,045 CDBG grant
2. Children’s Clinic of OPRF Infant Welfare Society with $23,345 CDBG grant
3. Hephzibah with $14,718 CDBG grant
4. Housing Forward Employment Readiness with $15,225 CDBG grant
5. Housing Forward Emergency Shelter with $17,255 CDBG grant
6. NAMI Metro Suburban with $10,150 CDBG grant
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President and Board of Trustees Meeting Agenda September 18, 2017
7. New Moms, Inc. with $17,225 CDBG grant
8. Oak Park Regional Housing Center Fair Housing with $60,905 CDBG grant
9. Oak Park Regional Housing Center Administration with $94,402 CDBG grant
10. OPRF Food Pantry with $18,270 CDBG grant
11. Sarah’s Inn with $10,150 CDBG grant
12. UCP Seguin with $20,300 CDBG grant
13. Way Back Inn with $7,613 CDBG grant
14. West Cook YMCA with $20,300 CDBG grant
ESG
15. Alliance to End Homelessness in Suburban Cook Co. with $10,144 ESG grant
16. Housing Forward with $116,532 ESG grant
F. RES 17-639 A Resolution Approving a Contract with MYS, Incorporated, for Project
17-19, Historic Sidewalk Repairs, in an amount not to exceed $25,000 and
Authorizing its Execution.
Overview: The Engineering Division opened bids on August 31, 2017 for the Historic
Sidewalk Repairs project. Six contractors received proposal documents and two
bids were received. The lowest responsible bid being submitted by MYS, Inc., in
an amount of $31,661. The contractor has agreed to reduce the project scope
to fit within the budgeted amount of $25,000.
G. RES 17-640 A Resolution Authorizing a Change Order to the Contract with Cerniglia
Co., for Project 16-17, Water and Sewer Main Improvements, for an
Additional $71,208.21
Overview: Unforeseen circumstances during construction resulted in contract overages
for the 2016 Water and Sewer Main Improvement Project which was completed
this summer. The various change orders amount to an increase of $71,208.21.
The change order adjusts the contract with Cerniglia Co. from the previously
authorized amount of $1,589,583 to $1,660,791.21
H. RES 17-642 A Resolution Approving a Parking Lot Temporary License Agreement with
Two Story Farmhouse for a One Day Two Story Farmhouse Summer Bash
Event and Authorizing its Execution
Overview: This is a Parking Lot License Agreement that would authorize Two Story
Farmhouse to use two (2) parking spaces in Lot 10 at the corner of Marion
Street and North Blvd for a one day event on September, 30 2017.
I. RES 17-645 A Resolution Approving an Independent Contractor Agreement with Total
Parking Solutions, Inc. for the Purchase and Installation of Eight (8)
Pay-By-Plate Conversion Kits in an Amount not to Exceed $22,400,
Authorizing its Execution and Waiving the Village’s Bid Process
Overview: After discussions with the business community and the Police Department
regarding enforcement issues in the greater downtown Oak Park parking lots,
staff is recommending that the Village of Oak Park purchase from the existing
provider Total Parking Solutions Inc. pay-by-plate conversion kits for the
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President and Board of Trustees Meeting Agenda September 18, 2017
existing Cale Pay-by-space equipment located within 3-hour parking limit
districts.
J. ORD 17-261 An Ordinance Amending Chapter 2 (“Administration”), Article 32 (“Foreign
Fire Insurance Board”) of the Oak Park Village Code
Overview: It is the intent of this Ordinance to amend Chapter 2 (“Administration”), Article
32 (“Foreign Fire Insurance Board”) of the Oak Park Village Code so that it is
consistent with the requirements of the Illinois Municipal Code
XVI. Regular Agenda
K. RES 17-644 A Resolution Approving an Independent Contractor Agreement with J. Gill
& Co. for Repairs to the Oak Park River Forest High School Parking
Structure in an Amount not to Exceed $370,000 and Authorizing its
Execution
Overview: The Parking Division sent out an Request for Proposals (RFP) for structure
maintenance repairs to the OPRF garage. A total of eleven engineering firms
received RFP documents and four proposals were received. Staff in conjunction
with Walker Restoration Consultant reviewed the proposals. The proposal from
J. Gill and Company was the low bidder and best fit the needs of the Village for
this project.
XVII. Call to Board and Clerk
XVIII. Adjourn
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