President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, November 20, 2017 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:30 P.M. II. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button III. Consideration of Motion to Adjourn to Executive Session to Discuss Purchase and Sale of Property, Collective Bargaining, Pending Litigation and Insurance. Village Trustee Boutet asked for an explanation as to why the subject of purchasing insurance is being discussed in Executive Session. Village Attorney Stephanides responded, pursuant to 5 ILCS 120/2(c)(12). It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(5) - purchase of property, 5 ILCS 120/2(c)(6) - sale of property, 5 ILCS 120/2(c)(2) - collective bargaining, 5 ILCS 120/2(c)11) - pending litigation and 5 ILCS 120/2(c)(12) - insurance. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Andrews NAYS: 1- Village Trustee Boutet ABSENT: 1- Village Trustee Button V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:36 P.M. VI. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button VII. Agenda Approval Village Manager Pavlicek commented that staff had requested that Item R be removed from the Agenda and brought back to the Board on December 4. It was moved by Village Trustee Andrews, seconded by Village Trustee Taglia, to Village of Oak Park Page 1 Printed on 12/14/2017 President and Board of Trustees Meeting Minutes November 20, 2017 approve the Agenda as amended. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 17-263 Motion to Approve Minutes from November 6, 2017 Regular Meeting and November 13, 2017 Special Meeting of the Village Board. It was moved by Village Trustee Boutet, seconded by Village Trustee Moroney, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Bonita Robinson. Ms. Robinson spoke about her expectation that the Village Board respond to her concerns rather than delegating to staff, who have abandoned the issue. Chris Donovan. Mr. Donovan expressed concern that the Village Board is apparently not responding to residents or instructing staff to do so. He discussed the Conflict of Interest and Ethics Article of the Village Code and asked that an Ethics Committee be created. X. Village Manager Reports Village Manager Pavlicek stated that most Village offices will be closed this Thursday and Friday for the Thanksgiving holiday. Refuse pick up will be affected as well. Free shoppers' parking begins this Friday and continues every Saturday until December 25. This includes free garage parking and two hours free at marked meters in Downtown and South Town. XIII. Public Hearing It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, to open the Public Hearing on the Fiscal Year 2018 Recommended Budget. A voice vote was taken and the motion was approved. B. ID 17-659 Public Hearing on the Fiscal Year 2018 Recommended Budget Village Attorney Stephanides stated that Notice of the Public Hearing was published as required by law and the Village Code in the Wednesday Journal on November 1, 2017. Village Manager Pavlicek gave a timeline of previous meetings related to the budget and a brief overview. Village Trustee Andrews stated that he recalled the Board agreeing to keep all requested funding for Public Health. Village Manager Pavlicek stated that staff will make the adjustment. Village Trustee Boutet reversed her decision regarding the multi-family housing incentive program and would like to retain that in the budget. Village Trustee Tucker stated he is comfortable with his decision. However, he stated that the Board and staff need to remember to revisit that next near. Village Mananger Pavlicek clarified that this is intended as a one-time cut; funding will be restored in FY2019. Chris Donovan. Mr. Donovan stated that the budget was increased to include the bend in the Madison Street Road Diet. He asked that it be removed from the budget. Village of Oak Park Page 2 Printed on 12/14/2017 President and Board of Trustees Meeting Minutes November 20, 2017 Village Trustee Boutet asked why the levy is done before the funds are spent. CFO Steven Drazner explained the tax levy schedule. Village Manager Pavlicek commented that this is governed by State and Cook County law. It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, to close the Public Hearing. A voice vote was taken and the motion was approved. XIV. Second Reading C. ORD 17-302 Second Reading and Adoption of an Ordinance Establishing the Annual Building and Construction Permit Fees and Zoning Application Fees of the Village of Oak Park It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button D. ORD 17-308 Second Reading and Adoption of An Ordinance Amending Chapter 20, Article 7 of the Oak Park Village Code Regarding Rates for Garbage, Refuse, Yard Waste and Recyclable Materials Collection Services It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button E. ORD 17-314 Second Reading and Adoption of an Ordinance Amending Chapter 4 ("Ambulances"), Article 1 ("Ambulance Regulations"), Section 4-1-6 ("Village Ambulance Services; Fees") of the Oak Park Village Code It was moved by Village Trustee Tucker, seconded by Village Trustee Boutet, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Village of Oak Park Page 3 Printed on 12/14/2017 President and Board of Trustees Meeting Minutes November 20, 2017 NAYS: 0 ABSENT: 1- Village Trustee Button F. ORD 17-303 Second Reading and Adoption of an Ordinance Amending Parking Permit Fees as set forth in Section 15-3-18 of the Oak Park Village Code It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Boutet and seconded by Village Trustee Tucker to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button G. ORD 17-301 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Operate a Day-Care Center at 6429 North Avenue This Ordinance was adopted. H. ORD 17-304 An Ordinance Establishing an All-Way Stop at the Intersection of East Avenue and Division Street This Ordinance was adopted. I. ORD 17-305 An Ordinance Section 15-1-14 (“Prohibited Turn Locations”) of the Oak Park Village Code to Remove the Right Turn Only Restriction for Northbound and Southbound traffic on Wisconsin Avenue at its Intersection with Washington Boulevard This Ordinance was adopted. J. ORD 17-306 An Ordinance Establishing Traffic Control Signals at the Intersection of Village of Oak Park Page 4 Printed on 12/14/2017 President and Board of Trustees Meeting Minutes November 20, 2017 Washington Boulevard and Wisconsin Avenue This Ordinance was adopted. K. ORD 17-316 An Ordinance Authorizing the Payment of a Commercial Real Estate Broker’s Commission Fee to Gloor Realty Company as Part of the Village’s Purchase of Certain Real Property Located at 700 Madison Street in the Village of Oak Park This Ordinance was adopted. L. RES 17-705 A Resolution Approving an Independent Contractor Agreement with National Power Rodding Corporation for Project 17-10, Sewer Cleaning and Inspection in an amount not to exceed $100,000 and Authorizing its Execution This Resolution was adopted. M. RES 17-711 A Resolution Authorizing the Submission of a Fiscal Year 2018 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Historic Stone Sidewalk Improvement Project This Resolution was adopted. N. RES 17-712 A Resolution Authorizing the Submission of a Fiscal Year 2018 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project This Resolution was adopted. O. RES 17-713 A Resolution Authorizing the Submission of a Fiscal Year 2018 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Oak Park Avenue Streetscape Project This Resolution was adopted. P. RES 17-715 A Resolution Approving a Third Amendment to the Professional Services Agreement with Strand Associates, Inc. for Construction Inspection Services for the Site/Civil Work at the Emerson Development Project for an additional $50,000 and Authorizing its Execution This Resolution was adopted. Q. RES 17-718 A Resolution Authorizing a Change Order with CityView, a Division of N. Harris Computer Corporation, for Software for Village Permitting, Licensing and Inspection Services for an Additional $52,340 This Resolution was adopted. S. RES 17-724 A Resolution Approving a Supplemental Statement of Work to the Consultant Services Agreement with Municipal GIS Partners, Incorporated Village of Oak Park Page 5 Printed on 12/14/2017 President and Board of Trustees Meeting Minutes November 20, 2017 in an Amount Not to Exceed $96,514.80 for New Services in 2018 and Authorizing its Execution This Resolution was adopted. T. MOT 17-260 A Motion to Concur with the Transportation Commission’s Recommendation to Upgrade the Two-Way STOP Signs to All-Way STOP Signs at the intersection of Berkshire Street and Grove Avenue and Direct Staff to Prepare the Necessary Ordinance This Motion was approved. XVI. Regular Agenda There were no Items on the Regular Agenda. XVII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related (President Pro-Tem Button) Village President Abu-Taleb recused himself from the Meeting and the following Item was presided over by Village President Pro Tem Moroney. U. ORD 17-313 Second Reading and Adoption of an Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Section 3-4-2 (“Classification and Number of Liquor Licenses and Fees”), Section 3-8-1 (“Number of Licenses Permitted to be Issued”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code Regarding Liquor License Annual Fees and the Names and Numbers of Current Licensees It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button ABSTAINED: 1- Village President Abu-Taleb XVIII. Call to Board and Clerk Village Clerk Scaman wished all a happy Thanksgiving. Village Trustee Taglia did as well. Village Trustee Boutet spoke about her attendance at a meeting of the Community Relations Commission. She encouraged the other trustees to attend meetings of their liaison commissions. She discussed the I-Gov assembly and noted that she and Village Trustee Moroney were the only Village Board members in attendance, while the other taxing bodies had full board attendance. She wished everyone happy Thanksgiving. Village Trustee Andrews wished all a happy Thanksgiving. Village of Oak Park Page 6 Printed on 12/14/2017 President and Board of Trustees Meeting Minutes November 20, 2017 Village President Abu-Taleb did as well. XIX. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:02 P.M., Monday, November 20, 2017. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 7 Printed on 12/14/2017