President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, December 11, 2017 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:37 P.M. II. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation, Collective Bargaining, Deployment of Law Enforcement Personnel It was moved by Village Trustee Andrews, seconded by Village Trustee Button, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) -approval of executive session minutes; 5 ILCS 120/2(c)(14) - the hiring or assignment of undercover personnel or equipment; 5 ILCS 120/2(c)(5) - the purchase or lease of property; 5 ILCS 120/2(c)(6) - setting the prive for sale or lease of property owned by the Village; 5 ILCS 120/2 (c)(2) - collective bargaining matters; and 5 ILCS 120/2(c)(11) - pending litigation. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 V. Reconvene to Regular Meeting The Special Meeting reconvened at 7:27 P.M. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel and Sale of Property It was moved by Village Trustee Boutet, seconded by Village Trustee Moroney, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(1) - personnel, discussion related to the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; and 5 ILCS 120/2(c)(6) - setting the price for sale or lease of property owned by the Village. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 1 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 Reconvene to Regular Meeting in Council Chambers and Call to Order The Special Meeting reconvened at 7:40 P.M. VI. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 Village President Abu-Taleb acknowledged the passing of former Village Trustee Eugene Callahan and community activist Tom Broderick. He asked for a moment of silence in remembrance of them. VII. Agenda Approval Village Manager Pavlicek commented that Item BF has been tabled. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to approve the Agenda as amended. A voice vote was taken and the motion was approved, with Village Trustee Boutet as the sole Nay. VIII. Minutes A. MOT 17-264 Motion to Approve Minutes from November 20, 2017 Regular Meeting Minutes and November 27, 2017 Special Meeting Minutes of the Village Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Chris Donovan. Mr. Donovan requested responses to previous requests made during public comment. Melissa Martinez. Ms. Martinez was a victim of an attempted carjacking with her child in the car. She urged the Board to install lighting in all alleys throughout the Village and to not pass the budget until funds are allocated for that. Bonita Robinson. Ms. Robinson expressed concern that Village staff does not recognize Village of Oak Park Page 2 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 her neighbor's lights as a nuisance and will not enforce the Village Code. Cathy Yen, representing the OPRF Chamber of Commerce. Ms. Yen spoke about a sponsorship program that was responsible for Christmas decorations in the business districts. Jim Gates, representing the 900 block of North Marion Street. Mr. Gates urged the Board to ensure there is community support before any modification to the overnight parking ordinance and other parking related issues. Kitty Conklin. Ms. Conklin asked that the Board not approve the budget until a streetlighting analysis is done. She also discussed centralized procurement for Village vendors. XI. Village Manager Reports Village Manager Pavlicek stated that the new Sustainability Coordinator is working with retailers regarding the 10 cent single use bag tax effective January 1, 2018. She spoke about the community meetings last week hosted by the Chief of Police; a follow up meeting will be held in January. Village Trustee Button referred to the community meetings and empathized with Ms. Martinez regarding her public comment. She and the rest of the Board take public safety very seriously. She noted that they are still able to pass the budget but can amend it to address safety issues such as lighting and other initiatives. XII. Village Board Committees Chris Donovan. Mr. Donovan asked what has become of the Madison Street Coalition. Village President Abu-Taleb stated that he and Village Trustee Taglia attended a climate change summit with mayors from around North America and Europe. He was proud to represent Oak Park and of the adoption of the Paris Agreement by the Village Board, which allowed him to sign the Climate Charter at the meeting to reaffirm Oak Park's commitment to the Paris Agreement. Village President Abu-Taleb also noted that several mayors described changing their streetlights to LED and the significant savings they have realized. In an effort to combine public safety with sustainability initiatives, he asked that the Village Manager and the Board look into whether the Community Choice Aggregation Fund can be a source of funding to change the Village's streetlights to LED in order to be brighter and more energy efficient. XIII. Citizen Commission Vacancies B. ID 17-731 Board and Commission Vacancy Report for December 11, 2017. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments C. MOT 17-268 Motion to consent to the Village President’s Appointment of: Board of Fire and Police Commissioners - Colette Lueck, Appoint as Member Board of Health - Florence Miller, Reappoint as Chair Civic Information Systems Commission - Brent Kolasinski, Appoint as Chair Village of Oak Park Page 3 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 Community Design Commission - Greg Kolar, Appoint as Member Community Development Citizens Advisory Committee - Phyllis Russell, Appoint as Chair Disability Access Commission - Amy O’Rourke, Appoint as Chair Disability Access Commission - Brian Roman, Appoint as Member Historic Preservation Commission - Tom Abrahamson, Appoint as Member Plan Commission - Iris Sims, Appoint as Member It was moved by Village Trustee Andrews, seconded by Village Trustee Button, that this Motion be approved. A voice vote was taken and the motion was approved. XV. First Reading Village President Abu-Taleb asked if there was consensus to waive the First Readings for the following Items, D, E and F, in order to adopt the ordinances before the end of the year. They are all very straightforward. Village Trustee Boutet stated that she preferred that they be discussed first. D. ORD 17-325 First Reading of An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”), Article 10 (Towing, Immobolization and Impoundment of Motor Vehicles or Motor Vehicles Containing Unlawful Firearms”) of the Oak Park Village Code to Add a New Section 15-10-20 (“Vehicle Seizure and Impoundment”) Village Manager Pavlicek stated that this was proposed as part of the budget conversation. The Village will have the ability to assess a penalty of $550 when a police officer has reason to stop a vehicle and it results in impoundment. Village Trustee Boutet commented that impounding a car for not having a valid drivers license, i.e., an expired license, or not having insurance, i.e., proof of insurance with them, is too harsh of a penalty. Village Attorney Stephanides clarified that this would only be in conjunction with another offense. He also explained a section of the ordinance that refers to State Statute. Village Trustee Boutet believes that the fee is too high. Village Trustee Button disagreed, as they are trying to increase revenue in a reasonable way. If someone has committed a crime on multiple levels, this is a perfectly reasonable penalty. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to waive the First Reading and adopt this Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Andrews NAYS: 1- Village Trustee Boutet Village of Oak Park Page 4 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 ABSENT: 0 E. ORD 17-324 First Reading of An Ordinance Amending Chapter 29 (“Administrative Adjudication”), Article 2 (“Administrative Adjudication of Parking Violations”), Section 29-2-13 (“Immobolization Program”) of the Oak Park Village Code Regarding the Fee for the Removal of an Immobolization Device Village Manager Pavlicek stated that this is a fee increase from $125 to $150 and also part of the budget discussions. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to waive the First Reading and adopt this Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 F. ORD 17-323 First Reading of an Ordinance Amending Chapter 30 ("Special Events"), Article 1 ("General Regulations"), Section 30-1-2 ("Requirements") and Section 30-1-2 (“Policies and Procedures”) of the Oak Park Village Code Village Manager Pavlicek commented that the Special Events Ordinance will be changed to increase the initial application fee to reflect the administrative cost for staff to review the applications. It also provides for staff to post every January 15 a list of costs for services related to special events based upon the adopted budget and current wages. This will be available on the Village website and will make it easier for applicants to calculate and understand costs for these services. It was moved by Village Trustee Tucker, seconded by Village Trustee Boutet, to waive the First Reading and adopt this Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 XVII. Regular Agenda J. ORD 17-287 An Ordinance Adopting the Budget for All Corporate Purposes of the Village of Oak Park, Cook County, Illinois in Lieu of the Appropriation Ordinance for the Fiscal Year Commencing on the First Day of January, 2018 and Ending on the Thirty-First Day of December, 2018 Village Manager Pavlicek stated that the Village Board is required to adopt an annual budget prior to December 31 and file it with the State of Illinois. She gave an overview of Village of Oak Park Page 5 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 the budget process, adding that the Board has the ability to make amendments to the budget once it is approved. Village Trustee Tucker added that there is a legal requirement to adopt the budget by year's end and this is the last Board Meeting of the year. He thanked staff and commented that the Board worked hard and in a thoughtful manner throughout the process. Village Trustee Tucker spoke about some of the goals of the Village and noted that everyone has had to make compromises. He stated that Village Trustees Andrews and Moroney have been looking for some additional cost savings this year, in particular two items that he proposed in which they are seeking to change. Those items are removing $400,000 in additional funding to the Fire Pension Fund and taking approximately $750,000 from the General Fund to fund the Self Insured Retention Fund. In the spirit of compromise, he is willing to adjust those items within the budget and encouraged his colleagues to concur. Chris Donovan. Mr. Donovan suggested several amendments to the budget. Village Trustee Moroney thanked Village Trustee Tucker for his comments. He stated that a month ago the Board was presented with a budget that proposed a 17% tax levy increase and are ending with a 5.7% increase. This is a reversal of the trend in recent years and sends a message to taxpayers that controlling the rate of levy increases is very important to the Board. Village Trustee Andrews commented that this Board has heard loud and clear that people have had trouble with an increasing tax burden year after year. He feels that they have a budget that balances the public's desire for services while keeping the tax burden in check. He thanked staff and his colleagues and is proud to approve the budget knowing that it has been thoroughly vetted. Village Trustee Boutet stated that in the latest version of the budget, they are considering making changes to staff that will cause people to lose their jobs and that is something she does not want to support. She also does not support removing duties that have been traditionally in the Clerk's Office at the last minute, such as the Administrative Clerk position in charge of FOIAs. In addition, the Board did not authorize this. Village Trustee Boutet also expressed concern regarding the tabling of the Agenda Item that would form a committee to discuss the Clerk's duties and that they will be passing this budget without having that discussion. She wants to make sure that the budget is amended to include that position. She moved to have it included. There was no second. Village Trustee Andrews commented that the Clerk should be given the tools she needs. Tabling that Item tonight does not mean there will not be a discussion at a later time. He felt that this should be taken very seriously. Village Trustee Button expressed gratitude to staff for their work on the budget. For the sake of compromise, she will support the last minute cuts proposed by her colleagues. However, it cannot be ignored that those large cuts have risks. She would have preferred to fund the Fire Pension Fund as originally proposed. Also, she asked that cuts be kept track of, and that they have not affected the quality of life for Oak Parkers. Village Trustee Button commented that she has the utmost respect for the Village Manager. She also believes that the Village Clerk, who has a relatively high paid elected position, plays an important role in the community as well. There are not any major provisions for the Clerk in this budget, and that it does cut a staff member. In the vein of efficiency, there has to be an open discussion regarding the role of the Clerk. She is sad that the Board decided to delay the conversation about forming a committee. Something to Village of Oak Park Page 6 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 consider is for the Reinventing Government Committee to have that discussion. She was proud to pass the budget prior to the additional $1 million in cuts. She will now do so with some reservations, as the Village needs to be sure they are doing right in the short and long term in every way. Village Trustee Taglia thanked staff and the Board for their work. The 5.7% levy increase would represent no more than a .9% increase to the typical homeowner on their tax bill. Village President Abu-Taleb discussed the difference between last year's levy and this year's. He wanted to clarify that the levy this year will only go to $32 million from $30 million. However, an increase is an increase. If it was at all possible for the Board to not do this, they would have. He feels that this is a budget that will help provide the services this Village deserves. Village Trustee Boutet thanked staff and the Board, in particular Trustees Moroney and Andrews. She is satisfied that services were not reduced. She would like to see the process a little different next year as well as to implement the MAP program, a performance metrics program. She concluded by stating that her vote does not indicate a preference one way or the other in regards to some of the larger projects such as the Madison Street project and TIF. It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, that this Ordinance be adopted with an amendment to remove the $400,000 extraneous contribution to the Fire Pension Fund and to transfer $750,000 from the General Fund to the Self Insured Retention Fund. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 G. ORD 17-281 The Village of Oak Park’s Tax Year 2017 Property Tax Levy Ordinance Village Manager Pavlicek commented that this Ordinance will be modified to reflect what was done with the approval of the prior Item. She commented that this number includes $9 million for the Library as well. Village Attorney Stephanides provided the changes. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Ordinance be adopted as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 H. ORD 17-279 An Ordinance for the Levy and Assessment of Taxes in the Amount of $402,000 for the 2017 Property Tax Year for Village of Oak Park Special Village of Oak Park Page 7 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 Service Area Number One Village Manager Pavlicek explained what a Special Service Area is and that this one represents Downtown Oak Park. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 I. ORD 17-280 An Ordinance for the Levy and Assessment of Taxes in the Amount of $7,500 for the 2017 Property Tax Year for Village of Oak Park Special Service Area Number Seven Village Manager Pavlicek stated that this Special Service Area represents the 1200 blocks of North Elmwood and Rossell Avenues, and is for the cost of traffic diverters. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 T. ORD 17-248 An Ordinance Approving a Redevelopment Agreement for the Property Located at 940-970 Madison Street Between the Village of Oak Park and Lexington Homes L.L.C. and Authorizing its Execution as Recommended by the Oak Park Econonmic Development Corporation (Oak Park EDC) Village Manager Pavlicek stated that this Item is regarding a Redevelopment Agreement for the property located at 940-970 Madison Street, formerly Robinson's Ribs and the previous D97 building. The preferred developer is Lexington Homes, LLC. Director of Development Customer Services Tammie Grossman added that as part of the agreement, the developers will be contributing $10,000 per unit to the Affordable Housing Fund. Bill Rotolo with Lexington Homes commented that this project will hopefully not be their last in Oak Park. He discussed his firm and the kinds of developments they do. Architect Steve Rezabek of Pappageorge Haymes Partners discussed the feedback on the original designs, which led to a more contemporary design. There will be 21 units in groups of three and Mr. Rezabek gave a Powerpoint presentation of the development. Village Trustee Boutet asked about price. Mr. Rotolo described standard features of the units; the average price will be between $450,000 and $525,000 with additional options. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the Village of Oak Park Page 8 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 AA. RES 17-695 A Resolution Approving an Independent Contractor Agreement with Midway Building Services, Ltd. for Village Wide Litter Pickup Services for Fiscal Year 2018 in an Amount not to Exceed $50,000.00 with a Village Option for a One Year Renewal and Authorizing its Execution Village Manager Pavlicek commented that the Village contracts out litter pickup service and that Village Trustee Boutet had asked for this Item to be removed from the Consent Agenda. Village Trustee Boutet asked why the Supplemental Workforce Program is not being retained. Director of Public Works John Wielebnicki commented that the program was incorporated in conjunction with Housing Forward to allow for two employees to work eight weeks. It was a trial program and cost the Village $12,000. He explained that the Housing Forward clients become employees of Midway to assist them back into the workforce. Village Trustee Boutet wanted that put back into the agreement. Mr. Wielebnicki explained that it was removed as part of the budget cuts. Village Trustee Button also believed it should be put back in. There was consensus to increase the contract amount to $62,000 in order to fund the Supplemental Workforce Program. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that this Resolution be adopted as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 AI. RES 17-716 A Resolution Approving a Preliminary Engineering Services Agreement for Federal Participation with AECOM Technical Services, Inc. for a Feasibility Study of Expanded Bridge Decking over the I-290 Expressway, in an amount not to exceed $1,314,946 and Authorizing its Execution Village Manager Pavlicek stated that the Village has a Federal grant that is restrictive in its use relative to the I-290 reconstruction project. Staff is looking into the possibility of the construction of extended bridge decking. Chris Donovan. Mr. Donovan spoke about the August 2016 meeting where this was discussed. Village Engineer Bill McKenna stated that in 2009, the Village entered into an agreement Village of Oak Park Page 9 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 with URS Corporation, now AECOM, for a preliminary engineering study to "Cap the Ike". Work on this was suspended when IDOT began it's preliminary engineering study of the I-290 reconstruction project to ensure whether caps over I-290 would be feasible and compatible with IDOT's design of the proposed corridor. The Federal Highway Authority is requiring that the engineering study be converted into a feasibility study, which allows the Village to move forward with studying expanded bridge decking. He described the scope of work in the feasibility study. The Community Design Commission will be involved as well. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 XVIII. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Andrews and seconded by Village Trustee Button to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 K. ORD 17-326 An Ordinance Terminating the Harlem and Garfield Tax Increment Redevelopment Project Area and Dissolving the Harlem and Garfield TIF District Special Tax Allocation Fund This Ordinance was adopted. L. ORD 17-282 An Ordinance Providing for the Abatement of $1,725,600 Against the 2017 Tax Levy (2010C General Obligation Corporate Purpose Bonds) This Ordinance was adopted. M. ORD 17-283 An Ordinance Providing for the Abatement of $698,550 Against the 2017 Tax Levy (2011A General Obligation Corporate Purpose Bonds) This Ordinance was adopted. N. ORD 17-284 An Ordinance Providing for the Abatement of $113,570 against the 2017 Tax Levy (2011B General Obligation Corporate Purpose Bonds) Village of Oak Park Page 10 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 This Ordinance was adopted. O. ORD 17-285 An Ordinance Providing for the Abatement of $285,031 against the 2017 Tax Levy (2012A General Obligation Corporate Purpose Bonds) This Ordinance was adopted. P. ORD 17-286 An Ordinance Providing for the Abatement of $769,131 against the 2017 Tax Levy (2016E General Obligation Corporate Purpose Bonds) This Ordinance was adopted. Q. ORD 17-288 An Ordinance Providing for the Abatement of $614,000 against the 2017 Tax Levy (2015B General Obligation Corporate Purpose Bonds) This Ordinance was adopted. R. ORD 17-289 An Ordinance Providing for the Abatement of $174,000 against the 2017 Tax Levy (2016D General Obligation Corporate Purpose Bonds) This Ordinance was adopted. S. ORD 17-321 An Ordinance Providing for the Abatement of $920,039 against the 2017 Tax Levy (2017C General Obligation Corporate Purpose Bonds) This Ordinance was adopted. U. ORD 17-269 An Ordinance Establishing Lot 120 with up to Ten (10) Off-Street Overnight Permit Parking Spaces on Marion Street as Reviewed by the Village Board at the July 10, 2017 Special Board Meeting This Ordinance was adopted. V. ORD 17-315 Concur with the Historic Preservation Commission and Adopt an Ordinance Amending Chapter 7 (“Building Regulations”), Article 9 {“Historic Preservation”), Section 7-9-8 (“Designation of Historic Landmarks and Interior Historic Landmarks”) of the Oak Park Village Code to Designate the Exterior of 414 Augusta Avenue as an Historic Landmark This Ordinance was adopted. W. ORD 17-317 An Ordinance Approving a Lease Agreement with Rica Properties, LLC for the Property Located at 4-6 Chicago Avenue and Authorizing its Execution. This Ordinance was adopted. X. ORD 17-318 An Ordinance Amending Ordinance Number 17-270 Regarding the Special Use Permit Granted for a Major Planned Development at the Property Located at 1000 Lake Street for the Limited Purpose of Updating the Name of the Limited Liability Company This Ordinance was adopted. Village of Oak Park Page 11 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 Y. ORD 17-322 An Ordinance Establishing an All-Way Stop at the Intersection of Berkshire Street and Grove Avenue This Ordinance was adopted. Z. RES 17-687 A Resolution Approving a Billing Services Agreement with Invoice Cloud, Inc. to Provide Electronic Utility Bill Presentment and Payment Services and Authorizing its Execution This Resolution was adopted. AB. RES 17-702 A Resolution Approving a Parking Lot License Agreement with the Harrison Street Bible Church and Authorizing Its Execution This Resolution was adopted. AC. RES 17-703 A Resolution Approving a Parking Lot License Agreement with Calvary Memorial Church of Oak Park, Illinois and Authorizing Its Execution This Resolution was adopted. AD. RES 17-704 A Resolution Approving a Change Order for the Contract with MYS, Incorporated, for Project 16-22, Marion Street Crosswalk Improvements, in the amount of $28,037 This Resolution was adopted. AE. RES 17-707 A Resolution Approving an Independent Contractor Agreement with Davis Tree Care and Landscape, Incorporated for Fiscal Year 2018 Parkway Tree Pruning in an Amount not to Exceed $200,000.00 and Authorizing its Execution This Resolution was adopted. AF. RES 17-708 A Resolution Approving an Independent Contractor Agreement with Davis Tree Care and Landscape, Incorporated for Fiscal Year 2018 Parkway Tree Removal in an Amount not to Exceed $190,000.00 and Authorizing its Execution This Resolution was adopted. AG. RES 17-709 A Resolution Approving an Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2018 Parkway Tree Removal in an Amount not to Exceed $190,000.00 and Authorizing its Execution This Resolution was adopted. AH. RES 17-710 A Resolution Approving an Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Fiscal Year 2018 Parkway Tree Stump Removal in an Amount not to Exceed $180,000.00 and Authorizing its Village of Oak Park Page 12 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 Execution This Resolution was adopted. AJ. RES 17-747 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Claim Number W002079946 This Resolution was adopted. AK. RES 17-733 A Resolution Approving a Contract for Services Between the Village of Oak Park and the Downtown Oak Park Corporation (DTOP) and Authorizing its Execution This Resolution was adopted. AL. RES 17-732 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park Residence Corporation in the Amount of $35,000 for 2018 and Authorizing its Execution This Resolution was adopted. AM. RES 17-728 A Resolution Authorizing the Purchase of Excess Public Entity Liability Insurance, Excess Workers’ Compensation Insurance, Property Insurance, and Crime Coverage for the Village of Oak Park for Fiscal Year 2018 in an Amount Not to Exceed $321,732.00 This Resolution was adopted. AN. RES 17-727 A Resolution Approving a Professional Services Agreement with Thompson Elevator Inspection Service, Incorporated to Provide Elevator Inspection Services in an Amount not to Exceed $95,000 and Authorizing its Execution This Resolution was adopted. AO. RES 17-726 A Resolution Authorizing the Release of the Draft Program Year 2016 Consolidated Annual Performance and Evaluation Report (“CAPER”) for a Comment Period and Approval Thereafter This Resolution was adopted. AP. RES 17-723 A Resolution Approving a Collective Bargaining Agreement and Memorandum of Understanding Between the Village of Oak Park and the Illinois FOP Labor Council for Community Service Officers for the Period of January 1, 2018 to December 31, 2020 and Authorizing Their Execution This Resolution was adopted. AQ. RES 17-725 Resolutions Authorizing the Annual Renewal of Pawnbrokers Business Licenses This Resolution was adopted. Village of Oak Park Page 13 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 AR. RES 17-722 A Resolution Approving a Renewal of a Professional Services Agreement with Securitas Security Services, USA, Inc., in an Amount Not to Exceed $490,000 for Security Services at Village Parking Structures and Not to Exceed $30,000 for Security Services at Village Hall for Fiscal Year 2018 and Authorizing its Execution This Resolution was adopted. AS. RES 17-721 A Resolution Approving an Independent Contractor Agreement with G.A. Paving Construction, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots and Back-up Snow Removal for Public Streets for the Fiscal Year 2018 in an Amount Not to Exceed $180,000 and Authorizing its Execution This Resolution was adopted. AT. RES 17-734 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park Regional Housing Center in the Amount of $425,000 for 2018 and Authorizing Its Execution This Resolution was adopted. AU. RES 17-735 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and Visit Oak Park in an Amount Equal to the Revenues Generated by the 3% Hotel/Motel Tax assessed in Fiscal Year 2018 and General Revenue Funds up to $37,500 and Authorizing its Execution This Resolution was adopted. AV. RES 17-737 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park Area Arts Council in the Amount of $239,500 for 2018 and Authorizing Its Execution. This Resolution was adopted. AW. RES 17-739 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park-River Forest Chamber of Commerce in the Amount of $100,000 for 2018 and Authorizing its Execution This Resolution was adopted. AX. RES 17-740 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park Housing Authority in the Amount of $35,000 for 2018 and Authorizing its Execution This Resolution was adopted. AY. RES 17-743 A Resolution Approving an Amendment to an Intergovernmental Agreement dated June 7, 2017 with Oak Park Elementary School District 97 for E-Rate Consultant Services in an Amount not to Exceed $10,000 and Authorizing its Execution Village of Oak Park Page 14 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 This Resolution was adopted. AZ. RES 17-744 A Resolution Approving a Contractor Services Agreement with HR Green, Inc. to Provide Plan Review and Inspector Services in an Amount Not to Exceed $1,020,000 and Authorizing its Execution This Resolution was adopted. BA. MOT 17-253 A Motion to Approve the 2018 Citizen Commission Work Plans This Motion was approved. BB. MOT 17-261 A Motion to Approve the Bills in the Amount of $2,611,703.32 from November 1, 2017 through November 27, 2017 This Motion was approved. BC. MOT 17-262 A Motion to Approve the Year-to-Date October 2017 Monthly Treasurer’s Report for All Funds This Motion was approved. BE. MOT 17-266 A Motion to Accept Staff’s Recommendation to Overhire Police Officer and Firefighter/Paramedic Positions in FY18 This Motion was approved. BH. RES 17-693 A Resolution Approving an Independent Contractor Agreement with Rozalado & Co. for Custodial Services in an Amount not to Exceed $101,000.00 Annually for a Three Year Period and Authorizing its Execution This Resolution was adopted. XIX. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related (President Pro-Tem Trustee Taglia) Village President Abu-Taleb recused himself from the Meeting and the following Item was presided over by Village President Pro Tem Taglia. BG. ORD 17-319 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-4 Liquor License to RG Management Group LLC, DBA Avenue Ale House The new owner of Avenue Ale House spoke about himself and his experience in the restaurant industry. He discussed his plans to revitalize the restaurant and future marketing campaign. He answered questions from the Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 15 Printed on 1/18/2018 President and Board of Trustees Meeting Minutes December 11, 2017 AYES: 6- Village Trustee Button, Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village President Abu-Taleb XX. Call to Board and Clerk Village President Abu-Taleb rejoined the meeting. Village Clerk Scaman spoke about how she enjoys working with her colleagues on the Board as well as staff. She is looking forward to the Board discussion regarding the role of the Clerk. She wished all happy holidays. Village Trustee Boutet stated that she learned a lot in a short amount of time. She is looking forward to the break and hopes all have a nice holiday season with their families. Village Trustee Andrews echoed Trustee Boutet's comments. He thanked everyone for doing their part to make him and the other new trustees feel like part of the Board. Village Trustee Tucker discussed the $3 million reduction in the budget. Village Trustee Button stated that she enjoys working with everyone on the Board and learning how their dynamics fit together. She thanked them for rescheduling this meeting from last week to this evening on her behalf. She wished all happy holidays. Village Trustee Taglia raised the subject of the increase in crime in the Village. He advocated for video surveillance and hopes that the Board can discuss this. He wished all a Merry Christmas. Village Trustee Moroney thanked staff for their work on the budget. Village President Abu-Taleb stated that a lot got accomplished in the Village this year and that he is proud to serve with this Board. He wished all happy holidays. XXI. Adjourn It was moved by Village Trustee Button, seconded by Village Trustee Tucker, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:45 P.M., Monday, December 11, 2017. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 16 Printed on 1/18/2018