President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, February 5, 2018 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:33 P.M. II. Roll Call Present: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Moroney III. Consideration of Motion to Adjourn to Executive Session to Discuss the Sale and Purchase of Real Estate and Litigation. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(6) - sale of property, 5 ILCS 120/2(c)(5) - purchase of property and 5 ILCS 120/2(c)(11) - litigation. A voice vote was taken and the motion was approved. V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:38 P.M. VI. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 VII. Agenda Approval Village Manager Pavlicek noted that Item I has been removed from the Agenda at the request of Village President Abu-Taleb. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to approve the Agenda as amended. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 18-277 Motion to Approve Minutes from the January 16, 2018 Regular Meeting and the January 22, and January 29, 2018 Special Meetings Minutes of the Village Board. Village of Oak Park Page 1 Printed on 2/21/2018 President and Board of Trustees Meeting Minutes February 5, 2018 It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Chris Donovan. Mr. Donovan discussed the Nuisance Ordinance and how it relates to light trespassing. Bonita Robinson. Ms. Robinson summarized her requests to the Board regarding her neighbor's lighting and the Village's failure to address them. Vernon Robinson. Mr. Robinson discussed his interpretation of failure in government by not meeting his expectations in terms of solving a problem. Jane Miller. Ms. Miller commented that if Oak Park wants people to use their public parking garages, they must maintain them. Kitty Conklin. Ms. Conklin suggested that the Finance Committee be active year round and that a resident advisory committee to them be created. X. Proclamations B. ID 18-771 Proclamation - Black History Month Village Trustee Tucker read the Proclamation aloud. Donna Calendar, founder of the "Harambee" performance, was presented a copy of the Proclamation. It was moved by Village Trustee Button, seconded by Village Trustee Moroney, that this Proclamation be adopted. A voice vote was taken and the motion was approved. XI. Village Manager Reports C. ID 18-764 Review of the Village Board Meeting Calendars for February, March and April 2018. Village Manager Pavlicek referred to the meeting calendars for the next few months and noted that there are several tentative Special Meetings scheduled covering various topics. XII. Village Board Committees Village Trustee Boutet stated that an I-Gov meeting is being planned for March and announced the topics. XIII. Citizen Commission Vacancies D. ID 18-765 Board and Commission Vacancy Report for February 5, 2018. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments Village of Oak Park Page 2 Printed on 2/21/2018 President and Board of Trustees Meeting Minutes February 5, 2018 E. MOT 18-283 Motion to Consent to the Appointment of: Citizen Police Oversight Committee - Tanya Ford, Reappoint as Member Disability Access Commission - Stephanie Browning Burrow, Appoint as Member Housing Programs Advisory Committee - Trisha Girdwood, Reappoint as Member It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that this Motion be approved. A voice vote was taken and the motion was approved. XV. Second Reading F. ORD 18-340 Second Reading and Adoption of an Ordinance Amending Parking Meter and Pay By Space Machine Rates as set forth in Section 15-3-18 of the Oak Park Village Code Village Trustee Button commented that she was glad to see there is a graduated schedule for the changes. Director of Development Customer Services Tammie Grossman summarized the schedule. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 XVI. Consent Agenda Chris Donovan. Mr. Donovan spoke about Item K on the Consent Agenda regarding the Village Board goals, in particular the Madison Street development. Bonita Robinson. Ms. Robinson also spoke about Board goals, specifically customer service. She suggested adding "integrity" to Board values. Approval of the Consent Agenda It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to approve the items under the Consent Agenda. The motion was approved. by the following vote: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 Village of Oak Park Page 3 Printed on 2/21/2018 President and Board of Trustees Meeting Minutes February 5, 2018 ABSENT: 0 G. ORD 18-339 An Ordinance Updating and Replacing the Map Codified as Part of Section 15-1-26 of the Oak Park Village Code to Reflect the Village’s Current Time Restrictions, Time Limits and Prohibited Parking Areas This Ordinance was adopted. H. RES 18-760 A Resolution Authorizing the Submission of Annual Grant Applications with the Shawnash Institute, Inc., Cook County, the Illinois Department of Public Health and the Illinois Department of Human Services for Public Health Grants with an Anticipated Total Funding Amount of $313,007 and Approval of Subsequent Agreements and Authorizing their Execution This Resolution was adopted. J. RES 18-779 A Resolution Approving a Purchase Agreement with Zoll Medical Corporation for Two Cardiac Monitors for the Fire Department in an Amount not to Exceed $65,318.31, Authorizing Execution of the Agreement and Declaring Two Village-Owned Cardiac Monitors as Surplus This Resolution was adopted. K. RES 18-781 A Resolution to Adopt the 2018-2019 Village Board Goals as Directed at the Special Meeting on January 23, 2018. This Resolution was adopted. L. MOT 18-278 A Motion to Approve the Bills in the Amount of $2,857,870.35 from December 30, 2017 through January 26, 2018 This Motion was approved. Q. MOT 18-279 A Motion Authorizing the Village Manager to Serve on Board of Directors for Friends of the Children - Chicago This Motion was approved. XVII. Regular Agenda M. MOT 18-275 A Motion to Approve a Request from the Oak Park Arts District for an Art Banner Project and to Direct Staff to Prepare Funding Agreement and Budget Amendment. Village Manager Pavlicek stated that in June 2017, the Board denied a resolution for a professional services agreement to prepare an updated plan for the Harrison Street Arts District. Representatives from the district stated that there was no need for a new plan and believed those funds could be used in other ways. The Arts District is currently proposing a new program, the Art Banner Project, and is seeking funding from the Village. Melinda Deguez, representing Kadampa Meditation. Ms. Deguez discussed the project Village of Oak Park Page 4 Printed on 2/21/2018 President and Board of Trustees Meeting Minutes February 5, 2018 and urged the Board to support the proposal. Laura Maychruck, representing the Arts District, answered questions from the Board. Village Manager Pavlicek clarified that this would require a budget amendment, as the $57,000 allocated for the Arts District plan update from last year was put back into the General Fund. This would have to come from either eliminating other activities in Development Customer Services or from the General Fund. Village Trustee Tagila preferred not to take this out of the General Fund. Village Trustee Boutet commented that she would like to see more of a plan regarding what funding will go to the business districts, as it is only February and they are already doing a budget amendment. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 N. MOT 18-274 A Motion to Designate Hard Core Bev, Inc., d/b/a 2 Fools Cider House, as the Preferred Developer of Village Owned Property at 6641-43 North Ave. Oak Park, Illinois for the Next 75 Days as Recommended by the Oak Park Economic Development Corporation (Oak Park EDC) and Direct Staff to Negotiate a Redevelopment Agreement Village Trustee Andrews recused himself from the Meeting, as he has a conflict of interest regarding this Item. Village Manager Pavlicek commented that the Village acquired this property and proceeded to demolish the dilapidated building and perform the necessary environmental cleanup. After issuing a Request for Proposals, The Oak Park Economic Development Corporation is recommending that the Village accept the proposal from 2 Fools Cider. Jennifer Cunningham. Ms. Cunningham stated that she and her neighbors have some concerns regarding a brewery located at the end of their alley. Items of concern include odor, waste, noise, deliveries and parking, among other things. Judith Alexander, Chair of the North Avenue District. Ms. Alexander stated that the North Avenue District concurs with the OPEDC. She discussed the many benefits of the cidery at this location. Lisa Perah. Ms. Perah supports the proposal and would prefer it to an empty lot next to her house,. However, she had concerns similar to Ms. Cunningham. Monte Summers, co-owner of 2 Fools Cider, addressed these issues and answered questions from the Board. Odor will be minimal, as they do not cook anything. They get pressed juice delivered and ferment it, similar to a winery. He stated that he would work Village of Oak Park Page 5 Printed on 2/21/2018 President and Board of Trustees Meeting Minutes February 5, 2018 with the Village regarding parking. Noise will be minimal as there is no outdoor space planned. He spoke about the proposed hours and noted that the cidery will be family friendly. Deliveries for raw materials would be once a month; deliveries for distributors are approximately twice a week. Village Trustee Moroney appreciated the product, spoke to an impressive business plan, image and nice looking Naperville location. This is a major win for the community. Village President Abu-Taleb suggested a meeting among the stakeholders and spoke in favor of the project. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village Trustee Andrews O. MOT 18-284 A Motion to Receive the Recommendation of the Environment and Energy Commission Related to the future use of Sustainability Funds Sustainability Coordinator Mindy Agnew gave a brief introduction. Scott Friesen of the Environment and Energy Commission stated that their primary goal is to advance the creation of renewable energy sourced in Oak Park to reduce carbon emissions. He discussed the principles; seeking to maximize the impact of the funds while balancing the need to be inclusive in terms of potential project beneficiaries, producing a fair and transparent process for choosing investment projects, act with current information and adust as new information is introduced, and publicize the projects to encourage public support and private investment. He provided suggestions for additional funding and walked the Board through the process used to identify their recommendations. Mr. Friesen answered questions from the Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, that this Motion be approved. A voice vote was taken and the motion was approved. P. RES 18-785 A Resolution Approving the Scope of the Lake Street Improvement Project including the Project’s Limits, Materials, and Specialty Features Village Manager Pavlicek stated that for a number of years, staff has anticipated the end of life of many elements of infrastructure of the street. Prior boards have given staff instructions to move forward and staff would like to incorporate current Board comments and direction. Staff will be presenting information this evening and discussion will continue on February 26. Village Engineer Bill McKenna gave a presentation providing the history and an overview of the project. Lake Street has not been resurfaced since 2001. Some original water and sewer mains built in the 1890's are also in need of replacement. The last streetscape was in 1989; there is a lot of sidewalk and brick distress. Staff is currently in the design Village of Oak Park Page 6 Printed on 2/21/2018 President and Board of Trustees Meeting Minutes February 5, 2018 stage of the project. The intent is to present final plans to the state this summer; construction will begin the spring of 2019. Steve Pasinski of Thomas Engineering gave a progress report of Phase One of the project, which includes engineering, environmental studies and public involvement. He discussed public outreach efforts and possible changes to the project due to discovery of various conditions such as vaulted sidewalks and ADA non-compliance. Traffic Engineer Jessie Slaton Carroll of WSP spoke about the Lake Street Traffic Study. Various alternatives were evaluated to improve traffic congestion. Short term improvements include signal timing changes. Long term improvements include a pedestrian signal phase at Lake and Forest to allow pedestrians a dedicated time to cross the street while all vehicles have a red light. Mr. Pasinski stated that the preferred alternative includes three separate construction contracts or projects: the utilities project at approximately $1.3 million to replace and repair sewer and water mains between Grove and Euclid; a resurfacing project at approximately $1.4 million with associated ADA improvements and curb and sidewalk replacement, from Euclid to Austin; and the streetscape or reconstruction project at approximately $16.2 million, from Harlem to Euclid. The streetscape project has been broken into three sections. He discussed other additions such as lighting, turn lanes, etc. Kevin Clark of the Lakota Group presented materials proposed by the Steering Committee that include bluestone sidewalks, brick paving in key intersections, plantings and specialty elements. He discussed recommendations that would make it more pedestrian friendly as well as looking more cohesive and not so cluttered. He discussed several locations in detail. Mr. Pasinski reviewed costs and schedules. Village Trustee Andrews is happy that accessibility is being addressed but expressed concern that there is no cycling accessibility. Mr. McKenna explained that this would come at the expense of one of the parking or driving lanes. Village Trustee Andrews asked about making Lake Street one-way. Mr. McKenna stated that two-way is necessary. Village Trustee Andrews feels that this project should include dedicated bike lanes. Village Trustee Andrews was also opposed to the bluestone; it is already deteriorating on Marion Street. He does not see the value in it. Village Trustee Moroney commented that the previous reduced cost option is much less than the one currently being proposed. He asked for an explanation and breakdown for the increase. Mr. McKenna will explain more at the February 26 meeting. Village Trustee Button agreed that having those options laid out for them would be helpful. Village Trustee Tucker believes the future of commercial retail depends on creating a sense of place to compete with online shopping. Village Trustee Boutet stated that there has been prior pushback on bluestone. She would like to see alternatives such as stamped concrete. She would like to see Downtown Oak Park have a sense of place, but is concerned as to how this will be funded. She also expressed concern regarding the timing with Albion construction, as the design was created prior to the approval of that project. Village of Oak Park Page 7 Printed on 2/21/2018 President and Board of Trustees Meeting Minutes February 5, 2018 Village Trustee Taglia was in agreement with Village Trustee Andrews regarding investigating a one-way Lake Street. It would make sense for the Board to have options. Village President Abu-Taleb suggested that the stakeholders should be part of the conversation to help pay for this, as well as other taxing bodies by taking money from the TIF. If the Village does not invest in the community, then others will not invest. He asked the Board to consider the recommendations of the Steering Committee. Village Trustee Boutet asked if some of the traffic strategies can be used now rather than later. Mr. McKenna stated that staff recommends that be done in the short term. This Resolution was tabled. XVIII. Call to Board and Clerk There were no comments. XIX. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 10:10 P.M., Monday, February 5, 2018. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 8 Printed on 2/21/2018