President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, February 20, 2018 6:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:33 P.M. II. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 18-289 Motion to Approve Minutes from February 5, 2018 Regular Meeting and February 12, 2018 Special Meeting of the Village Board. Village Trustee Boutet asked that the following amendment be made to the Minutes of February 5: Correction of a typo on Page 7; and that the following amendments be made to the Minutes of February 12: Addition of language regarding Village Trustee Tucker's preference for warm lighting in residential areas and concurrence of the Board and addition of language regarding Trustee Boutet's request for documentation and measurement of energy savings by switching to LED lighting and concurrence of Village Trustee Button. It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to approve the Minutes as amended. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Bonita Robinson. Ms. Robinson discussed how her concerns have not been addressed, but have escalated, after seven months. Vernon Robinson. Mr. Robinson commented on the Board's suggestion to seek mediation. He is looking for enforcement, not mediation. Chris Donovan. Mr. Donovan expressed concern that the Foley-Rice building has not been designated as a vacant building. X. Village Manager Reports Village of Oak Park Page 1 Printed on 3/6/2018 President and Board of Trustees Meeting Minutes February 20, 2018 Village Manager Pavlicek announced that there is a Special Meeting scheduled for next Monday, which will include a continuation of the Lake Street improvement discussion and the results of the 2017 National Citizen Survey. XI. Village Board Committees There was nothing to report. XII. Citizen Commission Vacancies There were no comments. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments There were no appointments or reappointments. XIV. First Reading B. ORD 18-345 First Reading of an Ordinance Amending Chapter 29 (“Administrative Adjudication”), Article 2 (“Administrative Adjudication of Parking Violations”) of the Oak Park Village Code to add a New Section 29-2-17 (“Installment Payment Plans”) and a New Section 29-2-18 (“Early Payment Installment Plans”) Village Manager Pavlicek stated that parking citation fines often escalate to the point of being problematic for vehicle owners to pay in full. Other communities, including the City of Chicago, use payment plans. It was requested by Trustee Button with the concurrence of Village President Abu-Taleb to prepare an amendment to provide for payment plans for Village parking fines. Village Trustee Tucker added that several Board members have advocated for this. On behalf of Village Trustee Button, he asked that the Board not waive a Second Reading in order for Village Trustee Button to give input. Village Trustee Moroney asked if there is a certain dollar amount that is unpaid or percentage of tickets that are collected on time versus not. Village Manager Pavlicek commented that staff will get that information by the Second Reading. She explained the adjudication process, administrative process and how the initial fine doubles after fourteen days if it goes unpaid. The majority of those who would ask for a payment plan are close to being placed on the boot list. In addition, those with outstanding citations are not eligible to purchase a parking permit and may be in a position where they cannot pay for both at once. Village Trustee Moroney asked if there is any fee associated with this or can someone with a $40 ticket be able to ask for a payment plan. He does not want to make this too cumbersome for staff. Village Manager Pavlicek stated that staff is comfortable with this from an administrative standpoint. Village Attorney Stephanides added that a there is an administrative fee for the expenses and time incurred by the Village to do the installment plan agreement. Village Trustee Moroney expressed concern regarding fines doubling after fourteen days. That should be looked at more closely in a separate conversation. Village Trustee Boutet stated that there is a lack of clarity in the ordinance. She would like to see more information on what the program is and what the payment plan would look like, as well as the fee defined. She suggested a parking ticket amnesty program, where late fees are waived if the debt is paid in full, and then implement the payment Village of Oak Park Page 2 Printed on 3/6/2018 President and Board of Trustees Meeting Minutes February 20, 2018 plan. Village Trustee Tucker would be interested in discussing an amnesty program, but separate from the proposed ordinance. Village Trustee Andrews asked for the total amount of outstanding parking debt, what percentage gets sent to collections and the amount of cars booted annually. Village Manager Pavlicek stated that she would supply that information by the Second Reading. Village Trustee Andrews asked if the ordinance has to be written as complicated as it is. Village Manager Pavlicek explained the history of things gone wrong within the booting program. Village Trustee Andrews commented that perhaps the booting program in general needs to be looked at. Village Trustee Boutet commented that the ordinance is written in the negative instead of the affirmative. She also suggested the fee be $100 but is willing to listen to staff's input. Village President Abu-Taleb supports the concept of the proposed ordinance. Village Trustee Andrews would like to see the data that was requested before the Second Reading. Village President Abu-Taleb commented that perhaps a payment plan would benefit the Village more than what the collection agency provides. XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tucker and seconded by Village Trustee Andrews to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button C. RES 18-751 A Resolution Approving an Amendment to the Project Budget for Emerson Development to include the Costs for a Water Main Installation in the Amount of $88,000 This Resolution was adopted. D. RES 18-782 A Resolution Approving a Water Meter and Water Meter Parts Purchase Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an Amount not to Exceed $271,500.00 in 2018, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. E. RES 18-783 A Resolution Approving a Contractor Services Agrement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an Amount not to Exceed Village of Oak Park Page 3 Printed on 3/6/2018 President and Board of Trustees Meeting Minutes February 20, 2018 $28,500.00 for Administrative Support for the Village’s Water Meter Change Out Program in 2018, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. F. RES 18-788 A Resolution Authorizing Continued Support of and Participation in the West Cook County Solid Waste Agency’s Regional Disposal Project This Resolution was adopted. G. RES 18-791 A Resolution Approving an Independent Contractor Agreement with Cerniglia Company for Emergency Water and Sewer Repairs in an Amount Not to Exceed $40,000.00 in Fiscal Year 2018 and Authorizing its Execution. This Resolution was adopted. H. RES 18-794 A Resolution Approving the Renewal of the Independent Contractor Agreement with CityEscape Garden & Design LLC for the 2018 Regular Landscape Maintenance Program in an Amount not to Exceed $165,000.00 and Authorizing Its Execution. This Resolution was adopted. I. RES 18-795 A Resolution Approving the Renewal of the Independent Contractor Agreement with McAdam Landscaping, Incorporated for the 2018 Business District Landscape Maintenance Program in an Amount not to Exceed $80,000.00 and Authorizing its Execution This Resolution was adopted. J. RES 18-797 This Resolution was adopted. K. RES 18-798 A Resolution Approving a Second Amendment to the Parking Facility Management Agreement Between the Village of Oak Park, WDF-3 Wood Oak Park Owner, LLC and SP Plus Corporation and Authorizing its Execution. This Resolution was adopted. L. RES 18-803 A Resolution Approving an Independent Contractor Agreement with Concept Plumbing, Inc for Emergency Water and Sewer Repairs in an Amount Not to Exceed $35,000 in Fiscal Year 2018 and Authorizing its Execution This Resolution was adopted. M. RES 18-804 A Resolution Approving a Parking Agreement Between OP Office Partners, LLC and the Village of Oak Park and Authorizing Its Execution Village of Oak Park Page 4 Printed on 3/6/2018 President and Board of Trustees Meeting Minutes February 20, 2018 This Resolution was adopted. N. RES 18-805 A Resolution Approving an Independent Contractor Agreement with H & H Electric Co., Inc. for Streetlight and Traffic Signal Repairs in an Amount Not to Exceed $40,000.00 in Fiscal Year 2018 and Authorizing its Execution This Resolution was adopted. O. RES 18-808 A Resolution Approving a Purchase Price Agreement with Mid-American Water, Inc. for Materials for Installation and Repair of Water Mains, Fire Hydrants, and Water and Sewer Service Facilities in an amount not to exceed $75,000.00 in Fiscal Year 2018 and Authorizing its Execution. This Resolution was adopted. P. RES 18-811 A Resolution Approving an Amendment to the Intergovernmental Agreement for Governmental Body Maintenance of Traffic Control Devices with the State of Illinois to include the New Traffic Signal at Washington Boulevard and Wisconsin Avenue and Authorizing its Execution This Resolution was adopted. Q. RES 18-812 A Resolution Approving the Village of Oak Park’s RainReady Grant Program in the Amount of $39,000 for Fiscal Year 2018 and Authorizing the Execution of the Applicable Grant Agreements This Resolution was adopted. R. RES 18-813 A Resolution Approving a Professional Services Agreement with the Center for Neighborhood Technology for the Administration of the 2018 RainReady Grant Program in an Amount not to exceed $36,000 and Authorizing its Execution This Resolution was adopted. S. RES 18-814 A Resolution Authorizing the Submission of a Metropolitan Water Reclamation District of Greater Chicago Stormwater Management Phase II Flood Control Program Cost Sharing Application for the Berkshire Street Flood Mitigation Improvement Project This Resolution was adopted. T. ORD 18-341 An Ordinance Authorizing the Sale of Surplus Property Owned by the Village of Oak Park This Ordinance was adopted. XVI. Regular Agenda U. ORD 18-344 An Ordinance Providing for the Issuance of Not to Exceed $8,900,000 Taxable General Obligation Refunding Bods, Series 2018A (Holley Court Village of Oak Park Page 5 Printed on 3/6/2018 President and Board of Trustees Meeting Minutes February 20, 2018 Garage Project) of the Village of Oak Park, Cook County, Illinois and for the Levy of a Direct Annual Tax Sufficient to Pay the Principal and Interest on Said Bonds Village Manager Pavlicek stated that staff looks for opportunities to refinance bonds at a lower interest rate without affecting the length of payback in order to save the Village money. Kevin McCanna of Spear Financial stated that this is a straightforward bond refunding for Holly Court Garage that will still go out to 2026, at a rate of 3.25% versus 4.25%. A savings of slightly more that $200,000 is expected. Village Manager Pavlicek responded to Village Trustee Boutet's question regarding tax exempt revenue. Village Trustee Taglia asked what the cost of the reissue is. Mr. McCanna stated that it is $100,000. Village President Abu-Taleb asked for a breakdown of that fee, which Mr. McCanna gave. Village Trustee Boutet asked if the Board will receive the bond rating information. Village Manager Pavlicek stated that it will be emailed to the Board once received. It was moved by Village Trustee Tucker, seconded by Village Trustee Taglia, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button V. ORD 18-346 An Ordinance Amending Chapter 2 (“Administration”) of the Oak Park Village Code by Adding a New Article 35 (“Aging in Place Commission”) Village Manager Pavlicek stated that one of the objectives under the Board's adopted goals is to establish a commission on seniors to inform the Village of policies related to aging in place. Village Trustee Boutet supports this but suggested that the term of the chairperson be three years. There was consensus. Village Trustee Taglia commented that he would like to get more input from seniors and he strongly supports this. Village Trustees Tucker, Moroney and Andrews are also supportive. Village President Abu-Taleb stated that the idea for this came form a forum that he held. He acknowledged the Township Manager and Supervisor, and appreciates their work with seniors. This is not intended to interfere with the work and services of the Township, but to help advise the Board on policy making affecting seniors. It was moved by Village Trustee Taglia, seconded by Village Trustee Moroney, that this Ordinance be adopted as amended. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 6 Printed on 3/6/2018 President and Board of Trustees Meeting Minutes February 20, 2018 AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button W. RES 18-816 A Resolution Creating a Taxing Bodies Efficiency Task Force to Evaluate Redundancies and Property Tax Inefficiencies amongst Local Taxing Bodies Village Manager Pavlicek noted that this was also included in the Board goals, with the objective to establish the task force by today. The proposed resolution states that they shall first meet on March 13, 2018, with subsequent meeting dates determined by the members. They shall present their findings and recommendations to the Board by August 20, 2018. Village Trustee Taglia clarified that this is not about cutting services but delivering them in a more effective way. The best way to deliver services in 2018 may not be the same as it was in 2008 or 1978, and they need to be studied to see how the pieces come together among all the taxing bodies. This may result in something similar to organizational restructuring, which is usually a positive change. There is a collective annual budget in the hundreds of millions of dollars and the taxing bodies should be looking for efficiencies together as one group. Village Trustee Tucker agreed with Village Trustee Taglia and believes finding efficiencies is an obligation to the taxpayer. Village Trustee Moroney commented that the tax increase is not sustainable. The task force is an opportunity to hear from objective residents. Village Trustee Boutet expressed concern regarding residents making up the task force, as municipal finance is very complicated. She is supportive of the concept of identifying efficiencies and reducing taxes, however the other taxing bodies need to be on board with this effort in order for it to work. She also was in favor of taking out the fixed date of March 13. Village Trustee Andrews thought it was a good idea to have a target date; it can always be changed. The Village is in this position because they didn't do this twenty years ago. It is important to do this now. If there are ideas that could lower the tax burden, he is optimistic that the other taxing bodies would be collaborative. Village Trustee Boutet stated that five months is not a realistic timeframe for average citizens to understand the full scope of the project and multiple budgets. She reiterated her support for the project but wants it to be done effectively. Village Trustee Tucker believes the sense of urgency warrants attempting to stick to five months. Village Trustee Andrews acknowledged that this is an aggressive timeframe but warranted. Village Trustee Taglia commented that there is not much more that the Village can cut without cutting services. Village Trustee Moroney noted that the recommendations of the task force are not binding. He is hoping that the task force will be fluid and evolve. He is also looking Village of Oak Park Page 7 Printed on 3/6/2018 President and Board of Trustees Meeting Minutes February 20, 2018 forward to hearing recommendations regarding how the Village Board may improve. Village President Abu-Taleb hopes that the task force would use the mindset of whether they would create a particular process or policy today if it did not already exist. The task force will consist of five members, including a chair, all Village residents. The Board will share their recommendations with the residents for their input. The members will be appointed at the next Board Meeting, with the consensus of the Trustees. He has some people in mind. It was moved by Village Trustee Tucker, seconded by Village Trustee Taglia, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button XVII. Call to Board and Clerk Village President Abu-Taleb stated that Oak Park is senior-friendly and wants to be more senior-friendly. He will spend more time this year to advocate for seniors in order for them to stay in this community. XVIII. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:45 P.M., Tuesday, February 20, 2018. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 8 Printed on 3/6/2018