President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, March 19, 2018 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:01 P.M. II. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button III. Consideration of Motion to Adjourn to Executive Session to Discuss Litigation and Collective Bargaining It was moved by Village Trustee Andrews, seconded by Village Trustee Taglia, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(11) - Litigation and 5 ILCS 120/2(c)(2) - Collective Bargaining. A voice vote was taken and the motion was approved. V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:30 P.M. VI. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 18-304 Motion to Approve Minutes from the March 5, 2018 Regular Meeting and March 12, 2018 Special Meeting of the Village Board. It was moved by Village Trustee Boutet, seconded by Village Trustee Moroney, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Peggy McGrath. Ms. McGrath invited the Board to attend a lecture sponsored by Go Village of Oak Park Page 1 Printed on 4/18/2018 President and Board of Trustees Meeting Minutes March 19, 2018 Green Oak Park addressing the toxicity of pesticides. X. Proclamation B. MOT 18-308 Motion to Approve Proclamation for National Public Safety Telecommunicator Week April 8-14, 2018 It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to approve the Proclamation. A voice vote was taken and the motion was approved. C. MOT 18-307 Motion to Approve Proclamation for Earth Month April 2018 It was moved by Village Trustee Boutet, seconded by Village Trustee Tucker, to approve the Proclamation. A voice vote was taken and the motion was approved. XI. Village Manager Reports Village Manager Pavlicek commented that Moody's has reaffirmed the Village's A1 rating and S & P, the AA rating. She noted that there are no Board Meetings scheduled for Monday, March 26 and Monday, April 2. There is a Reinventing Government meeting scheduled for Monday, April 9. XII. Village Board Committees There was nothing to report. XIII. Citizen Commission Vacancies D. ID 18-839 Board and Commission Vacancy Report for March 19, 2018. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments G. MOT 18-309 Motion to Consent to the Village President’s Appointment of: Citizen Involvement Commission - Curtis Lott, Appoint as Member Civic Information Systems Commission - Sharon Newton, Appoint as Member Community Relations Commission - Thomas Zapler, Appoint as Chair Farmers Market Commission - Laura Lencioni, Appoint as Chair Village Clerk Scaman read aloud the names of those being appointed. It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, that this Motion be approved. A voice vote was taken and the motion was approved. E. RES 18-851 A Resolution Amending Resolution Number 18-816 Regarding the Number of Members of the Taxing Bodies Efficiency Task Force Village Manager Pavlicek stated that staff prepared a Resolution to increase the initial membership from five to seven. It will alow for the quorum to be increased to four. Village of Oak Park Page 2 Printed on 4/18/2018 President and Board of Trustees Meeting Minutes March 19, 2018 However, staff recommends that the Task Force only meet when at least five members are present. It was moved by Village Trustee Tucker, seconded by Village Trustee Boutet, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button F. MOT 18-306 Motion to Consent to the Village President’s Appointments of: Taxing Bodies Efficiencies Task Force John Hedges Gary McCullough It was moved by Village Trustee Boutet, seconded by Village Trustee Tucker, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button XV. Public Hearing It was moved by Village Trustee Taglia, seconded by Village Trustee Moroney, to open the Public Hearing on the proposed establishment of Special Service Area Number 8, entitled "The East, Columbian, Linden and Euclid Avenues Speed Tables Special Service Area Number 8". A voice vote was taken and the motion was approved. H. ID 18-824 Public Hearing on the Establishment of Special Service Area Number 8 (the East, Columbian, Linden and Euclid Avenues Speed Tables Special Service Area Number 8) in the Village of Oak Park, Cook County, Illinois Village Attorney Stephanides stated that notice of the Public Hearing was published as required by law in the Wednesday Journal on January 31, 2018 and notice was provided by mail to the taxpayers on record in the proposed Special Services Area on February 28, 2018. No comments or protests have been filed with the Village Clerk regarding the establishment of the Special Services Area (SSA). Village Manager Pavlicek described how Special Services Areas are established and the process required. Village Engineer Bill McKenna gave a brief history of the residents' Village of Oak Park Page 3 Printed on 4/18/2018 President and Board of Trustees Meeting Minutes March 19, 2018 petition to establish the SSA. He discussed how funding is done through tax levies over a five year period. Mr. McKenna described next steps, which include a 60-day objection period prior to adoption of the ordinance. He also presented diagrams of the SSA and sketches of the speed tables. The anticipated award for construction will be in April, with the project commencing this summer. Mr. McKenna answered questions from the Board. Mr. Stephanides described how the objection process works. Richard Schurr. Mr. Schurr lives in the proposed SSA. He asked if part of the project can be completed if residents on certain streets opposed. Mr. Stephanides replied that it is all or nothing, but 51% of residents would need to be opposed. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, to close the Public Hearing. A voice vote was taken and the motion was approved. XVI. Second Reading I. ORD 18-359 Second Reading and Adoption of an Ordinance Amending Chapter 29 (“Administrative Adjudication”), Article 2 (“Administrative Adjudication of Parking Violations”) of the Oak Park Village Code to add a New Section 29-2-17 (“Installment Payment Plans”) and a New Section 29-2-18 (“Early Payment Installment Plans”) Village Manager Pavlicek stated that on February 20 the Board heard the First Reading of this ordinance. Staff has added options that the Board may wish to consider in terms of administrative fees. Both the original and current versions have left that open; if the Board wishes to codify, staff recommends $2 per payment be installed. The range of payments will be between six and twelve months, so the Village will be taking a $12 to $24 fee on payment plans over $500. The cost of the fee has been based on other tasks that include administrative fees. Village Trustee Moroney discussed statistics on collection of parking fines. He is in favor of this effort to show some leniency to those who have a hard time paying. In addition, he is hoping that this program will increase the amount collected that would normally go to a collection agency. Village Manager Pavlicek commented that this program would most likely be used by individuals who are at risk of being booted. Many of the outstanding fines belong to people who have gotten a ticket in Oak Park and will have no need to park in the Village in the future. She stated that it is worth tracking the program for a year to see how this affects collection. Village Trustee Boutet asked for an explanation of the section regarding early payment. Mr. Stephanides stated that this is based on the City of Chicago's ordinance. He explained the difference between early payment and installment payments. Village Trustee Boutet would like to see affirmative statements added to that section. She also suggested an amendment be made to Section 29-2-13 in the ordinance so that the language does not conflict with the new program. She supports a fixed amount of $2 or even waiving the fee and discussed an amnesty plan to collect debt that does not get incorporated into the installment payment program. Village Trustees Andrews and Tucker were in favor of including the proposed amendment in their motion. Village of Oak Park Page 4 Printed on 4/18/2018 President and Board of Trustees Meeting Minutes March 19, 2018 Village President Abu-Taleb asked how the Village was planning to advise the public that this option is available. Village Manager Pavlicek stated that the Village website would be utilized. He reviewed the process. Village Manager Pavlicek discussed how the agreement will be entered into and that staff will be monitoring that payments are current. Village President Abu-Taleb and Village Trustee Andrews were in favor of an online payment option. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Ordinance be adopted as amended. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button XVII. Consent Agenda Chris Donovan. Mr. Donovan discussed Item L on the Consent Agenda. He was not in favor of granting another amendment to extend the opening date. Approval of the Consent Agenda It was moved by Village Trustee Tucker and seconded by Village Trustee Boutet to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button J. ORD 18-350 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Amending Article 8 (“Uses”), Section 8.3 (“Use Restrictions”), Table 8-1 (“Use Matrix”) of the Oak Park Zoning Ordinance by Adding Physical Therapy Clinics as a Special Use in the HS-Harrison Street Zoning District This Ordinance was adopted. K. ORD 18-351 Concur with the Plan Commission’s Recommendation and Adopt an An Ordinance Granting a Special Use Permit to Operate a Physical Therapy Clinic in the HS-Harrison Street Zoning District at 207 Harrison Street This Ordinance was adopted. L. ORD 18-357 An Ordinance Approving a Second Amendment to the Sales Tax Rebate Sharing Agreement with Gugly, Inc. for the Redevelopment of the Property Located at 1 Lake Street (formerly 412 North Austin Boulevard) Consistent with the Recommendation of the Oak Park Economic Development Village of Oak Park Page 5 Printed on 4/18/2018 President and Board of Trustees Meeting Minutes March 19, 2018 Corporation (Oak Park EDC) and Authorizing its Execution This Ordinance was adopted. M. RES 18-830 A Resolution Approving the Purchase of Two 2018 Ford Police Interceptor Sedans with Police Package, from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount not to Exceed $54,810.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. N. RES 18-831 A Resolution Approving the Purchase of four 2018 Ford Utility Police Interceptor Vehicles with Police Package, from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount not to Exceed $119,344.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. O. RES 18-832 A Resolution Approving a Grant Agreement with the Cook County Department Of Public Health for a Lead Poisoning Prevention Program Grant in the Amount of $240,000 and Authorizing its Execution This Resolution was adopted. P. RES 18-833 A Resolution Authorizing the Execution of a Subordination of Mortgage (SFR-056). This Resolution was adopted. Q. RES 18-834 A Resolution Approving the Purchase of One 2018 Ford Transit Connect Cargo Van from Kunes Country Ford of Antioch, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount not to Exceed $22,634.69 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. R. RES 18-836 A Resolution Approving a Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $95,000.00 in Fiscal Year 2018 and Authorizing its Execution This Resolution was adopted. S. RES 18-837 A Resolution Approving a Purchase Price Agreement With Vulcan Construction Materials, LLC, for Stone and Sand in an Amount Not to Exceed $55,000.00 in Fiscal Year 2018 and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 6 Printed on 4/18/2018 President and Board of Trustees Meeting Minutes March 19, 2018 T. RES 18-840 A Resolution Approving an Independent Contractor Agreement With Total Parking Solutions, Inc. for the Purchase and Installation of for Twenty-Nine (29) On-Street Paystations in an Amount not to Exceed $250,000 and Authorizing its Execution This Resolution was adopted. U. RES 18-843 A Resolution Approving a Professional Services Agreement with Edwin Hancock Engineering Co. for Design and Construction Engineering for Village Project Number 18-2, Resurfacing of Various Streets and Parking Lots, in an Amount Not To Exceed $186,500 and Authorizing its Execution This Resolution was adopted. V. RES 18-844 A Resolution Approving a Construction Engineering Services Agreement Supplement No. 1 with Terra Engineering, Ltd. for Construction Engineering of the South Boulevard Infrastructure/Streetscape Project for an Additional $69,106.44 Pursaunt to the OP South Boulevard LLC Redevelopment Agreement (South and Harlem Site) and Authorizing its Execution This Resolution was adopted. W. RES 18-845 A Resolution Approving a Change Order for the Construction of the South Boulevard Streetscape Project, Section 13-00256-00-PV, in an Amount Not to Exceed $143,500 This Resolution was adopted. X. RES 18-846 A Resolution Authorizing the Release of Certain Executive Session Minutes This Resolution was adopted. Y. RES 18-847 A Resolution Approving a Collective Bargaining Ageement Between the Village of Oak Park and Local 95 International Association of Fire Fighters, AFL-CIO and Authorizing its Execution This Resolution was adopted. Z. RES 18-848 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case Number 2013 WC 28143 This Resolution was adopted. AA. MOT 18-298 A Motion to Approve the January 2018 Monthly Treasurer’s Report for All Funds This Motion was approved. AB. MOT 18-299 A Motion to Approve the Unaudited Year-to-Date Quarterly Financial Village of Oak Park Page 7 Printed on 4/18/2018 President and Board of Trustees Meeting Minutes March 19, 2018 Report as of December 31, 2017 This Motion was approved. AC. MOT 18-305 A Motion to Approve the Bills in the Amount of $1,407,519.64 from February 28, 2018 through March 12, 2018 This Motion was approved. XVIII. Regular Agenda AD. RES 18-850 A Resolution Endorsing the Metropolitan Mayors Caucus’ Greenest Region Compact 2 (GRC2) Village Manager Pavlicek stated that last week, the Board held a Special Meeting that included a presentation from the Metropolitan Mayors Caucus asking the Board to support the Greenest Region Compact 2. It is in alignment with the Board's other sustainability goals and is a pledge-only commitment. However, it does provide staff access to the working group part of the Mayors Caucus that are part of the Compact. Village Trustee wanted to eventually move to measurement of greenhouse gases. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button AE. RES 18-839 A Resolution Approving a Contract with J. Nardulli Concrete, Inc. for Project 18-4, 2018 Alley Improvements, in an amount of $2,780,678 and Authorizing its Execution Village Manager Pavlicek stated that as part of the Capital Improvement Program in the 2018 Budget, the Village is continuing the alley reconstruction program. The awarded contract bid was for the amount of $2,645,832.40. Staff is recommending that the contract be approved for the budgeted amount of $2,780,678 in order to get one or two additional alleys replaced. It was moved by Village Trustee Boutet, seconded by Village Trustee Taglia, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button XIX. Call to Board and Clerk Village Clerk Scaman stated that tomorrow is Election Day and reminded all to vote. She Village of Oak Park Page 8 Printed on 4/18/2018 President and Board of Trustees Meeting Minutes March 19, 2018 also thanked the Township for the care they provided to her father when he stayed with her briefly. Village Trustee Tucker also urged residents to vote. Village Trustee Boutet commented about Item V regarding the project on South and Harlem. There are so many projects and so many components that it is easy to lose track of the cost and scope. She would like to see what the entire project is going to look like from step one and what can be expected in the future. It would be helpful to look at each project that is in the Capital Improvement Plan and work down from there. She also asked why Gugly (Item L) is asking for an extension. She would've liked to see that information provided. Village Trustee Andrews wished all a good spring break and urged everyone to vote. Village President Abu-Taleb commented that there is a lot of misinformation going around regarding the parking pilot program. Nothing has been approved by the Board yet and there will be public meetings before any decisions are made. XX. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:14 P.M., Monday, March 19, 2018. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 9 Printed on 4/18/2018