President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, June 4, 2018 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:30 P.M. II. Roll Call Present: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews Absent: 2- Village Trustee Button, and Village Trustee Moroney III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(2) - collective bargaining. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 2- Village Trustee Button, and Village Trustee Moroney V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:34 P.M. VI. Roll Call Present: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Moroney VII. Agenda Approval Village President Abu-Taleb noted that Item H has been moved from Consent to the Regular Agenda. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, to approve the Agenda as amended. A voice vote was taken and the motion was approved. VIII. Minutes Village of Oak Park Page 1 Printed on 6/19/2018 President and Board of Trustees Meeting Minutes June 4, 2018 A. MOT 18-342 Motion to Approve Minutes from the May 21, 2018 Regular Meeting of the Village Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Chris Donovan. Mr. Donovan wanted to know why the Board has not referred the topic of light trespass to the Energy and Environment Commission for recommendations to amend the Nuisance Ordinance. XI. Village Manager Reports There was nothing to report. B. ID 18-890 Review of the Village Board Meeting Calendars for June, July, August, September, October, November and December 2018. XII. Village Board Committees There was nothing to report. XIII. Citizen Commission Vacancies C. ID 18-895 Board and Commission Vacancy Report for June 4, 2018. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments There were no appointments or reappointments. XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tucker and seconded by Village Trustee Andrews to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Moroney D. ORD 18-360 An Ordinance Granting Authorization for a Supervised Public Display of Fireworks This Ordinance was adopted. Village of Oak Park Page 2 Printed on 6/19/2018 President and Board of Trustees Meeting Minutes June 4, 2018 E. ORD 18-373 An Ordinance Establishing Special Service Area Number 8 (the East, Columbian, Linden and Euclid Avenues Speed Tables Special Service Area Number 8) in the Village of Oak Park, Cook County, Illinois This Ordinance was adopted. F. ORD 18-374 An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment Owned by the Village of Oak Park This Ordinance was adopted. G. RES 18-900 A Resolution Approving a Parking License Agreement Between Zipcar, Inc. and the Village Of Oak Park and Authorizing Its Execution This Resolution was adopted. I. RES 18-914 A Resolution Approving the Program Year 2018 Community Development Citizens Advisory Committee Funding Recommendations and Release of the Draft Program Year 2018 Action Plan for the Required 30 Day Comment Period This Resolution was adopted. J. RES 18-916 A Resolution Approving an Independent Contractor Agreement with American Commercial Services, Inc. for Sidewalk Power Washing Services in 2018 in an Amount not to Exceed $36,000.00 and Authorizing its Execution This Resolution was adopted. K. RES 18-917 A Resolution Approving the Purchase of Two 2018 Morbark Beever M15RX Brush Chippers from Morbark of Winn, Michigan through the National Joint Powers Alliance Joint Purchasing Program in an Amount not to Exceed $70,742.30 and Waiving the Village’s Bid Process for the Purchase. This Resolution was adopted. L. RES 18-918 A Resolution Authorizing A Single Family Housing Rehabilitation Loan And A Lead Hazard Reduction Grant (SFR-069) This Resolution was adopted. M. RES 18-919 A Resolution Approving a Contract with A.C. Pavement Striping Co. for Project No. 18-6, Micro-Surfacing, Pavement Patching and Crack-Filling of Various Streets, in an Amount not to Exceed $450,000 and Authorizing its Execution This Resolution was adopted. N. RES 18-921 A Resolution Authorizing A Single Family Housing Rehabilitation Loan And A Lead Hazard Reduction Grant (SFR-078) Village of Oak Park Page 3 Printed on 6/19/2018 President and Board of Trustees Meeting Minutes June 4, 2018 This Resolution was adopted. XVI. Regular Agenda H. RES 18-906 A Resolution Adopting the Village of Oak Park’s Commercial Façade Improvement Grant Program Guidelines Director of Development Customer Services Tammie Grossman stated that the Board had directed staff to establish a facade improvement grant program during last year's budget discussions. Staff worked with the business districts in creating the program. She gave an overview of the process and gave examples of what the funds could be used for. Village Trustees Boutet and Andrews spoke in support of the program. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Moroney O. ID 18-894 Discuss the Issuance of the Request for Proposals for the Purchase and Redevelopment of Village Owned Property at 700-728 Madison Street located within the Madison Street Business Corridor Tax Increment Finance (TIF) District Village Manager Pavlicek stated that on May 7, the Village Board directed staff to issue an Request For Proposals for Village owned property at 700-728 Madison Street. The Village had done a competitive RFP for a portion of that property, which was the parking lot on the northeast corner of Oak Park and Madison. With the acquisition of the CarX property, the Village Board felt that the timing was right to issue a new RFP for the combined parcels. Tonight's discussion is to address any questions or comments regarding that. Chris Donovan. Mr. Donovan discussed the advantages given to the original preferred developer and suggested that the Board be cautious when choosing the new developer. Village Trustee Andrews stated that he appreciates the addendum to the RFP that includes his suggestions for clarification. He is satisfied with the process now, and that there is room for discussion regarding the road diet. Village Trustee Boutet is enthusiastic about development on Madison Street but the Village needs to have a developer with a solid plan come forward very soon. Important issues for her include return on investment and a financial analysis. She would like evidence that any developer incentive necessary will be paid back to the Village. This should be done in a public process if public money is committed to the project. Village Trustee Boutet was also open to a development other than mixed use, and would like a contribution to affordable housing be negotiated. Village Trustee Taglia was satisfied with the transparency of the RFP. He is confident with the process. Village of Oak Park Page 4 Printed on 6/19/2018 President and Board of Trustees Meeting Minutes June 4, 2018 Village Trustee Button asked Village Manager Pavlicek to provide some information regarding Board votes on the road diet. She also clarified that the road diet and bend are two different things. Village Manager Pavlicek stated that the majority of the votes on the concept of a road diet were done with the prior Village Board. They approved contracts for engineering work. One was for street design from Oak Park Avenue to East Avenue that would show changes to underground infrastructure, lighting, sidewalks, trees, etc., so that it could be publicly bid. The Village Board would then decide whether or not to award the contract. The other was for an alternate design that would shift the road to create a larger economic development parcel. Director of Public Works John Wielebnicki stated that the street outside of that area from Oak Park Avenue to East Avenue needs re-paving and re-striping to accommodate the road diet. Unless the Board decides otherwise, they will be bringing back a bid for that project. There will be bike lanes the entire way. Village Trustee Boutet believes that if the current Board is going to be voting on a road diet, they should be able to decide on the scope and the amount of funds, not just go along with what a prior board approved. Village Trustee Andrews agreed, and stated that if the road diet is going to go forward, there should be a discussion and vote by this Board. Village President Abu-Taleb reminded the Board that time is of the essence. They do not have the time to re-engineer the project. Village Trustee Button agreed and noted that this still has to come to the Board for approval. There will be an opportunity to discuss different options without completely starting over. Village Trustee Andrews asked if the road diet was definitely going to happen. Village President Abu-Taleb clarified that there were two proposed approaches; with a bend and without. The bend option will not materialize because the Village couldn't find the right developer to do that. The option without the bend is the default. The proposal still has to come to the Board for approval. What has been approved thus far is to do the design. Barbara Mullarkey. Ms. Mullarkey discussed problems with viaducts in Oak Park. She expressed concern regarding trucks that have hit the viaducts. She asked the Board to look into this. XVII. Call to Board and Clerk Village Trustee Boutet stated that there has been a citizen request to change the number of dogs allowed per unit in a multi-unit building from one to two. She added that landlords and condo associations may also limit that and she would like the Board to look at this. She requested that it be put on a future agenda. She would also like the recommendations for affordable housing to be put on an agenda. Village Trustee Andrews discussed a solution to prevent trucks from hitting viaducts. Village Trustee Button supported looking at the dog ordinance and suggested referring this to the Board of Health. XVIII. Adjourn It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:10 P.M., Monday, June 4, 2018. Respectfully Submitted, MaryAnn Schoenneman, Deputy Village Clerk Village of Oak Park Page 5 Printed on 6/19/2018