President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, July 16, 2018 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:32 P.M. II. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Sale of Property. It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(6) - sale of property. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 V. Reconvene to Regular Meeting in Conference Room 101 and Call to Order The Regular Meeting reconvened at 7:03 P.M. VI. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Boutet, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Public Comment Chris Donovan. Mr. Donovan discussed the delay in Board action regarding the Madison Village of Oak Park Page 1 Printed on 7/24/2018 President and Board of Trustees Meeting Minutes July 16, 2018 Street Project and lack of enforcement of the Complete Streets Policy. IX. Regular Agenda A. ID 18-908 Update and Recommendations to Establish a Reduced Parking Pilot Area From Harlem Ave. to Oak Park Ave. & South Blvd. to Harrison St. Village Manager Pavlicek stated that as a follow up to the May 14 discussion related to a parking pilot area, staff is bringing back final recommendations based on that conversation and citizen input. Staff would like to begin drafting an ordinance for adoption. Kristi Sloniger. Ms. Sloniger, representing residents of the 100 - 300 blocks of South Grove, thanked the Board and staff for the new scaled back version of the pilot program. She expressed concern regarding communication to residents regarding the new regulations. Director of Development Customer Services Tammie Grossman presented updates made to Paid On-Street Parking. At the Board's direction, pay-by-plate has been added to Madison Street for an additional 93 spaces. Staff is recommending adding paid parking hours to increase and create turnover in the Pleasant, Hemingway and Downtown Districts and need Board direction. All three Districts support the increase to 8:00 P.M. Staff is also recommending that the three hour parking signs be retained at meters, but introduce dynamic rate pricing at pay stations. This would consist of charging $1 per hour for the first three hours. Vehicles that extend their stay beyond that will pay an escalated hourly rate, such as $3, for additional time, with no time limit. Village Trustees Andrews, Boutet, Tucker, Button and Taglia were supportive of the increase to 8:00 P.M. Village President Abu-Taleb was not in favor of that, as the Village tried this once and had to change it back. However, he gave direction to proceed with that change. Village Trustee Moroney asked how staff decided on $3 after the first three hours. Ms. Grossman stated that this price point may encourage people to move their vehicle; it will be closely monitored to make sure the amount is enough for reasonable turnover of parking spaces. Village Trustees Moroney, Taglia and Andrews expressed support. Village Trustee Boutet liked the concept but noted that it needs to be made very clear in order not to upset people. Village Trustee Tucker agreed that some people may get upset, but he would like to see how it plays out. Village Trustee Button supported it but wanted to make sure it will not affect garages. Village President Abu-Taleb was supportive, as it offers people an option to stay if they choose, even at a premium. He gave direction for staff to proceed. In regards to On-Street Day Parking, staff is recommending that existing restrictions made on a residential block by block basis be standardized to a three hour limit from 8:00 AM to 8:00 PM, Monday through Saturday. Vehicles displaying a valid vehicle sticker will override restrictions and allow residents to park on their block. Village Trustee Boutet expressed concern that this may be problematic for guests and household employees of residents. Ms. Grossman discussed On-Street Night Parking. Existing permit spaces would stay the same, with the addition of the spaces on Madison Street and some diagonal parking on Pleasant. She noted that there was concern regarding expanding that parking without encroaching on residential streets. Staff would like to continue to review the overnight parking ban and permit parking ordinances to see if it is possible to add more spaces. Village of Oak Park Page 2 Printed on 7/24/2018 President and Board of Trustees Meeting Minutes July 16, 2018 They may be bringing back recommendations regarding that. Village Trustee Button commented that those additional 93 spaces may be blocks away from some multi-unit dwelling residents and is not sufficient. She would like staff to come back with additional parking. Village Trustee Tucker agreed. Ms. Grossman stated that the pass-parking system will remain unchanged. However, they would like to expand this to homecare workers, service workers, etc. She described the current permit procedure and asked if the Board wanted to limit that to one per household. Village Trustee Boutet stated that households that currently have two permits will be negatively affected. Ms. Grossman explained that currently, areas are initially sold/renewed as one per household. Any remaining permits are sold for second vehicles on a first come, first served basis. Second cars are never automatically renewed. She asked the Board for clarification if they prefer the system the way it is or change it. Village Trustee Boutet commented that residents need certainty and was opposed to changing it. Village Trustee Button agreed and asked what staff is doing to ensure that parking permit holders are given the best opportunity possible to maintain their parking spot. Ms. Grossman discussed how the new technology will improve that. Village Trustee Tucker also would like it to stay the same. Village President Abu-Taleb does not like that people have to spend half a day standing in line at Village Hall four times a year to renew a permit. Ms. Grossman again referred to the new technology. She discussed next steps. The target start date of the pilot will be early 2019. B. ID 18-917 Update on Options for a Dockless Bike Share Program in the Village of Oak Park Village Manager Pavlicek stated that on May 5, the Board directed staff to look at bike sharing alternatives. Cameron Davis, Assistant Director of Development Customer Services, who has been working on the project explained how dockless (DoBi) systems operate. Unlike traditional bike sharing systems, there are no docking stations. Riders can find the bikes through a GPS smart phone app and unlock it through the app. When they are finished with their ride, they park and lock it in an appropriate place. It then becomes available for it's next customer. Mr. Davis stated that staff has researched bike sharing opportunities and found that several DoBi operators are interested in Oak Park. They are all privately funded so there is no cost to the Village. Staff has found through their research that DoBi operators should be regulated in order to mitigate any negative impacts. Working with stakeholders to develop a regulatory ordinance and permit procedure is the best way to ensure that operators meet certain standards. In addition, they have found that using multiple operators will allow for private sector competition to ensure a good quality of service. Staff has gathered documentation from other communities and has established a steering committee to develop the framework of the program. He gave a timeline of the program, which is expected to roll out in spring or early summer of 2019. Village Trustee Tucker expressed support for the program. Village Trustee Moroney expressed concern regarding bike pollution; it would be worthwhile to reach out to the parks, schools and libraries to perhaps use their facilities as designated parking stations (ponds). He also suggested reaching out to Forest Park and River Forest as partners in the program. Village Trustee Andrews discussed connectivity to other areas. He also agreed with Village Trustee Moroney regarding ponds. Village Trustee Button thanked Mr. Davis for addressing this and asked what companies Village of Oak Park Page 3 Printed on 7/24/2018 President and Board of Trustees Meeting Minutes July 16, 2018 he has talked with and what amount of companies would be reasonable to work with at one time. Mr. Davis clarified that five companies have expressed interest. He would like to see at least two for the sake of competition, but wants regulations established first. Village Trustee Tucker discussed infrastructure for biking and didn't want to lose focus on making the community more bike friendly. Village Trustee Boutet spoke about the issue of bikes strewn all over the community and liked the idea of mandatory designated drop-off locations. Village Trustee Andrews would like to see the companies' proposals for discounted rates for those who need them. He would like to ensure that access to the bicycles is easy and what their solutions are. C. ID 18-918 Unified Parking Technology Update Village Manger Pavlicek noted that it has been a multi-year process to update the technology. She gave an overview of old and new programs. Ms. Grossman stated that staff did an RFP in November for a unified technology system for all parking processes. Nine proposals were received and five vendors were interviewed. Staff will be recommending Passport Parking as the preferred vendor due to their ability to link the on-street payment systems with a customized app that enables users to fulfill all of their parking needs in the Village. The contract will be forthcoming for approval on the first Regular Meeting in September. Staff is also looking to obtain equipment for the police to provide consistency. Village Trustee Andrews raised the topic of push notifications being used for advertising to help pay for the app. Village Trustee Boutet liked that this will help eliminate the line for permits. She asked how people without the app will operate. Ms. Grossman commented that the stations all accept cash and credit cards and there will still be staff at Village Hall to assist people. Village Trustee Taglia asked what the budget for this is. Ms. Grossman gave a breakdown of costs and noted that they have stayed within budget. Ms. Grossman described how the various components of the parking operations are linked. X. Adjourn It was moved by Village Trustee Button, seconded by Village Trustee Boutet, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:23 P.M., Monday, July 16, 2018. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 4 Printed on 7/24/2018