President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, July 23, 2018 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:32 P.M. II. Roll Call Present: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet Absent: 2- Village Trustee Button, and Village Trustee Andrews III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining, Property Aquisition and Sale of Property. It was moved by Village Trustee Moroney, seconded by Village Trustee Taglia, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(2) - collective bargaining; 5 ILCS 120/2(c)(5) - purchase of property and 5 ILCS 120/2(c)(6) - sale of property. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet NAYS: 0 ABSENT: 2- Village Trustee Button, and Village Trustee Andrews V. Reconvene to Special Meeting in Council Chambers and Call to Order The Special Meeting reconvened at 7:34 P.M. VI. Roll Call Present: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet Absent: 1- Village Trustee Andrews VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 18-361 Motion to Approve Minutes from the July 9, 2018 Special Meeting of the Village Board and July 16, 2018 Regular Meeting of the Village Board. Village of Oak Park Page 1 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 It was moved by Village Trustee Moroney, seconded by Village Trustee Tucker, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment There was no Non-Agenda Public Comment. X. Village Manager Reports There was nothing to report. XI. Village Board Committees There was nothing to report. XII. Citizen Commission Vacancies ID 18-929 Board and Commission Vacancy Report for July 23, 2018. There were no comments. XIII. Citizen Commission Appointments, Reappointments and Chair Appointments B. MOT 18-362 Motion to Consent to the Village President’s Appointment of: Citizen Police Oversight Committee - Tanya Ford, Appoint as Chair Citizen Police Oversight Committee - Josh Tuttig, Reappoint as Member It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to approve the Appointments. A voice vote was taken and the motion was approved. XIV. Second Reading C. ORD 18-393 Second Reading and Adoption of An Ordinance Providing for the Regulation and Application for Small Wireless Facilities by Amending Chapter 22 (“Streets and Sidewalks”) of the Oak Park Village Code to Add a New Article 14 (“Small Wireless Facilities”) Village Manager Pavlicek commented that the First Reading was heard by the Board two weeks ago. Village Trustee Moroney noted that this is an Illinois State law that applies everywhere except Chicago. The Village has little control over this ordinance. Village Attorney Stephanides gave an overview of a few items that he was able to slightly modify. It was moved by Village Trustee Moroney, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 2 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet NAYS: 0 ABSENT: 1- Village Trustee Andrews XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Button and seconded by Village Trustee Moroney to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet NAYS: 0 ABSENT: 1- Village Trustee Andrews D. ORD 18-376 An Ordinance Amending the Second Quarter, Fiscal Year 2018 Annual Budget This Ordinance was adopted. E. RES 18-926 A Resolution Approving a Purchase Price with Warehouse Direct for Office Supplies in an Amount not to Exceed $50,000 and Authorizing its Execution. This Resolution was adopted. F. RES 18-932 A Resolution Approving a Memorandum of Understanding with the Regional Transportation Authority for the Installation and Maintenance of Interagency Signage and Authorizing its Execution This Resolution was adopted. G. ORD 18-384 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Authorizing the Vacation of a Certain Portion of Scoville Avenue Located Generally West of 6500 Roosevelet Road and South of the Public Alley in the Village of Oak Park, Cook County, Illinois This Ordinance was adopted. H. RES 18-937 A Resolution Approving the Purchase and Planting of Additional Parkway Trees in Fiscal Year 2018 through Contracts Secured by the Suburban Tree Consortium and Increasing the Not to Exceed Amount from $150,000.00 to $225,000.00 and Waiving the Village’s Bid Process for Said Increase This Resolution was adopted. Village of Oak Park Page 3 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 I. ORD 18-385 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Authorizing the Vacation of a a Certain Portion of Street Abutting 508 North Kenilworth Avenue Generally Located North of Chicago Avenue in the Village of Oak Park, Cook County, Illinois This Ordinance was adopted. J. ORD 18-386 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Granting a Special Use Permit for a Major Planned Development Containing a Two-Story Office Building at the Property located at 6500 Roosevelt Road This Ordinance was adopted. K. RES 18-938 A Resolution Approving the Renewal of the Independent Contractor Agreement with Waste Management of Illinois, Inc. for Village Wide Street Sweeping Services for 2018-2019 in an Amount not to Exceed $135,000.00 and Authorizing its Execution This Resolution was adopted. L. ORD 18-389 An Ordinance Approving an Agreement for Environmental Remediation Work for the Property Located at 940-970 Madison Street Between the Village of Oak Park and Lexington Homes L.L.C., Authorizing its Exeuction and Approving the Project Budget for Said Work in the Amount of $690,432.00 This Ordinance was adopted. M. ORD 18-390 An Ordinance Approving an Right of Entry Agreement for the Property Located at 940-970 Madison Street Between the Village of Oak Park and Lexington Homes L.L.C. and Authorizing its Execution This Ordinance was adopted. N. RES 18-946 A Resolution Approving a Renewal Agreement with Edwin Hancock Engineering, Co. for Design and Construction Engineering Services for the 2019 Alley Improvements Project in an Amount Not to Exceed $310,295 and Authorizing its Execution This Resolution was adopted. O. RES 18-948 A Resolution Approving a Construction Engineering Services Agreement for Federal Participation with Hampton, Lenzini and Renwick, Inc., for Construction Engineering for the Installation of LED Countdown Pedestrian Signals and Traffic Controller Upgrades at Various Locations in Oak Park Project in an Amount Not to Exceed $23,389.78 and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 4 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 P. RES 18-949 A Resolution Approving a Local Public Agency Agreement for Federal Participation with the State Of Illinois for the Installation of LED Countdown Pedestrian Signals and Traffic Controller Upgrades at Various Locations in Oak Park Project and Authorizing Its Execution This Resolution was adopted. Q. RES 18-951 A Resolution Approving the Final Program Year 2018 Action Plan for Federal Community Development Block Grant and Emergency Solutions Grant Funds and the Submission of the Plan to the U.S. Department of Housing and Urban Development This Resolution was adopted. R. MOT 18-351 A Motion to Approve the Bills in the Amount of $3,577,326.89 from June 9, 2018 through July 11, 2018 This Motion was approved. S. MOT 18-352 A Motion to Approve the June 2018 Monthly Treasurer’s Report for All Funds This Motion was approved. XVI. Regular Agenda T. RES 18-954 A Resolution Approving an Electric Power Supply Contract with (insert selected provider) for the Oak Park Community Choice Aggregation Program at a Rate of (insert) /kWh for the Period of (insert) Inclusive of the 0.3¢/kWh to Support Sustainability and Renewable Energy Projects within the Village and Authorizing its Execution NOTE: Supplier and Rate intentionally left blank until bids are opened and reviewed with the Village Board on Monday July 23, 2018. Village Manager Pavlicek stated that bids were open today between 3:00 P.M. and 5:00 P.M. She explained how pricing is received. Mark Pruitt of the Energy Choice Aggregation Network provided the background of the Community Choice Aggregation Program and described how this can be used to support local sustainability projects. The Village collects $0.003/kWh of their current rate of $0.076/kWh to fund such projects. He described the bidding process and the qualifications of the four respondents. Mr. Pruitt discussed the offers and contract terms from each respondent. None offered Renewable Energy Credits (REC's) at no additional cost. MC-Squared is the only respondent that guarantees consumers will not pay more than the ComEd monthly rate, and also has the ability to capture community solar. All proposals are relatively short term. He recommends that the Board consider the MC-Squared proposal. At the request of Village Trustee Button, Mr. Pruitt explained what Renewable Energy Credits are and how they can be used. He speculated on whether prices will stay flat, go up or go down and acknowledged there is always a risk. He discussed how solar development would work in regards to the MC-Squared proposal. Village Trustee Taglia suggested locking in the savings now and revisiting MC-Squared in Village of Oak Park Page 5 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 six or seven months. Mr. Pruitt commented that this particular proposal may not be available at that time. If the Board did a short term contract with Constellation through May 2019, there would be an approximate savings of $30 through that time. If they did a 12 or 24 month agreement, the value goes up by another $16. There was agreement to contract with MC-Squared for a 12-month period. It was moved by Village Trustee Moroney, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet NAYS: 0 ABSENT: 1- Village Trustee Andrews U. RES 18-945 A Resolution Approving a Contract with Brothers Asphalt Paving, Inc. for Project Number 18-2, 2018 Resurfacing of Various Streets, in an Amount not to Exceed $1,521,048 and Authorizing its Execution Village Engineer Bill McKenna stated that this is part of the Village's annual street resurfacing project. It includes paving eleven blocks in the Village, focusing on streets that are in the worst condition. It also includes the resurfacing of four off-street parking lots in the Village. Village Trustee Button asked how staff will be communicating with residents and businesses regarding street closures. Mr. McKenna stated that the project is currently posted on the Village website. Once a contractor is secured, a letter will be sent notifying residents of the construction with contact information if they have any concerns. As construction approaches, more information will be made available for individual blocks. Village Trustee Boutet requested an update regarding an email from a resident asking how parking will be handled during construction. Village Manager Pavlicek stated that she will provide the response. It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet NAYS: 0 ABSENT: 1- Village Trustee Andrews V. MOT 18-363 A Motion to Receive a Report from the Taxing Bodies Efficiencies Task Force Recommending an Advisory Referendum on the November 6, 2018 General Election Ballot Village Manager Pavlicek stated that the Task Force will conclude their deliberations and present their final recommendations in August, but wanted to ask the Board's opinion Village of Oak Park Page 6 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 about an advisory referendum to be placed on the ballot in November. She explained the statutory requirements to do that. The Board is being asked to receive that recommendation tonight, and may discuss this now or next Monday. Victor Guarino, President of the Park District Board. Mr. Guarino discussed the history of fiscal responsibility of the Park District and expressed concern that the Village will use funding that supports the Park District to cover their own costs if the two are consolidated. He urged the Board to table the referendum until further research can be done. Theodore Foss, Library Board Member. Mr. Foss stated that the wording of the referendum suggests consolidation. By state law, the Library is already under the Village. Barbara Bodner, representing Arbor West Neighbors. Ms. Bodner discussed the aging population of Oak Park and praised the Township for all they do for seniors. She asked the Board to table this item and expressed concern regarding loss of programs run by the Township. Kent Dean. Mr. Dean stated that the wording of the referendum indicates a push poll. He does not understand why this is being raised at this time, without any financial data. Ade Onayemi, Township Trustee. Mr. Onayemi stated that the this is a statutory process that requires the Village and Township to be engaged in discussion prior to a referendum. He expressed concern regarding the wording as well as the disrespect shown to the other taxing bodies by the Village. Ron Baiman. Mr. Baiman stated that the Task Force appointed by the Village President was not created in a fair or transparent manner. This is an effort to displace the blame of rising taxes on the other governmental bodies, as data shows that the Village's attempt to reduce taxes by ongoing development is not working. Margaret Trybus, Township Trustee. Ms. Trybus commented that the Township and its board has great expertise in social services. She does not believe the Village Board is capable of running the services of the other governmental bodies. She would like the boards to work collaboratively. Lisa Putado. Ms. Putado is not in favor of consolidating taxing bodies. She prefers to elect those who are running each entity. In addition, there is no data supporting that this will reduce taxes. Eric Davis, Township Trustee. Mr. Davis expressed concern regarding how this item has come forward. Consolidating the Village and Township will not save costs. He suggested functional consolidation, such as HR, procurement and fleet services. He explained some of the differences between the Village and the Township. Joshua Klayman, VOICE Oak Park. Mr. Klayman stated that the referendum is an ill-advised idea. Cost savings are speculative; he asked how the Village would accomplish that. He expressed concern that key services would be eliminated. Chris Donovan. Mr. Donovan commented that the impact on services has not been discussed. This discussion is crucial prior to a referendum. Clairemarie Keenan, Township Supervisor. Ms. Keenan stated that none of the other taxing bodies were consulted when creating the Task Force, but selected solely by the Village of Oak Park Page 7 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 Village. She expressed concern regarding the recommendation by the Task Force, as input from the other taxing bodies was not considered. In addition, no evidence of social or financial benefits of consolidation has been provided to inform this decision. Gavin Morgan, Township Manager. Mr. Morgan provided information regarding the Evanston tax levy and noted that no significant drop has occurred since their consolidation in 2014. He gave reasons why consolidation made sense for Evanston but does not for Oak Park. Task Force Chair David Pope explained why this particular recommendation is being brought to the Board at this time. The first part of the recommendation is asking if they should seek additional information regarding consolidation in order to understand whether the community should even consider it. The rationale is to understand the sentiment of the community; if they are even open to this. He has heard opinions on both sides from residents. He clarified that the intent is not to eliminate or lower services in the community. It is to seek improved structural support to provide these services. By consolidation, the Task Force is not implying that the Village's approach to governance and administration is preferable to the other jurisdictions. Best practices will be identified from each of them. He discussed how the Township has been able to keep salaries down. Salaries and benefits are are 80% of the cost of governance. Mr. Pope gave six ways that consolidation will reduce costs. They are: 1. Elimination of duplicate activities; i.e., back office functions and positions, 2. Streamlining of similar functions, such as one payroll system, 3. Consolidation of government spending priorities, 4. Reduced capital reserve requirements for working and risk capital, 5. Spreading infrastructure and capital investment expenditures over time and 6. Clarity regarding consolidated authority and responsibility for decisions and resulting impacts. He added that this is only one of several recommendations that will be presented in the coming month. Village President Abu-Taleb suggested that this be discussed tonight and that Items W, X and Y be tabled. Village Trustee Boutet asked that an ordinance for Item W be put on next week's agenda. Village Trustee Button understands the pragmatic issue of the referendum. She asked about the legal process that would need to be followed for consolidation. Village Attorney Stephanides stated that first step is to adopt an ordinance for the referendum. There also needs to be approval of the Township in order to consolidate. It would require a change in state statute. It is different for the Park District and different for the Library. The deadline to submit a referendum is August 20. Village Trustee Button asked how this proposal came about. Mr. Pope gave an overview. Village Trustee Boutet clarified that there is currently no legal process to do this. Mr. Stephanides described what would need to be done. Village Trustee Boutet felt that this was written in a suggestive, not neutral, manner. There are no facts stating that consolidation will save money. She stated that there is no referendum needed just to study this. In addition, the creation of the Task Force was not an open process. She felt that it was established with the purpose of trying to take over the Township . The other taxing bodies were not included nor were other interested parties in the community. They should all be collaborating together to address the tax burden. Village Trustee Taglia wanted to make sure that the Task Force's sole mission is not to take over the Township and expressed concern regarding the public perception of this. Trustee Boutet discussed the rationale behind that opinion. Mr. Pope again stated that this referendum does not suggest that; it is asking whether consolidation should be explored. Village of Oak Park Page 8 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 Village Trustee Moroney is concerned about the rising taxes and expressed appreciation for the Task Force's work. He acknowledged that the Village has spent frivolously in some cases. However, there is the rising cost of public safety and other employees' pensions that are out of the Village's control. He stated that Illinois has too many taxing bodies. The more taxing bodies, the higher the taxes will be. Oak Park's housing market is currently stagnant because of that. He feels implementing the methods of consolidation suggested by the Task Force will save money. Village Trustee Tucker commented that things have to change in order to lower the taxes in Oak Park. He is in favor of investigating options to save money but agrees that the language of this referendum is overly suggestive. Village Trustee Button discussed how residents are leaving Oak Park because they cannot afford to live here anymore. She is in favor of the referendum to get an idea of how residents feel about consolidation but suggested dropping the first sentence. Village Trustee Boutet read a statement on behalf of Village Trustee Andrews. He believes the question should be proposed to taxpayers but suggested more neutral language. Village President Abu-Taleb stated that Board goals are established every year. They decided as one of their goals to establish this Task Force to make recommendations to help control taxes. His role as Village President is to appoint members to the committee, which was done in a straightforward and transparent way. He disagreed with Village Trustee Boutet's comments. He is supportive of the referendum and supportive of the change to the language. Village Trustee Tucker suggested that this be brought back to the Board next week with the first clause, "Seeking was to reduce the property tax burden experienced by Oak Park residents" removed. It was moved by Village Trustee Button, seconded by Village Trustee Moroney, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet NAYS: 0 ABSENT: 1- Village Trustee Andrews W. MOT 18-358 A Motion to Concur with the Board of Health’s Recommendation to Amend Section 5-5-3 (“Animals Prohibited in Public Buildings and Businesses”) of the Oak Park Village Code as it Relates to Food Establishments and Section 8-24-2(M) (“Sanitation Requirements for Food Establishments”) and to Direct Staff to Draft the Necessary Ordinance. This Motion was tabled. Y. RES 18-944 A Resolution Authorizing the Submission of a Metropolitan Water Reclamation District of Greater Chicago Green Infrastructure Program Village of Oak Park Page 9 Printed on 9/5/2018 President and Board of Trustees Meeting Minutes July 23, 2018 Partnership Funding Opportunity Application for the Public Works Center Rain Garden Project This Resolution was tabled. X. RES 18-940 A Resolution Authorizing the Submission of a Metropolitan Water Reclamation District of Greater Chicago Green Infrastructure Program Partnership Funding Opportunity Application for a Green Alley Improvements Project This Resolution was tabled. XVII. Call to Board and Clerk There were no comments. XVIII. Adjourn It was moved by Village Trustee Button, seconded by Village Trustee Tucker, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 10:23 P.M., Monday, July 23, 2018. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 10 Printed on 9/5/2018