President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, September 17, 2018 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:32 P.M. II. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button III. Consideration of Motion to Adjourn to Executive Session to Discuss Property Aquisition and Sale of Property and Personnel. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(5) - property acquisition, 5 ILCS 120/2(c)(6) - sale of property and 5 ILCS 120/2(c)(1) - personnel. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:36 P.M. VI. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to table Item P. Following discussion, the roll call on the vote was as follows: AYES: Village Trustee Boutet, Village Trustee Andrews NAYS: Village Trustee Button, Village Trustee Moroney, Village Trustee Taglia, Village Trustee Tucker and Village President Abu-Taleb Village of Oak Park Page 1 Printed on 10/2/2018 President and Board of Trustees Meeting Minutes September 17, 2018 The motion failed. VII. Agenda Approval It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 VIII. Minutes A. MOT 18-378 Motion to Approve Minutes from the September 4, 2018 Regular Meeting of the Village Board. It was moved by Village Trustee Button, seconded by Village Trustee Tucker, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Josie Pierce. Ms. Pierce discussed the cancellation of a festival by the Park District. Wyanetta Johnson. Ms. Johnson spoke about her lack of support by the Village regarding problems with the condo building she lives in. XI. Village Manager Reports Village Manager Pavlicek commented that there will be no Board Meeting next Monday, September 24. XII. Village Board Committees Village Trustee Boutet announced that I-Gov is having a candidate forum for people interested in running for office. XIII. Citizen Commission Vacancies B. ID 18-955 Board and Commission Vacancy Report for September 17, 2018. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments C. MOT 18-384 Motion to Consent to the Village President’s Appointment of: Housing Authority Commission - David Kralik, Reappoint as Member Housing Authority Commission - Gordon Hellwig, Reappoint as Member Village Clerk Scaman read the names of those being appointed. Village of Oak Park Page 2 Printed on 10/2/2018 President and Board of Trustees Meeting Minutes September 17, 2018 It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, that this Motion be approved. A voice vote was taken and the motion was approved. XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to approve the Items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 D. RES 18-984 A Resolution Approving an Independent Contractor Agreement Between the Village of Oak Park and South West Industries, Inc. d/b/a Anderson Elevator Co. for Emergency Elevator Repairs for the Dole Learning Center Elevator in an Amount not to Exceed $24,600.00, Authorizing its Execution and Directing Staff to Prepare the Necessary Budget Amendment E. ORD 18-402 An Ordinance Amending Parking Permit Rates, Vehicle License Fees, Penalties and the Immobilization Device Removal Fee as Set Forth in Chapter 15 (“Motor Vehicles and Traffic”) and Chapter 29 (“Administrative Adjudication”) of the Oak Park Village Code as Reviewed at the September 4, 2018 Regular Meeting This Ordinance was adopted. F. RES 18-952 A Resolution Authorizing Oak Park Elementary School District Number 97 to Temporarily Close Harvard Street to Westbound Traffic Between Cuyler Avenue and Ridgeland Avenue Two Times Per Day on School Days Pursuant to Section 22-4-1 of the Oak Park Village Code This Resolution was adopted. G. RES 18-985 A Resolution Approving an Intergovernmental Cooperation Agreement between the Board of Education of Oak Park Elementary School District No. 97 and the Village of Oak Park for the Provision of Crossing Guard Services and Authorizing its Execution This Resolution was adopted. H. RES 18-867 A Resolution Approving a Crossing Guard Services Agreement with Andy Frain Services, Inc. for School Crossings related to Oak Park Elementary School District No. 97 and Authorizing its Execution Village of Oak Park Page 3 Printed on 10/2/2018 President and Board of Trustees Meeting Minutes September 17, 2018 This Resolution was adopted. I. RES 18-965 A Resolution Approving a Professional Services Agreement with V3 Companies, Ltd. to Develop a Recommended 5-Year Capital Improvement Plan (CIP) for the Village’s Surface Parking Lots in an Amount not to Exceed $50,000 and Authorizing its Execution This Resolution was adopted. J. RES 18-975 A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with GA Paving, LLC for Village Wide Pavement Patching Services in 2018 to Reflect a Not to Exceed Amount of $200,000.00 and Authorizing its Execution This Resolution was adopted. K. RES 18-976 A Resolution Approving a Contract with Cerniglia Co. for Project 18-1, Water and Sewer Main Improvements, in an Amount not to Exceed $2,277,689 and Authorizing its Execution This Resolution was adopted. L. RES 18-980 A Resolution Approving the Prepayment in Full of Two Outstanding Bank Installment Loans, Including Principal, Accrued Prorated Interest and Processing/Release Fees, with Pan American Bank and Community Bank of Oak Park River Forest in the Amounts of $213,403.31 and $246,473.63, respectively This Resolution was adopted. M. MOT 18-372 A Motion to Approve the August 2018 Monthly Treasurer’s Report for All Funds This Motion was approved. N. MOT 18-373 A Motion to Approve the Bills in the Amount of $3,419,814.37 from August 10, 2018 through September 5, 2018 and August 2018 Monthly Payroll in the Amount of $2,333,260 This Motion was approved. XVI. Regular Agenda O. ID 18-942 Presentation of the Public Health Awards Board of Health Chair Florence Miller presented the Fitzsimmons Awards for Excellence in Public Health to the following recipients: Dr. Mary Ann Bender, OP Chamber of Commerce Volunteer Dr. Sanjeeb Dwivedi, Presence Behavioral Health Harriet Hawkins, Housing Forward Medical Clinic Village of Oak Park Page 4 Printed on 10/2/2018 President and Board of Trustees Meeting Minutes September 17, 2018 Candice Martin, Strive for Success/TASC Andrea Rossi, Hatch Elementary School D97 West Cook YMCA Health Department Director Mike Charley presented the Johnson Restaurant Awards to the following recipients: Boss Burrito, 1110 W. Westgate St. Penny's Noodle Shop, 1130 Chicago Ave. Sagano Sushi, 731 Lake St. Buzz Cafe, 905 Lombard Ave. Lou Malnati's Pizzeria, 1038 Lake St. Jerusalem Cafe, 1030 W. Lake St. Chipotle Mexican Grill, 1128 Lake St. New Pot Restaurant, 727 Lake St. Na Siam Thai Restaurant, 6851 North Ave. Happiness Restaurant, 6222 Roosevelt Rd. Q. ORD 18-407 An Ordinance Approving an Intergovernmental Cooperation Lease Agreement between the Village of Oak Park and the Park District of Oak Park for the Lease of Stevenson Park for a 99 Year Term and Authorizing its Execution Village Manager Pavlicek stated that in 2005 the Village and Park District undertook a number of cooperative actions which envisioned a lease for the Village-owned property known as Stevenson Park to provide for the terms and conditions in which the park would operate on that property. The Village has retained ownership of that land because one of their main water reservoirs is located under that facility. Village Trustee Tucker discussed how Village and Park District staff worked together regarding this issue that will authorize the Park District to apply for a State of Illinois Open Space Lands Acquisition and Development grant. Park District Executive Director Jan Arnold discussed what the grant funds will be used for. Village Trustee Boutet asked how long ago the Park District requested the Village's authorization for the grant application. Ms. Arnold stated that she had discussed this with the Village Manager in July or August. Village Trustee Boutet referred to a lease that was already entered into and asked the Park District's attorney, Mark Burkland, if he had at any time expressed the opinion that the lease was invalid. He replied that he had not. Village Trustee Boutet asked if both sides were comfortable with the terms of the new lease. Village Manager Pavlicek discussed the accommodations requested by the Village that were agreed to by the Park District. Village Trustee Boutet also commented that the old lease had a more cooperative tone to it and moved to insert specific language from the old lease into the new one. There was no second. She also proposed other amendments that were not supported by the Board. There were additional comments from the Board. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 5 Printed on 10/2/2018 President and Board of Trustees Meeting Minutes September 17, 2018 AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 P. RES 18-977 A Resolution Approving a Professional Services Agreement with Christopher Burke Engineering, Ltd. for a Traffic Calming Study of the Washington Boulevard to Jackson Boulevard Corridor in an Amount Not to Exceed $65,340, Authorizing its Execution and Waiving the Proposal Process for Said Agreement Village Manager Pavlicek gave the history of Board discussions regarding the Madison Street Road Diet. Public comments during those meetings prompted staff to look into a traffic study for potential impacts from the road diet in regards to Washington and Jackson Boulevards as well as the side streets along Madison. Chris Donovan. Mr. Donovan asked why the study is being done at this time, as the proposal to do this was submitted in February 2017. Bruce Lehman. Mr. Lehman stated that every effort possible should be made to notify the residents regarding the road diet. It will impact everyone who lives in Oak Park, especially those in the immediate vicinity of Madison Street. Richard Holland. Mr. Holland supports redevelopment but does not think restricting traffic on Madison is the the right thing to do. It will only divert traffic to other streets that have schools on them. Kitty Conklin. Ms. Conklin stated that while D97 is trying to cut bussing, the Village Board is trying to divert traffic flow onto school streets. Village Engineer Bill McKenna stated that over the years, residents have expressed concerns regarding traffic conditions primarily on Jackson as well as the proposed road diet, and how that will affect traffic on Jackson. There were traffic studies done on Madison and initial traffic counts, as well as followup studies more recently to see how conditions have changed. This study is for Jackson, Washington and the adjacent side streets to evaluate the increase in traffic congestion from the road diet and to evaluate opportunities for traffic calming. There will be existing and proposed data produced from the study. Village Trustee Boutet asked if this would still be necessary if the road diet did not happen. Mr. McKenna stated that staff would most likely move forward with some type of traffic calming on Jackson regardless of the road diet. Washington would have to be in conjunction with IDOT. Village Trustee Moroney discussed the condition of Madison Street and other examples of road diets. There is merit to having a conversation about the road diet. He also noted that there will be disagreement with any decision that is made. He acknowledged the concerns about the impact of the road diet, but supports the study in order to make an informed decision. Village Trustee Taglia agreed. Village Trustee Button acknowledged the concern regarding the impact of the road diet to Village of Oak Park Page 6 Printed on 10/2/2018 President and Board of Trustees Meeting Minutes September 17, 2018 other streets. Whether or not the road diet gets approved, she supports the study. She would like data regarding bike safety on those streets as well. Village Trustee Tucker commented that this is his neighborhood and he is familiar with the traffic issues. The traffic study will be very useful and worth doing. Village Trustee Boutet clarified that her initial concern was based on spending money on something that would not be useful. However, after hearing Mr. McKenna's explanation she supports this study. Village President Abu-Taleb commented that those making public comment should be respectful and not accusatory towards the Board. They are doing the best they can. It was moved by Village Trustee Button, seconded by Village Trustee Andrews, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 R. RES 18-923 A Resolution Approving a Professional Services Agreement for Annual Financial Audit Services with Sikich LLP for a Three Year Term and Two Optional Years for Audits of the 2018-2022 Fiscal Years at a Total Five Year Not To Exceed Amount of $388,098 and Authorizing Its Execution Village Manager Pavlicek stated that staff took competitive proposals for the Village's independent financial services. This agreement is a multi-year contract. Staff is recommending Sikich as the independent auditor. If awarded the contract, they have agreed to change partners in order to have a fresh set of eyes. The firm Baker Tilly is also well qualified. However, it is up to the Board and staff is looking for direction. Village Trustee Button asked if it is common practice to use the same firm every year or to change auditors on a regular basis. CFO Steve Drazner stated either way is standard. Staff is recommending Sikich because they have been the auditor for the Village since 2002 and have always provided good service. Baker Tilly was the lower bidder and very well qualified. However, he feels it would be better to stay with the firm that is familiar. Village Trustee Tucker was in favor of staying with Sikich, especially since they have offered to change partners to offer a fresh set of eyes. Village Trustee Boutet stated that if Sikich is changing the current auditor anyway, she suggested going with the lower bidder. Village Trustee Taglia commented that the insignificant price difference does not warrant changing auditors. He discussed why he supports staying with Sikich. Village Manager Pavlicek explained how the process of bringing on a new auditing firm is laborous and time consuming to staff. It was moved by Village Trustee Button, seconded by Village Trustee Moroney, that this Resolution be adopted. The motion was approved. The roll call on the Village of Oak Park Page 7 Printed on 10/2/2018 President and Board of Trustees Meeting Minutes September 17, 2018 vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 S. MOT 18-379 A Motion to Direct Staff to Prepare the Necessary Actions to Designate a Portion of Harrison Street with the Honorary Street Name “Val Camilletti Way” Village Manager Pavlicek commented that this Item was tabled from the last meeting due to its length. This was initiated by Trustees Andrews and Taglia. Village Trustee Tucker spoke highly of the late Val Camilletti and her contribution to the local music scene. However, he did not want to get into the habit of honorary street naming. If the Board did support this, he suggested that some parameters and process be put in place. Village Trustee Taglia supports it and acknowledged the notable people that live or have lived in Oak Park. He would prefer to not start an honorary street naming program but would make this exception. Village Trustee Moroney agreed with Village Trustee Tucker and did not want to start a trend. He suggested that creating a mural across the street from her store would be an appropriate tribute. Village Trustee Button was not opposed, but felt there should be some objective criteria created if they were starting a street naming program. Village Trustee Boutet commented that there are a lot of noteworthy people that could be honored. She was not supportive of any street naming at all. Village Trustee Andrews recused himself from the discussion. Village President Abu-Taleb was in favor of the mural. It was moved by Village Trustee Andrews, seconded by Village Trustee Taglia, that this Motion be appoved. The motion failed The roll call on the vote was as follows: AYES: 1- Village Trustee Taglia NAYS: 5- Village Trustee Button, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Boutet ABSENT: 0 RECUSED: 1- Village Trustee Andrews XVII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related (President Pro-Tem Trustee Button) Village President Abu-Taleb recused himself from the Meeting and the following Item was Village of Oak Park Page 8 Printed on 10/2/2018 President and Board of Trustees Meeting Minutes September 17, 2018 presided over by Village President Prop Tem Button. T. MOT 18-383 Motion to Consent to Local Liquor Control Commissioner Andrea Button’s Liquor Control Review Board Appointment: Sarah Corbin, Appoint as Member It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 ABSTAINED: 1- Village President Abu-Taleb XVIII. Call to Board and Clerk Village President Abu-Taleb rejoined the Meeting. Village Clerk Scaman thanked the Fire Department for their quick response to the recent fire at Good Shepherd Lutheran Church, of which she is a member. Village Trustee Andrews acknowledged a student in the audience who attended as an assignment for a civics class. Village Trustee Boutet acknowledged the concerns of Ms. Johnson, who spoke during Public Comment. She asked staff to refer her to the proper agency. She also commented that the Village could've been more cooperative with the Park District regarding their grant request. XIX. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:15 P.M., Monday, September 17, 2018. Respectfully Submitted. MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 9 Printed on 10/2/2018