President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, October 1, 2018 7:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 7:01 P.M. II. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(2) - collective bargaining. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:33 P.M. VI. Roll Call Present: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Button VII. Agenda Approval Village Trustee Andrews asked that Item J on the Consent Agenda be tabled. Village Trustee Boutet asked that Items H and I be moved from Consent to the Regular Agenda. It was moved by Village Trustee Andrews, seconded by Village Trustee Boutet, to approve the Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Village of Oak Park Page 1 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 NAYS: 0 ABSENT: 1- Village Trustee Button VIII. Minutes A. MOT 18-385 Motion to Approve Minutes from the September 17, 2018 Regular Meeting of the Village Board. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Chris Donovan. Mr. Donovan asked why the Transportation Commission is not involved in the Washington/Jackson Traffic Study or the Madison Street Road Diet. Kitty Conklin. Ms. Conklin discussed how she has come to appreciate the Village Clerk as an advocate for residents. She spoke highly of Village Clerk Scaman and asked the Board not to continue to diminish her role. Jenna Holzberg. Ms. Holzberg expressed concern regarding bike and pedestrian safety. Brian Crawford. Mr. Crawford also discussed bike and pedestrian safety and urged the Board to include funding for the Bike Plan in next year's budget. Kim Humphrey. Ms. Humphrey asked why the Ordinance Amending Special Events was tabled. Mary Woodley. Ms. Woodley discussed the de-conversion of her condo building. Twenty-three percent of the owners are being forced to leave their homes. She expressed concern that the buyer is not following the law regarding his intentions with the building. David Yamashita. Mr. Yamashita spoke in admiration of Clerk Scaman and the importance of the clerk's role. X. Proclamation B. MOT 18-386 Motion to Approve Proclamation for PING! 20th Anniversary (Providing Instruments for the Next Generation) Village Trustee Taglia read the Proclamation aloud. Representatives from PING! introduced themselves and were presented with a copy of the Proclamation. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, to approve the Proclamation. A voice vote was taken and the motion was approved. C. MOT 18-391 Motion to Approve Proclamation for Lesbian, Gay, Bisexual, and Transgender History Month October 2018 Village Trustee Tucker read the Proclamation aloud. A representative from OPALGA accepted a copy of the Proclamation. Village of Oak Park Page 2 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, to approve the Proclamation. A voice vote was taken and the motion was approved. XI. Village Manager Reports D. ID 18-966 Review of the Village Board Meeting Calendars for October, November and December 2018. Village Manager Pavlicek discussed the upcoming meetings of the Finance Committee. XII. Village Board Committees There were no comments. XIII. Citizen Commission Vacancies E. ID 18-975 Board and Commission Vacancy Report for October 1, 2018. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments F. MOT 18-389 Motion to Consent to the Village President’s Appointment of: Citizen Involvement Commission - David Erickson, Appoint as Member Citizen Police Oversight Committee - John Nowicki, Reappoint as Member Community Development Citizens Advisory Committee - Adam Hirsch, Reappoint as Member Housing Authority - David Kelm, Appoint as Member Plan Commission - Kristin Nordman, Reappoint as Member Zoning Board of Appeals - David Brumirski, Reappoint as Member Zoning Board of Appeals - Jim Lencioni, Reappoint as Member Zoning Board of Appeals - Mark Hansen, Reappoint as Member Village Clerk Scaman read the names aloud. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Motion be approved. A voice vote was taken and the motion was approved. XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Tuckerand seconded by Village Trustee Andrews to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 Village of Oak Park Page 3 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 ABSENT: 1- Village Trustee Button G. RES Resolution Approving a Collective Bargaining Agreement Between the 18-1001 Village of Oak Park and the Service Employees International Union Local 73 for the Period of January 1, 2018 through December 31, 2021 and a Memorandum of Understanding for the Period of January 1, 2018 through December 31, 2021 and Authorizing Their Execution This Resolution was adopted. J. ORD 18-409 An Ordinance Amending Chapter 30 (“Special Events”), Article 1 (“General Regulations”) of the Oak Park Village Code to Credit Certain Previously Paid Fees and Amend Fees to be Charged in the Future This Ordinance was tabled. K. RES 18-982 A Resolution Approving a Three Year Master Services Agreement with Granite Telecommunications, LLC to Provide Internet Service for the Village in an Amount Not to Exceed $16,500 Annually and Authorizing its Execution This Resolution was adopted. L. RES 18-983 Resolutions Approving the Program Year (PY) 2018 Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) Agreements with Subrecipients and Authorizing their Execution This Resolution was adopted. M. RES 18-986 A Resolution Approving an Independent Contractor Agreement with Lyons Electric Company, Inc. for a Traffic Signal Control Cabinet Upgrade at East Avenue and Madison Street in an Amount not to Exceed $27,700.00 and Authorizing its Execution This Resolution was adopted. N. RES 18-989 A Resolution Approving an Independent Contractor Agreement with Delta Demolition, Incorporated for Project 18-11, 700 Madison St Building Demolition, in an Amount not to Exceed $141,425 and Authorizing its Execution This Resolution was adopted. O. RES 18-990 A Resolution Approving a Contract with Archon Construction Co., Inc. for Project 18-9, Watermain Valve Replacements, in an Amount not to Exceed $120,250 and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 4 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 P. RES 18-992 A Resolution Approving an Independent Contractor Agreement with Revcon Technology Group, Inc. for the Purchase and Installation of Intercoms for the Three (3) Elevators at the Holley Court Garage in an Amount not to Exceed $12,350, Authorizing its Execution and Waiving the Village's Bid Process for Said Agreement This Resolution was adopted. Q. RES 18-993 A Resolution Approving a Professional Services Agreement with V3 Companies, Ltd. for Project 18-8, Land Surveying Services for the Local Streets and Austin Boulevard Improvement Projects, in an Amount not to Exceed $79,000 and Authorizing its Execution This Resolution was adopted. R. RES 18-994 A Resolution Approving a Professional Services Agreement with Gewalt-Hamilton Associates, Inc. for Traffic Data Collection for the Village-Wide Traffic Study in an Amount Not to Exceed $75,000 and Authorizing its Execution This Resolution was adopted. S. RES A Resolution Approving a First Amendment to the Independent Contractor 18-1002 Agreement with South West Industries, Inc. d/b/a Anderson Elevator Co. for the Cleaning and Modernization of Elevators at the Holley Court, the Avenue, and the Oak Park River Forest High School Parking Structures in an Amount not to Exceed $170,000 to Amend the Scope of Work and Authorizing its Execution This Resolution was adopted. T. RES A Resolution Approving a Professional Services Agreement for Annual 18-1005 Insurance Broker Services for the Village’s Self-Insurance Retention Program with Mesirow Insurance Services, Inc., d/b/a Alliant/Mesirow Insurance Services for a Three Year Term for an Annual Not To Exceed Amount of $29,500 and Authorizing Its Execution This Resolution was adopted. XVI. Regular Agenda U. ORD 18-403 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Construct a Multiple-Family Dwelling Building at 500-508 Lyman Avenue Ruby Lacey. Ms. Lacey supports the project. However, she is looking for assurance that a safety fence will be installed during construction due to health concerns and her home will be protected from damage. Rick Kuner. Mr. Kuner also supports the project but has concerns similar to Ms. Lacey regarding a safety fence to catch dust. He also expressed concern that although being Village of Oak Park Page 5 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 presented as a luxury property, he feels it is not. Village Planner Craig Failor commented that the Madison Street Coalition reviewed the development prior to it going to the Zoning Board of Appeals (ZBA) and supports the project. The ZBA unanimously approved the application. ZBA Chair Mike Quinn commented that this is the site of the failed Taco Bell proposal. This development is a reasonable transitional use between the single family homes to the south and commercial uses along Madison to the west. All required parking is on site. The developer has also agreed to put up a fence and work with the neighbors to address their concerns regarding construction dust and debris. The applicant, President of Ambrosia Homes Tim Pomaville, described the project, which will be three stories with 23 units and 23 parking spaces. Mr. Failor explained that the zoning requirement for that area is for commercial use on the first floor. This project is all residential, which is why the applicant has requested a Special Use Permit. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button V. ORD 18-410 An Ordinance Repealing and Deleting Chapter 17 (“Offenses”), Article 1 (“Identification of Specific Offenses”), Section 17-1-26 (“Begging”) of the Oak Park Village Code Village Manager Pavlicek stated that the Village Code has language regarding begging and panhandling that has been repeatedly challenged in the court system. The ordinance has not been enforced by the police for a number of years due to concerns regarding freedom of speech. Village Trustee Moroney discussed "giving meters" and suggested that the Village try that approach rather than giving money directly to people who are panhandling. Money donated in the meters would then be collected by various charities who provide services to the homeless. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button X. RES 18-988 A Resolution Approving a Contract with Alliance Contractors, Inc. for Project 18-16, Village Hall Parking Lot Improvements, in an Amount not to Village of Oak Park Page 6 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 Exceed $1,216,606 and Authorizing its Execution Village Manager Pavlicek stated that this project is part of the five-year Capital Improvement Plan and also included in the 2018 budget. It primarily addresses the resurfacing of the Village Hall parking lot but includes some related infrastructure issues. This would occur in spring of 2019. Director of Public Works John Wielebnicki described the project. It was moved by Village Trustee Moroney, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button H. RES 18-999 A Resolution Authorizing the Village Manager to Enter into A Memorandum of Understanding with the Illinois Fraternal Order of Police Labor Council for the Purposes of Establishing an Alternate Work Schedule for Police Department Sergeants and Lieutenants Village Manager Pavlicek stated that it has been past practice to enter into a Memorandum of Understanding with the Illinois Fraternal Order of Police Labor Council regarding the setting of schedules not specified in the Collective Bargaining Agreement. Interim Chief Reynolds described the structure of the schedule. Village Trustee Boutet supported the concept of a permanent midnight shift,but objected that the contract was not attached for Board review. Village Trustee Andrews would like the public to have access to the CBAs via the Village website. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Andrews NAYS: 1- Village Trustee Boutet ABSENT: 1- Village Trustee Button I. RES A Resolution Authorizing the Village Manager to Enter into A 18-1000 Memorandum of Understanding with the Illinois Fraternal Order of Police Labor Council for the Purposes of Establishing an Alternate Work Schedule for Police Department Patrol Officers It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Resolution be adopted as amended. The motion was approved. The roll Village of Oak Park Page 7 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, and Village Trustee Andrews NAYS: 1- Village Trustee Boutet ABSENT: 1- Village Trustee Button W. MOT 18-387 A Motion to Receive a Report from the Taxing Bodies Efficiencies Task Force Village Manager Pavlicek summarized the history of the Task Force. This report is the result of their meetings. Village President Abu- Taleb commented that it has been one of the Board's goals to find ways to reduce or level out property taxes. He thanked the Task Force for their work. David Yamashita. Mr. Yamashita thanked the Task Force members. However, he believes the referendum is misleading, as it only includes four of the six taxing bodies. Dick McKinlay. Mr. McKinlay is impressed with the members of the Task Force. However, he has concerns regarding the consolidation issue. It is not an appropriate Village role to decide where the efficiencies apply regarding the other taxing bodies. A separate body should be created. Task Force Chair David Pope thanked all who were involved with this process. He clarified that the mission of the Task Force was not to reduce services, but an effort to provide the services in the most efficient way. Their report explains where Oak Park is currently and how to shift onto a more sustainable path. He discussed some of the significant investments made in the Village and the tax levy increases versus the CPI. Home values have also increased; however, that is not necessarily shared over all parts of the community. The impacts of the property tax increase are disproportionate to different parts of the community. Those at the lower end of the income spectrum are impacted the most, but this issue is progressively affecting more and more of the community. Mr. Pope stated the recommendations are broken into four sections; Budget Discipline, Efficient Delivery of Government Services, Referenda Discipline and Educate/Inform Voters and Elected Officials. Under Budget Discipline, they are proposing that every governmental jurisdiction limit their property tax increase to the CPI or less, constrain salary growth, prioritize spending, reduce excess fund balances, utilize common assumptions and metrics for planning and budgeting purposes across all jurisdictions and establish a citizen-led Community Financial Oversight Commission. Under Efficient Delivery of Government Services, they propose to evaluate the merging of the Village, the Township, the Library and the Park District and place an advisory jurisdictional consolidation referendum question on the November 2018 ballot. Mr. Pope heard comments and answered questions from the Board. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, to receive this Report. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 Village of Oak Park Page 8 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 ABSENT: 1- Village Trustee Button XVII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related (President Pro-Tem Trustee Taglia) Village President Abu-Taleb recused himself from the Meeting and the following Items were presided over by Village President Pro Tem Taglia. Y. ORD 18-418 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Live 2.0!, LLC, DBA Live Café Village Trustee Andrews spoke highly of Live Cafe. The owner stated that she will be adding liquores to her menu with the new license. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button ABSTAINED: 1- Village President Abu-Taleb Z. ORD 18-419 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Cajun Seafood, Inc. The applicant discussed his establishment. It was moved by Village Trustee Tucker, seconded by Village Trustee Andrews, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button ABSTAINED: 1- Village President Abu-Taleb AA. ORD 18-420 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Village of Oak Park Page 9 Printed on 12/24/2018 President and Board of Trustees Meeting Minutes October 1, 2018 Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Package Liquor Class C-1 License to Oak Park Market, LLC Village Trustee Andrews thanked the owner for his investment. The owner discussed his grand opening. It was moved by Village Trustee Andrews, seconded by Village Trustee Tucker, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Taglia, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Button ABSTAINED: 1- Village President Abu-Taleb XVIII. Call to Board and Clerk Village President Abu-Taleb rejoined the Meeting. Village Clerk Scaman thanked the citizens who spoke tonight in support of the Clerk's Office and recognized the Deputy Clerk for the work she does. She feels lucky to have the role of Clerk and acknowledged that she would like to do much more. Village Trustee Andrews also spoke in appreciation of the Village Clerk. XIX. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Moroney, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 9:58 P.M., Monday, October 1, 2018. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 10 Printed on 12/24/2018