President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, February 4, 2019 6:00 PM Village Hall I. Call to Order Village President Abu-Taleb called the Meeting to order at 6:06 P.M. II. Roll Call Present: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 1- Village Trustee Tucker III. Consideration of Motion to Adjourn to Executive Session to Discuss Minutes, Personnel, Collective Bargaining, Litigation and the Sale and Purchase or Lease of Property It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - discussion of minutes, 5 ILCS 120/2(c)(1) - personnel, 5 ILCS 120/2(c)(2) - collective bargaining, 5 ILCS 120/2(c)(11) - litigation, 5 ILCS 120/2(c)(6) - sale of property and 5 ILCS 120/2(c)(5) - purchase or lease of property. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 1- Village Trustee Tucker V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:40 P.M. VI. Roll Call Present: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews Absent: 0 VII. Agenda Approval It was moved by Village Trustee Tucker, seconded by Village Trustee Boutet, to approve the Agenda. The motion was approved. A voice vote was taken and the motion was approved. Village of Oak Park Page 1 Printed on 3/15/2019 President and Board of Trustees Meeting Minutes February 4, 2019 VIII. Presentation: Employee Years of Service Awards Village employees were recognized for 5, ten, fifteen, twenty, twenty-five and thirty years of service. IX. Recognition: Employee Return from Military Service Police Sergeant Donicio Silva was recognized for his active-duty service with the Illinois National Guard in Afghanistan. X. Minutes A. MOT 19-24 Motion to Approve Minutes from the January 28, 2019 Special Meeting of the Village Board. It was moved by Village Trustee Button, seconded by Village Trustee Andrews, to approve the Minutes. A voice vote was taken and the motion was approved. XI. Non-Agenda Public Comment Paul Rubio. Mr. Rubio discussed the Illinois Bicentennial and his appreciation for Illinois and Oak Park. Sheri DiVello. Ms. DiVello expressed concern regarding her inability to purchase a parking sticker due to none being available. XII. Village Manager Reports There was nothing to report. XIII. Village Board Committees XIV. Citizen Commission Vacancies B. ID 19-57 Board and Commission Vacancy Report for February 4, 2019. There were no comments. XV. Citizen Commission Appointments, Reappointments and Chair Appointments C. MOT 19-23 Motion to Consent to the Village President’s Appointment of: Civic Information Systems Commission - Matthew Knight, Appoint as Member Community Relations Commission - Brynne Hovde, Appoint as Member Community Relations Commission - Jacquelyn Rodriguez, Appoint as Member Community Relations Commission - Karin Grimes, Reappoint as Member Disability Access Commission - Colleen Burns, Appoint as Member Environment & Energy Commission - Colin Hughes Taylor, Appoint as Member Environment & Energy Commission - Lisa Boone, Appoint as Member Environment & Energy Commission - Mark Goldberg, Appoint as Member Farmers Market Commission - Jill Stewart, Appoint as Member Village of Oak Park Page 2 Printed on 3/15/2019 President and Board of Trustees Meeting Minutes February 4, 2019 Housing Authority Commission - Andrew Teitelman, Appoint as Member Housing Authority Commission - Sandeed Sood, Appoint as Member Transportation Commission - Garth Katner, Appoint as Member Village Clerk Scaman read aloud the names of those being appointed. Andrew Celis was added to the list of appointments as a member of the Community Development Citizens Advisory Committee. It was moved by Village Trustee Andrews, seconded by Village Trustee Button, that this Motion be approved. A voice vote was taken and the motion was approved. XVI. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Button and seconded by Village Trustee Boutet to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 ABSENT: 0 D. ORD 19-13 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Attach a Small Wireless Facility to an Existing Pole on Private Property Located at 320 Chicago Avenue This Ordinance was adopted. E. RES 19-38 A Resolution Approving a Purchase Price Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an Amount not to Exceed $371,500.00, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement This Resolution was adopted. F. RES 19-39 A Resolution Approving the Renewal of the Independent Contractor Agreement with City Escape Garden & Design LLC for the 2019 Village Container Plantings Program in an Amount not to Exceed $90,000.00 and Authorizing Its Execution This Resolution was adopted. G. RES 19-41 A Resolution Approving a Professional Services Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an Amount Not to Exceed $28,500.00 for Administrative Support for the Village’s Water Meter Change Out Program in 2019, Authorizing its Execution and Waiving the Village’s Bid Process Village of Oak Park Page 3 Printed on 3/15/2019 President and Board of Trustees Meeting Minutes February 4, 2019 This Resolution was adopted. H. RES 19-42 A Resolution Approving the Renewal of the Independent Contractor Agreement with McAdam Landscaping, Inc. for the 2019 Business District Landscape Maintenance Program in an Amount not to Exceed $80,000.00 and Authorizing its Execution This Resolution was adopted. I. RES 19-43 A Resolution Approving the Renewal of the Independent Contractor Agreement with City Escape Garden & Design LLC for the 2019 Regular Landscape Maintenance Program in an Amount not to Exceed $145,000.00 and Authorizing Its Execution This Resolution was adopted. J. RES 19-45 A Resolution Approving a Purchase Price Agreement with Core and Main LP for Materials for Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $60,000.00 in Fiscal Year 2019 and Authorizing its Execution This Resolution was adopted. K. RES 19-46 A Resolution Approving a Purchase Price Agreement with Underground Pipe & Valve Company for Materials for Installation and Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $40,000.00 in Fiscal Year 2019 and Authorizing its Execution This Resolution was adopted. L. RES 19-47 A Resolution Approving a Professional Services Agreement with Center for Neighborhood Technologies for Administering the 2019 Rain Ready Grant Program in an Amount not to exceed $46,000 and Authorizing its Execution This Resolution was adopted. M. RES 19-48 A Resolution Requesting Village of Oak Park Geographic Information System Data from the Cook County Assessor's Office This Resolution was adopted. N. RES 19-49 A Resolution Approving a Purchase Agreement with Zoll Medical Corporation for One (1) Cardiac Monitor for the Fire Department in an Amount Not to Exceed $35,399.52 and Authorizing Execution of the Purchase This Resolution was adopted. O. MOT 19-11 A Motion to Approve the December 2018 Monthly Treasurer’s Report for All Funds Village of Oak Park Page 4 Printed on 3/15/2019 President and Board of Trustees Meeting Minutes February 4, 2019 This Motion was approved. P. MOT 19-16 A Motion to Concur with the Farmers’ Market Commission’s Recommendation to Amend Chapter 18 (“Peddlers and Solicitors”), Article 2 (“Farmers’ Market”) of the Oak Park Village Code to Create a Service Provider Category of Permitted Vendor Related to Home Food Production, Processing or Preparation This Motion was approved. Q. MOT 19-15 A Motion to Concur with the Farmers’ Market Commission’s Recommendation to Amend Chapter 18 (“Peddlers and Solicitors”), Article 2 (“Farmers’ Market”), Section 18-2-2 (“Definitions”) of the Oak Park Village Code to Remove the Requirement that Fish Vendors be from the Five (5) State Region of Illinois, Iowa, Wisconsin, Michigan and/or Indiana and Direct Staff to Prepare the Necessary Ordinance This Motion was approved. XVII. Regular Agenda R. MOT 19-14 A Motion to Receive the Board of Health’s Report Regarding Limitations For a Person to Keep or Permit More Than One Dog in Any Dwelling Unit of a Multi-family Residential Building Containing Four (4) or More Dwelling Units Within the Village Village Manager Pavlicek stated that in July 2018, the Board referred a request to the Board of Health regarding raising the limit of dogs allowed in multi-family dwellings. Board of Health Chair Florence Miller gave an overview of how the commission arrived at their decision. They compared Oak Park's ordinance with those from other communities and surveyed apartment building owners. She commented that most who responded to the survey were not in favor in raising the number of dogs allowed for a variety of reasons. One third stated that they would abide by the ordinance, and one third had no opinion. For these reasons, the Board of Health has declined providing a recommendation. Village Trustee Moroney commented that there is currently a one dog limit. He asked if the ordinance was increased to two dogs, could a landlord still override this and make rules for his own building. Ms. Miller stated that the landlord would not be required to allow two dogs but would have the option to permit it. Village Trustee Button stated that she would leave it as it is but there are things that can be taken into consideration. Village Trustee Andrews stated that this is a private property issue and owners should decide as to how many pets they allow. He was in favor of repealing the ordinance altogether. Village Trustee Boutet stated that there should be some limit, but a one dog rule is too restrictive. She agreed that it should be decided at the private level. Village of Oak Park Page 5 Printed on 3/15/2019 President and Board of Trustees Meeting Minutes February 4, 2019 Village Trustee Tucker also agreed. Village Trustee Moroney discussed scenarios that could become public health or nuisance issues. Director of Public Health Mike Charley spoke about rare incidents regarding dog bites and owners not controlling their dogs. He had no objection to two dogs, but pet owners and property owners would need to be educated to avoid problems. Village President Abu-Taleb has no problem raising it to two, as long as landlords are able to decide for their own properties. The Board directed staff to prepare an ordinance changing the dog limitation to two and to include language regarding health and nuisance regulations. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Motion be approved. A voice vote was taken and the motion was approved. S. MOT 19-4 A Motion to Concur with the Transportation Commission’s Recommendation to Adopt a Three (3) Hour, 8AM-8PM, Monday-Friday, Parking Time Limit on the East and West Sides of the 700 Block of Wisconsin Avenue and the East and West Sides of the 600 Block of Wenonah Avenue and Install Signage for Said Limitations Village Manager Pavlicek stated that the Transportation Commission met to discuss this in response to requests from residents. Charlene Schwar. Ms. Schwar resides in this area. She urged the Board to approve this so that she and other residents are able to park in front of their homes during the day. Hospital employees and other non-residents have other options as to where they can park. Brian Murphy. Mr. Murphy also resides in the area. He offered suggestions regarding alternate parking for hospital employees. Village Trustee Boutet asked whether that area is already included in the parking pilot program. Parking and Mobility Manager Will Gillespie stated that only streets that currently have restrictions will be affected by the program. He added that the parking problem may be related to the construction. Village Trustee Boutet asked to amend her motion to have the Transportation Commission look at this again after the hospital construction is complete. Village Trustee Moroney would like the employees to use the parking garage provided for them rather than park on the streets. Director of Development Customer Services Tammie Grossman stated that adding more restrictions will make it difficult to assess how the parking pilot program is working. Staff has been told by the hospital that the on-street parking increase is due to the construction, which includes construction workers parking in that area. She will report back to the Board with the hospital's anticipated date of completion. The hospital and staff believe the parking issue will change once construction is over. Village Trustee Button agreed with Village Trustee Moroney. However, she was in favor of making this a temporary change and revisiting it once construction is complete. Village of Oak Park Page 6 Printed on 3/15/2019 President and Board of Trustees Meeting Minutes February 4, 2019 Village Trustee Boutet withdrew her amended motion. She agreed with Village Trustee Button's suggestion. Village President Abu-Taleb stated that Rush Hospital is an asset to the community and the new emergency room is a much needed investment. The community needs to be more tolerant and supportive of each other. He knows that Rush is looking for more parking during this time. He asked for the neighbors to be more sensitive and tolerant. Village Trustee Taglia expressed concern that this will just push the problem onto the next block and he doesn't know if that is the best solution. Village Trustee Andrews was sympathetic to the neighbors and discussed other parking options for non-residents. There was further discussion. It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village Trustee Button, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 2- Village Trustee Taglia, and Village President Abu-Taleb ABSENT: 0 T. RES 19-21 A Resolution Approving an Intergovernmental Agreement with Cook County and Other Regional Governmental Entities for the 2020-2025 Assessment of Fair Housing in an Amount Not to Exceed $3,500 and Authorizing its Execution Village Manager Pavlicek stated that this Resolution is for the Village to enter into an Intergovernmental Agreement with Cook County and a number of other entities to complete a regional assessment of fair housing. Ms. Grossman stated that as a CDBG entitlement community, the Village is required to complete an analysis of impediments to fair housing. They last did this in 2009. As part of the Obama Administration's focus on fair housing, they created a new tool called the Assessment of Fair Housing. This requires various communities to work together to create a regional assessment. Oak Park will be on the project team and part of the steering committee. Ms. Grossman answered questions from the Board. Village Trustee Boutet asked that the link to the information be sent to Board members prior to next week's meeting. It was moved by Village Trustee Tucker, seconded by Village Trustee Boutet, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village Trustee Button, Village Trustee Taglia, Village President Abu-Taleb, Village Trustee Tucker, Village Trustee Moroney, Village Trustee Boutet, and Village Trustee Andrews NAYS: 0 Village of Oak Park Page 7 Printed on 3/15/2019 President and Board of Trustees Meeting Minutes February 4, 2019 ABSENT: 0 Kitty Conklin. Ms. Conklin expressed concern that the 2017 City Escape proposal for landscaping in the Village has increased 50% in two years without any additional services. XVIII. Call to Board and Clerk Village Trustee Button was sympathetic to the public comment regarding parking stickers. She thought it would be worthwhile to revisit that ordinance to help residents avoid this situation. Village Trustee Tucker spoke in appreciation of the public comment regarding positive things about living in Illinois. Village Trustee Taglia was interested in learning why the City Escape contract has escalated so much in the past two years. Village Trustee Boutet asked that Village Manager Pavlicek make an announcement as to why the Lake Street project will not commence in 2019. Village President Abu-Taleb referred to Village Trustee Button's comment about parking. He reiterated that he would like residents to be more tolerant of one another and of businesses in the community. They need to decide what they are willing to give up to make parking more comprehensive and equitable for everyone. XIX. Adjourn It was moved by Village Trustee Tucker, seconded by Village Trustee Button, to adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 8:55 P.M., Monday, February 4, 2019. Respectfully Submitted, MaryAnn Schoenneman Deputy Village Clerk Village of Oak Park Page 8 Printed on 3/15/2019