President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Monday, March 16, 2020 6:30 PM Village Hall Regular Meeting at 6:30 p.m., Room 130. The Village Board is expected to adjourn immediately into Executive Session and reconvene the Regular Meeting at 7:30 p.m. in Council Chambers The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of each regular meeting for citizens to make statements about an issue or concern that is not on that meeting�s agenda. It is not intended for a dialogue with the board. You may also communicate with the board at 708.358.5784 or e-mail board@oak-park.us. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per person. If comment requests exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order Village of Oak Park Page 1 Printed on 05:11 PM March 12, 2020 President and Board of Trustees Meeting Agenda March 16, 2020 VI. Roll Call VII. Agenda Approval VIII. Minutes A. ID 20-114 Motion to Approve Minutes from the March 2, 2020 Regular Meeting of the Village Board. Overview: This is a motion to approve the official minutes of meetings of the Village Board. IX. Non-Agenda Public Comment X. Proclamation XI. Village Manager Reports B. ID 20-101 Partner Agency 2019 Year End Reports Overview: The Village of Oak Park assists in funding seven (7) partner agencies that serve residents and customers of Oak Park. The seven Partner Agencies include the following: Downtown Oak Park, Oak Park Area Arts Council, Oak Park Economic Development Corporation, Oak Park Housing Authority, Oak Park Regional Housing Center, Oak Park Residence Corporation and Visit Oak Park. These seven (7) partner agencies have submitted 2019 reports which are being provided for review. XII. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XIII. Consent Agenda C. ORD 20-022 An Ordinance Granting an Extension of Time to Complete Construction of the Planned Development Project Located at 715-717 South Boulevard (Residences of South Boulevard) Overview: 717 South Boulevard, LLC (Art Gurevich) is requesting approval of an extension of their planned development ordinance deadline to allow additional time to finish construction of the multi-unit residential condominium building constructed at 715-717 South Boulevard. This is their second extension request. Village of Oak Park Page 2 Printed on 05:11 PM March 12, 2020 President and Board of Trustees Meeting Agenda March 16, 2020 D. RES 20-100 A Resolution Approving a Purchase of Self-Contained Breathing Apparatuses and Associated Equipment from Air One Equipment, Inc. through the Houston Galveston Area Council Cooperative Purchasing Program in an Amount Not to Exceed $209,800.00 and Waiving the Village's Bid Process Overview: The Fire Department received an Assistance to Firefighter Grant (AFG) EMW-2018-FO-03732 (AFG) in the amount of $268,160.00 for the purchase of self-contained breathing apparatuses along with associated equipment and (2) PowerLoad Systems and Cots. The Village allocated the required 10% match ($26,816.00) for this grant in the 2020 capital equipment budget. This request relates to only a portion of the total AFG for the self-contained breathing apparatuses and associated equipment. The Powerload Systems and Cots were purchased in the 4th quarter of 2019. E. RES 20-106 A Resolution to Support and Consent to the Cook County Class 7a Property Tax Incentive Application of 100 Marion Street Partners, LLC for the Property Located at 100 Marion Street Consistent with the Recommendation of the Oak Park Economic Development Corporation (Oak Park EDC) Overview: The applicant, 100 Marion Street Partners, LLC, has requested, through the Oak Park Economic Development Corporation (“Oak Park EDC”), Village of Oak Park support for his application seeking a Cook County Class 7a Property Tax Incentive for 100 Marion Street. F. ORD 20-026 An Ordinance Updating and Replacing the Map Codified as Part of Section 15-1-26 of the Oak Park Village Code to Reflect the Village’s Current Time Restrictions, Time Limits and Prohibited Parking Areas Overview: Based on recent Transportation Commission recommendations and Board approval, staff presents the Village’s Daytime Parking Restrictions Map to the Village Board for codification. This proposed map identifies all existing on-street daytime parking restrictions, inclusive of changes to date, as recommended by the Transportation Commission and authorized by the Board of Trustees. G. RES 20-110 A Resolution Approving the Purchase of a 2020 Terex LT40 Bucket Truck from Terex Utilities, Inc. in an Amount Not to Exceed $123,470.00 through the Sourcewell Purchasing Cooperative Joint Purchasing Program and Waiving the Village’s Bid Process Overview: The Fiscal Year 2020 Public Works Fleet Replacement Fund includes the replacement of a 2002 Public Works, Street Division, Sign Maintenance Shop, Versalift Bucket Truck to be replaced with a 2020 Terex LT40 Bucket Truck. The purchase will be made through the Sourcewell Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing. Village of Oak Park Page 3 Printed on 05:11 PM March 12, 2020 President and Board of Trustees Meeting Agenda March 16, 2020 H. RES 20-111 A Resolution Approving a Purchase Price Agreement with Core & Main LP for Materials for Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $50,000.00 in Fiscal Year 2020 and Authorizing its Execution Overview: The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials. I. RES 20-112 A Resolution Approving a Contract with DiNatale Construction Inc. for the 20-4 Alley Improvements Project, in an Amount not to Exceed $1,250,279.50 and Authorizing its Execution Overview: Competitive bids were opened on February 27, 2020, for the 2020 Alley Improvements Project. Nine contractors picked up bid documents and four bids were received. The low responsible bid was submitted by DiNatale Construction Inc. in an amount of $1,250,279.50. The project includes replacement of ten alleys throughout the village in which four are green alleys. J. RES 20-113 A Resolution Approving a Professional Services Agreement with Edwin Hancock Engineering Co. for Construction Engineering for Project 20-4, Alley Improvements Project, in an Amount Not to Exceed $99,785 and Authorizing its Execution Overview: The Engineering Division requested proposals for construction engineering services for the 20-4 Alley Improvements Project and received three proposals for this construction management. The proposal from Edwin Hancock Engineering best fit the needs of the Village for this project. K. RES 20-116 A Resolution Approving a Customer Agreement and Rental Agreement with Canon Solutions America, Inc., for a Five-Year Lease of an Oce ColorWave 3500 Printing System in an Amount Not to Exceed $49,825 and Authorizing Execution of the Agreements and Waiving the Village’s Bid Process Overview: The Engineering Division is currently leasing a large format printing system for copying, scanning, and printing and is about to enter the fifth year of the current five year lease. The current vendor, Canon Solutions America, is offering a discount to purchase back the equipment and provide a discount for new equipment under a new five year lease which will save the Village money. Canon Solutions America, Inc. was previously selected five years agao as the vendor using a request for proposal process and has the lowest competitive cost and best service. Village of Oak Park Page 4 Printed on 05:11 PM March 12, 2020 President and Board of Trustees Meeting Agenda March 16, 2020 L. RES 20-117 A Resolution Authorizing the Use of Motor Fuel Tax Funds in the Amount of $1,140,584.04 for Maintenance of Streets in the Village of Oak Park for the 2020 Fiscal Year Overview: The Village receives a monthly distribution of Motor Fuel Tax (MFT) funds from the Illinois Department of Transportation (IDOT). The Illinois Highway Code requires that each municipality receiving MFT funds use those funds for the limited purposes described in the Highway Code. This item is for those approved uses related to the costs of labor and materials for construction and maintenance of the public right of way. The Village is required to adopt a Resolution which obligates its share of MFT funds to one or more of the approved purposes set forth in the Highway Code. M. RES 20-118 A Resolution Approving an Amendment to the Purchase Price Agreement with SNI Solutions, Inc. for the Purchase of Winter De-icing Materials in Fiscal Year 2020 in an Amount Not to Exceed $55,000.00 and Authorizing its Execution Overview: The Public Works Department and Parking Services Division of the Development Customer Services Department use de-icing materials in response to snow and ice conditions. This item allows for the purchase of additional materials should they be needed for this winter season and also for the fall of 2021. N. RES 20-119 A Resolution Authorizing the Release of Certain Executive Session Minutes Overview: The Village Board is required pursuant to Section 2.06(d) of the Illinois Open Meetings Act (“Act“), 5 ILCS 120/2.06(d), to conduct a semi-annual review of its executive session minutes and make a determination regarding the release of minutes. XIV. Regular Agenda O. ORD 20-028 An Ordinance Amending Section 15-3-18(F) of the Oak Park Village Code Regarding Parking Rates for the Village’s Avenue Garage Overview: Due to Lake Street construction project, staff recommends that the Village extend the free parking times at the Avenue garage from 1 hour to 1.5 hours consistent with the Village’s parking structures in the downtown parking garage. P. RES 20-109 A Resolution Approving a Purchase Price Agreement with Nettradez, Inc. for the Acquisition of 65 Dell Personal Computers in an Amount Not to Exceed $50,864.80 and Authorizing Its Execution Overview: The Information Technology (IT) department is requesting the authorization to purchase sixty-five Dell Optiplex personal computers (PCs) to replace computer equipment used in police department. Village of Oak Park Page 5 Printed on 05:11 PM March 12, 2020 President and Board of Trustees Meeting Agenda March 16, 2020 Q. ID 20-115 Discussion and Possible Emergency Board Action for Matters Affecting Public Health Due to the Outbreak of the COVID-19 Disease in the State of Illinois Overview: On Friday, March 13, 2020, the Village Board is being asked to declare a local public health emergency, a procedural step under state law to respond to rapidly changing challenges of the novel coronavirus disease, COVID-19. Both the State of Illinois and Cook County have already taken such action. Additionally, as a part of the March 16, 2020 regularly scheduled meeting of the Village Board, staff is providing public notice of a discussion by the Village Board of matters affecting public health due to the outbreaks of the COVID-19 disease in the state of Illinois and emergency actions may be considered and taken. XV. Call to Board and Clerk XVI. Adjourn Village of Oak Park Page 6 Printed on 05:11 PM March 12, 2020