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President and Board of Trustees

Regular Meeting

Oak Park, IL · March 15, 2021

AgendaMinutes

Minutes

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, March 15, 2021 6:30 PM Village Hall I. Call to Order Village President Abu-Taleb called the meeting to order at 6:33 P.M. He authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 Village Trustee Walker-Peddakotla arrived at 6:34 pm. III. Agenda Approval It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, to approve the agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 IV. Minutes A. MOT 21-42 Motion to Approve Minutes from Regular Remote Meeting of March 1, 2021 and Special Remote Meeting of March 8, 2021 of the Village Board. It was moved by Village Trustee Moroney, seconded by Village Trustee Andrews, to approve the Regular Meeting minutes of March 1, 2021. A roll call vote was taken and the motion was approved. The roll call vote was as follows: Village of Oak Park Page 1 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Motion to Table Minutes from Special Remote Meeting March 8, 2021. It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews, to table the minutes from March 8, 2021. The roll call on the vote to table was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village Trustee Taglia noted that some level of detail is lacking from the March 8, 2021 minutes. V. Non-Agenda Public Comment Lucy Byrnne: Lucy expressed her concerns regarding the speed of traffic in her neighborhood near and around Pleasant and Home Ave. Kelly Arquette: Kelly would like to see a comprehensive development plan for Oak Park. VI. Proclamation B. ID 21-115 Motion to Approve Proclamation for A Day of Remembrance in Honor of Sherlynn D. Reid Community Relations Director, Cedric Melton, read the Proclamation aloud. It was moved by Village Trustee Buchanan, seconded by Village Trustee Boutet, to approve this Proclamation. A roll call vote was taken and the motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 Village of Oak Park Page 2 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 ABSENT: 0 C. MOT 21-41 Motion to Approve Proclamation for Arbor Day on March 15, 2021 Village Trustee Susan Buchanan read the Proclamation aloud. Assistant Public Works Director, Rob Sproule, accepted the Proclamation. It was moved by Village Trustee Andrews, seconded by Village Trustee Buchanan, to approve this Proclamation. A roll call vote was taken and the motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 VII. Village Manager Reports Village Manager Cara Pavlicek marked March 13th as the one year anniversary of the Village Board declaring a public health emergency due to the COVID-19 pandemic. Village Manager Pavlicek provided information pertaining to the direct impact COVID-19 has had on Village residents. As of Monday March 15, 2021, over 8,000 residents have been fully vaccinated with two doses and more than 14,000 residents have received one dose. The Village has multiple locations where vaccinations are currently being administered which are being coordinated by Village volunteers and staff. VIII. Village Board Committees IX. Citizen Commission Appointments, Reappointments and Chair Appointments D. ID 21-116 Motion to Consent to the Village President’s Appointment of: Board of Health - Noel Chavez, Appoint as Chair It was moved by Village Trustee Andrews, seconded by Village Trustee Buchanan, to approve the appointment of Noel Chavez as Chair of the Board of Health. A roll call vote was taken and the motion was approved. The roll call vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 3 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 X. Consent Agenda This was approved. Approval of the Consent Agenda It was moved by Village Trustee Walker-Peddakotla and seconded by Village Trustee Andrews to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 E. ORD 21-22 An Ordinance Amending the Fiscal Year 2021 Annual Budget This Ordinance was adopted. F. ORD 21-24 An Ordinance Amending Chapter 18 (“Peddlers and Solicitors”), Article 2 (“Farmers’ Market”) of the Oak Park Village Code to Add a New Section 18-2-12 (“Farmer’s Market Online Sales Program”) Village Trustee Walker-Peddakotla is supportive of the ordinance amendment for the aggregation program to make it self-funding. She requested that staff work with a non-profit partner that the Farmer's Market has to ensure no one is restricted from using the aggregation program due to the $3 fee. This Ordinance was adopted. G. ORD 21-28 An Ordinance Granting an Extension of Time to Complete Construction of the Planned Development at 715-717 South Boulevard (Residences of South Boulevard) This Ordinance was adopted. H. ORD 21-29 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Amending Article 8 (“Uses”) of the Oak Park Zoning Ordinance Regarding Live/Work Dwellings in the MS-Madison Street Zoning District This Ordinance was adopted. I. ORD 21-30 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Granting a Special Use Permit for a Live/Work Dwelling Unit at 1114 Madison Street This Ordinance was adopted. Village of Oak Park Page 4 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 J. RES 21-76 A Resolution Approving a Purchase Price Agreement with Tiles in Style, LLC, d/b/a Taza Supplies, for the Acquisition of Dell Personal Computers in an Amount Not to Exceed $38,000.00 and Authorizing Its Execution This Resolution was adopted. K. RES 21-79 A Resolution Approving a Purchase Price Agreement with Equipment Management, Co., to Purchase Fire Department Rescue Extrication Equipment in an Amount Not to Exceed $29,992, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement This Resolution was adopted. L. RES 21-80 A Resolution Approving an Independent Contractor Agreement with Construction by Camco, Inc. for the 2021 Water Service Line Replacement Program in an Amount not to Exceed $150,000.00 and Authorizing its Execution This Resolution was adopted. M. RES 21-81 A Resolution Approving the Renewal of an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2021 in an Amount Not to Exceed $200,000.00 and Authorizing its Execution This Resolution was adopted. N. RES 21-82 A Resolution Approving the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, for the Village’s Permitting, Licensing and Inspection Services in an Amount Not to Exceed $172,348.67 and Authorizing its Execution This Resolution was adopted. O. RES 21-84 A Resolution Approving a GPS Based Emergency Traffic Signal Preemption Equipment and Software Purchase Price Agreement with Traffic Control Corporation in an Amount Not to Exceed $38,811, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement This Resolution was adopted. P. RES 21-85 A Resolution Approving a Professional Services Agreement with M.E. Simpson Company, Inc. for the 2021 Large Water Meter Testing Program in an Amount not to Exceed $33,835.00 and Authorizing its Execution This Resolution was adopted. Q. RES 21-89 A Resolution Approving Amendments to Appendix I (“Job Class and FLSA Status”) and Appendix VII (“Appointee Pay Plan Schedule”) of the Village of Oak Park Personnel Manual Village of Oak Park Page 5 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 This Resolution was adopted. R. RES 21-93 A Resolution Approving a Memorandum of Agreement between the Village of Oak Park and the Teamsters Union Local No. 705 for the Period of April 1, 2021 to March 31, 2022 and Authorizing its Execution This Resolution was adopted. S. RES 21-94 A Resolution Approving a Collective Bargaining Agreement between the Village of Oak Park and the International Brotherhood of Electrical Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2021 to December 31, 2023 and Authorizing Its Execution This Resolution was adopted. T. RES 21-98 A Resolution Authorizing the Submission of a Bulletproof Vest Partnership (BVP) Grant Application with the United States Department of Justice with an Anticipated Funding Amount of $5,002.50 This Resolution was adopted. U. MOT 21-31 A Motion to Concur with the Transportation Commission’s Recommendation to Implement Portable Speed Radar Signs or Speed Wagons on an Intermittent Basis on the 800 Blocks of North Cuyler Avenue and North Harvey Avenue and for Targeted Speed Enforcement by the Village of Oak Park Police Department This Motion was approved. V. MOT 21-28 A Motion to Approve the February 2021 Monthly Treasurer’s Report for All Funds This Motion was approved. W. MOT 21-29 A Motion to Approve the Bills in the Amount of $4,769,854.88 from February 6, 2021 through March 5, 2021 This Motion was approved. XI. Regular Agenda X. ORD 21-31 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Granting a Special Use Permit for a Major Planned Development Containing a Seven Story Mixed-Use Building Consisting of 158 Dwelling Units, Commercial Space and Parking at the Property Located at 203 South Marion Street Forty-six public comments opposed to the proposed development and four in favor of the proposed development were provided to the Village Clerks Office for this agenda item. Up to five on each side are read aloud on Village of Oak Park Page 6 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 agenda items that have been the subject of a public hearing. Public Comments IN FAVOR: Matt Grote, local business owner: Matt is a local business owner across the street from the proposed development. Matt believes the development will bring economic vitality to the area. Mike Kainz, Wild Onion Brewery/Tied House: Mike stated this would be a great asset for the VIllage. As a business owner, depends on attracting new customers and adding them to their customer base. He believes the approval of this proposed development will show support to the local businesses in the area. Andrew Palomo, business owner at 224 S. Marion St: Andrew recognizes that his business impacted by construction of the planned development, but sees the overall positive for the neighborhood retail establishments. Marlene Scott: Marlene is in favor of the planned development because she believes it will be an anchor in an area of Oak Park that currently has a mix of building styles, ages and purposes. Public Comments OPPOSED: Johnnie Allen, Board President of the Pleasant-Maple Condominium Association and represent the unit owners of Decker Building: Johnnie provided four specific reasons why this planned development is not a good fit for the proposed site. 1. The height of the building will be 25 feet higher than allowed by current zoning, 2. The lack of step-backs on the upper floors which adversely impact on the neighboring residents and businesses, 3. The adverse impact on street parking, and 4. The increased amount of traffic in the alley. Michael Corso: Michael is opposed to the development for three main reasons, 1. the size and scale of the proposed building, 2. the negative impact that the added congestion will have on the quality of life in the neighborhood, and 3. the fast way the proposal was seemingly pushed through with very little local input . Carla Lind: parking situation regarding the development Clare Heskett: Clare shared her concern that parking will be exacerbated by the proposed development at 203 S. Marion Street. Michele McAndrews: Michele is open to planned developments in this area of Oak Park, however does not think this development is what is best for this parcel. Gary Schwab: Gary expressed his concerns regarding policies, zoning, historic preservation and government transparency throughout the proposed development process. Village President Abu-Taleb introduced Courtney Brower, Senior Development Manager with Focus. Courtney introduced Justin Palay, Village of Oak Park Page 7 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 Senior Vice President with Focus. Village Manager Pavlicek introduced Development Customer Services, Tammie Grossman and Village Planner, Craig Failor. Village Manager Pavlicek provided a brief overview of the Special Use Permit for a Major Planned Development at 203 S. Marion Street which was recommended for approval by the Plan Commission to the Village Board. Plan Commission Chair, Iris Sims, provided an overview of the Plan Commission’s review process for this planned development. Senior Development Manager with Focus, Courtney Brower, shared a presentation of the planned development with the Board of Trustees and Village President. Focus held a virtual neighborhood meeting in October 2020, which resulted in the removal of one floor from the building and reduced the unit count by 32 units. In February 2021, Focus met with the Plan Commission and made adjustments to the project for additional open green space along Marion. The current proposal includes a 7-story apartment building with 158 units and 123 public parking spaces. Chair Sims commented on the responsiveness of the architect to the concerns and requests made by the Plan Commission and the surrounding neighborhood. Village Trustee Boutet asked about the parking ratio in relation to the Y2, Y3, and Y4 parking permit zones. Justin responded that the developer plans to ensure parking challenges are the developer's issue, not the neighborhood's issue. The developer committed with the Plan Commission within the Findings that they would be restricted from any on-street parking permits. The trend of office use is moving west to Fulton Market and the West Loop, which indicates that this is an opportune time to develop in Oak Park. Village Trustee Boutet asked how the transportation need is met when residents need to travel to locations other than the office. Justin offered car-sharing as one solution. Village Trustee Taglia acknowledged Plan Commission Chair Sims for taking care of the public meetings and commentary. He also mentioned that comments about parking are important, what the developer is proposing for parking is very constructive. Village Trustee Taglia asked Development Customer Services Director, Tammie Grossman, the difference between a by-right development and a planned unit development in terms of density, etc. Director Grossman indicated that a by-right development in this area would be a maximum of 60 feet versus the height of the proposed development at 24 feet and 10 inches. The parking ordinance requires one-to-one, which the developer is seeking relief to Village of Oak Park Page 8 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 lower the number of parking spaces. Village ordinance also does not allow dwellings on the ground floor, this was also a request for relief to place the maisonette units on the ground floor. There is also a request for a setback from 0 feet to 10 feet on the Pleasant side of the building. Village Trustee Taglia also asked Director Grossman to confirm that a by-right development there would not be a contribution to the Affordable Housing Fund, which Director Grossman confirmed. Village Trustee asked about additional differences between a by-right development and planned development in terms of architecture and density. Director Grossman and Village Planner Failor provided responses to both inquiries. Village Trustee Taglia appreciates the controls in place which has many trade-offs which are positive for the Village. Village Trustee Walker-Peddakotla asked what the rental range is for the units in this building? Courtney Brower responded slightly over $1,500 for a studio to $5,500 for the maisonette units on the ground floor. While Village Trustee Walker-Peddakotla believes the Village should promote high-density development because it is environmentally friendly and it's transit orient development, she expressed her concerns regarding the lack of in-unit affordable housing within the new developments in downtown Oak Park. Village Trustee Andrews asked about the vision for the architecture of the building and how it fits into the surrounding neighborhood. David Mann responded that they found brick to be the best fit for the neighborhood with out having to replicate historic features. Village Trustee Andrews also inquired about the rental prices of the units if the developer underestimates the amount of parking needed as well as the developer's sustainable practices. Senior Vice President with Focus, Justin Palay and Senior Development Manager with Focus both responded to Village Trustee Andrew's questions. Village Trustee Moroney commented on the height of the development and the positive change and investment in the overall Oak Park community. He agreed this development will be helpful to the businesses in the surrounding neighborhood. Village Trustee Buchanan mentioned that as the Plan Commission Trustee Liaison, the last Plan Commission meeting was very helpful in understanding the benefits of this planned development. While she understands people’s opposition, she believes the development has its advantages. She believes it will be good for the surrounding small business community, that the developer's $1.5 million contribution to the Affordable Housing Fund could have a flexible and beneficial impact for rental assistance. She acknowledged that planned developments permit Village of Oak Park Page 9 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 the Village to have more controls in place and that an elevator building is helpful to those who want to age in place. She indicated that while many would like to see small multi-dwelling units (MDUs) they can be cost prohibitive. She is in favor of transit-oriented development and a big proponent of the green roof. Village Trustee Taglia and Village Trustee Andrews mentioned in regards to Village Trustee Walker-Peddakotla’s comment pertaining to the fee developer's pay into the Affordable Housing Fund in-lieu of in-house rental units, that while they understand the value of creating in-house rental units instead of affordable housing within different areas of town, they appreciate the contributions to the Affordable Housing Fund. Village Trustee Deno Andrews suggested extending the plan development time period. Village Trustee Simone Boutet is concerned about the lack of pedestrian scale. She shared her view that the Affordable Housing Fund provides the ability to be more intentional and impactful in addressing affordable housing initiatives. Village Trustees and the developer discussed extending the development time period. Village Trustee Andrews understands those who object to the size, height and the fit into the historic neighborhood. Village Trustee Andrews concurs with the Plan Commission and would like to amend the motion to extend the time period to apply for a building permit from 12 months to 24 months, Village Trustee Dan Moroney seconded that motion. Village Trustee Walker-Peddakotla and Village Trustee Boutet did not agree with the time period extension. Village President Abu-Taleb noted the importance of condensing the livable space into one development which creates a community where everyone can get most of their needs met in a 20-minute walking distance. He provided recognition to the staff, the Plan Commission and the majority of the Village Board of Trustees have been aligned to provide economic opportunities which create jobs. He pointed out that this development will create approximately 250 jobs. It was moved by Village Trustee Andrews, seconded by Village Trustee Moroney, that this Ordinance be adopted as amended extending the time to apply for a building permit from 12 months to 24 months. A roll call vote was taken and the motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 10 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 AYES: 5- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Buchanan, Village Trustee Moroney, and Village Trustee Taglia NAYS: 2- Village Trustee Boutet, and Village Trustee Walker-Peddakotla ABSENT: 0 Village President Abu-Taleb called for a short recess at 8:33pm. The Village Board reconvened at 8:38pm. Y. ORD 21-33 An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”) Article 5 (“Schedule of Fines and Penalties for Certain Minor Traffic Violations, Parking and Vehicle License Violations”), Section 15-5-1 (“Schedule of Fines and Penalties for Parking Violations”) And Chapter 29 (“Administrative Adjudication”), Article 2 (“Administrative Adjudication of Parking Violations”) Section 29-2-10 (“Additonal Penalty for Failure to Pay Fines and Penalties Imposed by a Final Determination of No Liability”) Village Manager Pavlicek provided an overview of the Ordinance. During the 2021 budget process, Village President Abu-Taleb and Trustee Walker-Peddakotla requested that staff review the additional penalties associated with failure to pay parking tickets and present a proposal for the Board's consideration. Staff recommends adopting an ordinance lowering the initial penalty for non-payment of parking citations after 14 days from thirty to five dollars and that the additional penalty for failure to pay after an imposition of final determination of liability by lowered to ten dollars instead of double the original parking citation effective June 27, 2021. Village Trustee Boutet agreed with Village President Abu-Taleb's original suggestion of extending the amount of time to incur a late fee, without losing the revenue of $780,000. Village Trustee Boutet recommended to adjust the time that the Village gives people to pay the parking ticket. Village Manager Pavlicek noted her concern in the update to software configuration with the vendor. This update would require a work order request, an additional cost which to change the time would be costly. Village Manager Pavlicek reviewed the fine structure for unpaid parking citations. Currently, the existing structure has a default date and an escalating fine structure for that citation. No action means a late penalty. Staff reviewed the current ordinances and the software and proposed a significant reduction to what the fees will be. Village Manager Pavlicek stated the Village has already paid the vendor to configure the software within the established ordinances. Village of Oak Park Page 11 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 Village Trustee Buchanan concurred with her colleague Village Trustee Boutet on adjusting the time instead of the fee amount. Village Trustee Walker-Peddakotla would like to know what the cost is to reconfigure the software from the 14 day deadline to a 30 day deadline and adding a graduated penalty. Village Trustee Moroney would like to see the 14 days extended to a month. He also agrees that the proposed $5 late fee after 14 days should be double-digits to approximately a $10 late fee, then after adjudication the late fee would go to $20. Village Trustees Taglia and Andrews both agreed with their colleague Village Trustee Moroney that they would like to see progress during this meeting on what is front of the Village Board and agreed that Village Trustee Moroney's proposal is reasonable. Village Trustee Walker-Peddakotla agreed with the proposals that her colleagues have put forward and creating a step program for the fees. Village Trustee Boutet proposed to extend the time that a late fee is incurred. When a parking fee is not paid within 21 days a $15 late fee is incurred. The penalty after final adjudication will be an additional $15 fee. Development Customer Services Director, Tammie Grossman, stated the Village would need a quarter (until approximately September 2021) to roll out this proposal. Village Trustee Taglia prefers to have a solution implemented sooner than September which means maintaining the current 14-day late fee time frame. Village President Abu-Taleb supports the $10 late fee, then the $20 late fee and maintaining the 14-day late fee time frame. Village Trustee Walker-Peddakotla and Village Trustee Taglia both agree with Village President Abu-Taleb. Village Trustee Deno Andrews would like to amend the motion to adjust late fees to an initial $10 and secondarily a $20 late fee, Village Trustee Arti Walker-Peddakotla seconded that motion. It was moved by Village Trustee Andrews, seconded by Village Trustee Walker-Peddakotla that this Ordinance be adopted as amended. A roll call vote was taken and the motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Village of Oak Park Page 12 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 NAYS: 0 ABSENT: 0 XII. Call to Board and Clerk Clerk Scaman: Village Clerk Scaman shared her deepest condolences to the Reid family. She also shared Early Voting hours at Village Hall beginning Monday, March 22. Village Trustee Jim Taglia: Village Trustee Jim Taglia expressed his condolences to Dorothy Reid and the entire Reid family. Village Trustee Dan Moroney: Village Trustee Dan Moroney echoed what his colleagues said and added that Oak Park is better for the work of Sherlyn Reid. Village Trustee Susan Buchanan: Village Trustee Susan Buchanan expressed her condolences to the Reid family. She also commended the Village for their vaccine process and encourages residents to show up for their appointments. Village Trustee Deno Andrews: Village Trustee Deno Andrews expressed his condolences to the Reid family. Village Trustee Arti Walker-Peddakotla: Village Trustee Arti Walker-Peddakotla expressed her condolences to Reid family. She also commended Oak Park teachers. She shared that her son went back to school today and it is the first time her son has seen his teacher in-person. She said teachers have done an incredible job and that our teachers are unsung heroes. She also commended District 97 and the Village. Village President Anan Abu-Taleb: Village President Anan Abu Taleb expressed his condolences and apologized for the Reid family’s loss. Dorothy Reid, daughter of Sherlynn Reid: Dorothy thanked the Village for everything the Village allowed her mother to do here in Oak Park. She said her mother loved Oak Park. The Reid family has had 3 generations live in Oak Park. XIII. Adjourn It was moved by Village Trustee Boutet, seconded by Village Trustee Andrews to adjourn. Meeting adjourned at 9:13 P.M., Monday March 15, 2021. Respectfully Submitted, Christina Waters, Deputy Village Clerk Village of Oak Park Page 13 Printed on 4/19/2021 President and Board of Trustees Meeting Minutes March 15, 2021 AYES: 7- Village President Abu-Taleb, Village Trustee Andrews, Village Trustee Boutet, Village Trustee Buchanan, Village Trustee Moroney, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 14 Printed on 4/19/2021

Agenda

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Monday, March 15, 2021 6:30 PM Village Hall A Regular Meeting is being conducted remotely at 6:30 p.m. with live audio available and optional video. The meeting will be streamed live and archived online for on-demand viewing at www.oak-park.us/boardtv as well as cablecast on VOP-TV, which is available to Comcast subscribers on channel 6 and ATT Uverse subscribers on channel 99. Remote Meetings of the Oak Park Village Board of Trustees is authorized pursuant to Section 7 (e) of the Open Meetings Act. The Village President has determined that an in-person meeting is not practical or prudent due to the COVID-19 outbreak during the Governor’s disaster proclamation. It is also not feasible to have a person present at the Board’s regular meeting location due to public safety concerns related to the COVID-19 outbreak. The President and Board of Trustees welcome your statement into the public record of a meeting. Public statements of up to three minutes will be read into the record during Non-Agenda public comment or Agenda public comment, as an individual designates. Statements will be provided to the Village Board in their entirety as a single document. Please follow the instructions for submitting a statement provided below. You may also communicate with the Village Board at 708.358.5784 or email board@oak-park.us. Questions regarding public comment can be direct to 708-358.5672 or email clerk@oak-park.us Instructions for Remote Non-Agenda Public Comment Non-Agenda public comment is a time set aside at the beginning of each Village Board meeting for public statements about an issue or concern that is not on that meeting’s agenda. Individuals are asked to email statements to publiccomment@oak-park.us, to be received no later than 30 minutes prior to the start of the meeting. If email is not an option, you can drop comments off in the Oak Park Payment Drop Box across from the entrance to Village Hall, 123 Madison Street, to be received no later than 5 PM the day of the Village Board meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three minutes per statement. If comment requests exceed 30 minutes, public comment will resume after the items listed under the agenda are complete. Instructions for Remote Agenda Public Comment Public statements for an agenda item of up to three minutes will be read into the record. Individuals are asked to email statements to publiccomment@oak-park.us, to be received no later than 30 minutes prior to the start of the meeting. If email is not an option, you can drop comments off in the Oak Park Payment Drop Box across from the entrance to Village Hall,123 Madison Street, to be received no later than 5 PM the day of the Village Board meeting. The Village Board permits a maximum of five statements for each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*) on the agenda. Village of Oak Park Page 1 Printed on 03:06 PM March 12, 2021 President and Board of Trustees Meeting Agenda March 15, 2021 I. Call to Order II. Roll Call III. Agenda Approval IV. Minutes A. MOT 21-42 Motion to Approve Minutes from Regular Remote Meeting of March 1, 2021 and Special Remote Meeting of March 8, 2021 of the Village Board. Overview: This is a motion to approve the official minutes of meetings of the Village Board. V. Non-Agenda Public Comment VI. Proclamation B. ID 21-115 Motion to Approve Proclamation for A Day of Remembrance in Honor of Sherlynn D. Reid Overview: This is a motion to approve Village President Abu-Taleb proclaiming October 16, 2017 as a Day of Remembrance for Sherlynn D. Reid. C. MOT 21-41 Motion to Approve Proclamation for Arbor Day on March 15, 2021 Overview: This is a motion to approve Village President Abu-Taleb proclaiming Arbor Day on March 15, 2021 VII. Village Manager Reports VIII. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. IX. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. D. ID 21-116 Motion to Consent to the Village President’s Appointment of: Board of Health - Noel Chavez, Appoint as Chair X. Consent Agenda Village of Oak Park Page 2 Printed on 03:06 PM March 12, 2021 President and Board of Trustees Meeting Agenda March 15, 2021 E. ORD 21-22 An Ordinance Amending the Fiscal Year 2021 Annual Budget Overview: An ordinance is hereby presented to appropriate funds for FY21. On a continuous basis, staff evaluates all expenditures and certain adjustments must be made based on various circumstances. On a quarterly basis (and sometimes more often if needed), these amendments are recommended to the Village Board for approval. The attached amendments for Board consideration include several requests to carry forward budgeted amounts (that were not re-appropriated in FY21) for unspent funds from the prior year. In addition, there are a handful of amendments for new money requests (not a prior year carryforward) and one reclassification between accounts. These include expenses from COVID for mailings to businesses, snow plowing expenses due to the added snowfall over what was predicted and additional funding needed for GPS based emergency signal preemption software. F. ORD 21-24 An Ordinance Amending Chapter 18 (“Peddlers and Solicitors”), Article 2 (“Farmers’ Market”) of the Oak Park Village Code to Add a New Section 18-2-12 (“Farmer’s Market Online Sales Program”) Overview: The Village’s Farmers’ Market is guided by Village Ordinance in Chapter 18, Article 2 of the Oak Park Village Code. Approval of this recommended ordinance will make the Market’s 2020 On-Line Pick-Up Pilot-Program a permanent featured program of the Farmers’ Market season and will also establish a per-order administration fee to help pay the costs of said program. G. ORD 21-28 An Ordinance Granting an Extension of Time to Complete Construction of the Planned Development at 715-717 South Boulevard (Residences of South Boulevard) Overview: 717 South Boulevard, LLC is requesting approval of an extension of its planned development ordinance deadline to allow additional time to finish construction of the multi-unit residential condominium building constructed at 715-717 South Boulevard. This is the third request. H. ORD 21-29 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Amending Article 8 (“Uses”) of the Oak Park Zoning Ordinance Regarding Live/Work Dwellings in the MS-Madison Street Zoning District Overview: The applicants, Kim and Timothy Rasmussen, seek an amendment to Article 8 (“Uses”), Section 8.3 (“Use Restrictions”), Table 8-1 (“Use Matrix) of the Oak Park Zoning Ordinance, by adding “Live/Work Dwelling” as a Special Use (“S”) within the “Use” column for the MS - Madison Street Zoning District. This is a companion application to ORD 21-30 for a Special Use Permit. Village of Oak Park Page 3 Printed on 03:06 PM March 12, 2021 President and Board of Trustees Meeting Agenda March 15, 2021 I. ORD 21-30 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Granting a Special Use Permit for a Live/Work Dwelling Unit at 1114 Madison Street Overview: The applicants, Kim and Timothy Rasmussen, seek a Special Use Permit to allow a live/work dwelling unit in the MS - Madison Street Zoning District at 1114 Madison Street. This is a companion application to ORD 21-29 for a Zoning Ordinance Text Amendment. J. RES 21-76 A Resolution Approving a Purchase Price Agreement with Tiles in Style, LLC, d/b/a Taza Supplies, for the Acquisition of Dell Personal Computers in an Amount Not to Exceed $38,000.00 and Authorizing Its Execution Overview: The Information Technology (IT) department is requesting the authorization to purchase Dell Optiplex personal computers (PCs) to replace computer equipment used in the police department. K. RES 21-79 A Resolution Approving a Purchase Price Agreement with Equipment Management, Co., to Purchase Fire Department Rescue Extrication Equipment in an Amount Not to Exceed $29,992, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement Overview: This expenditure replaces older extrication tools that require a gas generator and hydrolic hoses to operate. The new equipment is battery powered saving time and ease of deployment. This equipment that the Department selected is proprietary in design and therefore staff recommends waiving the Village’s bid process to use Genesis as the sole provider. L. RES 21-80 A Resolution Approving an Independent Contractor Agreement with Construction by Camco, Inc. for the 2021 Water Service Line Replacement Program in an Amount not to Exceed $150,000.00 and Authorizing its Execution Overview: This project includes the replacement of the Village’s portion of potable lead water service lines throughout the village. As residents replace their portion of the lead water service line with copper pipe the Village will replace their side at no charge to the resident. Typically 30-50 service lines are replaced annually. This agreement will allow the Village to hire a contractor to supplement Village work force efforts. The low responsible bidder was Construction by Camco, Inc. Village of Oak Park Page 4 Printed on 03:06 PM March 12, 2021 President and Board of Trustees Meeting Agenda March 15, 2021 M. RES 21-81 A Resolution Approving the Renewal of an Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2021 in an Amount Not to Exceed $200,000.00 and Authorizing its Execution Overview: The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which then must be repaired in a timely manner. To assist the Village, contractors are utilized to make these repairs. This item would allow for renewal of the Independent Contractor Agreement with GA Paving, LLC for 2021. N. RES 21-82 A Resolution Approving the Renewal of the Annual Software License and Support and Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, for the Village’s Permitting, Licensing and Inspection Services in an Amount Not to Exceed $172,348.67 and Authorizing its Execution Overview: The Village launched the CityView Permitting, Licensing and Inspection software solution known locally as VillageView on May 9, 2016. The Village enters into an Annual Maintenance Agreement with CityView to receive regular software updates and technical support services. O. RES 21-84 A Resolution Approving a GPS Based Emergency Traffic Signal Preemption Equipment and Software Purchase Price Agreement with Traffic Control Corporation in an Amount Not to Exceed $38,811, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement Overview: The Village requested a quote for the purchase of GPS based emergency traffic signal preemption equipment for upgrading nine Fire Department vehicles to be compatible with newly installed GPS based equipment at five traffic signals on Lake Street along with the software to manage the emergency traffic signal equipment. The Engineering Division only requested a quote from Traffic Control Corporation which is a sole source vendor that supplies equipment compatible with the equipment already installed in the Lake Street traffic signals. GPS based emergency traffic signal preemption will allow for faster response time for the Fire Department in the downtown area and for future locations. Village of Oak Park Page 5 Printed on 03:06 PM March 12, 2021 President and Board of Trustees Meeting Agenda March 15, 2021 P. RES 21-85 A Resolution Approving a Professional Services Agreement with M.E. Simpson Company, Inc. for the 2021 Large Water Meter Testing Program in an Amount not to Exceed $33,835.00 and Authorizing its Execution Overview: The Public Works Department solicited proposals from qualified firms to provide technical support for the Village’s 2021 Large Water Meter Testing Program. M.E. Simpson Company, Inc. provided a proposal that meets the Village’s needs. The Large Water Meter Testing Program will test the accuracy of water meters for large water users. Water meters outside of the American Water Works Association standards will be repaired and brought into compliance. Q. RES 21-89 A Resolution Approving Amendments to Appendix I (“Job Class and FLSA Status”) and Appendix VII (“Appointee Pay Plan Schedule”) of the Village of Oak Park Personnel Manual Overview: Revising Appendix I (“Job Class and FLSA Status”) and Appendix VII (“Appointee Pay Plan Schedule”) to update the current positions that are authorized in the FY21 budget and to correct for prior errors. R. RES 21-93 A Resolution Approving a Memorandum of Agreement between the Village of Oak Park and the Teamsters Union Local No. 705 for the Period of April 1, 2021 to March 31, 2022 and Authorizing its Execution Overview: Staff negotiated a Memorandum of Agreement with Teamsters Local No. 705 for a one year period of April 1, 2021 to March 31, 2022 given the uncertain fiscal concerns as a result of the pandemic. This item authorizes the Village Manager to execute the Agreement and essentially extends the existing contract for a one-year period with a freeze on general wages and merit except for the other sections outlined in the Agreement. S. RES 21-94 A Resolution Approving a Collective Bargaining Agreement between the Village of Oak Park and the International Brotherhood of Electrical Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2021 to December 31, 2023 and Authorizing Its Execution Overview: Staff negotiated a successor Collective Bargaining Agreement with the International Brotherhood of Electrical Workers, AFL-CIO, Local Union No. 9 for the Period of January 1, 2021 to December 31, 2023. This item authorizes the Village Manager to execute the Agreement. This is a three-year agreement with a one year wage and merit freeze and a wage reopener in 2022 and 2023. T. RES 21-98 A Resolution Authorizing the Submission of a Bulletproof Vest Partnership (BVP) Grant Application with the United States Department of Justice with an Anticipated Funding Amount of $5,002.50 Overview: This resolution authorizes staff to submit an application for the BVP that provides funding for the purchase of Police Officer vests. Village of Oak Park Page 6 Printed on 03:06 PM March 12, 2021 President and Board of Trustees Meeting Agenda March 15, 2021 U. MOT 21-31 A Motion to Concur with the Transportation Commission’s Recommendation to Implement Portable Speed Radar Signs or Speed Wagons on an Intermittent Basis on the 800 Blocks of North Cuyler Avenue and North Harvey Avenue and for Targeted Speed Enforcement by the Village of Oak Park Police Department Overview: The Village of Oak Park received petitions to install traffic calming devices on the 800 blocks of North Cuyler Avenue and North Harvey Avenue. The Village conducted crash analysis and traffic studies for the petitioning and adjacent blocks. At its January 12, 2021 meeting, the Transportation Commission voted five to zero to recommend the following: 1) support the Staff recommendation to implement portable speed radar signs or speed wagons on an intermittent basis on the 800 blocks of North Cuyler Avenue and North Harvey Avenue, 2) staff requests the Police use targeted speed enforcement on the blocks, and 3) staff revisits the traffic data on these two blocks at some point in the future. V. MOT 21-28 A Motion to Approve the February 2021 Monthly Treasurer’s Report for All Funds Overview: The unaudited February 28, 2021 report is hereby presented pursuant to 65 ILCS 5/3.1-35-45 summarizing the Village’s cash and investment balances. W. MOT 21-29 A Motion to Approve the Bills in the Amount of $4,769,854.88 from February 6, 2021 through March 5, 2021 Overview: Attached is the regular list of bills paid through the Village’s accounts payable (AP) system for the period beginning February 6, 2021 through March 5, 2021. In addition, attached is the payroll summary for February 2021. XI. Regular Agenda X. ORD 21-31 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Granting a Special Use Permit for a Major Planned Development Containing a Seven Story Mixed-Use Building Consisting of 158 Dwelling Units, Commercial Space and Parking at the Property Located at 203 South Marion Street Overview: The applicant is requesting to contstruct a seven (7) story apartment building with 158 dwelling units over and abutting two levels of parking with 123 spaces, and a 1,200 square foot commercial space at the southwest corner of Marion Street and Pleasant Street in the Pleasant District. This property was also subject to Village Board approval to demolish a contributing structure in a historic district. The applicant is also requeting that the effective term of the Certificate of Appropriateness for the demolition of the existing structures on the Property granted by Village Ordinance 20-086 be extended to be coterminous with the 12-month period extending from the effective date of this Ordinance for the Petitioner to apply for permits to construct the planned development. Village of Oak Park Page 7 Printed on 03:06 PM March 12, 2021 President and Board of Trustees Meeting Agenda March 15, 2021 Y. ORD 21-33 An Ordinance Amending Chapter 15 (“Motor Vehicles and Traffic”) Article 5 (“Schedule of Fines and Penalties for Certain Minor Traffic Violations, Parking and Vehicle License Violations”), Section 15-5-1 (“Schedule of Fines and Penalties for Parking Violations”) And Chapter 29 (“Administrative Adjudication”), Article 2 (“Administrative Adjudication of Parking Violations”) Section 29-2-10 (“Additonal Penalty for Failure to Pay Fines and Penalties Imposed by a Final Determination of No Liability”) Overview: During the 2021 budget process, Mayor Anan Abu-Taleb and Trustee Arti Walker-Peddakotla requested that staff review the additional penalties associated with failure to pay parking tickets and present a proposal for the Board’s consideration. Staff recommends adopting an ordinance lowering the initial penalty for non-payment of parking citations after 14 days from thirty to five dollars and that the additional penalty for failure to pay after an imposition of final determination of liability by lowered to ten dollars instead of double the original parking citation effective June 27, 2021. XII. Call to Board and Clerk XIII. Adjourn Village of Oak Park Page 8 Printed on 03:06 PM March 12, 2021