President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, July 26, 2021 7:00 PM Village Hall President and Board of Trustees Meeting Minutes July 26, 2021 I. Call to Order Village President Scaman called the meeting to order at 7:01 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 5- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 2- Village Trustee Buchanan, and Village Trustee Robinson III. Agenda Approval It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Taglia, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 2- Village Trustee Buchanan, and Village Trustee Robinson IV. Non-Agenda Public Comment There was no Non-Agenda Public Comment. V. Regular Agenda A. ID 21-227 Preliminary Discussion with Department Directors Regarding FY 2022 Budget Deputy Clerk Linda DeViller read the Agenda Public Comment aloud. Stephen Morales, Chair, Community Development Citizen Advisory Council: Stephen Morales provided public comment requesting Village of Oak Park Page 1 Printed on 8/4/2021 President and Board of Trustees Meeting Minutes July 26, 2021 greater clarity for the budget in agenda item A and disbursement of the American Rescue Plan Act (ARPA) funds. He would like staff to engage with the citizen commissions, like the Community Development Citizen Advisory Council, in discussions on recommendations of disbursement of ARPA funds. Village Manager Cara Pavlicek introduced the Item and gave an overview of the budgeting process and budgeting timeline. Chief Financial Officer, Steven Drazner, provided a high-level financial overview and a historical review of property and sales tax data. Village Trustee Parakkat requested clarification on the loss revenue for 2020 and 2021. Chief Financial Officer Drazner responded most of he lost revenue came from the general fund, which is made up of approximately 100 different revenue funds, with the parking fund coming in second. Deputy Village Manager Lisa Shelley introduced the Core Services presentation. Directors from each of the departments then gave an overview of their department’s core services. John Wielebnicki, Public Works Direct, then gave an overview of the Capital Improvement Plan (CIP). Deputy Village Manager Lisa Shelley gave an overview of the budgeting process and budgeting timeline. This included review of resources that inform the budget, as well as the time frames for public input regarding the ARPA funds, the Capital Improvement Plan, and for the final 2022 budget recommendation. Village Trustee Walker-Peddakotla requested clarification on what the public input for the ARPA funds would look like. Deputy Village Manager Shelley responded staff is recommending a two-fold process of a virtual listening session meeting and the ability for the community to post their comments on the village website. Village Trustee Walker-Peddakotla wants to ensure this community engagement process is done correctly and was in support of the public comment around engaging the village's citizen commissions in this process. Village Trustee Walker-Peddakotla spoke to how other communities are using consultants to facilitate the community engagement process to get as broad a swath of the community as possible, as well as developing an easy survey that asks pointed questions of the community that go farther than just Village of Oak Park Page 2 Printed on 8/4/2021 President and Board of Trustees Meeting Minutes July 26, 2021 people posting comments. Village Trustee Walker-Peddakotla requested to have identified on the draft recommended Capital Improvement Plan any outstanding projects that were delayed because of COVID. Village Trustee Parakkat asked what options the Board would have regarding the recommended budget. Deputy Village Manager Shelley responded by code the Village Manager is required to present a recommended and balance budget; it's not presented in option form. Discussion can still happen and options can be explored, but it is required to be put forward as a recommenced balanced budget. Chief Financial Officer Drazner gave an overview of the policy parameters. Deputy Village Manager Shelley reviewed the tentative budget meeting schedule for the Finance Committee and the Village Board. President Scaman reminded the Board that, while nothing is voted on at the committee level, all are invited to participate in the Finance Committee meetings even if they are not part of the committee. B. ID 21-225 A Presentation by Mark Pruitt of Illinois Community Choice Aggregation Network (ICCAN) for the Oak Park ‘Community Choice Aggregation’ (CCA) Program Deputy Village Manager Ahmad Zayyad introduced this Item. Mark Pruitt, Principal of the Illinois Community Choice Aggregation Network (ICCAN), presented a market overview of the program. Village Trustee Walker-Peddakotla requested clarification on what the goals are for the Community Choice Aggregation (CCA) program. Mark Pruitt responded there were long and short-term goals. A lot of their work has been in the structuring and rollout of the program. Village Trustee Parakkat asked about the impact of COVID and the net consumption overall; was there any change? Mark Pruitt responded overall there was not much change in the entire class of customers; there are individual customers where their consumption has changed quite a bit. They are monitoring those customers in case any adjustments need to be made. Village Trustee Parakkat asked with community solar becoming more popular, is there value in going back out to the market. Mark Pruitt responded right now it is a difficult time in the market. Providers are frozen right now due to legislation around funding that did not pass in Village of Oak Park Page 3 Printed on 8/4/2021 President and Board of Trustees Meeting Minutes July 26, 2021 Springfield. This affects how competitive the providers can be. Asking for pricing right now may be disadvantageous to the customer at this time. Village Trustee Taglia voiced his support of this program. Mark Pruitt then gave recommendations for the board to consider moving forward. Village Trustee Parakkat asked if the current CCA program was limited to residential entities and not commercial. Mark Pruitt responded it is available to all residential customers and small commercial customers that use less than 15,000 kilowatt hours per year. Multifamily units are eligible to participate in the program as well. C. RES 21-164 A Resolution Approving a Collective Bargaining Agreement Between the Village of Oak Park and Local 95 International Association of Fire Fighters, AFL-CIO, for the Period of January 1, 2021 to December 31, 2023 and Authorizing its Execution Deputy Village Manager Lisa Shelley introduced the Item. There was no further discussion. It was moved by Village Trustee Taglia, seconded by Village Trustee Walker-Peddakotla, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 2- Village Trustee Buchanan, and Village Trustee Robinson VI. Adjourn It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Parakkat, to adjourn. The motion was approved. The Meeting adjourned at 9:22 P.M., Monday, July 26, 2021. Respectfully Submitted, Deputy Clerk DeViller AYES: 5- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 2- Village Trustee Buchanan, and Village Trustee Robinson Village of Oak Park Page 4 Printed on 8/4/2021