President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, December 6, 2021 7:00 PM Remote I. Call to Order Village President Scaman called the meeting to order at 7:00 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Village Trustee Parkkat joined at 8:33 P.M. Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Agenda Approval It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Parakkat IV. Minutes A. MOT 21-125 Motion to Approve Minutes from Regular Remote Meeting of November 15, 2021 and Special Remote Meeting of November 22, 2021 of the Village Board. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 Village of Oak Park Page 1 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 ABSENT: 1- Village Trustee Parakkat V. Non-Agenda Public Comment The following persons read their Non-Agenda Public Comments aloud: John Nilson: John Nilson, a resident in the 1000 block of Wisconsin in South Oak Park, spoke their public comment regarding their need for the Board’s help. They commented that action is needed to control vehicle access to South Oak Park and manage vehicle movement within their neighborhood. They have. experienced 6 car jackings, 2 shooting incidents, drug dealing and using, and reckless driving. They cannot wait for the long-term strategies to be developed. Action is needed now. The South Oak Park Safety Initiative (SOPSI) proposed a cooperative relationship to help develop the most immediate and effective solutions - they are waiting and are eager for their response to this proposal. Inaction is inexcusable. Kristin Lee : Kristin Lee is a parent of an OPRF student. They are appreciative of the Oak Park Health Department’s work to get the community vaccinated to keep the community safe. They question the efficacy regarding cancelling the extracurricular activities as other schools with higher Covid cases have not cancelled extracurricular activities. They understand as of this meeting things have changed and hope this same information could be applied and handled differently in the future. Lisa Reed: Lisa Reed, an Oak Park resident since 1994, spoke their public comment regarding what transpired over the previous 72 hours between the Oak Park Health Department and the Oak Park River Forest High School with the cancellation of extracurricular activities, and what needs to change going forward. They feel the way this was handled was unacceptable. They requested the Board direct the Oak Park Health Department to focus on getting community buy in and support for any new directives, direct thre Oak Park Health Department to work in collaboration with IDPH and Cook County before announcing any new directive for OPRF in respect to Covid, and direct the Oak Park Health Department to balance the risk of Covid with the impact of these directives on our Husky’s mental health. Merle Taber: Merle Taber spoke their public comment aloud expressing their concern about what is happening in South Oak Park. They want the people who are able to make the changes hear what they are saying - South Oak Park is not expendable. Their needs have to do with safety, with people’s lives, and people wanting to stay in the community. They Village of Oak Park Page 2 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 expressed their gratitude to the Police Department for what they have done. Apathy, indifference, and inaction are not options. Olivia Lee: Olivia Lee, a junior at Oak Park River Forest High School, spoke their public comment regarding the cancellation of extracurricular activities at the high school. They were disheartened to learn their Speech Tournament was cancelled while the basketball game was allowed to go on. They fail to see how stopping activities will solve the problem or change anything until they address the underlying issues contributing to the Covid spread including a lack of mask wearing at the school or the crowding in school and lunch. Mr. Paladines: Mr. Paladines, a resident in the 1000 Block of South Austin, spoke their public comment aloud regarding their safety concerns in the area. He asked if everyone agreed that discharging a firearm in the community, or a drunk driver hitting and killing a pedestrian are causes for concern, both of which occurred in their area and were not reported in the paper. They are concerned that over the last week these incidents took place and makes for a very disturbing area to be in. They commented South Oak Park needs help either through policing or traffic mitigation. The Village Clerk read the following Non-Agenda Public Comments aloud Peter Bouchard: Peter Bouchard submitted their public comment regarding his attempt to get information regarding verification of a violation of an ordinance for Oak Park Classic Properties. They did not get a response as was told it was because of a private lawsuit. They added they were not asking for any involvement in their personal case and it seems to be an attempt at a cover up of a violation of Village Code. Jack Powers: Jack Powers submitted their public comment regarding the development of a Rec Center by the Park District of Oak Park. They ask the Village Board to commission a formal, thorough evaluation of the opportunity costs of removing this property permanently from the property rolls for such a speculative project vs redeveloping the same land such that it generates property taxes in perpetuity. They feel a formal evaluation of the opportunity costs of the Rec Center is needed so that the community is aware of those costs and so the Board can make informed decisions on whether the Park District's request for $2 million in ARPA funds is justifiable. Village of Oak Park Page 3 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 Jason Green: Jason Green, a parent of two Oak Park River Forest students, submitted their public comment expressing their frustration with the complete failure of leadership that occurred in connection with the announcement on Friday night by Superintendent Johnson that OPRF would be suspending all extracurricular activities through the end of the winter break. They call on this Board to seek counsel from the Illinois Department of Public Health and/or a third party consultant to at least peer review policies that the health director proposes to impose upon the Village. David Waters: David Waters submitted their public comment regarding the cancellation of extracurricular activities at the high school. They find it extremely disheartening for the children to see a rash decision being made which impacts the things that have a direct impact on their mental health and potentially their future. The CDC has laid out Guidance for Vaccinated People and IDPH (which IHSA follows) updated their policy on 11/10/21 around sports safety. We should be able to use the guidance developed through science by experts to give our children the best experience possible. Corrine Kodama: Corrine Kodama submitted their public comment in support for Oak Park's public health director in suggesting COVID mitigations at the high school (and elsewhere). They are horrified by the entitled, selfish parents that think any covid restrictions are a personal thing rather than a public health consideration, and urge the Board to please continue to listen to science and keep us safe. The Village Clerk read the remainder of the Non-Agenda Public Comments during the Call to the Board and Clerk at the end of the special meeting. VI. Proclamation President Scaman requested the Proclamation be read prior to the Non-Agenda Public Comments. Deputy Village Clerk Linda DeViller read the Proclamation a loud. Jill Kramer Goldstein, Executive Director of the Oak Park Art League, spoke to her appreciation for this Proclamation. B. MOT 21-124 A Motion to Adopt a Proclamation for Commemorating the 100th Anniversary of The Oak Park Park Art League Village of Oak Park Page 4 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Parakkat VII. Village Manager Reports C. ID 21-401 Review of the Revised Village Board Meeting Calendar for December 2021 and January 2022 Interim Village Manager Lisa Shelley gave an overview of this Item which included a review of a letter sent by Police Chief Reynolds regarding measures the Police Department is implementing to address crime in various areas of the village. Interim Village Manager Shelley then introduced the Director of Health Dr. Theresa Chapple-McGruder who spoke of the mitigation strategies that were put in place due to a rise in Covid cases in the high school. Dr. Theresa Chapple-McGruder then gave an overview of the decision making process between the school and the Health Department that led to the cancellation of extra curricular activities over the previous weekend. The Health Department and the high school had been in discussions for weeks regarding the increasing numbers of Covid cases when they saw a jump in numbers due to an outbreak. The mitigations over the previous 10 days did not help to slow down the spread of Covid. There were 6 different outbreaks between a 10-day period, which resulted in approximately 30 cases by the end of last Friday. The data pointed to crowding as an issue and the discussion focused on what could be done immediately to stop the spread. Crowding in the classroom or at lunch could not be reduced, so the focus was on addressing crowding during activities while they determined how to implement other mitigation strategies. Dr. Chapple-McGrudder spoke to better testing and the de-densifying of classrooms and lunch as measures that were being implemented in the school, but ramping up mitigations for an outbreak takes time to put policies into place and to figure out the logistics. Mitigations were lax at the school possibly due to the high number of students and staff that were vaccinated, and the school was in the process of changing to a new third-party shield provider for testing and they were not yet set up to respond to outbreak testing. Testing is now in place and high-quality masks were distributed to the classrooms and extra-curricular Village of Oak Park Page 5 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 groups to help decrease the amount of spread, and lunch was moved to better ventilated areas in the building. Village Trustee Taglia commented that there needs to be better communications in the future, to which Dr. Chapple-McGrudder agreed and assured the group that there will be better collaborative communication going forward between the school district and the Health Department. Village Trustee Walker-Peddakotla commented Dr. Chapple-McGruder needs to be a part of the school district communications regarding Covid-19 as she is the one who is receiving all the push back. Village Trustee Robinson requested clarification on if there was any assessment or analysis on the blanket cancellation of extra-curricular activities versus the option of determining if there were some activities that did not pose any overcrowding concerns. Dr. Chapple-McGrudder responded due to the urgent nature of the spread it made sense to look at the places the preliminary data was pointing to for mitigating the spread, which was overcrowding. At D200, with all the number of cases, it would have taken way too much to determine which activities did not fit this criteria, and which activities do, in order to put a mitigation plan in place. Dr. Chapple-McGrudder added responding to an outbreak needs to be timely. We can always come back and remove some layers of the mitigation and turn the switch back on. If we turn the switch off too late, you then can have hundreds or thousands of cases that could have been stopped earlier. The Health Department and the high school had implemented some mitigation measures over the 10 days leading to that Friday to help control the spread, but they did not work. Everything with the outbreak is constantly changing and you have to be adaptable - there are some thing you have to put a fine line down and say we have to stop this until we can address other pieces. Village Trustee Buchanan asked Dr. Chapple-McGruder what she thinks is causing this spread. Dr. Chapple-McGrudder responded she is waiting on data and information to come back to help determine the cause. Something changed in the last 18 weeks that caused the spread and they are trying to determine what that was. President Scaman asked what the goal is going forward for the rest of the year with the understanding that we want to keep the schools open and activities running. Dr. Chapple-McGrudder responded it will be situation-specific; if they are Village of Oak Park Page 6 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 able to target the cause of the spread to a specific thing or activity rather than just a general spread will determine the response. It is not dictated by the number of cases, it is dictated by the circumstance. Village Trustee Walker-Peddakotla asked if these same questions would be presented to D200 in a public forum for them to respond to. President Scaman then read a statement in support of Dr. Chapple-McGruder and the Health Department, and asked the community to stop all actions of hate and harassment towards Dr. Chapple-McGruder. She then reiterated the importance of communication and the priority of keeping the schools open. Dr. Chapple-McGrudder thanked President Scaman for her statement and agreed keeping the schools open is the goal. Village Trustee Parkkat joined the meeting at 8:33PM VIII. Village Board Committees & Trustee Liaison Commission Reports Village Trustee Buchanan reported back on the three Plan Commission meetings discussing the development on Van Buren and Austin. She understands both sides of the issue. and she is happy to be a resource to anyone who wants to talk about the pros and cons of the building. Village Trustee Walker-Peddakotla recommends reading the Op Ed by David Pope regarding the Van Buren development. Village Trustee Robinson, liaison to the Historic Preservation Commission, asked on the status on the updates to their Ordinance. Interim Village Manager Shelley will report back on that. IX. Citizen Commission Vacancies D. ID 21-405 Board & Commission Vacancy Report for December 6, 2021. X. Citizen Commission Appointments, Reappointments and Chair Appointments E. ID 21-406 Motion to Consent to the Village President’s Appointment of: Building Codes Advisory Commission- Mike Lenz, Appoint as Member Community Development Citizens Advisory Committee - Nezar Nafiseh, Appoint as Member Historic Preservation Commission - Daniel Roush, Appoint as Member It was moved by Village Trustee Robinson, seconded by Village Trustee Parakkat, to approve this Report. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 7 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XI. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Parakkat, to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 F. ORD 21-74 An Ordinance Providing for the Abatement of $346,200 Against the 2021 Tax Levy (2010C General Obligation Corporate Purpose Bonds) This Ordinance was adopted. G. ORD 21-75 An Ordinance Providing for the Abatement of $112,210 Against the 2021 Tax Levy (2012A General Obligation Corporate Purpose Bonds) This Ordinance was adopted. H. ORD 21-76 An Ordinance Providing for the Abatement of $767,831.26 Against the 2021 Tax Levy (2016E General Obligation Corporate Purpose Bonds) This Ordinance was adopted. I. ORD 21-77 An Ordinance Providing for the Abatement of $421,582 Against the 2021 Tax Levy (2015B General Obligation Corporate Purpose Bonds) This Ordinance was adopted. J. ORD 21-78 An Ordinance Providing for the Abatement of $614,620 Against the 2021 Tax Levy (2016D General Obligation Corporate Purpose Bonds) This Ordinance was adopted. K. ORD 21-79 An Ordinance Providing for the Abatement of $1,093,600 Against the 2021 Tax Levy (2018A General Obligation Corporate Purpose Bonds) This Ordinance was adopted. Village of Oak Park Page 8 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 L. ORD 21-80 An Ordinance Providing for the Abatement of $11,940 Against the 2021 Tax Levy (2020A General Obligation Corporate Purpose Bonds) This Ordinance was adopted. M. ORD 21-81 An Ordinance Providing for the Abatement of $627,654 Against the 2021 Tax Levy (2020B General Obligation Corporate Purpose Bonds) This Ordinance was adopted. N. ORD 21-84 An Ordinance Providing for the Abatement of $205,000.00 Against the 2021 Tax Levy (2016B General Obligation Corporate Purpose Bonds) This Ordinance was adopted. O. RES 21-244 A Resolution Approving a Professional Services Agreement with Wight & Company for Architectural Design Review Services for Fiscal Year 2022 and an Option to Renew for Two Additional One-Year Terms in an Amount Not to Exceed $35,000.00 Annually and Authorizing its Execution This Resolution was adopted. P. RES 21-247 A Resolution Approving the Renewal of an Independent Contractor Agreement with Rozalado & Co. for Custodial Services in Fiscal Year 2022 in an Amount Not to Exceed $170,000.00 and Authorizing its Execution This Resolution was adopted. Q. RES 21-251 A Resolution Approving a Renewal of the Independent Contractor Agreement with A & B Landscaping and Tree Service, Inc. for Village Wide Parkway Tree Removal and Stumping Services in an Amount Not to exceed $270,000.00 and Authorizing its Execution This Resolution was adopted. R. RES 21-252 A Resolution Approving a Renewal of the Independent Contractor Agreement with Davis Tree Care and Landscape, Incorporated for Village Wide Parkway Tree Pruning and Removal Services in an Amount not to Exceed $350,000.00 and Authorizing its Execution This Resolution was adopted. S. RES 21-257 A Resolution Approving a Professional Services Agreement with Chastain & Associates LLC for Permit Plan Review and Inspection Services for the Public Works Department in an Amount Not To Exceed $175,000 and Authorizing its Execution This Resolution was adopted. T. RES 21-258 A Resolution Approving a Supplemental Statement of Work for the Consultant Services Agreement with Municipal GIS Partners, Incorporated Village of Oak Park Page 9 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 in an Amount Not to Exceed $104,435 and Authorizing its Execution This Resolution was adopted. U. RES 21-274 A Resolution Approving the Renewal of an Independent Contractor Agreement with A & B Landscaping & Tree Service, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Back-up Snow Removal for Public Streets and Sidewalk Snow Shoveling for Fiscal Year 2022 in an Amount Not to Exceed $175,000 and Authorizing its Execution. This Resolution was adopted. V. RES 21-278 A Resolution Approving the Renewal of an Independent Contractor Agreement with Revcon Technology Group, Inc. for the Service and Maintenance of Parking Access and Revenue Control Systems at the Village’s Holley Court and Avenue Parking Garages for Fiscal Year 2022 in an Amount Not to Exceed $86,300 and Authorizing its Execution This Resolution was adopted. W. RES 21-282 A Resolution Approving a Renewal of the Independent Contractor Agreement with Cerniglia Co. for Village Wide Emergency Water and Sewer Repair Services in an Amount Not to Exceed $40,000.00 and Authorizing its Execution This Resolution was adopted. X. RES 21-283 A Resolution Approving a Renewal of the Independent Contractor Agreement with Gino’s Heating & Plumbing Inc. for Village Wide Emergency Water and Sewer Repair Services in an Amount Not to Exceed $40,000.00 and Authorizing its Execution This Resolution was adopted. Y. RES 21-288 A Resolution Approving a Dumping of Excavated Materials Price Agreement with Waste Management of Illinois, Inc. in an Amount Not to Exceed $95,000.00 and Authorizing its Execution This Resolution was adopted. Z. RES 21-284 A Resolution Approving a Renewal of the Independent Contractor Agreement with IHC Construction Companies, L.L.C. for Village Wide Emergency Water and Sewer Repair Services in an Amount Not to Exceed $40,000.00 and Authorizing its Execution This Resolution was adopted. AA. RES 21-287 A Resolution Approving a Purchase Price Agreement with Mid-American Water, Inc., for Materials for Repair of Water Mains and Sewer, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed Village of Oak Park Page 10 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 $50,000.00 in Fiscal Year 2022 and Authorizing its Execution This Resolution was adopted. AB. RES 21-289 A Resolution Approving a Purchase Price Agreement with Water Products Company of Aurora, Inc. for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services and Sewer Services in an Amount Not to Exceed $30,000.00 in Fiscal Year 2022 and Authorizing its Execution This Resolution was adopted. AC. RES 21-296 Resolutions Authorizing the Annual Renewal of Pawnbrokers Business Licenses This Resolution was adopted. AD. RES 21-298 A Resolution Approving the Renewal of a Professional Services Agreement with HR Green, Inc. to Provide Plan Review and Inspection Services in an Amount Not to Exceed $1,000,500 and Authorizing its Execution. This Resolution was adopted. AE. RES 21-299 A Resolution Approving the Renewal of a Professional Services Agreement with Thompson Elevator Inspection Service, Incorporated f Provide Elevator Inspections and Plan Review Services in Fiscal Year 2022 in an Amount Not to Exceed $50,000 and Authorizing its Execution This Resolution was adopted. AF. RES 21-302 A Resolution Approving a Sublease Agreement Between Oak Park Land II, LLC and the Village of Oak Park for Village Parking Lot 59 and Authorizing its Execution This Resolution was adopted. AG. RES 21-303 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park Residence Corporation in the Amount of $42,500 for Fiscal Year 2022 and Authorizing its Execution This Resolution was adopted. AH. RES 21-304 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park Housing Authority in the Amount of $35,000 for Fiscal Year 2022 and Authorizing its Execution This Resolution was adopted. AI. ORD 21-91 An Ordinance Providing for the Abatement of $92,440.63 Against the 2021 Tax Levy (2021 General Obligation Corporate Purpose Bonds) This Ordinance was adopted. Village of Oak Park Page 11 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 AJ. MOT 21-119 A Motion to Approve the Bills in the Amount of $2,439,126.94 from November 3, 2021, through November 22, 2021 This Motion was approved. AK. MOT 21-120 A Motion to Approve the November 2021 Monthly Treasurer’s Report for All Funds This Motion was approved. AL. MOT 21-121 A Motion to Approve Village Staff Submission of a Grant Proposal Under the Lead Poisoning Prevention Program Grant Administered by the Cook County Department of Public Health This Motion was approved. AM. RES 21-311 A Resolution Approving a Purchase Price Agreement with SNI Solutions, Inc. for the Purchase of Winter De-icing Materials in Fiscal Year 2022 in an Amount Not to Exceed $35,000.00, Authorizing its Execution and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. AN. RES 21-312 A Resolution Approving a Water Meter and Water Meter Parts Purchase Agreement with Ferguson Enterprises Inc., d/b/a Ferguson Waterworks in an Amount Not to Exceed $1,195,000.00, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement This Resolution was adopted. AO. RES 21-306 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and Visit Oak Park in the Amount of $175,000 for Fiscal Year 2022 and Authorizing its Execution This Resolution was adopted. AP. RES 21-309 A Resolution Designating PNC Capital Markets LLC as a Village of Oak Park Depository and Investment Bank and Authorizing Investments Pursuant to the Illinois Public Funds Investment Act This Resolution was adopted. AQ. RES 21-265 A Resolution Approving a Purchase Agreement with American Response Vehicles Inc. for the Purchase of an Ambulance through the Houston/Galveston Area Council Cooperative Purchasing Program in an Amount Not to Exceed $326,927, Less $37,553 for the Trade-In of the Village’s 2016 AEV Ambulance, for a Total of $289,374, Authorizing its Execution and Waiving the Village’s Bid Process This Resolution was adopted. Village of Oak Park Page 12 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 AR. RES 21-277 A Resolution Approving an Independent Contractor Agreement with Total Parking Solutions, Inc. for the Service, Maintenance and Cellular Connectivity of Eighty-Seven (87) Cale Paystations During Fiscal Year 2022 in an Amount Not to Exceed $134,412 and Authorizing its Execution This Resolution was adopted. AS. RES 21-291 A Resolution Approving a Funding Grant Agreement between the Village of Oak Park and the Oak Park Area Arts Council in the Amount of $194,500 for Fiscal Year 2022 and Authorizing Its Execution This Resolution was adopted. AT. RES 21-305 A Resolution Approving an Amendment to the Professional Services Agreement and Software License and Support Agreement Between Passport Labs, Inc., a Division of Passport Parking, and the Village of Oak Park to Include a Delivery Timeline Schedule and Extend the Term of the Agreements for an Additional Three (3) Years and Authorizing Its Execution This Resolution was adopted. AU. RES 21-313 A Resolution Approving a Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design and Construction Engineering Services for Alley Improvements in 2022 in an Amount Not To Exceed $281,032 and Authorizing its Execution This Resolution was adopted. AV. RES 21-314 A Resolution Approving an Independent Contractor Agreement with National Power Rodding Corporation for Project 21-10, Sewer Cleaning and Inspection, in an Amount Not to Exceed $92,000 and Authorizing its Execution This Resolution was adopted. AW. RES 21-315 A Resolution Approving a Task Order for Professional Engineering Services with Edwin Hancock Engineering Co. for Design and Construction Engineering Services for Project 22-2, Resurfacing of Various Streets, in an Amount Not To Exceed $251,110 and Authorizing its Execution This Resolution was adopted. AX. RES 21-316 A Resolution Approving a Task Order for Professional Engineering Services with V3 Companies, Ltd. for Design and Construction Engineering Services for Project 22-1, Sewer Improvement, in an Amount Not to Exceed $214,393 and Authorizing its Execution This Resolution was adopted. AY. RES 21-321 A Resolution Authorizing the Purchase of Excess Public Entity Liability Insurance, Excess Workers’ Compensation Insurance, Property Insurance, Village of Oak Park Page 13 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 Crime Coverage, and Cyber Liability for the Village of Oak Park for Fiscal Year 2022 in an Amount Not to Exceed $649,664 This Resolution was adopted. AZ. ORD 21-93 An Ordinance Amending Chapter 29 (“Administrative Adjudication”), Article 2 (“Administrative Adjudication of Parking Violations”), Section 29-2-8 (“Response to a Notice of Violation; Failure to Respond; Default”) of the Oak Park Village Code This Ordinance was adopted. BA. RES 21-322 A Resolution Approving the Engagement of Attorneys/Law Firms for Legal Services to be Performed on Behalf of the Village of Oak Park for the 2022 Fiscal Year This Resolution was adopted. BB. MOT 21-122 A Motion to Approve the 2022 Village Board Regular Meeting Calendar This Motion was approved. BC. RES 21-323 A Resolution Approving a First Amendment to the Professional Services Agreement with Graef-USA Inc. to Change the Not to Exceed Amount from $125,000 to $134,000 and Authorizing Its Execution This Resolution was adopted. BD. ORD 21-82 An Ordinance Amending the Fiscal Year 2021 Annual Budget This Ordinance was adopted. XII. Regular Agenda BE. RES 21-320 A Resolution Approving a Nursing Services Agreement with Cassidy Olson, R.N., in an Amount Not to Exceed $40,000 Authorizing its Execution and Approval of $40,000 in American Rescue Plan Act (ARPA) Funds for the Position Interim Village Manager Shelley gave an overview of the Item. This request is on the Regular Agenda as they are funded through the ARPA funds and is for a one-year contract. Village Trustee Robinson requested clarification if this is the position that is an extension of a contract. Interim Village Manager replied no, this is for an additional staff person. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Parakkat, to adopt this Resolution. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 14 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 BF. RES 21-325 A Resolution Authorizing the Submission of a New Grant Application for the Illinois Department of Public Health Cooperative Public Health Grant for Emergency Response in an Amount Not to Exceed $115,678 and Authorizing Submission of a New Grant Application for Two Fellow Positions from the United States Centers for Disease Control and Prevention (CDC) and the Council for State and Territorial Epidemiologists (CSTE) and the Use of American Rescue Plan Act (ARPA) Funds in an Amount not to Exceed $12,000 for the Positions and Approval of Subsequent Agreements and Authorizing their Execution Interim Village Manager Shelley gave an overview of the Item. This request is on the Regular Agenda as they are funded through the ARPA funds. Dr. Chapple-McGrudder then gave background on the reason for applying for this grant - the Fellows are public health trained people who would be on staff for two years to provide public health support for the Health Department and will help supplement the Health Department staff workload. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia, to adopt this Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 BG. RES 21-324 A Resolution Authorizing the Submission of Annual Public Health Grants Applications with the Community Development Block Grant, the Cook County Department of Public Health, the Illinois Department of Human Services, the Illinois Department of Public Health, the Public Health Institute of Metropolitan Chicago, and the Shawnash Institute with an Anticipated Total Funding Amount of $1,048,545 and Approval of Subsequent Agreements, Including $34,000 in American Rescue Plan Act (ARPA) Funds for Fiscal Year 2022 for a Portion of Nurses’ Salaries, and Authorizing their Execution Village of Oak Park Page 15 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 Interim Village Manager Shelley gave an overview of the Item and stated this is an annual Agenda Item. This request is on the Regular Agenda as there is a request for ARPA funds. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Enyia, to adopt this Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 BH. ORD 21-83 An Ordinance Adopting the Budget for All Corporate Purposes of the Village of Oak Park, Cook County, Illinois in Lieu of the Appropriation Ordinance for the Fiscal Year Commencing on the First Day of January, 2022 and Ending on the Thirty-First Day of December, 2022 Interim Village Manager Shelley introduced the Item. Chief Financial Officer Steve Drazner then gave a quick overview of this last step in the budget process. Village Trustee Robinson expressed her thanks to staff for the amount of work and detail that went into creating this budget. Village Trustee Parakkat appreciates all the effort that went into the budget process and would like the Board to be more careful around allocating funds on items where we do not know how we are going to use it. Village Trustee Enyia expressed his thanks for all the time put in going through this budget process. Village Trustee Walker-Peddakotla thanked staff for all the work put in to the budget process. She hopes the Village continues to make progress and keeps moving forward to find ways to help as many people in our community as possible. Village Trustee Taglia is impressed with the commitment to the investment in the village's infrastructure. He expressed concerns allocating funds to projects that do not have any details of scope or what the funds will be used for especially when it impacts the levy. To levy tax dollars before we have a clear idea of what the expenditure entails is not best practice. President Scaman commented the Board has had to make difficult Village of Oak Park Page 16 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 decisions and this is what progress looks like. It was moved by Village Trustee Buchanan, seconded by Village Trustee Robinson, to adopt this Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 1- Village Trustee Walker-Peddakotla ABSENT: 0 BI. ORD 21-71 The Village of Oak Park’s Tax Year 2021 Property Tax Levy Ordinance Interim Village Manager Shelley introduced Chief Financial Officer Steve Drazner. Chief Financial Officer Drazner then gave an overview of the Item. There was no further discussion. It was moved by Village Trustee Parakkat, seconded by Village Trustee Buchanan, to adopt this Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 BJ. ORD 21-72 An Ordinance for the Levy and Assessment of Taxes in the Amount of $725,000 for the 2021 Property Tax Year for Village of Oak Park Special Service Area Number One Interim Village Manager Shelley introduced the Item. Chief Financial Officer Steve Drazner then gave an overview of the Item. There was no further discussion of this Item. It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, to adopt this Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 17 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 BK. ORD 21-73 An Ordinance for the Levy and Assessment of Taxes in the Amount of $3,738 for the 2021 Property Tax Year for Village of Oak Park Special Service Area Number Eight Interim Village Manager Shelley introduced Chief Financial Officer Steve Drazner. Chief Financial Officer Drazner then gave an overview of the Item. There was no further discussion. It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 BL. ORD 21-94 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-4 Liquor License to Oak Park Waffles, LLC Village Attorney Paul Stephanides introduced the Item. Village Trustee Buchanan asked why Village Trustee Parakkat recused himself. Village Trustee Walker-Peddakotla responded due to his involvement with the Take Out 25 program. Village Trustee Parakkat added he recused himself so as not to have any undue influence on any restaurant as they are making decisions through their lifecycle. There was no further discussion. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to adopt this Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 Village of Oak Park Page 18 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 ABSENT: 0 RECUSED: 1- Village Trustee Parakkat BM. ORD 21-95 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-2 Liquor License to Lux Food Service LLC, DBA Kyuramen Village Attorney Paul Stephanides introduced the Item. There was no further discussion. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan, to adopt this Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 RECUSED: 1- Village Trustee Parakkat XIII. Call to Board and Clerk Village Clerk Christina Waters then continued to read the remaining Public Comments aloud. Petia Kostadinova: Petia Kostadinova submitted their public comment in support of Dr. Chapple-McGrudder. They insisted the Board condemns the hostile treatments and threats that Dr. Chapple is receiving, and for the Board to support, in the strongest way possible, the efforts of Dr. Chapple to keep this community safe, and that the Board takes the strongest possible measures against the instigators of the attacks against Dr. Chapple. Becca Kaufman: Becca Kaufman submitted their public comment requesting the Board provide the data that clearly shows the extracurricular activities are spreading Covid, how the “outbreak” is being defined and why we are asking fully vaccinated asymptomatic kids to test to get their extracurriculars back. Tiffany Hanna: Tiffany Hanna submitted their public comment supporting Village of Oak Park Page 19 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 an evidence-based approach to Covid, and expressed that the suspension of extracurriculars does nothing meaningful to curb transmission, only encouraging kids to gather informally (which generally is maskless, indoors) rather than in a supervised, safer environment. They asked the Board to consider whether the Oak Park Department of Public Health is providing enough of a positive value for villagers. Samina Hadi-Tabassum: Samina Hadi-Tabassum submitted their public comment expressing their sadness of Oak Park parents' treatment towards Dr. Chapple. Richard Kodama: Richard Kodama submitted their public comments providing their recommendations on the N95 mask rollout based on their work experience. Martha Moylan: Martha Moylan submitted their public comment asking the Oak Park Board of Public Health and the administrators at Oak Park River Forest High School (OPRF) to issue a formal apology to the community and students for the cancellation of extracurricular activities. Lori Grey: Lori Grey submitted their public comment asking that the decision to cancel all activities at OPRF be reversed and for only measured, strategic nuanced plans be put in place, adding the heavy handedness of the decision to cancel ALL activities was unjust and detrimental to the students. Jeanine Pedersen: Jeanine Pedersen submitted their public comment that they find much of OPRF’s response to COVID to be rather performative and it's hard to take community spread seriously when neither the OPHD nor OPRF thought the game should be cancelled. They feel it should be ok to ask a fellow student their vaccination status. Katy Jacob: Katy Jacob submitted their public comment in response to the recent decision directed by the village to abruptly eliminate all extracurricular activities. They expressed their concern that OPRF and the OPHD created this problem by manufacturing a crisis that did not actually exist and implored the village and school to follow IDPH and CDC guidelines and to not manufacture a crises in the future that will apparently only be reversed upon receiving negative publicity. Michelle Siu: Michelle Siu submitted their public comment asking the reason Oak Park has its own Health Department rather than falling under the Cook County Health Department jurisdiction. They expressed Cook County has been able to communicate Covid guidance in an efficient manner, and the Oak ParkHealth Department should continue outreach and Village of Oak Park Page 20 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 make sure people are getting vaccinated. They also expressed concern regarding the health department shut down OPRF extracurricular activities and provided no data how extracurricular activities are increasing Covid transmissions. The Board should not have extended the Health Director’s emergency powers. Dave Enderle: Dave Enderle submitted their public comment expressing their concern with the significant increase in violent crimes overall but a larger percentage increase in South Oak Park, suggesting better lighting and police patrols and other traffic calming measures. Richard Vignocchi: Richard Vignocchi submitted their public comment expressing their concern regarding the recent spike in carjacking and shootings that have taken place in the general area of the 1000 block of Wisconsin Avenue and requested increase police patrols or implementations of traffic cameras in the area. Nathan Sargent: Nathan Sargent submitted their public comment expressing their concern regarding the significant increase in crime and violence in the 1000 Wenonah block in South Oak Park after witnessing multiple carjackings, reckless driving and, worst of all, a rolling shootout where they needed to inspect their house for bullet holes. They would like to efficiently ensure our intelligent minds and nationally record-high property taxes are being well utilized to enhance the community via the short and long term through practical solutions. Anna and Kelly Clissold: Anna and Kelly Clissold submitted their public comment in support of the thorough and thoughtful work being done by the neighbors who have organized SOPSI to make their neighborhood safer for everyone. They are especially concerned about the safety of pedestrians and bicyclists--particularly children--on the roads, sidewalks, and at intersections in their neighborhood and ask that the village work quickly, and in consultation with this organization, to implement strong and proven measures to make their South Oak Park neighborhoods safer. Penny and Sohail Murad: Penny and Sohail Murad submitted their public comment expressing their concern regarding an increase in crime in their neighborhood in the 1000 block of Wisconsin Avenue. They are disturbed that these incidents have eroded their sense of security. They know that there are no simple answers, but request the community, the Village Board and the police to work together to address this. It would be tragic in their opinion if nothing is done about this. John Figel: John Figel submitted their public comment expressing their concern over the rise in crime in their 1000 Wenonah block fearing it’s just Village of Oak Park Page 21 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 a matter of time before somebody is going to be critically hurt or killed. They indicated they would be willing to participate in a neighborhood watch program and requested more information be communicated from the village about how to keep safe. Kathy Corcoran: Kathy Corcoran submitted their public comment expressing their amazement at the amount of cars that ignore the stop signs at Wenonah and Lexington, requesting that they have flashing signs (solar powered) at the intersection. Marcella Douce: Marcella Douce, a resident of south Oak Park, submitted their public comment expressing concern regarding crime near their home, and most recently the up tick in violent crimes that leaves them feeling unsafe on their block. They urged the Board to consider the use of cul-de-sacs, speed bumps, one way signs, exit only-blocked entrances into the neighborhood, and would like to know what can be done about the Mohr property to increase safety in their area. Bob and Patty Mullin: Bob and Patty Mullin submitted their public comment expressing concern regarding crime in their Southwest Oak Park neighborhood and urged a solution to limit the traffic coming through the neighborhood and speeding. CALL TO THE BOARD and CLERK Village Clerk Waters congratulated the Fenwick Football team for their victory at the state championship game. She also thanked village staff and the Board for all their hard work. She encouraged the community to contact the Clerk's office to register to vote in the upcoming elections or to update their voting information prior to the 2022 elections. Village Trustee Parakkat thanked the Board for their service, and acknowledged village staff for their service to the community. He also thanked the community and neighboring partners, and thanked the community for entrusting him to serve the community. Village Trustee Robinson wished the Board a healthy and restful holiday season and appreciates the guidance and leadership of Village Trustees Walker-Peddakotla, Taglia, and Buchanan as they new Trustees got on boarded. Village Trustee Taglia thanked the Oak Park Fire Department for their heroic efforts fighting the recent fire on Lake Street. He congratulated the Fenwick Football team for their first state title championship win. He Village of Oak Park Page 22 Printed on 1/20/2022 President and Board of Trustees Meeting Minutes December 6, 2021 congratulated Village Trustee Parakkat for his award from the Governor's Tourism Bureau for his Take Out 25 program. Ha thanked village staff for their hard work on the budget over the last six months. Village Trustee Walker-Peddakotla expressed her thanks for the well run and efficient vaccine clinics that were run for little kids and is grateful for all the volunteers at the clinics. She encouraged all who can get a booster shot to do so and to stay safe. Village Trustee Buchanan thanked her colleagues for their kind words and wished everyone happy holidays. Village Trustee Enyia thanked all his colleagues for their guidance throughout this process of on boarding as a new Trustee and thanked village staff for their support. He expressed his gratitude towards the firefighters and police from Oak Park and neighboring communities who came together to battle the fire on Lake Street. Village Trustee Parakkat added his perspective on the health debate - health is one aspect of a pandemic's impact on a community and we should be thoughtful of the overall systemic impact of all the decisions the Board makes as we move into 2022. Village President Scaman gave a sincere thank you to Interim Village Manager Lisa Shelley for taking on the Interim Village Manager role. She thanked all of the first responders, essential workers, and village staff for their immediate and steadfast response to the pandemic and community safety. She thanked the community, community leaders and her colleagues who pushed the Board and held them accountable as they serve the community. XIV. Adjourn It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Parakkat,to adjourn. The motion was approved. Meeting adjourned at 10:27P.M., Monday, December 6, 2021. Respectfully Submitted, Deputy Clerk DeViller AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 23 Printed on 1/20/2022