President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, February 7, 2022 7:00 PM Remote I. Call to Order Village President Scaman called the meeting to order at 7:03 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Village Trustee Enyia arrived at 7:05 P.M. Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Agenda Approval It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Enyia IV. Minutes A. MOT 22-14 Motion to Approve Minutes from Regular Remote Meeting of January 18, 2022, Special Remote Meeting of January 25, 2022, Special Remote Meeting of January 26, 2022 and Special Remote Meeting of January 31, 2022 of the Village Board. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to approve the Motion. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 1 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 V. Non-Agenda Public Comment The following person spoke their Non-Agenda Public Comment aloud: Gail Galivan: Gail Galivan spoke their non-agenda public comment aloud. They expressed their concern regarding the illegality of the village's vaccine mandates. Village Clerk Waters read the following Non-Agenda Public Comments aloud: Robin Kalish: Robin Kalish submitted their public comment in support of continuing to follow the guidance of our health department, the CDC and the AAP, including universal masking. We have done a great job with mitigations, and now is not the time to decrease them. Stephanie Harris: Stephanie Harris submitted their public comment in opposition to the continued Covid-19 mitigation measures, and urged the Village to step up and take charge of the narrative, and lead Oak Park to a new normal, of living with, rather than hiding from, Covid. VI. Proclamation B. MOT 22-13 A Motion to Approve a Proclamation for February 2022 as Black History Month. Village Clerk Christina Waters read the Proclamation aloud. Donna Callender, the artistic director of Harambee, spoke of the challenges of not being able to hold Harambee in person due to the pandemic. They event this year will again be virtual, and she hopes to be able to gather in person in 2023. Village Trustee Enyia then reflected on Black History Month in 2022. Village Trustee Walker-Peddakotla encouraged the community to go visit the Idea Box at the Oak Park Public Library for their Black History Month installation. It was moved by Village Trustee Parakkat, seconded by Village Trustee Enyia, that this Motion be approved. The motion was approved. The roll call on the Village of Oak Park Page 2 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 VII. Village Manager Reports C. ID 22-37 Review of the Revised Village Board Meeting Calendars for February, March and April 2022 Interim Village Manager Shelley gave an overview of the upcoming Board calendars. Interim Village Manager Shelley then introduced Dr. Chapple-McGrudder, Director of the Health Department, who gave an update on significant items regarding the pandemic. Dr. Chapple McGrudder indicated that the Oak Park area pharmacies have not yet received the Federal Government's allotment of masks. The village has distributed over 1,500 masks to low income and senior residences and still have a limited supply of N-95 and KN-95 masks available for those who would like to request them. Residents can receive up to three masks per household. Dr. Chapple McGrudder then gave an update on the temporary restraining order (TRO) regarding mask mandates in schools. This TRO only applies to the named plaintiffs in the case and does not apply to Oak Park or districts as a whole. Oak Park schools should still continue in the same way as they have been over this last school year. Village Trustee Walker-Peddakotla requested Village Attorney Stephanides to update the Board if there is a ruling in the challenge by the State's Attorney General to the TRO. VIII. Village Board Committees There was no discussion of this Item. IX. Citizen Commission Vacancies D. ID 22-38 Board & Commission Vacancy Report for February 7, 2022. There was no discussion of this Item. X. Citizen Commission Appointments, Reappointments and Chair Appointments Village of Oak Park Page 3 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 E. ID 22-39 Motion to Consent to the Village President’s Appointment of: Community Development Citizens Advisory Committee - Andrew Celis, Reappoint as Member Environment & Energy Commission - Colin Taylor, Reappoint as Member Environment & Energy Commission - Lisa Boone, Reappoint as Member Environment & Energy Commission - Mark Goldberg, Reappoint as Member Farmers Market Commission - Jill Stewart, Reappoint as Member Farmers Market Commission - Liz Stolfa, Reappoint as Member Farmers Market Commission - Myndi DeVore, Reappoint as Member Historic Preservation Commission - Louis Garapolo, Reappoint as Member Liquor Control Review Board - Todd Kuna, Reappoint as Member Plan Commission - Jeffrey Clark, Reappoint as Member It was moved by Village Trustee Parakkat, seconded by Village Trustee Walker-Peddakotla, to approve the Report. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XI. Consent Agenda Village Clerk Waters read the following Agenda Public Comment aloud: Stasia Jamell: Stasia Jamell submitted their public comment in opposition to Item O/ Res 22-41, expressing concern over the LED lights that are being recommended. The LEDs with too much blue light have the potential to be harmful to the health of humans and wildlife. Approval of the Consent Agenda It was moved by Village Trustee Parakkatand seconded by Village Trustee Robinson to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 F. ORD 22-7 Concur with the Zoning Board of Appeals’ Recommendation and Adopt an Ordinance Granting a Special Use Permit to Operate a Massage Service Establishment at 1105 Holley Court Village of Oak Park Page 4 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 This Ordinance was adopted. G. RES 22-20 A Resolution Authorizing the Purchase of Firefighter Personal Protective Turnout Gear Equipment through a Contract with Municipal Emergency Services, Inc. Secured through Sourcewell’s Cooperative Joint Purchasing Program in an Amount Not to Exceed $62,000 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. H. RES 22-34 A Resolution Approving an Amendment to the Independent Contractor Agreement with HR Green, Inc., for Building Permit Application Plan Reviews and Inspections, for Fiscal Year 2021 to Change the Not to Exceed Amount from $900,000 to $940,000 and Authorizing Its Execution This Resolution was adopted. I. RES 22-35 A Resolution Approving Amendments to Appendix I (“Job Class and FLSA Status”) and Appendix VII (“Appointee Pay Plan Schedule”) of the Village of Oak Park Personnel Manual This Resolution was adopted. J. RES 22-36 A Resolution Approving an Independent Contractor Agreement with Vehicle Service Group, LLC d/b/a Rotary Lift of Madison, Indiana through the Sourcewell Joint Purchasing Program for the Purchase and Installation of One SM30 Four Post Vehicle Lift in an Amount Not to Exceed $45,620.00, Authorizing its Execution and Waiving the Village’s Bid Process for the Agreement This Resolution was adopted. K. RES 22-37 A Resolution Approving the Purchase of Nine 2022 Ford Utility Police Interceptor Vehicles with Police Package from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount Not to Exceed $349,914.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. L. RES 22-38 A Resolution Approving the Purchase and Planting of Parkways Trees through Contracts Secured by the Suburban Tree Consortium in an Amount Not to Exceed $150,000.00 for the 2022 Tree Planting Program and Waiving the Village’s Bid Process for Said Purchase This Resolution was adopted. M. RES 22-39 A Resolution Approving the Renewal of the Independent Contractor Agreement with Everest Snow Management, Inc. for 2022 Village-Wide Parkway Tree Watering Services in an Amount Not to Exceed $45,000.00 Village of Oak Park Page 5 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 and Authorizing its Execution This Resolution was adopted. N. RES 22-40 A Resolution Authorizing the Purchase of One 2022 Ford Electric Vehicle Transit Cargo Van, from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative Joint Purchasing Program in an Amount Not to Exceed $48,624.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. O. RES 22-41 A Resolution Approving a Purchase Price Agreement with PJD Electric Sales, Inc. for Street Light and Traffic Control Materials in an Amount Not to Exceed $36,000.00 in the Fiscal Year 2022 and Authorizing its Execution This Resolution was adopted. XII. Regular Agenda P. ORD 22-8 Concur with the Historic Preservation Commission and Adopt an Ordinance Amending Chapter 7 (“Buildings”), Article 9 (“Historic Preservation”) of the Oak Park Village Code Interim Village Manager Shelley introduced the Item. Tammie Grossman, Director of Development Customer Services, then introduced Susie Trexler, the Historic Preservation Planner, who then gave a presentation overview of the proposed updates to the Historic Preservation Ordinance. Village Trustee Parakkat requested clarification on what would be an example of a non-contributing asset. Susie Trexler responded each area of the village has a time period of significance. Broadly speaking, a non-contributing asset would be buildings that are built more recently than the district's period of significance. For example, the Frank Lloyd Wright District's period of significance ends in 1941, so any building built after 1941 within the district would be non-contributing and the Ordinance would not apply. It was moved by Village Trustee Parakkat, seconded by Village Trustee Buchanan, to adopt the Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 6 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 Q. RES 22-31 Concur with the Historic Preservation Commission and Adopt a Resolution Approving and Adopting the Historic Preservation Commission’s Architectural Review Guidelines Dated February 7, 2022 There was no discussion for this Item. It was moved by Village Trustee Parakkat, seconded by Village Trustee Buchanan, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 R. ORD 22-6 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Authorizing the Vacation of a Certain Portion of Linden Avenue located between Lake Street and Erie Street in the Village of Oak Park, Cook County, Illinois Interim Village Manager Shelley introduced the Item. Tammie Grossman, Director of Development Customer Services, introduced Craig Failor, Village Planner, who then gave historical background and an overview of this Item, R, and Item S. Plan Commission Chair Iris Simms added the commission supports this request. Village Trustee Walker-Peddakotla requested confirmation on if the main reason for this request is to remove the village's liability, and to ensure the village still has easements needed to keep doing work that needs to be done to maintain our public services. Craig Failor responded in the affirmative. Village Trustee Taglia requested clarification on who has previously been paying for the upkeep on East Avenue. Craig Failor responded the school district has been maintaining the surfaces in that area. Fred Preuss, the Director of Building and Grounds for District 200, confirmed. Village Trustee Parakkat request clarification on the payment vs a waiver request, and if there is an opportunity to take the payment for the easement and apply it to the debt the village has on the parking garage. Director Grossman responded they were not sure we owe debt on the high school garage - the debt the village owes is on the other garages. There Village of Oak Park Page 7 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 would be some extra research before they could have a good conversation about this. Village Trustee Parakkat request clarification then if it is critical to vote on both of these Items tonight pending further conversations on any potential garage debt. Director Grossman responded in order to approve the vacation the Board needs to decide on if they are going to charge or waive the fee, and it would be difficult to do the vacation without making a decision on the money aspect of the request. Village Trustee Robinson commented Trustee Parakkat's idea is worth exploring, but reuqetd clarification on the challenge of separating the two votes. Director Grossman responded the Board needs to make a decision if they are going to vacate and then decide if they are going to charge for the vacation. You cannot vacate and then decide later if you are going to charge a cost. Village Trustee Parakkat requested clarification if the request to waive the fee is based on historical precedence rather than a question of affordability? President Scaman added that this request was initiated by the village and that District 200 has been maintaining the space for some time now. Director Grossman added that the village does owe $400,000 on the high school garage, but the difference for the high school garage (as opposed to the other garages the village owns) is related to more complex agreements and the interplay between the high school and the TIF. Village Trustee Taglia commented Trustee Parakkat does raise a good point and this is something they should address at their future parking discussions. Trustee Taglia added he would support waiving any fee as District 200 has continued to maintain the property over the years. President Scaman then confirmed the Board was in consensus of approving the Ordinance with the waiver. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan, to adopt the Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Village of Oak Park Page 8 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 NAYS: 0 ABSENT: 0 S. ORD 22-5 Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Authorizing the Vacation of a Certain Portion of East Avenue located between Lake Street and Erie Street in the Village of Oak Park, Cook County, Illinois The Board agreed to adopt the Ordinance with the waiver. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to adopt the Ordinance. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XIII. Call to Board and Clerk Village Clerk Waters spoke of the events happening in the community during Black History Month including events at the Oak Park Public Library, Brondihouse Black History Virtual Workshops, and a virtual Harambee event. Village Trustee Buchanan had no comments. Village Trustee Robinson had no comments. Village Trustee Parakkat mentioned the Greenhouse Gas Inventory report should be coming out this week and is looking forward to seeing some real data that will be used for the Climate Action Plan. Village Trustee Taglia was moved by the crowd he saw gathered outside village hall welcoming back the officer that was returning to work after being shot. The corwd included about a dozen different police departments from other communities who were there to show their support to the officer. Village Trustee Buchanan had no comments. Village Trustee Walker-Peddakotla had no comments. Village Trustee Enyia had no comments. Village President Scaman reminded the community that Emery Lehman Village of Oak Park Page 9 Printed on 2/23/2022 President and Board of Trustees Meeting Minutes February 7, 2022 from Oak Park will be competing in the speed skating event at the Olympics and wished him luck. She also noted that the Oak Park River Forest History Museum also has information listed for Black History Month on their website. XIV. Adjourn It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Parakkat, to adjourn. The motion was approved. The Meeting adjourned at 8:21 P.M., Monday, February 7, 2022. Respectfully Submitted, Deputy Clerk DeViller AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 10 Printed on 2/23/2022