President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, April 4, 2022 7:00 PM Remote I. Call to Order Village President Scaman called the meeting to order at 7:02 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 0 III. Agenda Approval It was moved by Village Trustee Buchanan, seconded by Village Trustee Robinson, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 IV. Minutes A. ID 22-107 Motion to Approve Minutes from Regular Remote Meeting of March 21, 2022 of the Village Board. It was moved by Village Trustee Buchanan, seconded by Village Trustee Walker-Peddakotla, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 Village of Oak Park Page 1 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 ABSENT: 0 V. Non-Agenda Public Comment Village Clerk Christina Waters read the following Non-Agenda Public Comments aloud: Dan Wasiolek: Dan Wasiolek submitted their public comment expressing their concern that the intersection of Greenfield from Harlem to Monroe has no stop signs, encouraging the Board to be proactive with the safety of our children and put a stop sign at the school zone at Greenfield and Bonnie Brae. Amanda Valente: Amanda Valenta submitted their public comment regarding egregious errors in last week's 03/30/22 Covid-19 Weekly Bulletin, and believes it is critical that the local health organization disseminate accurate information to local businesses and residents, with any errors immediately updated and explained. The following person spoke their Non-Agenda Public Comment aloud: Richard Fobes: Richard Fobes spoke their public comment regarding the senior living high rise building on Madison Street and the proposed bump out on Wesley at Madison Street. They and their neighbors have petitioned the Board to have the developer created a cul-de-sac in lieu of the bump out, which was discussed with the previous Board prior to the pandemic. VI. Proclamation B. MOT 22-28 A Motion to Approve a Proclamation for April 29, 2022 as Arbor Day. Village Trustee Buchanan read the Proclamation aloud. It was moved by Village Trustee Robinson, seconded by Village Trustee Parakkat, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 C. MOT 22-29 A Motion to Approve a Proclamation for April 2022 as Earth Month. Village Trustee Parakkat read the Proclamation aloud. Village of Oak Park Page 2 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 It was moved by Village Trustee Buchanan, seconded by Village Trustee Walker-Peddakotla, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 D. MOT 22-30 A Motion to Approve a Proclamation for National Community Development Week of April 11-15, 2022. Village Trustee Robinson read the Proclamation aloud. It was moved by Village Trustee Parakkat, seconded by Village Trustee Buchanan, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 VII. Village Manager Reports E. ID 22-103 Community Safety Project Update by Michele Weinzetl, BerryDunn Consulting Village Manager Kevin Jackson introduced the Item. Michele Weinzetl, a consultant with BerryDunn Consulting, then gave an update on the Community Safety Project. They have done a number of interviews with department staff and community members, have received a number of responses on the Social Pinpoint Site, and have conducted a series of open forums. They are currently in the middle of the data analysis and will be developing recommendations over the next couple of months, and expect to have an initial draft report in May. There will then be a period of review for staff to give feedback and make adjustments, and the finalized draft will be posted on the Social Pinpoint site for the public to provide feedback. The consultant will include that feedback as part of the final document and expect that report to be completed around the end of August or early September. F. ID 22-104 Southwest Oak Park Traffic Concerns Update Village Manager Jackson introduced the Item. He then introduced Bill McKenna, Village Engineer, to give an update on traffic concerns in Village of Oak Park Page 3 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 southwest Oak Park and possible next steps. Bill McKenna spoke to the traffic data and accident studies conducted by the village engineers which mostly focused on Lexington between Harlem and Maple. The data collected indicate traffic volumes and speeds that are relatively consistent with blocks of similar character for residential streets. Bill McKenna then spoke of the Transportation Commission's review of traffic calming additions for the 1150 blocks of South Home and South Clinton, which was done prior to the pandemic, and their recommendation to install speed bumps on those two blocks should the residents want to pay for it with a special service area tax. Village staff will be sending out ballots to those two blocks to see if the residents are willing to establish a special service area for the speed bumps. Bill McKenna then address the concerns by residents in the southwest Oak Park area of the Garfield and Home intersection due to the school children who cross there near the Home Avenue Bridge. There will be bump outs created and additional signage included in the work at that intersection as part of the 2022 resurfacing project that will be going out to bid later this Spring. He also added there may be future opportunities for potential traffic calming as part of a future redevelopment, including the Mohr site on Harlem. VIII. Village Board Committees & Trustee Liaison Commission Reports Village Trustee Buchanan gave an update on the IGov meetings for Saturday, May 21st from 9-11:30 AM at Brooks Middle School. Village Trustee Walker-Peddakotla commented the Farmers' Market is still trying to staff the Market Manager position and asked the public to spread the word. IX. Citizen Commission Vacancies G. ID 22-105 Board & Commission Vacancy Report for April 4, 2022. There was no further discussion on this Item. X. Citizen Commission Appointments, Reappointments and Chair Appointments H. ID 22-106 Motion to Consent to the Village President’s Appointment of: Community Development Citizens Advisory Committee - Bryan Wong, Appoint as Member Community Development Citizens Advisory Committee - Elizabeth Austin, Appoint as Member Village of Oak Park Page 4 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 It was moved by Village Trustee Enyia, seconded by Village Trustee Buchanan, to approve the Report. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 XI. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Parakkat, seconded by Village Trustee Robinson, to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 I. MOT 22-26 A Motion to Approve the Bills in the Amount of $3,048,600.18 from March 11, 2022, through March 24, 2022 This Motion was approved. J. RES 22-72 A Resolution Approving the Village Manager and the Development Customer Services Director as the Village’s Certifying Officers for the U.S. Department of Housing and Urban Development (HUD) Electronic Reporting System for Environmental Reviews Required for Community Development Block Grant (CDBG) Projects This Resolution was adopted. K. RES 22-73 A Resolution Approving an Independent Contractor Agreement with Midwest Services and Development Corp. for the South Fire Station Bunk Room, Locker Room, and Restroom Renovations Project in an Amount Not to Exceed $565,215.00 and Authorizing its Execution This Resolution was adopted. L. RES 22-74 A Resolution Authorizing the Reallocation of Program Year (PY) 2019 Returned Community Development Block Grant (CDBG) Funds to Program Year 2021 Activities by Amending the 2021 Action Plan This Resolution was adopted. Village of Oak Park Page 5 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 M. RES 22-75 A Resolution Approving a Nursing Services Agreement with Kathleen Monty, R.N., in an Amount Not to Exceed $40,000 and Authorizing its Execution This Resolution was adopted. N. RES 22-76 A Resolution Approving a Nursing Services Agreement with Patrice Steurer, R.N., in an Amount Not to Exceed $40,000 and Authorizing its Execution This Resolution was adopted. O. RES 22-77 A Resolution Authorizing the Submission of a Uniform Application for State Grant Assistance with the Illinois Department of Commerce and Economic Opportunity (DCEO) for the 2022 Resurfacing of Various Streets Project and the Madison Street Streetscape Project This Resolution was adopted. P. RES 22-78 A Resolution Authorizing the Submission of a Pre-Application Form for the Hazard Mitigation Grant Program with the Illinois Emergency Management Agency for the Lombard Avenue Relief Sewer Project This Resolution was adopted. Q. ORD 22-21 An Ordinance Authorizing the Donation of Surplus Property Owned by the Village of Oak Park This Ordinance was adopted. XII. Regular Agenda R. MOT 22-31 A Motion to Direct Staff to Create a Day Care COVID-19 Recovery Grant Program Using American Rescue Plan Act (ARPA) Funds Village Manager Jackson introduced the Item. Director of Development Customer Services, Tammie Grossman, then gave some background and an overview of this Item. Village Trustee Parakkat recommended waiting to see what other funding resources from the state will be available for daycare centers before going forward with this request. Village Trustee Walker-Peddakotla feels daycares are in urgent need of support as they have been disproportionately impacted by the pandemic. The impact of this is not just on the daycare itself, but affects working parents as well when a daycare is shut down. They recommended partnering with the Early Childhood Collaboration to query the daycares to Village of Oak Park Page 6 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 see what their needs are. Village Trustee Parakkat expressed he has no issues giving daycares more money but it has to be made against all the other competing requests in the community so the Board can make a decision of where the money should go while not duplicating the funds that have already been dispersed. Village Trustee Buchanan expressed their support for this request; childcare in the United States is under funded compared to other advanced countries, and this seems to be exactly what ARPA funding was meant for - to help people who were affected by the pandemic. Village Trustee Robinson clarified that the money that went to Early Childhood was to support the services that Early Childhood provides, which is not the same as what is being proposed here - it's clear that there would be no duplication between what has already been allocated for Early Childhood and what staff would be reaching out to Early Childhood for this particular agenda item. Village Trustee Taglia expressed their support for this request but would like to see the issue better defined, and to know more about available state grants. He would like to know where the greatest need lies - is it with the daycares themselves or are the parents that are trying to pay these bills the ones in the greatest need. Village Trustee Enyia expressed their support for this Item. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 S. MOT 22-27 A Motion to Amend the Transportation Commission 2022 Work Plan to Include the Review of the Traffic Calming Petition for the 500 and 600 Blocks of North Taylor and to Review this Petition Ahead of Other Petitions Village Manager Jackson introduced the Item. Village Engineer Bill McKenna then provided background and an overview of the Item. Village President Scaman requested clarification from a process Village of Oak Park Page 7 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 standpoint if this needs to go to the Transportation Commission first, or if the recommendation could come from staff as the need is coming from a public safety concern and therefore not slowing down petitions that are already backlogged. Bill McKenna responded most of the petitions reference safety or criminal activity concerns. Village Trustee Buchanan requested clarification if the BP Gas Station has to be open 24 hours. Village Manager Jackson responded there would need to be engagement with the business and some analysis of the potential and probably impacts of adjusting hours, as well as legal analysis and land use analysis to get a better understanding of what the implications would be. Village Trustee Walker-Peddakotla expressed concern regarding the impact to the business if they adjusted their hours, as well as the impact to those that legitimately use this business who may be night shift workers or gig workers. Village Trustee Walker-Peddakotla requested clarification if this type of request must go through the Transportation Commission. Bill McKenna responded in the affirmative. Village Trustee Taglia requested clarification regarding any emergency powers the Chief of Police has as it relates to fast-tracking traffic mitigations due to a response to violent crime, and any findings related to criminal activity at gas stations being between 10 PM and 6AM. Police Chief LaDon Reynolds responded a preliminary analysis looking back over the last three years found that if they closed the gas stations there would be approximately a 5% drop in violent crime. Village Attorney Paul Stephanides added the Chief of Police has authority pursuant to a particular section of Chapter 15 of the Village Code to authorize emergency measures including installations of stop signs and certain parking regulations in the village. This would qualify as one of those matters where the Chief of Police can exercise such authority in regards to traffic measures, but not to business hours which would have to come to the Board. Village Trustee Robinson requested clarification on next steps for this request. Bill McKenna responded staff would collect traffic data, and then review and summarize the data to bring to the Transportation Commission in June at the earliest. The commission could provide a recommendation after one meeting, or there may be multiple meetings needed depending on input Village of Oak Park Page 8 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 from the residents or other traffic side effects like redirecting traffic to neighboring streets. Village Trustee Robinson requested clarification regarding the possibility of pulling this request out of the Transportation Commission's queue and manage it from the Board table. Bill McKenna responded it is possible if the Board wanted to hear that recommendation directly. The process normally involves a lot of public input, so the residents would then be making comments directly to the Board. The residents on those blocks wouldn't have the opportunity to understand what potential recommendations there would be until they are in front of the Board, so there might be a surprise factor depending on staff's recommendations. Village Trustee Robinson expressed concern that fast tracking this petition is still a four-month long process pushing this into the summer months where this activity may increase. Bill McKenna then reviewed the typical timeline for these petitions, which usually may take four to six months in a normal year. With the current backlog of requests, even at an accelerated pace they are trying to review one petition per month. Village Trustee Parakkat requested clarification if there are any stop gap measures between now and the time the petition comes up for review to help out the neighborhood. Village President Scaman suggested they vote on fast-tracking the petition, and work with staff to implement some immediate temporary steps in the interim while continuing to investigate long-term traffic mitigations. Village Trustee Taglia agreed that at this point it makes sense to get immediate relief to the neighborhood. It was moved by Village Trustee Enyia, seconded by Village Trustee Walker-Peddakotla, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 T. RES 22-85 A Resolution Approving a Services Agreement with Flock Group Inc. for License Plate Recognition Cameras and Software for an Amount Not to Exceed $112,500 for a Two-Year Period, Authorizing its Execution and Village of Oak Park Page 9 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 Waiving the Village’s Bid Process for the Agreement Village Manager Jackson introduced the Item. Police Chief Reynolds then gave an overview of the Item. Village Manager Jackson then reviewed key next steps in the process should the Board approve the motion, including engaging with the Civic Information Systems Commission (CISC) and the Citizens Police Oversight Committee (CPOC) to ensure staff is getting policy input and putting appropriate safeguards in place before implementation. Village Clerk Waters then read the following Agenda Public Comments aloud: Ann & Terry Roach: Ann & Terry Roach submitted their public comment requesting the Board to look for tools to help decrease crime in their south Oak Park neighborhood - if the FLOCK system is voted down, please find other solutions and make suggestions instead of just saying "No". Isabel Garcia-Gonzales, Ken Garcia-Gonzales, Scott Sakiyama,Yoko Terretta, Paul Goyette, and Kat Tanaka Okopnik: Isabel Garcia-Gonzales, Ken Garcia-Gonzales, Scott Sakiyama,Yoko Terretta, Paul Goyette, and Kat Tanaka Okopnik submitted their public comment as members of the Asian diaspora calling for the Village Board to vote NO on the proposed expenditure for ALPRs since the risk of harm is too great. Juan Gonzalez: Juan Gonzales submitted their public comment asking the Board to listen to the advice and recommendation of our police department and install license plate readers to use as a tool against violent crime in our neighborhood, and encouraged the Board to vote for these cameras and be part of the solution in helping fight crime. Melisa Alabsy, Jacquelyn Rodriguez, Maya Puentes, Gloria Puentes, Eulàlia Puig, Cynthia Brito, Mario Lucero, Jocelyn Meraz, Marlene Meraz, and Cate Readling: Melisa Alabsy, Jacquelyn Rodriguez, Maya Puentes, Gloria Puentes, Eulàlia Puig, Cynthia Brito, Mario Lucero, Jocelyn Meraz, Marlene Meraz, Cate Readling, Latinx residents of this community, submitted their public comment strongly urging the Board to say NO to the installation of Flock cameras in Oak Park. They feel the information we have been given about data security, storage, false flags and the consequences of these has been vague and contradictory, and this implementation is in conflict with the Village's Welcoming Ordinance. Village of Oak Park Page 10 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 The Oak Park Community Relations Commission: The Oak Park Community Relations Commission submitted their public comment urging the Board to reject this proposal to install ALPRs in the Village of Oak Park, believing that ALPRs do not align with Oak Park’s Diversity, Equity, and Inclusion Statement and do not assure all residents equal service and treatment. These cameras could potentially create inequitable treatment of Black and Brown folks who drive in the community, and the cameras do not seem capable of accomplishing the stated goal of preventing crime. George Bailey, Makesha Benson, Justin Johnson, Althelia Strong, Sydney Jackson, Cathy Flowers, Cassandra West, Kebreab Henry, Deanna M Barnes, Brandy Hillman, Carol Chapple, Shayla Bell, Camile Lindsay Kumi, Nancy Alexander, Andrea Slaughter, Kareem Price, Eunice M Hawkins, Jameel Abdur-Rafia, Mia Glass, Brandon Morgan, Deacon Wiley H. Samuels, Jr., Carl Spight, Debbie Griffith Samuels, Gail S Day, Zaire Brooks, and Kevin Barnhart: The group of Black Oak Park residents submitted their public comment urging the Board to vote NO on Automatic License Plate Recognition cameras. They do not believe that the Flock system will deter or prevent crime, and they do not have faith that a police force can or will use this system with total objectivity. 191 Oak Park Community Members: 191 Oak Park community members submitted their public comment urging the Board to vote NO to FLOCK cameras in Oak Park as they will not deter crime, nor mitigate traffic issues in Oak Park. Village Trustee Taglia requested clarification on where Police Chief Reynolds stands on the recommendation of installing 20 cameras in the village and what was the process that got him to the number 20. Chief Reynolds responded he consulted with staff and did an analysis of violent crime in Oak Park and determined that 20 cameras would yield a benefit that would be adequate to further their investigative process. The decision for 20 cameras is data-driven - if there were less cameras it would just reduce their ability to provide the adequate coverage. Village Trustee Buchanan commented that they are appreciative of Oak Park's police force and their professionalism and the work they do to keep the community safe. However, they remain standing with the black voices in the community who have been generationally harmed by historical policing behavior, and there is no evidence that the cameras prevent crimes. Village Trustee Parakkat commented there is a misconception in the community that this technology was specifically being considered in response to the southwest Oak Park incidents, but the exploration of using Village of Oak Park Page 11 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 this technology started well before that. They see technology as a key enabler for community safety and that technology has to be an integral part of public safety. As we build for the future we have to have technology as an integral part of our public safety ecosystem and we should look at how to leverage this technology most effectively for the community. Village Trustee Walker-Peddakotla commented on their reasoning for their voting no on this Item. They argue FLOCK is not in the business of public safety but use fear to ensure long-term market viability and continued growth, and perpetuates the prison industrial complex. The history of Oak Park as a sundown town should be remembered when the Board votes to create a surveillance state that creates a virtual sundown town in Oak Park where we track anyone in Oak Park which will lead to disproportionate targeting of Black people in Oak Park. They hope their fellow Board members recognize the legacy that civil rights advocates left us to uphold, and vote No on this contract. Village Trustee Robinson commented past experience with FLOCK in the community has shown it is useful for investigative measures, not as a measure in aiding crime prevention, and is something the police and the surrounding communities have been using for several years to solve crime in the community. They understand the lack of trust around this Item, however that does not mean that they cannot look at the built-in contract safeguards that the FLOCK contract provides as well as the measures to be implemented to provide protections needed for responsible use of the camera system. The license plate information is currently being used, so voting against FLOCK does not provide any safeguards or protections in the use or misuse of the data, and pushes police to use less reliable sources of information. Village Trustee Enyia commented there has been a lot of interaction and engagement with the community and they have heard from countless residents their primary concerns. Yet, they still see a lack of clarity for the community and people in Oak Park still do not understand how FLOCK works or how this is going to affect their day-to-day lives. They expressed their concern over misreads and the trauma an error could potentially cause to those being pulled over, and the lack of understanding of the ownership of the data and how it will be used. If the Board doesn't know what the goal is when putting the cameras out, how do we measure their success? Village President Scaman thanked staff and the community for their response to public safety. The village is currently using FLOCK by borrowing the technology from neighboring communities without a way to analyze the data. They are not comfortable with 20 cameras, but would be Village of Oak Park Page 12 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 willing to vote YES on 8 cameras with the potential of increasing that number if the data justifies it, and to only use the technology when necessary for strict stolen vehicle and violent crime alerts, and never for traffic violations or other non-emergency stops. Village President Scaman then asked if there was a consensus to call the motion as is or to amend the motion to read "Approving a services Agreement with FLOCK Incorporated for License Plate Recognition Cameras and Software for the Purchase of Eight Cameras and Authorizing Its Execution Contingent Upon a Thorough Vetting of a Privacy Policy by the CISC and Review of usage Reports by the CPOC on a Monthly Basis". Village Trustee Walker-Peddakotla requested to call the question on the Motion as is. The roll call on the vote was as follows: AYES: 3 - Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 4 - Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, and Village Trustee Walker-Peddakotla ABSENT: 0 Village President Scaman then asked if anyone wished to entertain a Motion that she previously stated ( "Approving a Services Agreement with FLOCK Incorporated for License Plate Recognition Cameras and Software for the Purchase of Eight Cameras and Authorizing Its Execution Contingent Upon a Thorough Vetting of a Privacy Policy by the CISC and Review of Usage Reports by the CPOC on a Monthly Basis".) Village Trustee Taglia made the Motion, with Village Trustee Robinson seconding the Motion. Village Trustee Walker-Peddakotla commented that the amended Motion is entirely different than the one on the Agenda and includes items attached to it that were never up for public debate. Village President Scaman asked Village Attorney Stephanides if they are able to make the amended Motion. Village Attorney Stephanides responded in the affirmative, and that the Motion can be made under the applicable case law for this Item as there are contingencies that would come at a later date, which are not necessarily part of the contract. What is before the Board is a contract, now Village of Oak Park Page 13 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 with the motion being for eight cameras. Village Trustee Walker-Peddakotla expressed concerns that there were contractual changes in Village President Scaman's comments regarding who owns the data, the data wiping period, and to who has access. Village Attorney Stephanides responded they would leave it to Village President Scaman to clarify. Village President Scaman then clarified the Motion as "Approving a Services Agreement with FLOCK Incorporated for License Plate Recognition Cameras and Software for the Purchase of Eight Cameras and Authorizing Its Execution and Waiving the Village's Bid Process for the Agreement Contingent Upon a Thorough Vetting of a Privacy Policy by the Civic Information Systems Commission and Review of Usage Reports by CPOC as was Presented by our Chief and Village Manager in a Memo to the Board". Village Trustee Walker-Peddakotla requested clarification on the contractual legality of the amended Motion based on the contingencies presented in the amended Motion. Village President Scaman responded it holds staff accountable to ensure those steps are part of the implementation of the contract. Village Trustee Walker-Peddakotla requested clarification if it is allowable to amend a Motion that puts contingencies on that Motion that the Board has never considered previously. Village Attorney Stephanides responded it is their understanding it would be an approval of the contract subject to, and the contingencies would come back to the Board for approval. Village Manager Jackson then outlined the timing of purchasing the cameras and bringing back the two procedures/ policies to the Board before the actual implementation of the cameras. Village Trustee Walker-Peddakotla expressed their concerns regarding what is legally allowable in terms of making amendments to a motion that is on the table and voting on the same motion. They requested a legal memo on this for future information. Village Trustee Parakkat commented that many of their concerns were address in the memo shared to the Board, which indicates a level of validation before the Board can move forward. It was moved by Village Trustee Taglia, seconded by Village Trustee Robinson, that this Resolution be adopted as amended. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 14 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 AYES: 4- Village President Scaman, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 3- Village Trustee Buchanan, Village Trustee Enyia, and Village Trustee Walker-Peddakotla ABSENT: 0 XIII. Call to Board and Clerk Village Clerk Waters reminded the community that elections are coming up in June and to reach out to the Clerk's Office for information on how to register to vote or to update your voter registration information. They also mentioned the assassination of Dr. Martin Luther King Jr. on this day, 54 years ago. Village Trustee Walker-Peddakotla mentioned that it is the 54th anniversary of Dr. Marin Luther King Jr.'s assassination, and his work against militarization that he was doing when he was assassinated. They also wished Ramadan Mubarak to all of the Muslim residents who celebrate. Village Trustee Parakkat expressed a happy Ramadan to all who celebrate. They also mentioned it is Earth Month and many local businesses have items that are sustainability focused and encouraged all to support those sustainability efforts within the community. They also expressed their disagreement with how the Community Relations Commission was not part of this process or discussion, and the importance on setting a standard across the board for how the commissions can support the Board as policy advisors. Village Trustee Taglia thanks Police Chief Reynolds for his dedicated service to the Village for the past 28 years. They were also not sure where the Community Relations Commission has been in the process and discussions over the last six months regarding the violence in Oak Park and the FLOCK cameras, and expressed surprise at not hearing from them over the last several months until last week, and was appreciative of their comments. Village Trustee Robinson had no comment. Village Trustee Buchanan expressed their support for the Community Relations Commission. Village Trustee Enyia commented it is all about engagement with the commissions, and the Board is not engaging with the CRC. They appreciate the CRC's efforts and thanked them for their comments, and would like to give them an opportunity to do what they were put on the Village of Oak Park Page 15 Printed on 5/18/2022 President and Board of Trustees Meeting Minutes April 4, 2022 commissions to do. They expressed their thanks to Chief Reynolds for his years of service to keep the community safe. They also spoke of the impact Martin Luther King Jr. has had on their life, and encouraged everyone to keep moving forward in life during tough times, and people and the community are always there for you. Village Trustee Parakkat added there have been contentious and difficult discussions over public safety that have divided the community - now is the time to come together and make sure it works for everyone in the community. Village Trustee Walker-Peddakotla added there are people that are traumatized and hurting because they felt their voices were not heard tonight; asking them to come together and not be divided is not going to happen because of the decision made regarding the FLOCK cameras. Village President Scaman commented they have a lot to improve regarding their processes, work to engage all of the commissions, and to learn and listen to all members of the community. They expressed the difficulty in their decision tonight, but will continue to listen to what the results are so if they have to course correct they can. They also expressed their gratitude to Chief Reynolds for their years of service to the community. XIV. Adjourn It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Robinson, to Adjourn. The motion was approved. The Meeting adjourned at 10:07 P.M., Monday, April 4, 2022. Respectfully Submitted, Deputy Clerk DeViller AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 0 Village of Oak Park Page 16 Printed on 5/18/2022