President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, June 6, 2022 6:00 PM Remote I. Call to Order Village President Scaman called the meeting to order at 6:04 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Present: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 1- Village Trustee Robinson III. Consideration of Motion to Adjourn to Executive Session to Discuss Collective Bargaining and Pending Litigation It was moved by Village Trustee Buchanan, seconded by Village Trustee Parakkat, to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) - Approval of Executive Session Minutes, pursuant to 5 ILCS 120/2(c)(2) - Collective Bargaining, and pursuant to 5 ILCS 120/2(c)(11) - Pending Litigation. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson IV. Adjourn to Executive Session Meeting went into Recess at 6:07 P.M. V. Reconvene to Regular Meeting and Call to Order Meeting Reconvened at 7:02 P.M. VI. Roll Call Present: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla Absent: 1- Village Trustee Robinson Village of Oak Park Page 1 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 VII. Agenda Approval President Scaman requested to move Items O and Q from Consent to the Regular Agenda. It was moved by Village Trustee Parakkat, seconded by Village Trustee Walker-Peddakotla, to approve the Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson VIII. Minutes A. ID 22-191 Motion to Approve Minutes from Regular Remote Meeting of May 16, 2022 of the Village Board. It was moved by Village Trustee Parakkat, seconded by Village Trustee Buchanan, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson IX. Non-Agenda Public Comment The following persons spoke their Non-Agenda Public Comments aloud: Jonathan Panton: Jonathan Panton spoke their public comment regarding the violence in the high school. He suggests hiring a Student Resource Officer (SRO) in the high school to help decrease crime and deter violence and mass shootings in the school. Ira Rigaud: Ira Rigaud spoke their public comment on behalf of a number of families in Oak Park regarding the unpredictable closures at day cares, early childhood centers and preschools due to Covid and the impact for parents and their children. They ask for predictable and reasonable responses to Covid, not only for District 97 but for the early childhood centers as well. Anne Palma: Anne Palma spoke their public comment in regards to the stricter guidelines in Oak Park for daycare centers than in surrounding communities. The CDC confirmed that test to stay programs are a viable option to traditional home quarantine for daycares. They feel the current Village of Oak Park Page 2 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 guidelines are doing a disservice to the community and encourages a test to stay as an alternative to quarantine for exposed students and staff in daycares. Clerk Waters read the following public comment aloud: Kristen Woods: Kristen Woods submitted their public comment asking the board to provide more accessible overnight parking accommodations for the residents of the multi-unit building at 734 Carpenter. Presently to park legally overnight they have to pay $77 a month to park half a mile away. If you don’t plan to amend this, they would like to know how the Board finds this acceptable. . X. Proclamation B. MOT 22-61 A Motion to Approve a Proclamation for Juneteenth Day on June 20, 2022 Juanta Griffin read the Proclamation aloud. It was moved by Village Trustee Parakkat, seconded by Village Trustee Walker-Peddakotla, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson C. MOT 22-62 A Motion to Approve a Proclamation for Lesbian, Gay, Bisexual, Transgender, Queer, Plus (LGBTQ+) Pride Month June 2022 Eric Wagner, President and CEO of Visit Oak Park, read the Proclamation aloud. Darion Marion Burton, President of the Oak Park River Forest Chamber of Commerce, and Rylan Martin of OPALGA were also in attendance and thanked the Board for the Proclamation. It was moved by Village Trustee Parakkat, seconded by Village Trustee Buchanan, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson Village of Oak Park Page 3 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 XI. Village Manager Reports D. ID 22-174 Review of the Revised Village Board Meeting Calendars for June, July and August 2022 Village Manager Kevin Jackson reviewed the Board meeting calendars for June, July, and August. E. ID 22-187 Synopsis on Several Department of Justice (DOJ) Grants Interim Police Chief Shatonya Johnson then gave a high level overview of the Department of Justice community safety grants. F. ID 22-176 Community Safety Project Update by Michele Weinzetl, BerryDunn Consulting Michele Weinzetl from BerryDunn Consulting then gave an update on the community safety project. Village Trustee Walker-Peddakotla requested clarification on the internal review for the final report and if the Village Board will have an opportunity to see any remediated issues. Michele Weinzetl responded it is BerryDunn's practice to continue to list those items as observations and findings and will also include in the report any response or work the police department has done regarding those observations throughout the course of the project. Village Trustee Walker-Peddakotla requested clarification on if the FLOK camera project will be included in the BerryDunn report. Michele Weinzetl responded BerryDunn has not been a formal part of those discussion so they anticipate FLOK will not be included in their report. Village Trustee Parakkat requested clarification on how the crime statistics analysis would be included in the report as it relates to the most recent up tick in crime. Michele Weinzetl responded the crime analysis is historic looking back a full year, not current crime. The report will include observations regarding the response of the police department to current crime. Village Trustee Taglia requested clarification on how long the Trustees will have to review the report. Village Manager Jackson responded staff is still developing the steps of delivery for the final report. Village Trustee Taglia commented he understands why there is a delay for the development of the alternative response unit, but this is why he did not believe it was prudent at the time to budget $300,000 for the alternative Village of Oak Park Page 4 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 response unit when they did not have an idea of the scope or its implementation. Human Resource Director / Assistant Village Manager Kira Tchang then gave an update on the recruitment efforts for the Chief of Police, the Chief Diversity, Equity, and Inclusion Officer, and the Chief Communications Officer roles. Village Trustee Taglia requested clarification regarding if the village was working with a service for the recruitment of the Chief of Police, and if the Equity Officer was still within the budgeted salary range. Director Tchang responded they are under contract with GovHR for the Police Chief recruitment, and the Equity Officer position is still within the budgeted range for the position. Village Trustee Parakkat requested clarification on the salary implications for the Equity Officer position in 2023. Village Manager Jackson responded this is one single position in the context of the overall budget. It will have some impact but it will be considered amongst other items in the overall budget. There was discussion regarding more transparency in the pay range of positions as it relates to the budget. Village Manager Jackson agreed there would be more sharing of information about the financial implications of a particular budget recommendation. He added the recommendations are based on community or operational needs that align with Board goals, and the recommendations are not coming forward without any fiscal impact analysis or any analysis on the urgency or priority. XII. Village Board Committees & Trustee Liaison Commission Reports Village Trustee Walker-Peddakotla shared they heard high praise for the Farmers' Market Manager from a vendor at the market his past weekend. They also commented that there seems to be some misunderstanding in the community as to why there are so many outstanding traffic calming positions and recommended better communication from the village regarding any delays for these petitions. XIII. Citizen Commission Vacancies G. ID 22-192 Board & Commission Vacancy Report for June 6, 2022. There was no discussion on this Item. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments Village of Oak Park Page 5 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 H. ID 22-193 Motion to Consent to the Village President’s Appointment of: Civic Information Systems Commission - Joe Cozza, Appoint as Member Disability Access Commission - Darien Bloom, Appoint as Member Farmer’s Market Commission - Kristina Becvar, Appoint as Member It was moved by Village Trustee Buchanan, seconded by Village Trustee Taglia, to approve the Report. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson XV. Consent Agenda Approval of the Consent Agenda It was moved by Village Trustee Buchanan, seconded by Village Trustee Taglia, to approve the items under the Consent Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson I. MOT 22-39 A Motion to Approve the Unaudited Year-to-Date Quarterly Financial Report as of March 31, 2022 This Motion was approved. J. MOT 22-59 A Motion to Concur with the Community Development Citizen Advisory Commission (CDCAC) Community Development Block Grant (CDBG) Funding Recommendations for Program Year (PY) 2022 This Motion was approved. K. ORD 22-45 An Ordinance Amending Chapter 12 (“Housing”), Article 2 (“Residential Rental License”), Section 12-2-12 (“Crime Free Housing”) and Chapter 16 (“Nuisances”) Article 3 (“Criminal Nuisance Abatement”), Section 16-3-6 (“Abatement - Administrative Hearing; Relief; Fines”) and Section 16-3-7 (“Alternative Enforcement”) of the Oak Park Village Code This Ordinance was adopted. L. RES 22-133 A Resolution Approving an Amendment to the Professional Services Agreement with Pest Management Services, Inc. to Change the Not to Exceed Amount from $21,753.60 to $30,652.80 and Authorizing its Village of Oak Park Page 6 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 Execution This Resolution was adopted. M. RES 22-135 A Resolution Authorizing the Purchase of One 2023 Ford Maverick Hybrid Pick Up Truck from National Auto Fleet Group of Watsonville, California through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $26,780.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. N. RES 22-137 A Resolution Authorizing the Purchase of One 2023 Altec AT335 Bucket truck from Altec Inc. of Birmingham, Alabama through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $122,841.00.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. P. RES 22-142 A Resolution Approving a Third Amendment to the Professional Services Agreement Between the Village of Oak Park and Christopher B. Burke Engineering, Ltd. for Design Engineering Services for the Madison Street Streetscape Project to Change the Not to Exceed Amount from $903,861 to $966,444 and Authorizing its Execution This Resolution was adopted. R. RES 22-145 A Resolution Authorizing the Submission of a United States Department of Justice Office of Community Oriented Policing Services Grant for De-Escalation Training Strategies This Resolution was adopted. S. RES 22-146 A Resolution Authorizing the Submission of a United States Department of Justice Office of Community Oriented Policing Services Community Policing Development Microgrant for Recruitment and Retention Pilot Projects This Resolution was adopted. T. RES 22-150 A Resolution Authorizing the Rejection of all Bids for Project 22-2, Resurfacing of Various Streets This Resolution was adopted. U. RES 22-157 A Resolution Approving an Independent Contractor Agreement with REDICO Management, Inc. for Madison Street Site Work in an Amount Not to Exceed $203,682, Authorizing its Execution and Waiving the Village’s Bidding Process for the Agreement This Resolution was adopted. XVI. Regular Agenda Village of Oak Park Page 7 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 title O. RES 22-141 A Resolution Approving a Temporary License Agreement with Robinson’s No. 1 Rib, Inc., d/b/a Robinson’s Ribs Bar & Grill, to Allow the Use of On-Street Parking Spaces for Outdoor Dining Through November 30, 2022, and Authorizing its Execution This Item was moved off the Consent Agenda for Village Trustee Parakkat to abstain from the vote. Village Attorney Stephanides introduced the Item. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson ABSTAINED: 1- Village Trustee Parakkat Q. RES 22-144 A Resolution Authorizing the Submission of a United States Department of Justice Office of Community Oriented Policing Services Crisis Interventions Teams Grant to Support the Implementation and Development of Various Models of Crisis Intervention Teams, Including Training for Law Enforcement Officers in Crisis Intervention Response Village Manager Jackson introduced the Item. Interim Chief of Police Johnson gave an overview of the Item. Village Trustee Walker-Peddakotla expressed their concern that this is a different model than the Thrive model the department is currently using, and recommended holding off on this until the BerryDunn report is published and they can evaluate the use of embedded behavior and mental health professionals in crisis intervention. It was moved by Village Trustee Walker-Peddakotla, seconded by Village Trustee Buchanan, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, and Village Trustee Taglia NAYS: 1- Village Trustee Walker-Peddakotla ABSENT: 1- Village Trustee Robinson V. RES 22-136 A Resolution Approving a Purchase Agreement with MacQueen Equipment, LLC for an Enforcer Pumper to be built by Pierce Village of Oak Park Page 8 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 Manufacturing, Inc. through the Houston-Galveston Area Council Purchasing Program in an Amount Not to Exceed $850,000 to be Ordered in 2022 and Paid from the 2023 Budget, Authorizing Execution of the Agreement and Waiving the Village’s Bid Process for the Agreement Village Manager Jackson introduced the Item. Fire Chief Ron Kobyleski and CFO Steve Drazner then gave an overview of the Item. Village Trustee Parakkat requested clarification on the fiscal impact of holding off on the purchase. Chief Kobyleski responded currently there is an issue on getting parts to maintain the current fleet which would impact the reliability of the vehicles. Village Trustee Taglia requested clarification on the amount of the increase indicated in the write up. Chief Kobyleski responded they added a $50,000 buffer to cover any additional incidental costs. It was moved by Village Trustee Buchanan, seconded by Village Trustee Taglia, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson XVII. Call to Board and Clerk Village Clerk Waters reminded the community that in person voter registration has ended but they can still register to vote online. Also early voting begins June 13th and drop boxes will be available for mail in ballots. She also thanked everyone for a great Day in Our Village event. Village Trustee Parakkat had a good time at the Day in Our Village event and thanked all the organizers for such a successful event. Village Trustee Buchanan had no comment. Village Trustee Taglia expressed his support for the concerns raised by Mr. Panton during the Public Comments regarding school safety. He would support having a School Resource Officer (SRO) in the school if such a request was made by the school district as it is important to do everything possible as elected officials to improve the odds of protecting students and faculty. Village of Oak Park Page 9 Printed on 6/22/2022 President and Board of Trustees Meeting Minutes June 6, 2022 Village Trustee Enyia thanked the community for coming out to the Day in Our Village event. To Village Trustee Taglia's point, there are not enough police officers to keep people safe - this is not just an issue of common sense but one of loving your neighbor and caring for one another, and asked everyone to reach out to our neighbors, family and friends, and to those we don't know and ask them how they are doing. Village Trustee Walker-Peddakotla reminded the group that it was the response from the community that advocated for the removal of the SROs in the schools. The data is clear that police do not prevent school shootings and do not make schools safer, and in fact causes harm to black and brown students. The answer to school shootings is putting pressure on your federal legislature and state government and to implement an assault weapons ban. Village President Scaman thanked Trustee Enyia and Clerk Waters for their thoughtful words. She looks forward to having more summer activities and reconnecting. She also thanked all the volunteers in the community. XVIII. Adjourn It was moved by Village Trustee Parakkat, seconded by Village Trustee Buchanan, to Adjourn. The motion was approved. The Meeting adjourned at 9:22 P.M., Monday, June 6, 2022. Respectfully Submitted, Deputy Clerk DeViller AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Taglia, and Village Trustee Walker-Peddakotla NAYS: 0 ABSENT: 1- Village Trustee Robinson Village of Oak Park Page 10 Printed on 6/22/2022