President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Monday, September 19, 2022 6:30 PM Remote I. Call to Order Village President Scaman called the meeting to order at 6:31 P.M. She authorized a statement be read providing that the meeting is being held remotely due to COVID-19 restrictions and guidelines and that it is not prudent to have people present at the Village Board's regular meeting location due to public health concerns related to that pandemic. II. Roll Call Trustee Enyia entered the meeting at 6:33 P.M. Present: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia Absent: 0 III. Agenda Approval It was moved by Village Trustee Robinson, seconded by Village Trustee Enyia, to approve the Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Walker-Peddakotla IV. Minutes A. ID 22-292 Motion to Approve Minutes from Regular Remote Meeting of September 6, 2022 of the Village Board. It was moved by Village Trustee Robinson, seconded by Village Trustee Buchanan, to approve the Minutes. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Walker-Peddakotla Village of Oak Park Page 1 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 V. Non-Agenda Public Comment The following persons spoke their Non-Agenda Public Comment aloud: Peggy Kells: Peggy Kells, the League of Women Voters of Oak Park and River Forest Voter Service Chair, spoke their public comment in support of putting a binding referendum question on the April 2023 ballot for Ranked Choice Voting. They believe using Ranked Choice Voting gives the voters more choices and more power. It's a nonpartisan reform and promotes majority support and increased incentives for candidates to reach out to larger audience of voters rather than just one political base. Barbara Shulman: Barbara Shulman spoke their public comment expressing their gratitude to the Board and staff for addressing safety concerns in their neighborhood and across the village. They think it is important for the safety and quality of life in the village to limit the late night hours of gas stations and thanked the Board for addressing that, and other measures, to address violent crime. Diane Ratekin: Diane Ratekin spoke their public comment expressing concern that the removal of the curb cut on Taylor Avenue was not on the agenda this evening. They believe the driveway should be removed entirely, and urged the Board to quickly authorize its removal as it is a critical part of the solution needed in the area. Clerk Waters read the following Non-Agenda Public Comment aloud: Jeremy Adams: Jeremy Adams submitted their public comment expressing their concern for the safety of pedestrians, cyclists and drivers at the Jackson/ Home corner. They would appreciate if traffic calming measures for this and other areas of the village with similar concerns could be discussed with the urgency the situation demands. VI. Proclamation There were no Proclamations. VII. Village Manager Reports Deputy Village Manager Ahmad Zayyad introduced Village Attorney Paul Stephanides who gave an overview of ORD 22-65 which is on the Consent Agenda. The Ordinance amends the Village code and adds a new section to establish the hours of operation for service stations in the village to be closed from midnight to 5 A.M.. VIII. Village Board Committees Village of Oak Park Page 2 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 Trustee Buchanan commented this Saturday 9:30-11:45 AM is the Sustainability Forum at the high school. IX. Citizen Commission Vacancies B. ID 22-291 Board & Commission Vacancy Report for September 19, 2022. There was no discussion on the Item. X. Citizen Commission Appointments, Reappointments and Chair Appointments There was no discussion on the Item. XI. Consent Agenda The following person spoke their Agenda Public Comment aloud: David Jasmer: David Jasmer, one of the attorneys representing the gas stations who's hours of operation are at issue, spoke their public comment in opposition to the motion. They believe the ordinance will ultimately have the effect of closing down the gas stations, and the closing of the gas stations will have the opposite intended effect that will be ripe for crimes. They see no connection or relationship that has been documented that overnight closure of the stations will impact crime, and would like to continue to work with the village to reduce crime and increase safety. Approval of the Consent Agenda It was moved by Village Trustee Robinson, seconded by Village Trustee Taglia, to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Walker-Peddakotla C. MOT 22-77 A Motion to Approve the August 2022 Monthly Treasurer’s Report for All Funds This Motion was approved. D. ORD 22-65 An Ordinance Amending Chapter 8 (“Business Licensing”), Article 20 (“Service Stations”) of the Oak Park Village Code to Add a New Section 8-20-7 (“Hours of Operation”) This Ordinance was adopted. E. RES 22-149 Resolutions Approving the Subrecipient Program Year (PY) 2022 Community Development Block Grant (CDBG) Agreements and Authorizing Village of Oak Park Page 3 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 their Execution This Resolution was adopted. F. RES 22-219 A Resolution Awarding a Small Rental Property Rehabilitation Loan and Authorizing the Execution of a Loan Commitment and Agreement, and an Energy Efficiency Grant for the Property Located at 403 North Humphrey Avenue (SRP-043) This Resolution was adopted. G. RES 22-220 A Resolution Approving a Professional Services Agreement for Annual Insurance Broker Services for the Village’s Self-Insurance Retention Program with Mesirow Insurance Services, Inc., d/b/a Alliant/Mesirow Insurance Services for a Three-Year Term for an Annual Not To Exceed Amount of $33,000 and Authorizing Its Execution This Resolution was adopted. H. RES 22-221 A Resolution Authorizing the Submission of a Metropolitan Water Reclamation District of Greater Chicago Green Infrastructure Partnership Program Application for the 2024 Green Alleys and Permeable Parking Lot 10 Project This Resolution was adopted. I. RES 22-223 A Resolution Authorizing the Rejection of all Bids for Project 22-6, Pavement Preservation This Resolution was adopted. J. RES 22-225 A Resolution Approving an Independent Contractor Agreement with Advance Sweeping Services Inc. for Village Wide Street Sweeping Services in a Total Amount Not to Exceed $190,000.00 and Authorizing its Execution This Resolution was adopted. K. RES 22-233 A Resolution Authorizing the Execution of a Settlement Agreement in Workers’ Compensation Case No. 2021 WC 18124 This Resolution was adopted. XII. Regular Agenda L. MOT 22-85 A Presentation Related to the Status of the I-290 Reconstruction Project Including the Cap the Ike Study and a Motion to Direct Staff to Issue a Request for Qualifications and Proposals for the Engineering Design of the Home Avenue Bridge Project Featuring a Signature Bridge Concept Clerk Waters read the following Public Comment aloud: Village of Oak Park Page 4 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 Chris Donovan: Chris Donovan submitted their pubic comment expressing their support for the medium overhaul investment for the Home Avenue Bridge Project. They request the village engineer and staff to provide additional information on the possible width of the replacement span before proceeding with any further design work for the Home Avenue Bridge Project. Deputy Village Manager Zayyad gave a brief overview of the Item. Village Engineer Bill McKenna then gave a status update and background on the Item. Trustee Parakkat requested clarification on where in the budget is the line item for the $4.3 Million for the design. Village Engineer McKenna responded it is shown in the Capital Improvement Plan under the Home Avenue project and the Cap the Ike project. The village would have to front the money for the engineering contracts and would be reimbursed from the state. He added the majority of the grants are an 80/20 split so there is some village cost. Staff is continuing to look for grant funds for the projects but has enough money to get through the design stage for Home Avenue and Cap the Ike. Trustee Parakkat requested clarification on how a steering committee is formed for something like this. Village Engineer McKenna responded there is no rigid process for establishing a steering committee. Historically the village Board will make recommendations on members, but typically they are formed from major stakeholders in the corridor up for discussion. Trustee Buchanan requested clarification on what direction staff is looking for tonight. Village Engineer McKenna responded staff is looking for direction on if they are looking at an architectural bridge and treatments versus a linear park - then they can solicit proposals and work with consultants to keep future costs within a medium cost scenario. Trustee Taglia requested clarification on the monetary difference between the terms "high, medium, and low" - which are very broad. Village Engineer McKenna responded they are broad terms and at the time there was such an unknown for the cost ranges for the various treatments. Staff can work with the consultant to determine the price points between a normal bridge with architectural attachments versus a standalone structurally significant design and come back to the Board with those options. Village of Oak Park Page 5 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 Trustee Taglia requested clarification on if the village would be responsible for 20% of the construction cost. Village Engineer McKenna responded there is no funding yet so at this time it is not certain what the village's obligation would be. Trustee Taglia expressed concerns at the uncertainty of financial commitment and what they are putting on future Boards to pay for, and feels it makes sense to go on the low end and construct a bridge that is functional, but would entertain a range of options which has values assigned to them. Trustee Parakkat requested clarification on if design costs are typically $4.3 Million. Village Engineer McKenna responded design costs are typically 10-15% of the construction cost range. Staff is planning from a budgetary perspective somewhere around $1.8 Million for a low end cost of a replacement bridge. Trustee Parakkat requested clarification if there is a business case that will be built around the design that will outline the benefits for the medium or higher end bridge. Village Engineer McKenna responded they can work with the consultant on that aspect but it may be hard to ascribe the benefits of cost as those benefits may be more in line with tourism types of activities which are harder to quantify. Trustee Parakkat commented he would like to know the benefits of all the options before he makes a choice. Right now it is vague in terms of a choice and is he not comfortable making a decision and locking the community in at this time. Trustee Robinson expressed their support for staff's recommendation to send out an RFP targeted towards the mid-range cost, and then work with the steering committee in looking at the costs as they come into play and scale back if needed. Village Engineer McKenna responded they can have the consultant look at different design considerations and look at both the higher end and lower cost scenarios. We just want to ensure that the team would have the technical ability to look at the medium scenario as well. Trustee Taglia requested clarification on the value of going from low, to medium, to high. Village Engineer McKenna responded from an engineering perspective, there is not much benefit to going to a more architecturally significant bridge - those are more aesthetic considerations. From an engineering Village of Oak Park Page 6 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 standpoint, a simple bridge is fundamentally the easiest and probably most simple to maintain. Trustee Taglia commented he would then like to stick with a low range. Trustee Buchanan expressed her support for staff's recommendations. Trustee Enyia requested clarification on the if there are any significant differences for handicap accessibility or plowing as far as the bump outs are concerned. Village Engineer McKenna responded they took those considerations into account for the Home Avenue bridge when they worked with IDot on the I-290 project. All the bridges will be ADA accessible and staff will continue to work with IDot on those tight corners to allow cars to better navigate those areas. Trustee Enyia expressed his support for the medium level option as long as it covers the cost of those situations. It was moved by Village Trustee Robinson, seconded by Village Trustee Enyia, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, and Village Trustee Robinson NAYS: 1- Village Trustee Taglia ABSENT: 1- Walker-Peddakotla M. RES 22-237 A Resolution Approving a Second Amendment to a Contract with R.W. Dunteman Company for Project 22-2, Resurfacing of Various Streets, to Change the Not to Exceed Amount from $3,205,000 to $3,238,000 to Install a Pinch Point on the 600 Block of North Euclid Avenue and Authorizing its Execution Deputy Village Manager Zayyad introduced the Item. The following persons spoke their Agenda Public Comment aloud: Alice Godfrey: Alice Godfrey spoke their public comment expressing their concern of the fast driving on their block as drivers use their street as a detour to avoid the light at Chicago Ave and Oak Park Ave. They would support a pinch point to help moderate the speed and calm the traffic. Michael Rose: Michael Rose spoke their public comment thanking the Board, the Transportation Commission, and staff for recommending a traffic calming measure for their block. They urged the Board to consider the recommendation and please just do something to enhance the public Village of Oak Park Page 7 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 welfare on the 600 block of North Euclid. President Scaman commented they requested to put this Item on the agenda as residents had reached out to her with concerns, and the street is being repaved right now so it is good timing to discuss this request. Village Engineer McKenna commented the location of the pinch point is roughly mid-block and will impact the storm drainage and associated piping that is there, which is driving the cost of $33,000. Trustee Taglia commented this seems to be an expensive option. He requested clarification on enforcement activities that occurred based on the Transportation Commission, if any, and expressed concern that these measures will have the effect of pushing traffic from one block to another. He feels this should be looked at as a comprehensive problem that needs to be solved, not just one block at a time. Trustee Robinson expressed sympathy to the concerns expressed in the public comments. They hope through the Vision Zero initiative that they will be able to apply a village-wide solution to a village-wide problem, and not doing it piecemeal. They questioned why less expensive alternative were not part of the consideration this evening, as well as why no new current speed or accident data was provided. They will be voting "No" on this Item. Village Engineer McKenna responded at the time the village and Transportation Commission developed the traffic calming tool kit and determined where speed bumps would be most appropriate and not to impact the fire department in responding to an emergency. The Board at that time decided to limit the speed bumps to the 1200 North block and 1150 South blocks of the village. At the time the pinch point was the appropriate tool for the traffic concerns. Trustee Parakkat commented the volume of traffic calming requests are increasing. He would like to look at this holistically and would like to prioritize the requests in a way that is transparent. Village Engineer McKenna added with the Vison Zero plan they can establish some data based on criteria for when things may advance through a petition process, or to the Board, or trigger certain mitigation measures. President Scaman requested clarification on if the data has changed since 2019. Village Engineer McKenna responded they presented data from 2019 due Village of Oak Park Page 8 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 to the timeliness of the request. They did look at traffic data from the state and did not see a change in accidents and the data is consistent to the data previously collected.This block did have above normal speeds than are typical on a residential block; pinch points are effective at calming speeds which was why it was the recommendation at the time. Trustee Buchanan commented noticed she did vote for the pinch point in 2019 for this request based on the Transportation Commission's recommendation, and she will do the same tonight. It was moved by Village Trustee Buchanan, seconded by Village Trustee Taglia, to approve the Resolution. The motion failed due to a tie vote. The roll call on the vote was as follows: AYES: 3- Village President Scaman, Village Trustee Buchanan, and Village Trustee Enyia NAYS: 3- Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia ABSENT: 1- Walker-Peddakotla N. MOT 22-79 A Motion to Concur with the Transportation Commission’s Recommendations, as Amended by Village Staff, to Modify the Existing Citizen Petition Process and Traffic Calming Toolbox for Implementing Traffic Calming Measures Clerk Waters read the following Agenda Public Comment aloud: Judith Alexander: Judith Alexander, Chair of the North Avenue District, submitted their public comment thanking the Transportation Commission and staff for their recommendation to install speed bumps and speed tables on the 1200 north blocks. They urge the Board to find a way to make speed bumps and speed tables more visible as they are only effective when cars see them, and asked the Board to add pinch points to the traffic calming measures eligible for expedited approval and Village funding. Deputy Village Manager Zayyad then introduced the Item. Village Engineer McKenna then gave an overview of the how staff worked with the Transportation Commission to streamline the existing process. Trustee Robinson requested clarification if modifying the term limits of the Transportation Commission could help fill vacancies and help get through the backlog of petitions. Camille Fink, Commissioner from the Transportation Commission, responded the three vacancies were fairly recent and the backlog has been developing over time, so a change in the number of commissioners may not be an effective way to deal with the backlog. Trustee Taglia requested clarification on the number of petitions that would Village of Oak Park Page 9 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 be eliminated from the backlog if this were adopted. Village Engineer McKenna responded potentially 3 to 6 petitions at the high-end for elimination, and making speed bumps administered by staff. Trustee Taglia requested clarification if staff has any concerns for the ability for fire vehicles to handle the speed bumps. Village Engineer McKenna responded staff has had discussions with the Fire Department for those impacts and the vehicles can navigate those without damage, although they do have to go really slow which affects their response time. Trustee Taglia requested clarification on what happens to the SSA's (special service areas) that exist and residents are paying in to. Village Engineer McKenna responded generally for the SSA established for the speed bumps installed on the north block, the village only assessed those taxes when needed - so if there are costs that the village incurs for maintenance the village would assess taxes that year. It was a five-year SSA that he believes expires in 2024, so the village would go through the process to dissolve them when they expire. Trustee Taglia would like to verify the Fire Department is fine with this proposal. Trustee Parakkat requested clarification on the estimated financial impact to the Village. Village Engineer McKenna responded it is around $150,000. That dollar amount, based on current and 2023 budget requests, could be absorbed as part of the traffic calming budget item - staff would need to look at future years' budgets and ensure we have appropriate budget levels to fund the liability for the potential requests. It was moved by Village Trustee Robinson, seconded by Village Trustee Enyia, to approve the Motion. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Walker-Peddakotla O. ORD 22-64 An Ordinance Establishing a Temporary Moratorium on Acceptance of Petitions for Traffic Calming Deputy Village Manager Zayyad introduced the Item. Village Engineer McKenna then gave an overview of the Item. Village of Oak Park Page 10 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 Trustee Robinson requested clarification on why both Items (N and O) are needed. Village Engineer McKenna responded both Items just happen to come up at the same time. Trustee Robinson commented there seems to be enough resources to tackle the backlog and expressed concerns there is no exception or alternative path to the moratorium for emergency situations or requests. Trustee Robinson requested clarification if approving the moratorium would alter the Transportation Commissions work plan for next year. Village Engineer McKenna responded the work plan is to review traffic calming petitions - he does not see a need to amend that as it is not specific as to the acceptance of new plans versus working on the backlog. Trustee Buchanan commented they feel this is a disenfranchisement of the residents, and feels undemocratic to take awy their right to have petitions and turn them in and potentially triaged for urgency. Trustee Parakkat commented not having an anvenue to bring concerns in to get evaluated only makes the frustration grow, and wondered if there is a model, or criteria, where the concerns can still come in but there are tools in place to make the discussions goes quicker - something more data-driven and fact-based so the amount of discussion time of the Transportation Commission can be greatly reduced by enabling it. Village Engineer McKenna responded the prescreening tool that was just approved on the last Item is meant to help with the administering of the petitions quickly. It was developed using existing data that is easily reviewable quickly without having to go through a full-blown traffic study, so if an application is submitted it would be run through the prescreening tool to see if it should move forward with the petition based on existing data. Village Engineer McKenna added there is precedence for the village to establish a moratorium while looking at potentially changing the rules of engagement. This is so residents do not go into the start of a process, then we change how the application or those considerations might be administered. A concern for staff is how to administer a petition received while they are looking at a more comprehensive solution. Trustee Taglia commented he does not believe a moratorium will buy us anything; it does not send a good message to residents and once it is lifted, then there is a flood of petitions and we are right back to where we started. He supports the Vision Zero Plan and the focus on safety, but it ignores the obvious step of enforcement of the current laws and regulations Village of Oak Park Page 11 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 of the road. He would like to see a dual approach to the problem with Vision Zero and basic enforcement. President Scaman commented in a Village Manager form of government we have staff whose job it is to ensure the service of public safety no matter what moratorium is established, and the Board and staff have the ability to bring anything forward that we wish to address the concerns of our residents. Trustee Buchanan requested clarification if this was a staff request or a request from the Transportation Commission. Village Engineer McKenna responded it is a staff request and has not been reviewed by the Transportation Commission. Trustee Parakkat requested clarification on what happen's if the moratorium is not passed. Village Engineer McKenna responded any new petition would go through the new rules and prescreening process the Board just adopted and if it makes it through the process it will be added to the list of petitions. Trustee Parakkat requested clarification if there is communication to petitioners as to the status of their request. Village Engineer McKenna responded staff is working on updating the website for communicating it to residents as far as the status of their petition, the timeline for it to be heard by the commission, etc. Trustee Taglia requested clarification on the process if a block has any safety related issues or some other emergency. Village Engineer McKenna responded there is no formal process established for how residents would communicate that. When staff receives a notice from a resident about a safety concern, staff does look into it to see if there are safety concerns that would need a more immediate response and move forward with outside of the petition process, and would then bring those items to the Board for review. Trustee Robinson requested clarification on how a resident would be able to communicate an issue if there was a moratorium and petitions were not being accepted or processed. Village Engineer McKenna responded most initial contact from residents is them reaching out to staff regarding a concern, not through an actual petition. If there was a moratorium, we would not steer them through a petition process; we would let them know staff will take a look at the concern and get back to them after an initial review. Trustee Parakkat requested clarification if staff will continue to play the Village of Oak Park Page 12 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 gatekeeper function with a quick assessment, and if something is deemed high-priority either staff will resolve it or it gets to the Board for resolution. Village Engineer McKenna responded staff currently implements some lower measure traffic calming improvements to help address concerns, and will continue to look at some of those tools, such as portable speed radar signs and speed tables, to still be administered by staff should they receive complaints during the moratorium. It was moved by Village Trustee Robinson, seconded by Village Trustee Buchanan, to approve Ordinance. The motion failed The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Walker-Peddakotla P. RES 22-184 A Resolution Approving a Power Supply Agreement with MC Squared Energy Services, LLC for the Oak Park Community Choice Aggregation Program Through December 31, 2025 and Authorizing its Execution President Scaman commented that no Motion will be taken on this Item. They will hear from staff and the consultant and put this Item on a future date. Deputy Village Manager Zayyad introduced the Item. Mark Pruit, Principal for the Illinois Community Choice Aggregation Network, then gave an overview presentation on the Item. Trustee Robinson requested clarification on if Dynegy did not have offers for the municipal contribution and ComEd match due to the volatility of the energy market. Mark Pruitt responded it was a reflection of how they manage their portfolio and their level of certainty that they would be able to perform. Trustee Robinson requested clarification on the likelihood that they will allow the village to terminate without penalty for these types of contracts. Mark Pruitt responded given the long relationship MC Squared has had with the village, he believes it will be an amicable association and is not unreasonable. Trustee Parakkat requested clarification on why the hesitation from the bidders in looking in renewable sources. Mark Pruitt responded you are asking the retailer to go out and find a short term agreement with a wind or solar resource. The challenge is that most wind and solar resources are already under contract. Based on the Village of Oak Park Page 13 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 feedback from the bidders there is not a sufficient volume available in the market. Trustee Parakkat requested clarification on if there are any assumptions in terms of our Climate Action Plan 2030 goals about what contributions we will get from this aspect. Marcella Bondie Keenan, Sustainability Coordinator, responded one goal is to convert our community choice aggregate participants to renewable energy. This is the first time the village is trying to do that, and the village will continue to work on this and try different ways to make it happen. Trustee Buchanan requested clarification on how MC Squared was allowed to lower their contribution to the sustainability fund when they were contracted to have to give .3 cents per kilowatt hour, and what does that mean for the next round. Mark Pruitt responded that was in their contract. When the contract came up for renewal they said they were not able to provide that level of compensation and here is the new level of compensation that we can provide. In the current event, it was a bidding event, not a contract extension, and the structure they came up with is close to the contribution level they are at right now. Trustee Buchanan requested clarification on if MC Squared would not be happy if the village tried to get everyone on community solar. Mark Pruitt responded they are indifferent to that right now as the rules for community solar are that the utility is responsible for issuing the same level of credit to a customer that is on the default rate and customers that are on the retail rate. He thinks everyone's interests are aligned in seeing more community solar subscriptions. Trustee Taglia requested commented Mark Pruitt mentioned the idea with the long term ComEd price match offer is if prices were to drop in the future the village would be able to renegotiate a new contract at a lower rate - who would be responsible for watching for that? Mark Pruitt responded it would be him. He would set a monthly refresh on the market model and scan the market to see if the time is right to convert that contract. The threshold can be set by the municipality, but they would only want to execute on it if it can come in at a level below the current ComEd rate and a future ComEd rate that would guarantee savings. Trustee Taglia commented the contribution rate is a big cut and the Board is concerned with funding the Sustainability Fund moving forward. He requested clarification on what the predicted component is that would add to the 2500. Mark Pruitt responded the dynamic you are looking for to see more Village of Oak Park Page 14 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 accounts served is the point at which the market price drops below the slow moving ComEd average. You would probably see the volume go from 2500 to 5000 if market prices were to allow a price of about 9.5 cents a kilowatt hour and the ComEd rate being at 11. You would probably see another 2500 accounts served if you could drop that to about 8.6 cents per kilowatt hour and so on. As you see lower prices, you are going to see more accounts that can be served beneath that ComEd rate. Mark Pruitt added his observation is market prices rise very quickly and fall slowly, so that's another reason to consider the longer term contractual structure as it will take a while for a lot of air to be let out of the market. Trustee Parakkat requested clarification if they could make all the accounts in the village default to be opted in to the program, and would have to request to opt out. Mark Pruitt responded he is sure MC Squared would stipulate that they can only increase the contribution to the municipality when they are asserting more load at a profitable rate. If the program were to load in a high number of accounts that have a cost to serve higher than the ComEd rate, MC Squared would be losing money on those accounts and would probably not be willing to agree to that stipulation. Q. RES 22-211 A Resolution Approving A Professional Services Agreement with S.B. Friedman & Company in an Amount Not to Exceed $30,260 and Authorizing its Execution Deputy Village Manager Zayyad introduced the Item. Tammie Grossman, Director of Development Customer Services, introduced Ranadip Bowes from S.B. Friedman who gave an overview presentation on the Item. Trustee Enyia requested clarification if there are opportunities to partner with Dominican University or Triton College to see what resources they already have allocated to this process. Ranadip Bowes responded they could research that to see if they are conducive to entrepreneurship opportunities on the businesses that make sense for the village. Usually incubators that universities do are on-campus models. Trustee Enyia requested clarification on if there are grant opportunities that could be used to help propel a project forward. Ranadip Bowes responded there are opportunities. Trustee Buchanan requested clarification on what the results of a feasibility study would lead to. Director Grossman responded staff expects a report from the consultant Village of Oak Park Page 15 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 that would outline a course of action that the village could take, and to identify funding sources if we want to move down a path to create a sustainability incubator program in the village or nearby. This is really just the initial research process to help frame the conversation and decide on a model that makes sense for Oak Park. Trustee Buchanan commented they wanted to know if the village is going to have to pay for this, and if so then they assume the village will be involved in an incubator for the long-term; if not why would they do this? Director Grossman responded they do not know what the model will look like yet, but hiring the consultant will help staff flush out ideas and present the Board with options for consideration. Trustee Buchanan requested clarification if there has been a similar municipality to Oak Park that has resulted in the creation of a successful incubator that was started from scratch by the municipality. Director Grossman responded they believe that is part of the research project they are asking the consultant to do, asking them if they can identify anything else that is similar in a similar type of municipality. Trustee Buchanan commented they did their research and engaged with many community stakeholders to get their input on this. She shared some of the comments from the stakeholders and did not find much support form the community to move forward with this project. This leads to her having trouble supporting this expenditure that is now three times what was initially budgeted. Trustee Parakkat expressed his support for this project and does not understand the hesitation in the monetary value versus the benefit he sees for the community. He commented it is absolutely the municipal governments goal and function to be a catalyst for something like this, and sees this as an amazing opportunity for the community and a small price to pay to change the trajectory and the lives of people in our community. Trustee Robinson commented she is very encouraged by the consultants response, and this consultant seems to be the right fit for this idea in our community. It is clear that they were off on their initial budget of $10,000, but feels this is an affordable and reasonably priced response in terms of perspective and the consultant services for this step in the process. She sees this as a multi-step process, and this step is an entry phase where they are not quite ready to say "no"without exploring it further. Trustee Parakkat added the notion of an incubator came out as part of the Climate Action Plan, and there is the possibility of using the concept of an incubator from a Climate Action Plan perspective as a framework to move Village of Oak Park Page 16 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 us towards the 2050 goals Trustee Taglia agrees with staff's recommendations and thinks this is a worthwhile effort. He also has previously worked with the consultant and knows they will do a good job. Trustee Enyia expressed support of taking this initial step and see where it leads. He supports staff's recommendations. President Scaman commented they cannot support this project, but would be very supportive of staff coming forward with an RFP for a full market analysis to understand where our potential is for growth and as a roadmap for the future. It was moved by Village Trustee Robinson, seconded by Village Trustee Buchanan, to adopt the Resolution. The motion was approved. The roll call on the vote was as follows: AYES: 4- Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 2- Village President Scaman, and Village Trustee Buchanan ABSENT: 1- Walker-Peddakotla XIII. Call to Board and Clerk Clerk Waters had no comment. Trustee Robinson had no comment. Trustee Taglia commented he looks forward to being back at Village Hall and would like an update on the status of when the Board can return to in person meetings. He would also like an update on filling the vacancy of the Trustee seat. Trustee Parakkat thanked everyone for getting the Sustainability Project through. He believes it is the right move and the right price point. Trustee Buchanan had no comment. Trustee Enyia gave his support to LaDonna Logan and her family. He attended the vigil for her daughter and expressed his continued support to the family and everyone who is dealing with such tragedies. President Scaman commented she was also at the vigil for Jailyn Logan-Bledsoe. She also supports the Board coming back to in person meetings. She will bring forward the appointment for the Trustee vacancy once all applicants have been vetted and is grateful for all those who have Village of Oak Park Page 17 Printed on 10/11/2022 President and Board of Trustees Meeting Minutes September 19, 2022 expressed interest in the role. XIV. Adjourn It was moved by Village Trustee Robinson, seconded by Village Trustee Buchanan, to Adjourn. The motion was approved. The meeting adjourned at 10:46 P.M., Monday, September 19, 2022. Respectfully Submitted, Deputy Clerk DeViller AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Taglia NAYS: 0 ABSENT: 1- Walker-Peddakotla Village of Oak Park Page 18 Printed on 10/11/2022