President and Board of Trustees
Regular MeetingOak Park, IL · November 29, 2022
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Tuesday, November 29, 2022 7:00 PM Village Hall
I. Call to Order
Village President Vicki Scaman called the Meeting to order at 7:01 P.M.
II. Roll Call
Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Taglia, and Village
Trustee Wesley
Absent: 0
III. Agenda Approval
President Scaman asked to move Items A and B from the Consent
Agenda to the Regular Agenda.
It was moved by Village Trustee Parakkat, seconded by Village Trustee Wesley,
to approve the agenda as amended. A voice vote was taken and the motion was
approved.
IV. Non-Agenda Public Comment
Chris Temperly. He lives on the 1150 block of South Cuyler and said there
are speeding cars and traffic back-ups at Roosevelt and Ridgeland. A
stray bullet from patrons of Mike's Place in Berwyn hit a car in front of his
home. He called upon the Village Board to take action and asked for a cul
de sac at the alley of Cuyler and Roosevelt, tighter parking restrictions, and
greater police presence after 9:00 P.M.
Adam Coppelman. He lives on the 1150 block of South Cuyler and said
there is violent, disruptive, and inappropriate behavior from patrons of
Mike's Place in Berwyn. The parking restrictions have not been effective.
He said Oak Park Police have been incredibly responsive but their
interventions are not a deterrent. They asked the Village for a cul de sac,
tighter parking restrictions, and greater police presence.
Stacey Hendricks. She lives on the 1150 block of South Cuyler where there
are shootouts, fights, public intoxication, vandalism, and mobs from Mike's
Place in Berwyn. She said there is no regard to the posted parking
restrictions. One hour after her son walked home, there was a shootout in
front of her house. She met with Village representatives in July and has not
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heard back. They are asking for towing and a cul de sac and they expect a
Village response.
David Unger. He lives on the 1150 block of South Cuyler. He asked the
Village Board to do anything they can to try to stem the violence and
disorder coming from Mike's Place in Berwyn. He heard the gunshots
outside his window over Memorial Day weekend. He said he thinks towing
cars would be an effective solution.
Adam Mikos. He lives on the 1500 block of South Cuyler. He said he
witnesses drunk drivers on Cuyler on weekends and some weekdays from
Mike's Place in Berwyn. He said the Village has ignored years of requests
for help. He said his neighborhood submitted a petition to help protect their
safety. He said the Village refused to do most of it, softened the parking
regulations, and met in secret with Mike's Place and Berwyn officials. He
asked for towing cars after 10 P.M.
Village Clerk Waters read aloud the following Non-Agenda Public
Comments:
Leslie Lauderdale. Please place the ranked choice voting referendum on
the April 2023 Oak Park ballot. Thank you.
Barbara Paterick. Please vote to put ranked choice voting on the April
ballot. With ranked choice voting, a candidate will have to win the majority
of votes. Voters' choices will be more meaningful. If their first choice
doesn't win, their second or third choices might. Voters won't waste their
votes to defeat a candidate they don't want. Diverse voters will have better
representation and candidates will have to compete to earn second and
third choice votes, resulting in less negative campaigning.
Ingo Schaefer: He said there is a hole in his garage where the arms from
LRS go into his garage to get his garbage cans. He called and wrote to
LRS and did not receive a response. He called the Village and then LRS
responded that they have video showing they did not make the hole. He
asked for a copy of the video and LRS said they did not have one. He
wrote to the Village and Trustee Taglia came and looked at it and tried to
get something done but nothing has been done. He shared a photo with the
Trustees.
VI. Regular Agenda
A. RES 22-318 A Resolution Approving an Intergovernmental Agreement Between the
Village of Oak Park and the Board of Education of Oak Park Elementary
School District No. 97 for the Purposes of Reciprocal Reporting, the
Provision of a Law Enforcement Officer on the District’s Threat Assessment
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Team, and for the Provision of General Procedures for Law Enforcement on
School Grounds and Authorizing its Execution
Village Manager Jackson provided an overview and stated the IGA
proposes to memorialize guidelines and procedures for the cooperative
and efficient implementation of existing legal requirements for reciprocal
reporting, law enforcement participation on threat safety teams at each
school district, and compliance with guidelines relating to law enforcement
conduct on school grounds.
The Village and school districts met over the summer and had initial
discussions with each board in October. The IGA was presented to the
Village Board on October 17. D97 and D200 Boards gave their approval
and approval is now being sought from the Village Board.
Alicia Chastain. Said she is a resident and D97 parent. She is grateful for
the Health department's vaccination clinics and hopes the Village continues
to fund them. She said the proposed IGA falls short and the authors did not
consult with parents or experts in juvenile justice, civil rights, or disability.
The agreement is flawed for allowing police officers to interview children
without a parent being present. She asked for the approval to be delayed
and for the agreement to be reviewed by experts not including law
enforcement.
President Scaman said both school boards approved the IGA and she
asked the Village Board to commence discussion.
Trustee Enyia thanked the public commenter and wondered in what
specific situations children would be put in these circumstances and when
would a situation warrant for not allowing a parent to be in the room. Police
Chief Shatonya Johnson responded that this IGA is based on sharing
information with both districts and working on a threat assessment team. It
is not designed to have an officer present at the school or to interview
children without their parents. When police have a juvenile in custody, they
first contact the parent and give them the opportunity to be present for any
interviewing, which is the same as when a crime is committed at a school.
Trustee Wesley asked if 18-year olds are considered juveniles and if they
can be Mirandized in a school setting. Chief Johnson responded they are
not juveniles and they will be Mirandized. She said it is important for
juveniles understand their rights, so after each line is read, they are asked if
they understand and they may be given more context about what it means.
Trustee Wesley said he may have a problem with that in a high school
setting.
Trustee Enyia inquired how D97 and D200 obtained community feedback
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besides consulting with residents. Manager Jackson responded that D200
engaged their parent advisory committees and that the team has an equity
assessment process that will start soon, of which safety is an element.
Dr. Shah added that the process has been through public board actions.
The parent advisory group intends to start meeting again. She said the
D97 board had critical questions and push back so there was deep
concern and the teams are working hard to have safety while being clear
about students' experiences and rights.
Trustee Wesley asked if children are being taught the difference between
being 17 and 18 years old. Asst. Superintendent Fiorenza responded that
it is not something that is taught in the classroom, though counselors and
deans would have that conversation with a student in the presence of law
enforcement. Trustee Wesley said it sounds like it would be explained to
them in the moment when they are already nervous and under stress.
Trustee Wesley asked if the dean or counselor would advise them to
invoke their rights. His worry is that students don't understand the difference
and it could have life-changing consequences. Asst. Superintendent
Fiorenza said she agreed and the purpose of the IGA is to consider ways
to get that communication to students.
President Scaman shared specific language from the D97 and D200
board meetings that will be part of the IGA: "If a law enforcement officer
attempts to interview a student on school grounds, school personnel will
make reasonable efforts to notify the student's parent/guardian and provide
for parent/guardian with an opportunity to be present during the interview."
Chief Johnson confirmed that the school is obligated to notify the parent of
juveniles. She clarified that parents cannot invoke their children's rights.
Trustee Wesley asked if parents can advise their children to invoke their
own rights. Chief Johnson said they can but it is the child's decision
whether to speak. Officers are trained on dealing with juveniles and
explaining their Miranda rights.
Trustee Wesley asked if an interrogation would not proceed until the
parents were present. Chief Johnson responded that if the parent says they
do not want police speaking to their child, police would not speak to the
child. The goal of the IGA is to exchange information to keep students and
staff safe, have a clear understanding on school policies, and have direct
routes to emergency situations.
Trustee Wesley asked if a policy can be made to treat 18 year-olds the
same as 17 year-olds in schools. Chief Johnson responded that the law is
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the law. Trustee Wesley asked if a policy can be made to protect 18
year-olds requiring parental consent before interviewing. Chief Johnson
reiterated that the school will notify the parents and if the parents do not
want their child interviewed, their child will not be interviewed.
Manager Jackson said the language regarding notifications in this IGA
does not differentiate between 17 and 18 year-olds. President Scaman
said this IGA protects more than state law and the collaboration is working
together to prioritize the rights of young people. This IGA does not increase
police in schools and does not reinstate RBOs. She said she supports
reviewing this IGA over time.
Trustee Taglia referenced the Q&A document between the Village and
D97 and D200. He said nothing in the proposed IGA would allow officers to
search a student other than what is already in board policies. Both districts
involve law enforcement in searches or interviews where they believe a
weapon may be present. They make every effort to contact a
parent/guardian prior to the search. If they are unable to reach a
parent/guardian, to ensure the safety of all students, they will continue with
the search. Police will only conduct a search of a student when the
immediate safety of school personnel and/or students is threatened. He
said he trusts Chief Johnson and supports the IGA as drafted and
amended and approved by D97 and D200.
This Resolution was adopted.
B. RES 22-319 A Resolution Approving an Intergovernmental Agreement Between the
Village of Oak Park and the Board of Education of Oak Park and River
Forest High School District 200 for the Purposes of Reciprocal Reporting,
the Provision of a Law Enforcement Officer on the District’s Threat
Assessment Team, and for the Provision of General Procedures for Law
Enforcement on School Grounds and Authorizing its Execution
This Resolution was adopted.
C. ID 22-423 Presentation by the Park District of Oak Park Requesting American
Recovery Plan Act (ARPA) Funds in the Amount of $1,000,000 for a Total of
2,000,0000 To Support an Early Re-Construction Date for Andersen Park .
Manager Jackson introduced Deputy Village Manager Lisa Shelley.
Deputy Manager Shelley said that on November 21, the Village Board
confirmed that the remaining requests would be referred to the Community
Development Citizens Advisory Committee (CDCAC). The Park District of
Oak Park (PDOP) asked to be heard apart from that process. Following
this presentation, the Village Board will be asked to approve the request,
refer the item to the CDCAC, or seek further information. Deputy Manager
Shelley introduced PDOP Board President Kassie Porreca, Board Vice
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President Jake Worley-Hood, Executive Director Jan Arnold, and Finance
Director Mitch Bowlin.
Trustee Parakkat asked how much remains in the ARPA funds. Deputy
Manager Shelley said three Health Department positions were moved to
the general fund and the daycare proposal was $50,000 less so those have
been credited back to the ARPA fund. CFO Steve Drazner said the current
unobligated amount $3.152M which includes the contingency.
PDOP Vice President Worley-Hood stated that in 2020, PDOP revenues
were $6M less due to COVID-19 closures and restrictions. To date, PDOP
is $10M behind due to negative impact from program and user fees. Staff
adjusted many expenditures and $2M was not able to be transferred to the
capital improvement plan, which extended the timing on park
improvements for Longfellow, Andersen, Barrie, Dole, Cheney, GRC, and
Rehm Pool. PDOP did not receive its own ARPA and was not eligible for
PPP loans or CARES Act tax credits. The Village Board awarded PDOP
with $1M in March and PDOP is asking for another $1M to move Andersen
construction up from 2024 to 2023.
Trustee Parakkat stated that if this funding is not awarded, Andersen will
get delayed or the community will be levied. He said it makes sense to
provide this funding relief and he supports the $1M funding.
Trustee Robinson said she supports the $1M. She clarified that this is the
second portion of the original request. She said it is clear that PDOP did
not receive any federal relief though it certainly felt the impacts of the
pandemic. She said it is an opportunity for this Village Board to extend
relief to another board.
Trustee Wesley inquired about the community impact of moving the
Andersen Park construction up to 2023. Executive Director Arnold
responded that Andersen, Stevenson, and Barrie border Chicago and are
the most racially diverse and PDOP wants to ensure they are as
entertaining and inviting as the other parks. Andersen was last renovated in
2005. Trustee Wesley said he supports the $1M funding.
Trustee Taglia said he thinks PDOP has improved the park system greatly
and PDOP was a part of the Village 40 years ago. The Village Board goals
align with the PDOP Board goals and PDOP has demonstrated a clear
need and suffered from the pandemic. He said coming to the Village Board
makes sense and he supports the $1M funding.
Trustee Buchanan is supportive of the $1M expenditure.
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Trustee Enyia acknowledged his former Andersen Center coach Joe and
said he supports the $1M funding.
Trustee Parakkat said the issue that PDOP does not have additional
funding sources and will have to go back to citizens via levy will impact the
entire community. Capital improvement is also important for the community
at large. He said these two reasons make it a good spend for the broader
community's benefit.
President Scaman said PDOP wrote an excellent proposal connecting
everything directly to the ARPA intention and correlating it to the Village
Board's goals and she loves hearing the positive collaborative spirit. She
said the second payment was postponed because the Village Board had a
lot to understand and other needs to respond to. She said she agrees with
the $1M funding.
Trustee Robinson clarified that the next step is that the Village Board will
see a funding grant agreement for $1M, which PDOP confirmed.
Village Attorney Stephanides said there was no motion on the floor so this
item will come back to the Village Board with the agreement. President
Scaman said PDOP will be notified when it is on the agenda.
D. ID 22-417 Review of the Fiscal Year 2023 Proposed Budget
Manager Jackson introduced CFO Drazner for the final discussion on the
proposed FY23 Budget. The Village Board will consider adoption of the
budget on December 5.
Trustee Parakkat asked what will happen if consensus is not reached in
this meeting. CFO Drazner responded that he will recap the major changes
from the previous meetings and hopes any remaining issues can be
resolved at this meeting so everyone is satisfied. President Scaman said
that is her hope as well.
CFO Drazner said $200K for the Community Safety RMS project is
reclassified from general fund to ARPA fund. $102K for the assistant to the
emergency preparedness position and the COVID-19 testing position are
reclassified from general fund to ARPA contingency fund. $30K for the
Health department IPLAN expenditure is reclassified from general fund to
ARPA fund.
Expenses budgeted in the ARPA fund next year include $2M for the CAD
Project, $500K for the Daycare Business Grant Assistance Program,
$300K for the Housing Forward Emergency Shelter Grant, $150K the DEI
Initiatives Equity Assessment, which will have another $150K in 2024, and
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lost revenue for the current year which is estimated to be $1.6M in the
general fund and $2.2M in the parking fund.
Smaller expenditures include the $16K Chamber Holiday Gift Guide and
$16.5K special event fee reduction. $100K was transferred from general
fund to CIP for one more alley. The Oak Park Arts Council will receive
another $10K from the general fund.
On the revenue side, one major change is a reduction of parking revenue
for $85K based on the Village Board's decision last week. The other major
change is an additional $30K to the sustainability fund for the Electric
Aggregation Program because that is a guaranteed amount that will be
received.
Trustee Parakkat requested the total revenue, levy, and expenses. CFO
Drazner responded that total revenue is $167M, of which $72.1M is for the
general fund. The levy is $36M, of which $19M is for general operating.
General fund expenses are $71.7M which currently shows a surplus of
$366K which is a nice buffer in case some revenues come in lower than
expected.
Trustee Parakkat asked about the $3.7M additional expense this year over
last year. CFO Drazner responded that a big portion is for cost of living
adjustments (COLA) for union and non-union employees and some extra
amount built in for the three-year retroactive contract for FOP sworn police.
The change to the inter-fund transfer to the CIP fund was a $3M difference.
Trustee Parakkat asked how much is recurring versus a one-time cost.
CFO Drazner responded that $850K is recurring, which is for the 8.75
additional FTEs. Manager Jackson added that the $850K is supported by
recurring revenue in the general fund. CFO Drazner affirmed that general
fund expenses are supported by general operating revenues, includes
property tax, sales tax, and income tax. Manager Jackson said all taxes go
into the general fund.
Trustee Parakkat asked if expenses this year will come back to bite us next
year. CFO Drazner said that adding the new positions creates a new
expense baseline. COLA will increase those salaries like all other
budgeted salaries. It is very possible there could be a budget gap in 2024
and beyond. Manager Jackson affirmed there is no projected deficit in the
budget for next year.
Trustee Parakkat inquired about the $430K increase in Health expenses.
CFO Drazner said an analysis was sent out a couple hours ago. The
difference in salary/benefits is $167K which accounts for COLA and the
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high level of turnover in the department and changes in benefits coverage
for singles versus families.
Trustee Parakkat asked if the increase from 2 FTE to 2.5 FTE in the Health
Department is now permanent. CFO Drazner said all Health positions are
permanent except the three positions that went into the ARPA contingency
fund. The FTE count includes all positions regardless of how they are
funded.
Trustee Parakkat asked about Health's external support. CFO Drazner
responded that it includes $110K for two contract nurses. Trustee Parakkat
asked if that is needed for the full year. Manager Jackson confirmed it is
budgeted for the year and the Village will continue to analyze the needs of
the Health Department related to the IPLAN. Deputy Manager Shelley
added that it is an hourly contract that is called upon as needed.
In response to Trustee Parakkat's inquiry about DEI's external support,
CFO Drazner explained that DEI is a separate program within the Village
Manager's budget and includes $65K in external support for a data analyst.
The detailed analysis CFO Drazner provided two weeks ago shows
individual accounts and gives explanations for the larger variances.
Trustee Parakkat asked if the Village could look over the course of 2023 to
get to a point of some stability so it is not stretched too thin, has the ability
to curtail some expenses and think about how it wants to shape the Health
Department, and then make a concerted investment at the end of 2023.
President Scaman said she believes that is what has been presented to
the Village Board. The budget includes an assessment in response to the
IPLAN. When that assessment comes back to the Village Board, they will
have a conversation and make a decision on the future of the Health
Department. What is in the budget now is a contingency so that staff and
the community are not at risk if there is a need for a further response to
COVID-19.
President Scaman said budgets are living documents and amendments
are seen throughout the year. It is the Manager's responsibility to respond
to rising costs that are at risk of exceeding what is approved. The time to
discuss the future of the Health Department is after the Village Board hears
the community assessment and stakeholder discussions.
Trustee Parakkat's concern is that what gets locked in now will always
remain. Manager Jackson responded that the Village proposed a budget
to continue fundamental baseline services as a local health department,
catch up on the backlog from the pandemic, and continue to support
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increased information on the IPLAN and will have conversations with the
Village Board in the 2024 budget cycle about a new vision for the Health
Department.
Trustee Parakkat asked about the $50K for DEI special events. Chief DEI
Officer Dr. Walker responded that it will include event costs to host a DEI
awards ceremony and cultural and heritage events.
Trustee Parakkat asked about the $10K grant allocation for the Community
Relations Commission. President Scaman said the time for that dialogue
is with the work plan. Management Analyst Arlene Pedraza confirmed it is
in the Board Commission's support budget in the Village Manager's Office.
Manager Jackson said the work plans will be agendized in January and the
procedure for administering the funding will be subject to review from the
Village Board.
Trustee Taglia said things are different this year and it has restricted the
Village Board and Finance Committee's ability to have discussions. Last
year there were 12 hours of discussions compared to five hours of
discussions this year before this evening, which leads to longer Village
Board meetings and questions that should have been answered at the
Finance Committee.
President Scaman said she believes the budget has been presented
clearly and the conversation has been productive. The Manager inherited
this process and the Village Board added topics to make progress on
many fronts. Manager Jackson said the amount of time the Village staff
have spent building the budget and effectively and efficiently responding to
questions and producing memos to the Village Board is enormous. He is
bringing best practices to improve upon previous practices and looks
forward to having conversations with the Finance Committee in the new
year.
Trustee Taglia said he understands that more hours is not better but having
the work done at the Trustee level makes it difficult. He said he is
concerned with general fund spending being up $4M and said the more we
increase spending, the less affordable our community is. He does not think
it is appropriate or best practice to not even have a discussion about
economizing the budget. President Scaman said that the same debates
are happening at these meetings and being counted into the five hours.
Trustee Taglia said he did not appreciate that comment.
Trustee Parakkat said that if some Trustees do not care at the same level
as other Trustees, they should not condescend and say the others should
not care either. It is less about process and best practice and more about
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the level of fiduciary responsibility being fulfilled in a transparent way to the
community. Village Manager said the staff shares the concern of fiscal
responsibility. He said information can be shared in a memo format and
that has been done over the past two months.
President Scaman clarified that her remark about their being redundancy is
not condescending. The comments have been said and noted and
understood multiple times. Trustee Parakkat referred to a comment made
in the previous meeting and said nitpicking on the budget is a right of any
Trustee if they have a concern. President Scaman said she appreciates
that and is concerned that new comments will not be brought forth because
this dialogue has taken over what should have been the productive end of a
budget season.
Trustee Robinson requested an update on the supplemental revenue
stream for the housing fund. Director of Development Customer Services
Tammie Grossman responded that four options were presented to the
Village Board in the April 11 study session and direction was not provided.
If the Village Board would like another discussion, she recommends having
one in Quarter 1 that can tie in to the housing study and the Village Board
will receive the HPAC recommendations and an understanding of other
developer contributions.
Trustee Robinson asked for a description of the Collective Impact
Coordinator position. Manager Jackson said the position will coordinate
partnerships around engagement, data collection, and technical assistance
and analysis of policy. Dr. Walker added that the next step with DEI
programming is to measure impact and track progress, not just host
one-off trainings. The coordinator position will be strategic in leveraging
partnerships and being efficacious in programming.
Trustee Robinson said she was initially hesitant, though the DEI goals and
values reflect Village Board goals and it makes sense to her to create
these necessary positions. Manager Jackson mentioned that
Communications was not moved into the Village Manager's Office and it is
critically important to advancing our goals. Trustee Robinson said the
language access piece of DEI fits within the Communications piece.
Trustee Robinson asked about the expanded paralegal position. Manager
Jackson said it is responding to an emergent need for additional expertise
and an increased workload. Village Attorney Paul Stephanides agreed and
said this position would perform claims and litigations functions in-house.
Trustee Robinson said it is unusual for two full-time attorneys to not be
supported by a paralegal and these changes will create efficiencies and
save on outside counsel fees. Attorney Stephanides agreed.
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Trustee Buchanan stated that she read the budget closely and had her
questions answered. She suggested that the role of the Trustees in the
budget process be added to their orientation. Her impression is that the
Village Board sets the goals and the Village staff work to carry them out.
Her understand is that the Village Board prioritizes the budgeting but does
not write it nor try to influence minute details. President Scaman said that
new elected officials will be oriented.
Trustee Wesley asked if the $366K surplus in the general fund is with a 0%
levy with no projected 2024 deficit. CFO Drazner confirmed that is correct
at this current time. Trustee Wesley asked about the amount remaining for
community impact grants. CFO Drazner said there will be $2.1M remaining
after the $1M to PDOP, which includes an estimated lost revenue for the
current year which may change.
Trustee Wesley said we are transforming government to one that better
meets the needs of this Village Board. The new DEI initiative will touch
every aspect of our government and potentially others in the region. The
Health Department will get caught up on non-COVID-19 related services
that have been in flux since 2020. All of this is being done with a surplus,
flat levy, and no projected deficit for 2024. CFO Drazner said for 2024, the
general fund is showing a surplus of $2.5M and the revenue is $74M.
Trustee Wesley said this government is making large transformational
changes that are not costing taxpayers anything additional, which is a huge
accomplishment that bears celebration.
Trustee Parakkat thanked Village staff for working toward the flat levy. He
said these discussions are not to find fault; they are to get the best possible
budget and outcome for the community. He said he would have liked more
discussion earlier on but he is willing to see how it plays out and course
correct as needed. He said he is largely in alignment with what was
discussed this evening.
President Scaman referenced budget pages 3-13 where the Manager
speaks to the narrative responsive to the Village Board goals. She said
when she first read it, she thought it was extremely responsive to the
Village Board goals. She said she thinks Trustees may have different
understandings of what the goals are.
Trustee Taglia said the budget narrative did not include a detailed
description in the Village Manager's Office so he appreciates the
information this evening. He asked about the $177K request for FTEs in
the Village Manager's Office. CFO Drazner said that includes 0.25 FTE for
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the executive secretary, 1.00 FTE for the collective impact coordinator,
1.00 FTE for executive assistant, 0.50 FTE for a management intern, and
0.50 FTE for the DEI research assistant. Trustee Taglia said he will follow
up with his questions and he thanked Village staff.
President Scaman acknowledged the department directors present. She
said this is the second meeting where it was insinuated that not all Trustees
dive as deeply or care equally about the budget, which she feels is
condescending.
VII. Adjourn
It was moved by Village Trustee Wesley, seconded by Village Trustee Buchanan
to adjourn. Meeting adjourned at 9:52 P.M., Tuesday, November 29, 2022.
Respectfully Submitted,
Deputy Clerk Hansen
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Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Tuesday, November 29, 2022 7:00 PM Village Hall
Special Meeting at 7:00 p.m., in the Council Chambers.
The President and Board of Trustees welcome you. Statements may be made by
citizens at the beginning of the meeting, as well as when agenda items are reviewed. If
you wish to make a statement, please complete the "Instructions to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name and address
first, and please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of a Village Board
meeting for persons to make public comments about an issue or concern which is not
on the meeting agenda. It is not intended to be a dialogue with the Board. Send a
request to state your comments by 5:00 p.m. the day of the Village Board meeting to
publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.
You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at
708-358-5670 and you will be given instructions on how to participate during the
meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three
minutes per comment. If comment requests exceed 30 minutes, public comment will
resume after the items listed under the agenda are complete.
Instructions for Agenda Public Comment
Comments are three minutes per person per agenda item with a maximum of three
agenda items to which you can speak. In addition, the Village Board permits a
maximum of three persons to speak to each side of any one topic that is scheduled for
or has been the subject of a public hearing by a designated hearing body. These items
are noted with (*).
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Non-Agenda Public Comment
V. Consent Agenda
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President and Board of Trustees Meeting Agenda November 29, 2022
A. RES 22-318 A Resolution Approving an Intergovernmental Agreement Between the
Village of Oak Park and the Board of Education of Oak Park Elementary
School District No. 97 for the Purposes of Reciprocal Reporting, the Provision
of a Law Enforcement Officer on the District’s Threat Assessment Team, and
for the Provision of General Procedures for Law Enforcement on School
Grounds and Authorizing its Execution
Overview: Village staff have been engaged in thoughtful collaboration with
representatives from Oak Park River Forest High School District 200 (District
200) and Oak Park Elementary School District 97 (District 97) regarding a new
Intergovernmental Agreement (“IGA”) that addresses legal requirements for
safety in schools. The attached IGA was approved by District 97’s Board of
Education on November 15, 2022 and it is being presented for consideration
for the Village Board’s approval.
B. RES 22-319 A Resolution Approving an Intergovernmental Agreement Between the
Village of Oak Park and the Board of Education of Oak Park and River Forest
High School District 200 for the Purposes of Reciprocal Reporting, the
Provision of a Law Enforcement Officer on the District’s Threat Assessment
Team, and for the Provision of General Procedures for Law Enforcement on
School Grounds and Authorizing its Execution
Overview: Village staff have been engaged in thoughtful collaboration with
representatives from Oak Park River Forest High School District 200 (District
200) and Oak Park Elementary School District 97 (District 97) regarding a new
Intergovernmental Agreement (“IGA”) that addresses legal requirements for
safety in schools. The attached IGA was approved by District 200’s Board of
Education on November 17, 2022 and it is being presented for consideration
for the Village Board’s approval.
VI. Regular Agenda
C. ID 22-423 Presentation by the Park District of Oak Park Requesting American Recovery
Plan Act (ARPA) Funds in the Amount of $1,000,000 for a Total of 2,000,0000
To Support an Early Re-Construction Date for Anderson Park .
Overview: The Village Board has approximately $3,000,0000 in American Recovery Plan
Act (ARPA) to consider for additional community needs. Following the same
process as earlier this year when requests from community agencies first came
forward, at the November 21, 2022 Regular Meeting the Village Board refered
additional community requsts to the Community Development Citizen
Adivsory Commission (CDCAC) for review and provide a recommendation to
the Village Board. Three community requests expressed an urgent need for
the funds and asked the Village Board to review those requests outside of the
citizen commission process. One of those community requests is the Park
District of Oak Park.
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President and Board of Trustees Meeting Agenda November 29, 2022
D. ID 22-417 Review of the Fiscal Year 2023 Proposed Budget
Overview: The final discussion of the fiscal year 2023 proposed budget is scheduled for
this special Board meeting before staff updates the document to bring to the
Village Board for formal adoption on December 5th. Prior meetings for review
and discussion with elected officials and public comments included:
November 3, 2022: Proposed Budget Review
November 7, 2022: Truth in Taxation Hearing
November 14, 2022: Police Study Discussion (indirectly related to the budget)
November 17, 2022: Proposed Budget Review (continued)
November 21, 2022: Budget Public Hearing & Adoption of FY23-FY27 CIP
Document
The intention for this meeting is to focus on any remaining unresolved
pending issues, questions, or comments regarding the budget. Staff will be
prepared to answer or address questions/comments pertaining to any of the
Village’s Funds as follows:
1) General Fund
2) Special Revenue Funds
3) Capital Improvement Funds
4) Enterprise Funds
5) Internal Service Funds
6) Fiduciary Funds
.End
Anticipated Future Actions/Commitments
Staff will diligently work to make any final modifications to the budget
document at the conclusion of the November 29th discussion so that the final
version of the budget is ready for Board adoption on December 5th.
In addition to bringing forth a final version of the budget and corresponding
FY23 budget ordinance which incorporates all the requested revisions from
elected officials, staff will also bring forth the following agenda items on
December 5th for Board consideration as well which are directly tied into the
final budget document:
1) Nine separate debt levy abatement ordinances (various bond issues)
2) Three levy ordinances (two for special service areas and one for the
main levy)
For informational purposes only pertaining to the abatement ordinances,
when the Village issues new debt (bonds), the levy schedule to pay for the
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President and Board of Trustees Meeting Agenda November 29, 2022
debt service is submitted to Cook County. Unless the Village abates debt, the
County will then levy the exact amount needed to pay for that debt service in
any given year.
However, some debt issued by the Village was used by Enterprise Funds
(Water/Sewer and Parking) and those Funds utilize user fees to pay their share
of the annual debt service since such Funds are self-sustaining (funded by user
fees). In addition, there are a couple of bond issues in non-enterprise Funds in
which a small portion of the debt service was agreed to be paid by a prior
increase in general operating user fees. Hence, these are the reasons for
abating the levies, or portion of levies, for certain bond issues.
Please note that once the FY23 Budget is adopted by the Board, the only way
to amend the budget will be via budget amendments in 2023.
VII. Adjourn
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