President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, June 20, 2023 6:30 PM Village Hall I. Call to Order Village President Vicki Scaman called the Regular Meeting to order at 6:32 P.M. II. Roll Call Trustee Wesley joined the Meeting at 6:39 P.M. Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Absent: 0 III. Consideration of Motion to Adjourn to Executive Session to Discuss Personnel It was moved by Trustee Enyia, seconded by Trustee Buchanan, to Adjourn into Executive Session. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, and Village Trustee Straw NAYS: 0 ABSENT: 1- Village Trustee Wesley V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:50 P.M. VI. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Absent: 0 VII. Agenda Approval It was moved by Trustee Enyia, seconded by Trustee Robinson, to approve the Agenda. A voice vote was taken and the motion was approved. VIII. Minutes Village of Oak Park Page 1 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 A. ID 23-307 Motion to Approve Minutes from Regular Meeting of May 15, 2023 and Special Meeting of May 22, 2023 of the Village Board. It was moved by Trustee Enyia, seconded by Trustee Wesley, to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Kathleen O’Malley: Elected officials are failing us. Violence is getting worse. Must take action to address funeral processions and keep citizen safety top priority. Emailed petition of 1,037 signatures. Asked OPPD and Village Board to enforce laws. Requested the Village Board contact her. Robin Scharpf: Kids were leaving Fenwick when the funeral procession shootings took place. What are the leaders doing to restore safety and mitigate the risks associated with gang-affiliated funeral processions? Does the Gun Free School Zone Act of 1990 apply? Village Clerk Christina Waters read the following public comment into the record: Anonymous: Submitted anonymous comment for the June 12 meeting. Trustee Buchanan laughed and said "Of course" and laughed at a resident's comment about leaving Oak Park for its DEI policies. Trustees are required to refrain from comment. When will the police committee of funeral processions meet? What recommendations have been implemented? Why is Village Board not addressing the shortfall of police officers? Trustee Buchanan responded that she and other Trustees heard the "Of course" comment come over the PA system. She does not know who said it and she clarified that it was not her. X. Proclamation B. MOT 23-68 A Motion to Approve a Resolution Honoring Development Customer Services Director Tammie Grossman on the Occasion of Her Retirement. All Trustees, President Scaman, and Clerk Waters read the Proclamation into the record. Development Customer Services Director Tammie Grossman expressed her appreciation. The Trustees and Manager Jackson each expressed their appreciation. It was moved by Trustee Enyia, seconded by Trustee Robinson, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: Village of Oak Park Page 2 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 C. MOT 23-69 A Motion to Approve the Village of Oak Park Juneteenth Legacy Resolution Acknowledging the Contributions and Leadership of Longtime Oak Parkers Juanta Bennett Griffin and Anthony Clark in Organizing the Community’s Annual Juneteenth Celebrations. President Scaman read the Proclamation into the record. Trustees Straw, Enyia, Wesley, and President Scaman thanked Juanta Griffin and Anthony Clark for their activism and engagement in the community. Juanta Griffin expressed her appreciation and a desire for everyone to be safe in our Village. It was moved by Trustee Wesley, seconded by Trustee Enyia, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 XI. Village Manager Reports D. ID 23-313 Review of the Village Board Meeting Calendar for June, July and August 2023 Village Manager Kevin Jackson shared the calendars and noted the Board goal setting dates of July 10, 11, 17, and tentatively the 20th. There is no meeting July 24. There is a meeting July 31. There are no meetings in August. Police Chief Shatonya Johnson provided a history and update on OPPD's response to the issue of high-risk funeral processions driving through Oak Park. Chief Johnson responded to the Trustees' questions. OPPD typically has officers present throughout the route. OPPD will meet with funeral directors. She read the five recommendations from the Cook County taskforce that disbanded in 2019. Schools are not notified of funeral processions. Village of Oak Park Page 3 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 Alcohol or rowdy behavior violations can be enforced though it would be difficult to stop a vehicle in the procession. OPPD is looking at solutions for enforcement and is committed to public safety. There have been 195 funerals in the past five years. OPPD will meet more frequently with funeral homes and have conversations with CPD to determine if fines can be imposed on funeral homes. Traffic stops and the processions proceed through the lights and stop signs. OPPD does make traffic stops and needs to be practical about when and how it makes them. Drivers are not required to register their license plate to receive the orange funeral vehicle sticker. If there is a report of reckless driving, OPPD sends a notification but not a citation because OPPD can't be certain the registered owner was driving the vehicle. President Scaman encouraged residents to continue emailing the Village with their concerns. Manager Jackson said the Village intends to be proactive and systematic and strategic in dealing with this issue going forward and there will be regular communication. XII. Village Board Committees & Trustee Liaison Commission Reports There were no comments. XIII. Citizen Commission Vacancies E. ID 23-309 Board & Commission Vacancy Report for June 20, 2023. There were no comments. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments F. ID 23-310 A Motion to Consent to the Village President’s Appointment of: Community Design Commission - Seth Jansen, Appoint as Member President Scaman read the name into the record. It was moved by Trustee Wesley, seconded by Trustee Robinson, that this Report be approved. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 XV. Consent Agenda Approval of the Consent Agenda Village of Oak Park Page 4 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 It was moved by Trustee Straw, seconded by Trustee Enyia to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 G. MOT 23-53 A Motion to Receive the Fiscal Year 2022 Annual Comprehensive Financial Report (ACFR) and Supporting Documents as Reviewed at the Special Board meeting on June 12, 2023 This Motion was approved. H. MOT 23-54 A Motion to Receive the Fiscal Year 2022 Single Audit Report as Reviewed at the Special Board meeting on June 12, 2023 This Motion was approved. I. MOT 23-61 A Motion to Approve the May 2023 Monthly Treasurer’s Report for All Funds This Motion was approved. J. ORD 23-46 Concur with the Zoning Board of Appeals and Adopt an Ordinance Granting a Special Use Permit for a Reception/Banquet Facility located at 6435 North Avenue This Ordinance was adopted. K. RES 23-124 A Resolution Approving Program Year (PY) 2023 Funding Recommendations and Releasing the Draft PY 2023 Action Plan for Public Comment This Resolution was adopted. L. RES 23-214 A Resolution Authorizing the Execution of a Settlement Agreement in Cook County Circuit Court Case Number 2020 L 001872 This Resolution was adopted. M. RES 23-201 A Resolution Approving an Independent Contractor Agreement with Nafisco, Inc. for the Fabrication and Installation of Parking Signage in an Amount Not to Exceed $187,701.00 and Authorizing Its Execution This Resolution was adopted. N. RES 23-202 A Resolution Approving a Purchase Price Agreement with Air One Equipment, Inc. for the Purchase of Fire Hoses in an Amount Not to Exceed Village of Oak Park Page 5 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 $45,025 and Authorizing its Execution. This Resolution was adopted. O. RES 23-178 A Resolution Approving an Extension of an Independent Contractor Agreement with Thrive Counseling Center for an Additional Six-Month Term in an Amount Not to Exceed $79,560 and Authorizing its Execution This Resolution was adopted. P. RES 23-208 A Resolution Approving the Work Plan of the Village of Oak Park Aging in Place Commission for 2023 This Resolution was adopted. Q. RES 23-205 A Resolution Approving a Parking Lot Temporary License Agreement With Careful Peach Boutique for a One-Day Bastille Day Event on July 8, 2023, and Authorizing its Execution This Resolution was adopted. R. RES 23-206 A Resolution Approving a Contract with Morrison Construction Company, Inc. for Project 23-12, North and South Pumping Station Upgrades, in an Amount Not to Exceed $396,500 and Authorizing its Execution This Resolution was adopted. S. RES 23-211 A Resolution Approving the Rebuilding of One Truck Through the Purchase and Installation of Certain Equipment from Lindco Equipment Sales, a Division of Viking-Cives, through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $119,740.00 and Waiving the Village’s Bid Process for the Purchase This Resolution was adopted. XVI. Regular Agenda T. RES 23-215 A Resolution Adopting the American Library Association’s Freedom to Read Statement and Declaring the Village of Oak Park as a Book Sanctuary Community Manager Jackson introduced the Item. Oak Park Public Library (OPPL) Executive Director Joslyn Bowling Dixon presented the Item and responded to questions from the Trustees. Director Dixon said the resolution is to ensure access is not prohibited to any ideologies and it adopts the American Library Association's Bill of Rights Freedom to Read Act. OPPL has a collection development policy and does not exclude any viewpoints. President Scaman and Trustees Parakkat and Straw expressed their Village of Oak Park Page 6 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 support of the resolution. It was moved by Trustee Buchanan, seconded by Trustee Robinson, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 RECUSED: 1- Village Trustee Enyia U. ORD 23-50 An Ordinance Amending Chapter 20 (“Public Health”), Article 8 (“Single-Use Plastic Foodware and Polystyrene Foam Packaging”), Section 20-8-4 (“Polystyrene Foam Packing Prohibited”) and Section 20-8-6 (“Penalty”) of the Oak Park Village Code Manager Jackson introduced the Item. Clerk Waters read the following public comment into the record: Michelle Mascaro, owner of Happy Apple Pie Shop: Asks the Village Board to move the implementation date of the ordinance banning use of Styrofoam containers from January 1, 2024 to January 1, 2025 in order for the Village to flesh out an implementation plan to help small businesses comply with the ban. Deputy Village Manager Ahmad Zayyad presented the Item. Trustee Buchanan inquired why enforcement will not start in January. Manager Jackson responded that for a new program, it is not unusual to encourage voluntary compliance, do a period of education and outreach, and then step up enforcement starting with a notice and then a citation. Dr. Chapple responded that universal education will begin immediately with businesses and clarified that the January 1, 2025 date is for businesses with less than $500,000 annual income. Trustee Parakkat said he knows restaurants are making an effort to make the transition and he is concerned about the impact of complaints against businesses that are not complying. Trustee Enyia asked if the Village can recommend vendors to small businesses. Deputy Manager Zayyad said the Village is working with a nonprofit organization that will help businesses find resources to buy alternatives to Polystyrene. Trustee Buchanan said Styrofoam has been a known horrible polluting Village of Oak Park Page 7 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 substance for years and she is not sympathetic to businesses who have purchased two years' worth of it and she wants it to be enforced as soon as possible. It was moved by Trustee Parakkat, seconded by Trustee Wesley, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 1- Village Trustee Buchanan ABSENT: 0 V. RES 23-210 A Resolution Approving an Amendment to the Renewal of the Independent Contractor Agreement with C.D.E. Body Shop II, Inc. for 2023 Auto Body Repairs to Change the Not to Exceed Amount from $25,000.00 to $55,000.00, Authorizing its Execution and Directing Village Staff to Prepare the Necessary Budget Amendment Manager Jackson introduced the Item. Public Works Director Rob Sproule presented the Item. Trustee Straw inquired why repair expenses have increased this year. Director Sproule responded that there isn't any specific trend. The Village is able to use the revenue it receives from an uninsured driver involved in an accident, though there are fewer uninsured drivers now. Vehicles are also costing more to repair. Attorney Stephanides added that the Village is experiencing difficulties collecting from uninsured drivers and are making attempts through litigation. The Law Department manages all of the property damage claims so the Village is self-insured. Trustee Parakkat asked if the new $55K limit is permanent. Director Sproule said the Village will continue with its existing trend of budgeting based on the historical average. It was moved by Trustee Wesley, seconded by Trustee Robinson, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 W. ORD 23-47 An Ordinance Amending Chapter 7 (“Buildings”), Article 1 (“Building Code”) of the Oak Park Village Code to Adopt the 2021 International Code Council Village of Oak Park Page 8 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 Building Code as Recommended by the Building Code Advisory Commission Development Customer Services Director Tammie Grossman presented all Items. Trustee Straw inquired about emergency generators in one and two-floor residences. Director Grossman responded that they are typically wanted for medical uses. Trustee Straw said he would like to see language included that all cook tops will be electric induction and he supports the EEC's recommendation of 1:5 ratio for EV parking spaces. Trustee Robinson inquired about benchmarking. Director Grossman responded that all government-owned buildings had to be in the benchmarking systems by June 1. The June 2024 date gives the Village time to complete the data collection to inform the stretch code process and discussion. Trustee Robinson said she is comfortable adopting the recommendations as written. Trustee Buchanan inquired if the Environment & Energy Commission made recommendations. Director Grossman responded that their recommendation was to increase the number of EV-ready charging stations for 1-5. Pete's Fresh Market will submit their building code prior to January 1, 2024. Regarding household appliances, Chief Building Official Steve Cutaia has the authority to determine whether or not any new technology meets the intent of the codes. CBO Cutaia said the gas-powered generators are connected to the building's gas line. There are also portable units available. Director Grossman said Nicor Gas provided information and did not lobby the Village. President Scaman inquired about the Building Code Advisory Commission's (BCAC) rationale for the 2:20 ratio for EV parking spaces. CBO Cutaia said it may have come from the drafted stretch code as a place to start. Director Grossman added that is the minimum and more can always be added. President Scaman said she would be comfortable with more EV stations. She inquired about the process if an individual required a gas generator for their home. Director Grossman said they would have to appeal the decision first to the CBO, then to the Department Director, then to the BCAC. Trustee Parakkat inquired when developer engagement will take place. Director Grossman responded that it will happen after the codes are adopted. He supports either the 2:20 or 1:5 ratio. Trustee Straw made a friendly amendment to add the EEC's recommendation of 1:5 ratio for EV parking spaces. Trustee Wesley seconded. Village of Oak Park Page 9 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance be adopted as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 X. ORD 23-48 An Ordinance Amending Chapter 7 (“Buildings”), Article 2 (“Existing Building Code”) of the Oak Park Village Code to Adopt the 2021 International Existing Building Code as Recommended by the Building Code Advisory Commission It was moved by Trustee Robinson, seconded by Trustee Parakkat, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 Y. ORD 23-49 An Ordinance Amending Chapter 7 (“Buildings”), Article 3 (“Electric Code”) of the Oak Park Village Code to Adopt the 2020 National Electric Code as Recommended by the Building Code Advisory Commission It was moved by Trustee Parakkat, seconded by Trustee Robinson, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 Z. ORD 23-51 An Ordinance Amending Chapter 7 (“Buildings”), Article 4 (“Mechanical Code”) of the Oak Park Village Code to Adopt the 2021 International Code Council Mechanical Code as Recommended by the Building Code Advisory Commission It was moved by Trustee Wesley, seconded by Trustee Robinson, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Village of Oak Park Page 10 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 NAYS: 0 ABSENT: 0 AA. ORD 23-52 An Ordinance Amending Chapter 7 (“Buildings”), Article 5 (Fire Code) of the Oak Park Village Code to Adopt the 2021 International Code Council Fire Code as Recommended by the Building Code Advisory Commission It was moved by Trustee Parakkat, seconded by Trustee Wesley, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 AB. ORD 23-53 An Ordinance Amending Chapter 7 (“Buildings”), Article 6 (“Residential Code”) of the Oak Park Village Code to Adopt the 2021 International Code Council Residential Code as Recommended by the Building Code Advisory Commission Trustee Straw moved to strike the provision allowing for emergency gas generators as a reason to have gas in the home. Trustee Buchanan seconded. The motion to amend failed. The roll call on the amendment vote was as follows: Ayes - Buchanan, Enyia, Straw. Nays - Scaman, Parakkat, Robinson, Wesley. It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 AC. ORD 23-54 An Ordinance Amending Chapter 7 (“Buildings”), Article 11 (“Fuel Gas Code”) of the Oak Park Village Code to Adopt the 2021 International Code Council Fuel Gas Code as Recommended by the Building Advisory Commission It was moved by Trustee Straw, seconded by Trustee Robinson, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Village of Oak Park Page 11 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 NAYS: 0 ABSENT: 0 AD. ORD 23-55 An Ordinance Amending Chapter 7 (“Building”) of the Oak Park Village Code to Adopt a New Article 16 (“Energy Code”) to Adopt the 2021 International Code Council Energy Code as Recommended by the Building Code Advisory Commission It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 AE. ORD 23-56 An Ordinance Amending Chapter 7 (“Buildings”), Article 15 (“Pool Code”) of the Oak Park Village Code to Adopt the 2021 International Code Council Swimming Pool and Spa Code as recommended by the Building Code Advisory Commission. It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 XVII. Call to Board and Clerk Trustees Enyia, Wesley, Straw, and President Scaman expressed their appreciation to the Village and the community for the Juneteenth celebration. Trustee Straw acknowledged the upcoming Pride celebrations and ongoing gun violence prevention discussions. Trustee Parakkat wished the community a Happy Father's Day and said community safety is and will remain a priority. Trustee Buchanan said she is excited about the sustainability measures passed today and she dedicated the electrification ordinance to Mac Robinet. Village of Oak Park Page 12 Printed on 8/1/2023 President and Board of Trustees Meeting Minutes June 20, 2023 President Scaman said the Village of Oak Park is the lead sponsor of Greentown which will be held at Triton College on Thursday. She will be receiving a "Bad Ass Woman" award from Senator Kimberly Lightford. XVIII. Adjourn It was moved by Trustee Parakkat, seconded by Trustee Straw, to Adjourn. A voice vote was taken and the motion was approved. Meeting adjourned at 10:48 P.M., Tuesday, June 20, 2023. Respectfully submitted, Deputy Clerk Hansen Village of Oak Park Page 13 Printed on 8/1/2023