President and Board of Trustees
Regular MeetingOak Park, IL · December 4, 2023
Minutes
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Minutes
President and Board of Trustees
Monday, December 4, 2023 6:00 PM Village Hall
I. Call to Order
Village President Vicki Scaman called the Regular Meeting to order at
6:03 P.M.
II. Roll Call
Village Clerk Christina Waters joined the Meeting via remote participation
per Village policy.
Trustee Enyia joined the Meeting at 6:50 P.M.
Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
Absent: 0
III. Agenda Approval
President Scaman moved Item AJ from the Consent Agenda to the
Regular Agenda.
It was moved by Trustee Parakkat, seconded by Trustee Straw, to approve the
Agenda as amended. A voice vote was taken and the motion was approved.
IV. Minutes
A. MOT 23-114 Motion to Approve Minutes from November 2, 2023 Emergency Meeting
and November 6, 2023 Regular Meeting of the Village Board
It was moved by Trustee Wesley, seconded by Trustee Straw, to approve the
Minutes. A voice vote was taken and the motion was approved.
V. Non-Agenda Public Comment
Oliver Crimmins: OPRF junior reported on the harmful effects of artificial
turf and offered some safer alternatives.
Clerk Waters read the following comment into the record:
Letter from Visit Oak Park Board of Directors: Concerned with the
proposed increase to the tax rate on hotels and short-term rentals.
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President Scaman said the hotel/motel tax ordinance would come before
the Village Board in 2024.
VII. Village Manager Reports
Village Manager Kevin Jackson said the intent is to put the Board Goals on
the first agenda in January. Finance Committee meetings will be scheduled
and staff will prioritize financial planning. He said his goal is to work with
the Finance Committee to look at our financial policies comprehensively.
We will likely engage a financial expert to assist in creating a long-term
financial plan. There will be Board briefings this week regarding the asylum
seekers and periodic updates in the Manager's Report.
President Scaman announced that Village Board meetings will be on
Tuesday nights starting in 2024 and we will work to schedule the
committees in the new year.
VIII. Village Board Committees
There were no comments.
IX. Citizen Commission Vacancies
C. ID 23-580 Board & Commission Vacancy Report for December 4, 2023.
There were no comments.
X. Citizen Commission Appointments, Reappointments and Chair Appointments
D. ID 23-581 A Motion to Consent to the Village President’s Appointment of:
Citizens Police Oversight Committee - Kevin Barnhart, Appoint as Chair
Plan Commission - Juan Betancur, Appoint as Member
Plan Commission - Michael Sturino, Appoint as Chair
President Scaman read the names into the record.
It was moved by Trustee Wesley, seconded by Trustee Robinson, that these
Appointments be approved. The motion was approved. The roll call on the vote
was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat,
Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 1- Village Trustee Enyia
XI. Second Reading
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E. ORD 23-102 Second Reading and Adoption of an Ordinance Establishing the Annual
Building and Construction Permit Fees and the Zoning Application Fees of
the Village of Oak Park
There were no comments.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat,
Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 1- Village Trustee Enyia
F. ORD 23-118 Second Reading and Adoption of an Ordinance Amending Chapter 15
(“Motor Vehicles and Traffic”), Article 3 (“Parking Meters, Parking Permits,
and Municipal Attendant Parking Lots”), Section 15-3-18 (“Parking Rates;
Parking Meters, Pay by Space Machines, Village Operated Parking
Structures, Permit, Extended Pass, Valet and Daytime on Street Permit
Parking”) of the Oak Park Village Code to Expand Eligibility Criteria for the
Reduced Parking Permit Fee Program
There were no comments.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat,
Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 1- Village Trustee Enyia
XII. Consent Agenda
Approval of the Consent Agenda
President Scaman noted the partner agency agreements are reviewed
annually.
It was moved by Trustee Wesley, seconded by Trustee Straw to approve the
items under the Consent Agenda. The motion was approved. The roll call on the
vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat,
Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 1- Village Trustee Enyia
B. MOT 23-116 A Motion to Approve the 2024 Village Board Regular Meeting Calendar
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This Motion was approved.
G. MOT 23-115 A Motion to Approve the Bills in the Amount of $11,008,289 from October
29, 2023, through November 25, 2023
This Motion was approved.
H. RES 23-374 A Resolution Approving an Agreement for Public Health Nurse Services
with Patrice Steurer, R.N., in an Amount Not to Exceed $90,000 for Fiscal
Year 2024 and Authorizing Its Execution
This Resolution was adopted.
I. RES 23-294 A Resolution Authorizing the Release of the Draft Program Year 2022
Consolidated Annual Performance and Evaluation Report (CAPER) for a
Comment Period and Approval Thereafter
This Resolution was adopted.
J. RES 23-320 A Resolution Approving an Amendment to the Program Year 2023
Community Development Block Grant for Public Works
This Resolution was adopted.
K. RES 23-337 Resolutions Authorizing the Annual Renewal of Pawnbrokers Business
Licenses
This Resolution was adopted.
L. RES 23-338 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Area Arts Council in the Amount of $263,000
for 2024 and Authorizing its Execution
This Resolution was adopted.
M. RES 23-343 A Resolution Approving an Intergovernmental Agreement between the
Village of Oak Park and the Oak Park Township for Vehicle Repairs and
Maintenance and Authorizing its Execution
This Resolution was adopted.
N. RES 23-347 A Resolution Approving the Renewal of the Dumping of Excavated
Materials Price Agreement with Waste Management of Illinois, Inc. in an
Amount Not to Exceed $250,000.00 and Authorizing its Execution
This Resolution was adopted.
O. RES 23-346 A Resolution Approving the Renewal of the Independent Contractor
Agreement with Global Maintenance Solutions LLC for Building
Maintenance Services for the Public Works and Development Services
Departments in 2024 in an Amount Not to Exceed $728,500.00 and
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Authorizing its Execution
This Resolution was adopted.
P. RES 23-350 A Resolution Approving an Independent Contractor Agreement with Davis
Tree Care and Landscape, Incorporated for Village Wide Parkway Tree
Pruning and Removal Services for Fiscal Year 2024 in an Amount Not to
Exceed $450,000.00 with an Option to Renew for Two Additional One-Year
Terms and Authorizing its Execution
This Resolution was adopted.
Q. RES 23-351 A Resolution Approving an Independent Contractor Agreement with A & B
Landscaping and Tree Service, Inc. for Village Wide Parkway Tree Removal
and Stumping Services for Fiscal Year 2024 in an Amount Not to Exceed
$205,000.00 with an Option to Renew for Two Additional One-Year Terms
and Authorizing its Execution
This Resolution was adopted.
R. RES 23-352 A Resolution Approving a Purchase Price Agreement with G & M Trucking,
Inc. for Stone & Sand Materials in an Amount not to Exceed $63,000.00 and
Authorizing its Execution
This Resolution was adopted.
S. RES 23-353 A Resolution Approving the Renewal of the Independent Contractor
Agreement with H&H Electric Co. for 2024 Emergency Street Lighting and
Traffic Control Repairs in an Amount Not to Exceed $60,000.00 and
Authorizing its Execution
This Resolution was adopted.
T. RES 23-354 A Resolution Approving the Renewal of the Independent Contractor
Agreement with Advance Sweeping Services, Inc. for Village Wide Street
Sweeping Services in an Amount Not to Exceed $150,000.00 and
Authorizing its Execution
This Resolution was adopted.
U. RES 23-358 A Resolution Approving the Renewal of an Independent Contractor
Agreement with Revcon Technology, Inc. for the Service and Maintenance
of Parking Access and Revenue Control Systems at the Village’s Holley
Court and Avenue Parking Garages for Fiscal Year 2024 in Amount Not to
Exceed $91,700.00, Authorizing Its Execution, and Waiving the Village’s Bid
Process
This Resolution was adopted.
V. RES 23-359 A Resolution Approving a Purchase Price Agreement with Core & Main LP
for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water
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Services and Sewer Services in an Amount not to Exceed $65,000.00 and
Authorizing its Execution
This Resolution was adopted.
W. RES 23-360 A Resolution Approving a Purchase Price Agreement with Underground
Pipe & Valve Company for Materials for Repair of Water Mains and Sewers,
Fire Hydrants, Water Services and Sewer Services in an Amount not to
Exceed $65,000.00 and Authorizing its Execution
This Resolution was adopted.
X. RES 23-361 A Resolution Approving an Independent Contractor Agreement with IHC
Construction Companies, L.L.C. for the 2024 Water Service Line
Replacement Program in an Amount Not to Exceed $500,000.00 With an
Option to Renew for Two Additional One-Year Terms and Authorizing its
Execution
This Resolution was adopted.
Y. RES 23-363 A Resolution Approving an Independent Contractor Agreement with Total
Parking Solutions, Inc. for the Service, Maintenance and Cellular
Connectivity of One Hundred and Fifty-Five (155) Cale Paystations During
Fiscal Year 2024 in an Amount Not to Exceed $201,000.00 and Authorizing
Its Execution
This Resolution was adopted.
Z. RES 23-364 A Resolution Approving the Renewal of a Parking Lot License Agreement
with 840 Oak Park, LLC for a One-Year Term and Authorizing Its Execution
This Resolution was adopted.
AA. RES 23-365 A Resolution Authorizing the Submission of a Federal Surface
Transportation Program Grant Application for the Jackson Boulevard
Resurfacing Project
This Resolution was adopted.
AB. RES 23-366 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Housing Authority in the Amount of $35,000
for 2024 and Authorizing Its Execution
This Resolution was adopted.
AC. RES 23-367 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Residence Corporation in the Amount of
$42,500 for 2024 and Authorizing its Execution
This Resolution was adopted.
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AD. RES 23-369 A Resolution Approving a Supplemental Statement of Work for the GIS
Consortium Service Provider Contract for 2024 with Municipal GIS
Partners, Incorporated in an Amount Not to Exceed $230,044.00 and
Authorizing its Execution
This Resolution was adopted.
AE. RES 23-373 A Resolution Approving a Parking Lot License Agreement with ZipCar, Inc.
for a One-Year Term and Two Optional One Year Terms and Authorizing Its
Execution
This Resolution was adopted.
AF. RES 23-376 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and Visit Oak Park in the Amount of $209,024 for Fiscal Year 2024
and Authorizing its Execution.
This Resolution was adopted.
AG. ORD 23-103 An Ordinance Authorizing the Sale of Surplus Property Owned by the
Village of Oak Park
This Ordinance was adopted.
AH. ORD 23-114 An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment
Owned by the Village of Oak Park
This Ordinance was adopted.
AI. RES 23-375 A Resolution Authorizing the Purchase of Excess Public Entity Liability
Insurance, Excess Workers’ Compensation Insurance, Property Insurance,
Crime Coverage, and Cyber Liability for the Village of Oak Park for Fiscal
Year 2024 in an Amount Not to Exceed $743,052
This Resolution was adopted.
AK. RES 23-378 A Resolution Approving A Memorandum of Understanding with the Illinois
Fraternal Order of Police Labor Council, Lodge No. 8 for the Purpose of
Establishing an Alternate Work Schedule for Police Department Patrol
Officers in 2024 and Authorizing its Execution
This Resolution was adopted.
XIII. Regular Agenda
AJ. ORD 23-117 An Ordinance Regarding Paid Leave for Village Employees
Assistant Village Manager/HR Director Kira Tchang presented the Item.
Trustee Wesley inquired how "chronic absenteeism and abuse of leave"
and are associated with employees being able to take their leave when
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they want. Director Tchang provided the example that everyone in the
Police department wants to take off the week of Christmas. The Village has
to put standards in place to ensure adequate coverage. To define chronic
absenteeism, she provided the example of someone with a large bank of
sick time who calls in sick every Friday for an entire year with no
documentation of a serious health condition.
Trustee Wesley asked why employees are allowed to bank so much sick
time. Director Tchang said there are legacy policies and collectively
bargained benefits. The IMRF pension allows employees to use 180 sick
days to purchase a year of service credit. For Police and Fire, there is
physical risk and people could be out for a period of time.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat,
Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 1- Village Trustee Enyia
AL. RES 23-322 A Resolution Approving a Professional Services Agreement with Terra
Engineering, Ltd. for the Design of the Oak Park Avenue Streetscape and
Utility Projects in an Amount Not to Exceed $998,577, Authorizing its
Execution and Waiving the Village’s Request for Proposals Process for the
Agreement
Village Engineer Bill McKenna presented the Item.
Trustee Robinson inquired about asphalt replacement. Engineer McKenna
said concrete provides a good clean edge for the asphalt.
Trustee Parakkat inquired about deciding to use brick. Engineer McKenna
confirmed changes can be made during the design phase. Trustee
Parakkat said he is in favor of staff's recommendation.
Trustee Straw said the Disability Access Commission voiced concern
about the number of accessible parking spaces. Engineer McKenna said
this design is conceptual and the accessible spaces will be determined.
Trustee Wesley said he likes the pavers south of the viaduct because we
are building a showpiece and these infrastructure improvements are
long-term and an investment that is going to pay us back over time. He
doesn't want it to feel like two different districts.
Trustee Straw said he is also in favor of continuing the brick south of the
viaduct and making it more walkable.
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President Scaman said she preferred the gray pavers for the sidewalks but
understands the use of bluestone. President Scaman and Trustee
Parakkat said they agree with extending the pavers south of the viaduct.
Trustee Robinson said the continuity in the sidewalk material gives us the
most return and she would like to hear more ideas if we are pushing it back
up to $1.5M. President Scaman noted this is a place where we will hold
festivals in the future and the steering committee supported the pavers.
Trustee Straw inquired how paving materials impact driving behaviors.
Engineer McKenna said brick pavers help with traffic calming, though we
don’t see high speeds through this area. Trustee Straw said he would be
willing to use lower cost materials in the Hunter Court alleys with less
pedestrian traffic. Engineer McKenna said intent for the higher-end
materials for the east/west alley was to connect the parking garage to
downtown streetscape. The north/south alley are lower cost materials.
Trustee Buchanan said she favors the lower cost because this is aesthetic.
President Scaman said infrastructure is where you invest and then you
spend less money on business recruitment.
Manager Jackson inquired about the savings is for putting the bricks back.
Engineer McKenna said about $1.5M is related to the brick and $100K for
the crosswalks.
Trustee Wesley said he feels extremely strong about the pavers and would
swap out the bluestone for the gray pavers.
Trustee Robinson suggested there may be savings later on when choosing
the art installations and would like to see ARPA funds used. Engineer
McKenna agreed staff can re-engage the Board at a later date regarding
the conceptual items.
President Scaman said she feels strongly about the pavers and mixed
materials for the sidewalks.
It was moved by Trustee Robinson, seconded by Trustee Straw, that this
Resolution be adopted. The motion was approved. The roll call on the vote was
as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
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President and Board of Trustees Meeting Minutes December 4, 2023
AM. ORD 23-98 Concur with the Zoning Board of Appeals and Adopt an Ordinance
Granting a Special Use Permit for a Car Wash Facility with an Accessory
Drive-Through Located at 6000-6020 Roosevelt Road
Village Planner Craig Failor presented the Item.
Trustee Robinson inquired about the special use permit. Planner Failor
said it would not expire unless the operation closed and was not in use for
six months. If the application is approved, the owners will request a building
permit and then an MWRD permit.
Trustee Robinson noted the applicants are building in two other
communities. Applicant Christopher Jenks said the timing is good because
they are building in Buffalo Grove and Mundelein now and will be able to
begin construction in Oak Park in the spring. Trustee Robinson said she
thinks it is a nice plan for that corner.
Trustee Buchanan inquired about the building enclosure. Applicant Chris
Nero said the ordinance requires storefront to run the entirety of the side of
Austin and halfway down the street on Roosevelt so they have built a
masonry wall with storefront windows and a semi-enclosed roof.
Trustee Parakkat said he has no issues with the project and wondered if
the Roosevelt Coordinator study will have any impact. Manager Jackson
said we do not want to delay this for that. Planner Failor said any existing
land use will have some influence on what will be developed. The
applicants said they are both from Oak Park and they know the market well.
Trustee Buchanan noted the electrification ordinance takes effect January
1. The applicant responded they only use two gas-powered solar heaters
and would apply on the 2023 version. Planner Failor confirmed if they
submit their permit before December 31, the 2023 version will apply.
Trustee Wesley asked if the applicants have any traffic congestion
concerns, which they confirmed they do not.
It was moved by Trustee Enyia, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AN. ORD 23-119 An Ordinance Adopting the Budget for All Corporate Purposes of the
Village of Oak Park, Cook County, Illinois in Lieu of the Appropriation
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President and Board of Trustees Meeting Minutes December 4, 2023
Ordinance for the Fiscal Year Commencing on the First Day of January, 2024
and Ending on the Thirty-First Day of December, 2024
Interim CFO Donna Gayden noted a couple minor changes that were made
based on Board feedback.
Trustee Parakkat said he approves the budget. He said the 0% levy last
year was based on a one-time reduction of $1.3M in pension contributions,
higher sales revenue due to economic recovery post-pandemic, and we
had ARPA and a fund balance for one-time investments. The 0% levy was
proposed by the Manager and former CFO Drazner said he had no
concerns about long-term ramifications. It was unanimously approved by
the Village Board. He said he raised a concern last year about the $3.7M
in operational expenses. He said he supports the 3% levy this year and
said if we were careful with the expense side last year, we probably could
have avoided the $300K drawdown from reserves to meet operational
expenses this year. He said he does see improvements and the question
is if that is enough to get us out of trouble.
CFO Gayden said she would never recommend a flat levy because at
some point it catches up and you may have to increase it more than 3%.
The only way to do that would be long-range planning and cutting expenses
and possibly services. Manager Jackson clarified that the
recommendations originated from the Finance Committee and CFO
Drazner said the pension costs will likely come back next year. Trustee
Parakkat said he is focused on the expense side and CFO Gayden is
focusing on the revenue side. CFO Gayden clarified that she is advocating
for long-range planning which focuses on both revenues and expenditures.
Manager Jackson said staff are always interested in looking at expenses
and revenues and that has taken place here.
Trustee Wesley said he is in favor of the 3% levy and will vote for this
budget. In doing the long-term financial planning, he said he would like to
see an aggressive move toward amplifying revenue through economic
development. He said he would like to see more investments in things that
have an ROI like the Oak Park Avenue Streetscape Project and that are
improving the quality of life for our residents.
Trustee Enyia agreed with promoting economic vitality.
It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
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ABSENT: 0
AO. ORD 23-131 An Ordinance Amending the Fiscal Year 2023 Annual Budget
There were no comments.
It was moved by Trustee Straw, seconded by Trustee Robinson, that this
Ordinance be adopted. The motion was approved. The roll call on the vote was
as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
Items AP through AW were taken as a single vote.
AP. ORD 23-120 An Ordinance Providing for the Abatement of $178,292.00 Against the 2023
Tax Levy (2012A General Obligation Corporate Purpose Bonds)
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AQ. ORD 23-121 An Ordinance Providing for the Abatement of $425,764.88 Against the 2023
Tax Levy (2015B General Obligation Corporate Purpose Bonds)
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AR. ORD 23-132 An Ordinance Providing for the Abatement of $587,260.32 Against the 2023
Tax Levy (2016D General Obligation Corporate Purpose Bonds)
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
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President and Board of Trustees Meeting Minutes December 4, 2023
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AS. ORD 23-123 An Ordinance Providing for the Abatement of $764,781.26 Against the 2023
Tax Levy (2016E General Obligation Corporate Purpose Bonds)
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AT. ORD 23-124 An Ordinance Providing for the Abatement of $1,095,950.00 Against the
2023 Tax Levy (2018A General Obligation Corporate Purpose Bonds)
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AU. ORD 23-125 An Ordinance Providing for the Abatement of $11,940.76 Against the 2023
Tax Levy (2020A General Obligation Corporate Purpose Bonds)
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AV. ORD 23-126 An Ordinance Providing for the Abatement of $475,230.00 Against the 2023
Tax Levy (2020B General Obligation Corporate Purpose Bonds)
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
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President and Board of Trustees Meeting Minutes December 4, 2023
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AW. ORD 23-127 An Ordinance Providing for the Abatement of $296,177.50 Against the 2023
Tax Levy (2021 General Obligation Corporate Purpose Bonds)
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
AX. ORD 23-128 The Village of Oak Park’s Tax Year 2023 Property Tax Levy Ordinance
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Parakkat,
Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley
NAYS: 0
ABSENT: 0
ABSTAINED: 1- Village Trustee Enyia
AY. ORD 23-129 An Ordinance for the Levy and Assessment of Taxes in the Amount of
$775,000 for the 2023 Property Tax Year for Village of Oak Park Special
Service Area Number One
It was moved by Trustee Straw, seconded by Trustee Wesley, that this Ordinance
be adopted. The motion was approved. The roll call on the vote was as follows:
AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village
Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village
Trustee Wesley
NAYS: 0
ABSENT: 0
XIV. Call to Board and Clerk
Clerk Waters wished the community a happy holidays and happy new year.
Mail-in ballot applications will go live starting December 20. Contact the
Clerk's Office for assistance with voter registration at 708-358-5670 or
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President and Board of Trustees Meeting Minutes December 4, 2023
clerk@oak-park.us.
Trustee Enyia thanked his fellow Trustees, staff, and the community.
Trustee Buchanan announced a candlelight peace vigil to end gun violence
on December 12, 7:00 P.M. at First United Church.
Trustee Wesley wished a happy holidays to all.
Trustee Straw said he is proud of the Village Board’s accomplishments
and grateful for the staff’s hard work.
Trustee Robinson said one of her proudest moments was this year’s
budget vote and the language access piece is a huge step in our
commitment to diversity in this community.
Trustee Parakkat expressed appreciation to everyone’s commitment to
service in this community and to the staff. He thanked his family for
supporting him through his service.
Manager Jackson expressed his gratitude to the Village Board for its
support throughout the year and to the staff and leadership to keep
everything moving.
President Scaman thanked Clerk Waters and everyone’s families for their
support.
XV. Adjourn
It was moved by Trustee Straw, seconded by Trustee Enyia, to Adjourn. A voice
vote was taken and the motion was approved. Meeting adjourned at 8:03 P.M.,
Monday, December 4, 2023.
Respectfully submitted,
Deputy Clerk Hansen
Village of Oak Park Page 15 Printed on 1/24/2024
Agenda
123 Madison Street
Village of Oak Park Oak Park, Illinois 60302
www.oak-park.us
Meeting Agenda
President and Board of Trustees
Monday, December 4, 2023 6:00 PM Village Hall
A Regular Meeting will start at 6:00 p.m., in Council Chambers (Room 201).
The President and Board of Trustees welcome you. Public comments may be made by
individuals at the beginning of the meeting, as well as when agenda items are reviewed.
If you wish to make a statement, please complete the "Request to Address the Village
Board" form which is available at the back of the Chambers, and present it to the staff
table at front. When recognized, approach the podium, state your name first, and
please limit your remarks to three minutes.
Instructions for Non-Agenda Public Comment
Non-agenda public comment is a time set aside at the beginning of a Village Board
meeting for persons to make public comments about an issue or concern which is not
on the meeting agenda. It is not intended to be a dialogue with the Board. Send a
request to state your comments by 5:00 p.m. the day of the Village Board meeting to
publiccomment@oak-park.us or make a request at the meeting with the Village Clerk.
You may also call the Village Clerk's office by 5:00 p.m. prior to the meeting at
708-358-5670 and you will be given instructions on how to participate during the
meeting. Non-agenda public comment will be limited to 30 minutes with a limit of three
minutes per comment. If comment requests exceed 30 minutes, public comment will
resume after the items listed under the agenda are complete.
Instructions for Agenda Public Comment
Public comments are allowed for an agenda item. Persons are asked to email a
request to speak during the meeting to publiccomment@oak-park.us no later than 5:00
p.m. prior to the start of the meeting or make a request at the meeting with the Village
Clerk. You may also call the Village Clerk's Office by 5:00 p.m. prior to the meeting at
708-358-5670 and you will be given instructions on how to participate during the
meeting. Agenda public comment will be limited to three minutes per person per
agenda item with a maximum of three agenda items to which you can speak. In
addition, a maximum of five persons can speak to each side of any one topic that is
scheduled for or has been the subject of a public hearing by a designated hearing body.
These items are noted with (*).
I. Call to Order
II. Roll Call
III. Agenda Approval
IV. Minutes
Village of Oak Park Page 1 Printed on 02:30 PM December 4, 2023
President and Board of Trustees Meeting Agenda December 4, 2023
A. MOT 23-114 Motion to Approve Minutes from November 2, 2023 Emergency Meeting and
November 6, 2023 Regular Meeting of the Village Board
Overview: This is a motion to approve the official minutes of meetings of the Village
Board.
V. Non-Agenda Public Comment
VI. Proclamation
VII. Village Manager Reports
VIII. Village Board Committees
This section is intended to be informational. If there are approved minutes from a recent
Committee meeting of the Village Board, the minutes will be posted in this section.
IX. Citizen Commission Vacancies
This is an ongoing list of current vacancies for the Citizens Involvement Commissions.
Residents are encouraged to apply through the Village Clerk’s Office.
C. ID 23-580 Board & Commission Vacancy Report for December 4, 2023.
X. Citizen Commission Appointments, Reappointments and Chair Appointments
Names are forwarded from the Citizens Involvement Commission to the Village Clerk
and then forwarded to the Village President for recommendation. If any appointments
are ready prior to the meeting, the agenda will be revised to list the names.
D. ID 23-581 A Motion to Consent to the Village President’s Appointment of:
Citizens Police Oversight Committee - Kevin Barnhart, Appoint as Chair
Plan Commission - Juan Betancur, Appoint as Member
Plan Commission - Michael Sturino, Appoint as Chair
XI. Second Reading
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President and Board of Trustees Meeting Agenda December 4, 2023
E. ORD 23-102 Second Reading and Adoption of an Ordinance Establishing the Annual
Building and Construction Permit Fees and the Zoning Application Fees of the
Village of Oak Park
Overview: Per the ordinance, building codes have to be reviewed annually. Staff
reviewed our current fees and current budget and proposed the following: (1)
Adopt the updated International Code Council (ICC) Building Validation Data
(BVD) chart; (2) Keep the current permit fee multiplier as it reflects the
Village’s actual costs to administer the permit processing division; (3) Clarify
the Village fee chart by removing obsolete and duplicate fees; and (4) Make
adjustments to the Village’s demolition fees based upon Village Board
feedback regarding that fee and its increase to support the Village’s Housing
Trust Fund.
F. ORD 23-118 Second Reading and Adoption of an Ordinance Amending Chapter 15
(“Motor Vehicles and Traffic”), Article 3 (“Parking Meters, Parking Permits,
and Municipal Attendant Parking Lots”), Section 15-3-18 (“Parking Rates;
Parking Meters, Pay by Space Machines, Village Operated Parking Structures,
Permit, Extended Pass, Valet and Daytime on Street Permit Parking”) of the
Oak Park Village Code to Expand Eligibility Criteria for the Reduced Parking
Permit Fee Program
Overview: The proposed Ordinance is pursuant to the Village Board’s direction upon
initial approval and establishment of the Village’s Reduced Parking Permit Fee
Program, at its March 20, 2023 meeting. The proposed Ordinance expands
eligibility for the program to residents of various other affordable housing
locations throughout the community. A first reading of the proposed
Ordinance occurred at the November 20, 2023 Village Board meeting.
XII. Consent Agenda
B. MOT 23-116 A Motion to Approve the 2024 Village Board Regular Meeting Calendar
Overview: This is an annual action in which the Village Board shall give public notice of
the schedule of its regular meetings at the beginning of the year.
G. MOT 23-115 A Motion to Approve the Bills in the Amount of $11,008,289 from October
29, 2023, through November 25, 2023
Overview: Attached is the regular list of bills paid through the Village’s accounts payable
system for the period beginning October 29, 2023, through November 25,
2023. Also attached is the November 2023 payroll summary report.
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President and Board of Trustees Meeting Agenda December 4, 2023
H. RES 23-374 A Resolution Approving an Agreement for Public Health Nurse Services with
Patrice Steurer, R.N., in an Amount Not to Exceed $90,000 for Fiscal Year
2024 and Authorizing Its Execution
Overview: This position is required to perform communicable disease control activities as
required of a certified local health department in Illinois, and to provide
back-up for immunization clinics. This position also works with the Staff Nurse
on other health-related activities, such as homebound visits, trainings, and
information sessions with our local community partners.
I. RES 23-294 A Resolution Authorizing the Release of the Draft Program Year 2022
Consolidated Annual Performance and Evaluation Report (CAPER) for a
Comment Period and Approval Thereafter
Overview: The Consolidated Annual Performance and Evaluation Report (CAPER) is a U. S.
Department of Housing and Urban Development (HUD) required document
that the Community Development Block Grant (CDBG) grantees must submit
each year. The 2022 Program Year (PY) ended September 30, 2023 and this
Draft PY 2022 CAPER must be released for a 15-day public comment period
before it is submitted to HUD on December 30, 2023.
J. RES 23-320 A Resolution Approving an Amendment to the Program Year 2023
Community Development Block Grant for Public Works
Overview: The Village will amend the PY 2023 Action Plan by repurposing funds of
$200,000 originally allocated for street resurfacing to ADA Sidewalk
replacement. With this amendment, the new allocation of the PY 2023
Sidewalk replacement is $600,000. There will not be a PY 2023 CDBG funding
allocation for street resurfacing.
K. RES 23-337 Resolutions Authorizing the Annual Renewal of Pawnbrokers Business
Licenses
Overview: Article 48 (“Pawnbrokers”) of Chapter 8 (“Business Licensing”) of Oak Park
Village Code requires that the annual renewal of the business license for
pawnbrokers be given at the direction of and approval of the Village President
and Board of Trustees, upon authorization of the Police Chief.
L. RES 23-338 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Area Arts Council in the Amount of $263,000 for
2024 and Authorizing its Execution
Overview: The 2024 Funding Grant Agreement between the Village of Oak Park and the
Oak Park Area Arts Council (OPAAC), including a scope of services and program
goals and measurements, is presented for the Village Board’s review and
approval.
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President and Board of Trustees Meeting Agenda December 4, 2023
M. RES 23-343 A Resolution Approving an Intergovernmental Agreement between the
Village of Oak Park and the Oak Park Township for Vehicle Repairs and
Maintenance and Authorizing its Execution
Overview: The Public Works Department’s Fleet Division is responsible for the
maintenance and repair of Village vehicles and equipment. The Oak Park
Township inquired as to the feasibility of the Village maintaining its vehicles.
The Fleet Division has investigated the scope of need and can accommodate
this request. The attached Intergovernmental Agreement (IGA) would
formalize this service.
..End
N. RES 23-347 A Resolution Approving the Renewal of the Dumping of Excavated Materials
Price Agreement with Waste Management of Illinois, Inc. in an Amount Not
to Exceed $250,000.00 and Authorizing its Execution
Overview: The Water & Sewer and Streets Divisions of the Public Works Department
disposes of approximately 2,500-3,000 tons of excavated materials each year
from water and sewer repair excavations. The proposed Resolution allows for
the disposal of this material at a local transfer station. This would be the first
of the two annual renewals.
O. RES 23-346 A Resolution Approving the Renewal of the Independent Contractor
Agreement with Global Maintenance Solutions LLC for Building Maintenance
Services for the Public Works and Development Services Departments in
2024 in an Amount Not to Exceed $728,500.00 and Authorizing its Execution
Overview: Building maintenance services of Village owned buildings are provided by a
private contractor. Staff requested a renewal of the current Independent
Contractor Agreement with Global Maintenance Solutions LLC for building
maintenance services for the Public Works and Development Services
Departments that expires on December 31, 2023. The Agreement allows for
two additional one-year renewal periods. This would be the second of the two
annual renewals. ..
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President and Board of Trustees Meeting Agenda December 4, 2023
P. RES 23-350 A Resolution Approving an Independent Contractor Agreement with Davis
Tree Care and Landscape, Incorporated for Village Wide Parkway Tree
Pruning and Removal Services for Fiscal Year 2024 in an Amount Not to
Exceed $450,000.00 with an Option to Renew for Two Additional One-Year
Terms and Authorizing its Execution
Overview: The Public Works Department is responsible for parkway tree pruning and
removal and uses a contractor to assist in these efforts. Davis Tree Care and
Landscape, Incorporated has previously performed this work for the Village
and submitted the low bid for this work when a request for bids was issued in
August 2023. The Agreement is for one year and provides for two optional one
(1) year renewals. Staff recommends approving an agreement with Davis Tree
Care and Landscape, Incorporated for FY 2024 parkway tree pruning and
removal services.
Q. RES 23-351 A Resolution Approving an Independent Contractor Agreement with A & B
Landscaping and Tree Service, Inc. for Village Wide Parkway Tree Removal
and Stumping Services for Fiscal Year 2024 in an Amount Not to Exceed
$205,000.00 with an Option to Renew for Two Additional One-Year Terms
and Authorizing its Execution
Overview: The Public Works Department is responsible for parkway tree removal and
stumping and uses a contractor to assist in these efforts. A & B Landscaping
and Tree Service, Inc has previously performed this work for the Village and
submitted the low bid for both the removal and stump grinding contracts
when a request for bids was issued in August 2023. The Agreement is for one
year and provides for two optional one (1) year renewals. Staff recommends
approving an agreement with A & B Landscaping and Tree Service, Inc. for FY
2024 parkway tree removal and stumping services. ..End
Recommendation
R. RES 23-352 A Resolution Approving a Purchase Price Agreement with G & M Trucking,
Inc. for Stone & Sand Materials in an Amount not to Exceed $63,000.00 and
Authorizing its Execution
Overview: The Water and Sewer Division of the Public Works Department is responsible
for maintaining the water distribution and sewer collection systems in the
Village. The department annually seeks competitive bids for stone & sand
materials.
..End
Recommendation
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President and Board of Trustees Meeting Agenda December 4, 2023
S. RES 23-353 A Resolution Approving the Renewal of the Independent Contractor
Agreement with H&H Electric Co. for 2024 Emergency Street Lighting and
Traffic Control Repairs in an Amount Not to Exceed $60,000.00 and
Authorizing its Execution
Overview: The Public Works Department is responsible for the maintenance and repairs
of street lighting and traffic control devices. When in-house staff is
unavailable, or lacks the necessary equipment to perform emergency repairs
or upgrades, an outside contractor is utilized to complete the work. Staff
recommends a renewal of the current Independent Contractor Agreement
with H&H Electric Co. that expires on December 31, 2023 for emergency street
lighting and traffic control repairs. The Agreement allows for two additional
one-year renewal periods. This would be the first of the two annual renewals. ..End
Recommendation
T. RES 23-354 A Resolution Approving the Renewal of the Independent Contractor
Agreement with Advance Sweeping Services, Inc. for Village Wide Street
Sweeping Services in an Amount Not to Exceed $150,000.00 and Authorizing
its Execution
Overview: The Public Works Department is responsible for the maintenance of
approximately 250 lane miles, which includes the sweeping of main arterials
and residential streets as well as twelve Business District Areas. Staff
recommends a renewal of the current Independent Contractor Agreement
with Advance Sweeping Services, Inc. for Village wide street sweeping services
that expires on December 31, 2023. The Agreement allows for two additional
one-year renewal periods. This would be the first of the two annual renewals. ..End
Recommendation
U. RES 23-358 A Resolution Approving the Renewal of an Independent Contractor
Agreement with Revcon Technology, Inc. for the Service and Maintenance of
Parking Access and Revenue Control Systems at the Village’s Holley Court
and Avenue Parking Garages for Fiscal Year 2024 in Amount Not to Exceed
$91,700.00, Authorizing Its Execution, and Waiving the Village’s Bid Process
Overview: The proposed renewal of the agreement provides for the service and ongoing
maintenance of the revenue and access control system for the Village’s Holley
Court and the Avenue parking garages in FY 2024. This is a sole source
agreement since Revcon is the only Illinois dealer and servicer of the TIBA
system. Timely service and maintenance of the equipment are necessary to
ensure a convenient and reliable parking experience for residents and visitors
to Oak Park.
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President and Board of Trustees Meeting Agenda December 4, 2023
V. RES 23-359 A Resolution Approving a Purchase Price Agreement with Core & Main LP for
Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water
Services and Sewer Services in an Amount not to Exceed $65,000.00 and
Authorizing its Execution
Overview: The Water and Sewer Division of the Public Works Department is responsible
for maintaining the water distribution and sewer collection systems in the
Village. The department annually seeks competitive bids for water main parts
and materials and sewer pipe parts and materials. ..End
Recommendation
W. RES 23-360 A Resolution Approving a Purchase Price Agreement with Underground Pipe
& Valve Company for Materials for Repair of Water Mains and Sewers, Fire
Hydrants, Water Services and Sewer Services in an Amount not to Exceed
$65,000.00 and Authorizing its Execution
Overview: The Water and Sewer Division of the Public Works Department is responsible
for maintaining the water distribution and sewer collection systems in the
Village. The department annually seeks competitive bids for water main parts
and materials and sewer pipe parts and materials. ..End
Recommendation
X. RES 23-361 A Resolution Approving an Independent Contractor Agreement with IHC
Construction Companies, L.L.C. for the 2024 Water Service Line Replacement
Program in an Amount Not to Exceed $500,000.00 With an Option to Renew
for Two Additional One-Year Terms and Authorizing its Execution
Overview: This project includes the replacement of the Village’s portion of potable lead
water service lines throughout the village and whole service line replacements
on emergency repairs. As residents replace their portion of the lead water
service line with copper pipe, the Village will replace its side. Typically, 30-50
service lines are replaced annually. This agreement will allow the Village to
hire a contractor to supplement the efforts of in-house Village staff. The low
responsible bidder was IHC Construction Companies, L.L.C. ..End
Recommendation
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President and Board of Trustees Meeting Agenda December 4, 2023
Y. RES 23-363 A Resolution Approving an Independent Contractor Agreement with Total
Parking Solutions, Inc. for the Service, Maintenance and Cellular Connectivity
of One Hundred and Fifty-Five (155) Cale Paystations During Fiscal Year 2024
in an Amount Not to Exceed $201,000.00 and Authorizing Its Execution
Overview: The contractor, Total Parking Solutions, Inc., will service and maintain one
hundred and fifty-five (155) Cale pay stations located throughout the Village.
Additionally, the contractor will provide cellular connectivity to ensure
constant communication to the Cale WebOffice monitoring server for the
paystations. Maintenance and cellular connectivity are necessary to ensure a
convenient and reliable parking experience for residents and visitors to Oak
Park.
Z. RES 23-364 A Resolution Approving the Renewal of a Parking Lot License Agreement
with 840 Oak Park, LLC for a One-Year Term and Authorizing Its Execution
Overview: The Village historically enters into license agreements with entities in order to
provide parking in areas where municipal-owned parking options are limited
or unavailable and demand for parking exists. The proposed renewal of the
license agreement would continue the Village’s ability to administer overnight
parking permits within Lot 11, located on privately-owned property at 726
Wesley Avenue.
AA. RES 23-365 A Resolution Authorizing the Submission of a Federal Surface Transportation
Program Grant Application for the Jackson Boulevard Resurfacing Project
Overview: The North Central Council of Mayors recently released a call for projects for
Federal Surface Transportation Program (STP) funds for federal fiscal years
2028 and 2029. STP funds can only be used on roads within the Federal
Highway system which are typically higher volume streets. Of the upcoming
planned projects on major roadways, the Jackson Boulevard resurfacing
project best fit the requirements associated with these STP funds and the
scoring metrics for the grant applications.
AB. RES 23-366 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Housing Authority in the Amount of $35,000 for
2024 and Authorizing Its Execution
Overview: The 2024 Funding Grant Agreement between the Village of Oak Park and the
Oak Park Housing Authority (OPHA), including a scope of services and program
goals and measurements, is presented for the Village Board’s review.
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President and Board of Trustees Meeting Agenda December 4, 2023
AC. RES 23-367 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and the Oak Park Residence Corporation in the Amount of $42,500
for 2024 and Authorizing its Execution
Overview: The 2024 Funding Grant Agreement between the Village of Oak Park and the
Oak Park Residence Corporation (OPRC), including a scope of services and
program goals and measurements is presented for the Village Board’s review.
AD. RES 23-369 A Resolution Approving a Supplemental Statement of Work for the GIS
Consortium Service Provider Contract for 2024 with Municipal GIS Partners,
Incorporated in an Amount Not to Exceed $230,044.00 and Authorizing its
Execution
Overview: At its August 4, 2014, Regular Meeting, the Village Board directed staff to join
the local GIS consortium. This was an opportunity for the Village to greatly
improve its GIS capabilities by providing all Village employees with training
and access to GIS, as well as, providing an opportunity for some public access
to GIS information. The proposed Resolution approves a Supplemental
Statement of Work for the GIS Consortium Service Provider Contract for 2024
with Municipal GIS Partners, Incorporated to provide GIS services to the
Village using the shared resources of 41 communities.
AE. RES 23-373 A Resolution Approving a Parking Lot License Agreement with ZipCar, Inc. for
a One-Year Term and Two Optional One Year Terms and Authorizing Its
Execution
Overview: The Village’s existing agreement with ZipCar, Inc., which permits ZipCar to
utilize up to ten (10) public parking spaces in select locations throughout the
community, will expire on December 31, 2023. Staff recommends the Village
Board approve the proposed parking lot license agreement, which would
extend the Village’s arrangement with ZipCar, for a one-year term
commencing on January 1, 2024 with two (2) additional one (1) year renewal
terms.
AF. RES 23-376 A Resolution Approving a Funding Grant Agreement between the Village of
Oak Park and Visit Oak Park in the Amount of $209,024 for Fiscal Year 2024
and Authorizing its Execution.
Overview: The 2024 Funding Grant Agreement between the Village of Oak Park and Visit
Oak Park, including a scope of services and program goals and measurements,
in the Amount of $209,024 for Fiscal Year 2024, is presented for the Village
Board’s review and approval.
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President and Board of Trustees Meeting Agenda December 4, 2023
AG. ORD 23-103 An Ordinance Authorizing the Sale of Surplus Property Owned by the Village
of Oak Park
Overview: This resolution authorizes staff to sell/auction items listed in the attachment
through an online auction. Items range from tools, electronics, and jewelry.
The Police Department has surplus inventory that is no longer necessary or
useful to the Village, and therefore, the continued storage and ownership of
these items are no longer in the Village’s best interest.
AH. ORD 23-114 An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment
Owned by the Village of Oak Park
Overview: Various departments have vehicles and equipment that can be disposed of as
they are no longer useful to the Village. The vehicles and equipment will be
reassigned, sold at auction, traded in, consigned, or disposed of as scrap. ..End
Recommendation
AI. RES 23-375 A Resolution Authorizing the Purchase of Excess Public Entity Liability
Insurance, Excess Workers’ Compensation Insurance, Property Insurance,
Crime Coverage, and Cyber Liability for the Village of Oak Park for Fiscal Year
2024 in an Amount Not to Exceed $743,052
Overview: The Resolution authorizes the purchase of excess insurance for amounts over
the Village’s self-insured retention amounts for coverage for public entity
liability insurance, excess workers’ compensation insurance, property
insurance, crime coverage, and cyber liability for fiscal year 2024.
AJ. ORD 23-117 An Ordinance Regarding Paid Leave for Village Employees
Overview: The Paid Leave for All Workers Act (PLAWA) was recently adopted by the State
of Illinois and will become effective on January 1, 2024. The PLAWA mandates
all employers, including municipalities, to provide employees up to 40 hours of
paid leave during a 12-month period. The PLAWA expressly allows for
municipalities to pass an ordinance prior to January 1, 2024 so that the
provisions of the PLAWA will not apply.
AK. RES 23-378 A Resolution Approving A Memorandum of Understanding with the Illinois
Fraternal Order of Police Labor Council, Lodge No. 8 for the Purpose of
Establishing an Alternate Work Schedule for Police Department Patrol
Officers in 2024 and Authorizing its Execution
Overview: This is an agreement between the Village and the Illinois Fraternal Order of
Police Labor Council Lodge No. 8 Patrol Officers to implement an alternative
work schedule in 2024. This agreement allows the Village and the Union to
agree to an alternate work schedule than what is described in the collective
bargaining agreement for a one-year period. The Village and the Union
typically create these arrangements annually apart from contract negotiations.
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President and Board of Trustees Meeting Agenda December 4, 2023
XIII. Regular Agenda
AL. RES 23-322 A Resolution Approving a Professional Services Agreement with Terra
Engineering, Ltd. for the Design of the Oak Park Avenue Streetscape and
Utility Projects in an Amount Not to Exceed $998,577, Authorizing its
Execution and Waiving the Village’s Request for Proposals Process for the
Agreement
Overview: The Engineering Division of the Public Works Department requested a
proposal from Terra Engineering for the phase two design of the Oak Park
Avenue Streetscape and utility projects based on the proposed conceptual
design of the project, as directed by the Village Board at its October 23, 2023
meeting. The design of the project includes bluestone sidewalks (high), brick
and asphalt streets (medium), and decorative concrete crosswalks (low) as
well as specialty areas for an estimated streetscape cost of $13M. Terra
Engineering, and their subconsultant Design Workshop, have been working on
this project for the past several years, are the most familiar with the project
and proposed scope, and are best qualified to complete this project and at a
competitive cost.
AM. ORD 23-98 Concur with the Zoning Board of Appeals and Adopt an Ordinance Granting a
Special Use Permit for a Car Wash Facility with an Accessory Drive-Through
Located at 6000-6020 Roosevelt Road
Overview: The Applicant, Driven Car Wash, LLC, is requesting approval for a
drive-through car wash facility at the northwest corner of Roosevelt Road and
Austin Boulevard. The Applicant received unanimous support from the Zoning
Board of Appeals.
AN. ORD 23-119 An Ordinance Adopting the Budget for All Corporate Purposes of the Village
of Oak Park, Cook County, Illinois in Lieu of the Appropriation Ordinance for
the Fiscal Year Commencing on the First Day of January, 2024 and Ending on
the Thirty-First Day of December, 2024
Overview: The Village Board held a Public Hearing on the Proposed Fiscal Year 2024
Budget along with several Finance Committee and/or special Board meetings
to discuss the budget in detail with elected officials. This item is the final
action for adoption of the Budget.
AO. ORD 23-131 An Ordinance Amending the Fiscal Year 2023 Annual Budget
Overview: An Ordinance is hereby presented to modify selected appropriations in the
FY23 Adopted Budget. On a continual basis, staff evaluates both revenues and
expenditures. However, in most cases only expenditure overages to budget
require an amendment.
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President and Board of Trustees Meeting Agenda December 4, 2023
AP. ORD 23-120 An Ordinance Providing for the Abatement of $178,292.00 Against the 2023
Tax Levy (2012A General Obligation Corporate Purpose Bonds)
Overview: On an annual basis, Village staff recommends the abatement or cancellation of
various tax levies that were originally pledged to pay the debt service of a
specific bond issue. By default, whenever a general obligation (GO) bond is
issued, the annual debt service is automatically levied by the County unless
the Village directs the Cook County Clerk’s Office to abate some or all of the
annual levy amount. When other non-property tax Village revenues are
available to pay all or a portion of the debt service, the Village abates the tax
levy.
AQ. ORD 23-121 An Ordinance Providing for the Abatement of $425,764.88 Against the 2023
Tax Levy (2015B General Obligation Corporate Purpose Bonds)
Overview: On an annual basis, Village staff recommends the abatement or cancellation of
various tax levies that were originally pledged to pay the debt service of a
specific bond issue. By default, whenever general obligation (GO) bond is
issued, the annual debt service is automatically levied by the County unless
the Village directs the Cook County Clerk’s Office to abate some or all of the
annual levy amount. When other non-property tax Village revenues are
available to pay all or a portion of the debt service, the Village abates the tax
levy.
AR. ORD 23-132 An Ordinance Providing for the Abatement of $587,260.32 Against the 2023
Tax Levy (2016D General Obligation Corporate Purpose Bonds)
Overview: On an annual basis, Village staff recommends the abatement or cancellation of
various tax levies that were originally pledged to pay the debt service of a
specific bond issue. By default, whenever a general obligation (GO) bond is
issued, the annual debt service is automatically levied by the County unless
the Village directs the Cook County Clerk’s Office to abate some or all of the
annual levy amount. When other non-property tax Village revenues are
available to pay all or a portion of the debt service, the Village abates the tax
levy.
AS. ORD 23-123 An Ordinance Providing for the Abatement of $764,781.26 Against the 2023
Tax Levy (2016E General Obligation Corporate Purpose Bonds)
Overview: On an annual basis, Village staff recommends the abatement or cancellation of
various tax levies that were originally pledged to pay the debt service of a
specific bond issue. By default, whenever a general obligation (GO) bond is
issued, the annual debt service is automatically levied by the County unless
the Village directs the Cook County Clerk’s Office to abate some or all of the
annual levy amount. When other non-property tax Village revenues are
available to pay all or a portion of the debt service, the Village abates the tax
levy.
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President and Board of Trustees Meeting Agenda December 4, 2023
AT. ORD 23-124 An Ordinance Providing for the Abatement of $1,095,950.00 Against the
2023 Tax Levy (2018A General Obligation Corporate Purpose Bonds)
Overview: On an annual basis, Village staff recommends the abatement or cancellation of
various tax levies that were originally pledged to pay the debt service of a
specific bond issue. By default, whenever a general obligation (GO) bond is
issued, the annual debt service is automatically levied by the County unless
the Village directs the Cook County Clerk’s Office to abate some or all of the
annual levy amount. When other non-property tax Village revenues are
available to pay all or a portion of the debt service, the Village abates the tax
levy.
AU. ORD 23-125 An Ordinance Providing for the Abatement of $11,940.76 Against the 2023
Tax Levy (2020A General Obligation Corporate Purpose Bonds)
Overview: On an annual basis, Village staff recommends the abatement or cancellation of
various tax levies that were originally pledged to pay the debt service of a
specific bond issue. By default, whenever a general obligation (GO) bond is
issued, the annual debt service is automatically levied by the County unless
the Village directs the Cook County Clerk’s Office to abate some or all of the
annual levy amount. When other non-property tax Village revenues are
available to pay all or a portion of the debt service, the Village abates the tax
levy.
AV. ORD 23-126 An Ordinance Providing for the Abatement of $475,230.00 Against the 2023
Tax Levy (2020B General Obligation Corporate Purpose Bonds)
Overview: On an annual basis, Village staff recommends the abatement or cancellation of
various tax levies that were originally pledged to pay the debt service of a
specific bond issue. By default, whenever a general obligation (GO) bond is
issued, the annual debt service is automatically levied by the County unless
the Village directs the Cook County Clerk’s Office to abate some or all of the
annual levy amount. When other non-property tax Village revenues are
available to pay all or a portion of the debt service, the Village abates the tax
levy.
AW. ORD 23-127 An Ordinance Providing for the Abatement of $296,177.50 Against the 2023
Tax Levy (2021 General Obligation Corporate Purpose Bonds)
Overview: Abatements come before the Village Board for review and approval annually
as the Village sets its property tax levy necessary to pay annual debt service.
An abatement of $296,177.50 will be paid by other parking revenue sources.
Village of Oak Park Page 14 Printed on 02:30 PM December 4, 2023
President and Board of Trustees Meeting Agenda December 4, 2023
AX. ORD 23-128 The Village of Oak Park’s Tax Year 2023 Property Tax Levy Ordinance
Overview: Concurrent with the recommended adoption of the FY24 Budget, staff has
calculated the revenue needs for all funds of the Village based upon the final
recommendations contained in the FY24 Budget, as well as all Ordinances
presented to abate the collection of property taxes for debt service due to the
availability of other sources of revenues. In the case of funds fully or partially
funded from property taxes, State law requires that property taxes are
calculated after considerations of all other funding sources have been
reviewed.
AY. ORD 23-129 An Ordinance for the Levy and Assessment of Taxes in the Amount of
$775,000 for the 2023 Property Tax Year for Village of Oak Park Special
Service Area Number One
Overview: The Village levies a tax upon the geographic area often referred to as
Downtown Oak Park. This area coincides with the legally designated Special
Service Area Number One. This levy, against property within the district, is
used for the marketing of the business district.
XIV. Call to Board and Clerk
XV. Adjourn
Village of Oak Park Page 15 Printed on 02:30 PM December 4, 2023