Muyni
← Back to Oak Park

President and Board of Trustees

Regular Meeting

Oak Park, IL · April 11, 2024

AgendaMinutes

Minutes

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Thursday, April 11, 2024 7:00 PM Village Hall I. Call to Order Village President Vicki Scaman called the Special Meeting to order at 7:05 P.M. II. Roll Call Present: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley Absent: 0 III. Agenda Approval President Scaman moved Items F, G, and O from Consent to Regular Agenda. It was moved by Trustee Wesley, seconded by Trustee Robinson, to Approve the Agenda as amended. A voice vote was taken and the motion was approved. VI. Proclamation A. MOT 24-145 A Motion to Approve a Proclamation Recognizing Dr. Percy Julian Day on April 11, 2024 Trustee Enyia read the Proclamation into the Record. President Scaman said she will send a copy of the Proclamation to Faith Julian. It was moved by Trustee Wesley, seconded by Trustee Straw, that this Motion be approved. A voice vote was taken and the motion was approved. B. MOT 24-147 A Motion to Approve a Proclamation Recognizing National Volunteer Week April 21-27, 2024 Village Clerk Christina Waters read the Proclamation into the Record. She said the Village is hosting a Neighborhood Clean-Up this Saturday starting at 8:30 A.M. It was moved by Trustee Wesley, seconded by Trustee Straw, that this Motion be approved. A voice vote was taken and the motion was approved. VII. Village Manager Reports Public Health Director Dr. Theresa Chapple provided an update on the Village of Oak Park Page 1 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 Village's response to measles. Trustee Parakkat inquired if there is an age profile among the cases. Dr. Chapple said vulnerability is dictated by vaccination status. For measles, under age 1 are not able to be vaccinated. Under age 5 are also vulnerable because they have not had their second dose. Trustee Straw inquired about the vaccination rate in Oak Park. Dr. Chapple said our overall vaccination rate is 97%, though there are small pockets in our community with much lower rates. We are seeing much higher breakthrough cases now than the standard 3%. Trustee Enyia inquired about other solutions. Dr. Chapple said the Board of Health is thinking through what resources it will take once we get a case in our community. Some people do not know or have proof of their MMR status. VIII. Village Board Committees & Trustee Liaison Commission Reports Trustee Straw reported the Aging in Communities Commission is meeting this evening and the first issue on their agenda is leaf collection. The Public Works department will also be meeting with our Disability Access Commission to talk about leaf collection and how to address the concerns we have been hearing from our aging and disabled communities. V. Non-Agenda Public Comment Bruce Lehman: Referenced two hand-outs and requested further dialogue with the Board regarding citizen engagement in development decisions. IX. Citizen Commission Vacancies C. ID 24-234 Board & Commission Vacancy Report for April 11, 2024 There were no comments. X. Citizen Commission Appointments, Reappointments and Chair Appointments D. MOT 24-151 A Motion to Consent to the Village President’s Appointment of: Aging in Communities Commission - Barbara Cimaglio, Reappoint as Member Board of Health - Christina R. Welter, Appoint as Chair Citizen Involvement Commission - Curtis Lott, Reappoint as Member Citizens Police Oversight Committee - Camile Lindsay Kumi, Appoint as Member Farmers’ Market Commission - Marcia J. Diverde, Appoint as Member Zoning Board of Appeals - Mas Takiguchi, Appoint as Chair Clerk Waters read the names into the Record. Village of Oak Park Page 2 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 It was moved by Trustee Wesley, seconded by Trustee Enyia, that this Motion be approved. A voice vote was taken and the motion was approved. XI. Consent Agenda Approval of the Consent Agenda It was moved by Trustee Straw, seconded by Trustee Wesley to approve the items under the Consent Agenda. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 E. MOT 24-137 A Motion to Approve the Bills in the Amount of $7,193,906.47 from March 1, 2024, through March 28, 2024 This Motion was approved. H. RES 24-162 A Resolution Approving an Electrical Utility Easement Agreement with the Frank Lloyd Wright Trust and Authorizing its Execution This Resolution was adopted. I. RES 24-167 A Resolution Adopting the Strategic Vision for Housing Plan Prepared by the Metropolitan Mayors Caucus This Resolution was adopted. J. RES 24-169 A Resolution Approving the Renewal of the Professional Services Agreement with Christopher B. Burke Engineering, Ltd. for Permit Plan Review and Inspection Services in 2024 in an Amount Not to Exceed $135,000 and Authorizing its Execution This Resolution was adopted. K. RES 24-170 A Resolution Approving an Independent Contractor Agreement with Midwest Meters, Inc. for the Village-Wide Water Distribution Leak Detection System in an Amount Not to Exceed $622,390.00 and Authorizing its Execution This Resolution was adopted. L. RES 24-171 A Resolution Approving a Contract with Strada Construction Company for Project 24-3, Sidewalk Improvements, in an Amount Not to Exceed $170,738 and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 3 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 M. RES 24-174 A Resolution Authorizing the Submission of a Grant Application with the Clean Energy Infrastructure Funding Opportunity Exchange with a Requested Funding Amount of $1,000,000 This Resolution was adopted. N. RES 24-176 A Resolution Approving a Task Order for Professional Engineering Services with V3 Companies, Ltd. for Construction Engineering Services for Project 24-8, Lot 10 Streetscape, in an Amount Not to Exceed $75,049 and Authorizing its Execution This Resolution was adopted. XII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related P. ORD 24-116 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses For Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Special Events Class E-1 Liquor License to the Oak Park-River Forest Chamber of Commerce Trustee Parakkat recused himself from this Item. Village Attorney Paul Stephanides presented the Item. Oak Park River Forest Chamber of Commerce Executive Director Darien Marion-Burton provided additional information. It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 RECUSED: 1- Village Trustee Parakkat Q. ORD 24-117 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Café Cubano LLC, DBA Café Cubano Trustee Parakkat recused himself from this Item. Attorney Stephanides presented the Item. Cafe Cubano Owner Melissa Fernandez provided additional information. Village of Oak Park Page 4 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 RECUSED: 1- Village Trustee Parakkat R. ORD 24-119 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses For Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Oak Park Egg Harbor, LLC, DBA as Egg Harbor Trustee Parakkat recused himself from this Item. Attorney Stephanides presented the Item. Egg Harbor Cafe District Leader Joyce Parish provided additional information. Trustee Straw inquired about the 7:00 A.M. start time. Leader Parish said she does not foresee any challenges here in Oak Park. It was moved by Trustee Wesley, seconded by Trustee Straw, that this Ordinance be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 RECUSED: 1- Village Trustee Parakkat XIII. Regular Agenda O. RES 24-177 A Resolution Approving a Temporary License Agreement with Publican Quality Breads Oak Park, LLC to Allow the Use of an Alleyway for Outdoor Dining Through November 30, 2024 and Authorizing its Execution Trustee Parakkat recused himself from this Item. Development Services Director Emily Egan presented the Item. Trustee Wesley said he welcomes this. Trustee Buchanan inquired if this is the same alley as Buzz Cafe. Director Egan confirmed there is still access to other businesses. Village of Oak Park Page 5 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 It was moved by Trustee Straw, seconded by Trustee Wesley, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 RECUSED: 1- Village Trustee Parakkat S. RES 24-173 A Resolution Approving a Contract with Alliance Contractors Inc. for Project 24-8, Lot 10 Streetscape, in an Amount Not to Exceed $1,530,772 and Authorizing its Execution Village Engineer Bill McKenna presented the Item. Trustee Straw said this is a significant business area and he sees a benefit to keeping up the streetscape with the nicer concrete. The electric vehicle charging stations will be Level 2. Trustee Buchanan inquired about the generators, which Engineer McKenna said are probably propane. Thursday Night Out does not utilize Lot 10. She said she is in favor of the electrical. Trustee Wesley inquired about the lifespan of Lot 10. Engineer McKenna said the current asphalt requires resurfacing every 15 years. Brick pavers should last about 30 years. Trustee Wesley asked if it is possible to charge this back to Downtown Oak Park (DTOP). Engineer McKenna said the meter on the electrical box would be billed to DTOP under the current plan. Trustee Wesley said he is in favor of the electrical. President Scaman inquired if the business owners have weighed in. Engineer McKenna said the Village has been working with DTOP to notify all business holders during the design of the planned scope. Trustee Robinson said she thinks it should be adopted as proposed and stay within budget. Trustee Parakkat inquired if the parking lot maintenance planned for 2024 is being postponed to accommodate the increased scope. Engineer McKenna confirmed the recommendation is to defer that work until 2025. Trustee Parakkat asked if the electric can be built in at a later point. Engineer McKenna said the Village would have to rip up the parking lot to install the underground conduit and wiring which would be a major disturbance. Trustee Parakkat said the regular concrete is fine and he is in favor of the electric only if a revenue model is created for the Village to charge back what it is investing. Village Manager Kevin Jackson said he Village of Oak Park Page 6 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 does not know if DTOP would be willing to pay for it. Engineer McKenna agreed. Trustee Enyia inquired about the accrued maintenance costs of the resurfacing. Engineer McKenna said bricks have a lower lifecycle cost versus asphalt . Trustee Enyia said it makes sense to do the electrical now and it would be worthwhile. Trustee Straw said he thinks the electrical work makes sense and we should explore whether the Village can charge a fee to recoup the cost of the upfront investment over the long term. President Scaman said she hopes the Village sees more events, nightlife, and economic vitality which are in our Board goals. She said she sees investing in the electric as fiscally responsible and has no desire to charge DTOP for that investment. Trustee Straw requested to make a friendly amendment to amend the amount to $1,579,372 to cover the electric option in the agreement. Trustee Wesley seconded. It was moved by Trustee Wesley, seconded by Trustee Straw, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 F. MOT 24-142 A Motion to Concur with the Transportation Commission’s Recommendation to Expand Street Frontage Locations for Overnight On-Street Permit Parking in Zones Y1 and Y2 Director Egan presented the Item. Trustee Buchanan inquired where the bike lane would be. Parking and Mobility Services Manager Sean Keane said it is the intersection of Erie and Oak Park Avenue which resulted in the loss of five parking spaces. Trustee Robinson made the distinction that the issue is the availability of spots in proximity to those who commented and want this. It is not that we have more permit holders than available spots. We do not need more space; we need space configured differently. Manager Keane said the Village is constantly reassessing each zone. President Scaman noted there are 20+ emails from neighbors requesting Village of Oak Park Page 7 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 the expansion. Trustee Parakkat agreed with Trustee Robinson. Trustee Robinson suggested expanding the reduced overnight parking permit offer. Trustee Wesley said he doesn't care if we let people park anywhere and everywhere and he would prefer to have a lot of bike lanes. President Scaman said she is comfortable with the expansion and recommended all parking items be on the Regular Agenda. It was moved by Trustee Straw, seconded by Trustee Wesley, that this Motion be approved. The motion was approved. The roll call on the vote was as follows: AYES: 6- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Straw, and Village Trustee Wesley NAYS: 1- Village Trustee Robinson ABSENT: 0 G. RES 24-138 A Resolution Approving and Adopting the 2024 Special Event Fees Assistant Village Manager/HR Director Kira Tchang presented the Item. Trustee Parakkat asked if the discounted structure put in place in 2022 in response to the pandemic recovery is being carried forward. Director Tchang said the Board adopted that program for 2022 and 2023 only. He said he would like the Village to look at simplifying the fee structure and streamlining the application process. Director Tchang said stakeholder conversations were held last fall with a number of event holders, including the use of CityView which had to be specifically designed for this process. Trustee Parakkat inquired about the line item for police Sunday and holidays. Director Tchang said it was calculated assuming a double-time rate on Sundays and holidays, though the CBA reflects a time and a half cost. These hourly rates are estimates and averages; special event holders pay the actual costs of staffing the events. President Scaman noted some communities see sponsorships which may be something we want to consider. Trustee Wesley said he agreed with Trustee Parakkat and agreed the CityView software is too complicated for this purpose. He said it's really important that we focus on continuing to build community. It was moved by Trustee Straw, seconded by Trustee Wesley, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 Village of Oak Park Page 8 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 ABSENT: 0 T. RES 24-175 A Resolution Authorizing the Submission of a Grant Application for Cook County Disaster Response and Recovery Fund Director Tchang presented the Item. Trustee Parakkat said it would be good to have a budget view around the timeline, expenditures, sources, and grants. Director Tchang said a detailed financial analysis is planned for the April 30 Board meeting. He asked if a lot of time is expected for the grant process. Director Tchang said it is a relatively easy shift and we are being reimbursed for staff time up to $40K over the life of the SMASS 2 grant. Trustee Robinson asked if the Village is applying for the same grant amount. Director Tchang said the Village would apply for all temporary protective measures related to the Oak Park Family Transitional Shelter expenses. Because the shelter was projected to operate for four months housing 100 people and it operated for one month for 42 people, the actual cost is significantly less than we were granted. The Village will apply to Cook County with the actual expenses incurred as opposed to the $1.3M that we were approved for through SMASS 2. It was moved by Trustee Enyia, seconded by Trustee Wesley, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Parakkat, Village Trustee Robinson, Village Trustee Straw, and Village Trustee Wesley NAYS: 0 ABSENT: 0 U. RES 24-186 A Resolution Approving a Second Amendment to the Funding Grant Agreement with the Oak Park-River Forest Community of Congregations to Provide an Additional $100,000 in Village General Funds to the Community of Congregations to Provide Short-Term Rental Assistance for Asylum Seekers for a New Total of $450,000 and Authorizing its Execution Director Tchang presented the Item. President Scaman thanked Pilgrim Congregational Church Senior Pastor Colin Knapp. Trustee Robinson inquired why this group wasn't previously identified. Director Tchang said staff interpreted the Board's feedback to be focused on those asylum seekers who are part of the Village's temporary shelter program. Trustee Robinson asked if resettlement coming from the general fund is reimbursable. Director Tchang said there is a commitment and Village of Oak Park Page 9 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 understanding from the state that the Village is providing this service and there will likely be an application for reimbursement for some of those expenses, depending what the SMASS 3 program looks like once the state passes its budget. To date the Village has received $340K from SMASS 1 and has been approved for the remaining $60K. Trustee Robinson asked if there is a contingency plan for unfulfilled leases. Pastor Knapp said the leases are made in the names of the migrants so the church does not have a plan for those. So far everyone has remained in their lease. She said she would love to know the status of families who stay for that 12-month period to help determine the success of this effort. She said she supports the resettlement effort but does not feel like she has a good idea of where the Village is money-wise. She said she has a strong desire to see those ARPA dollars go to federally ARPA-approved purposes as originally intended and she will be voting no. Trustee Parakkat asked where this request is coming from. Pastor Knapp said Euclid United Methodist Church reached out to him and requested support and aid. Five leases would be needed for 17 individuals. $100K would enable all 17 to be covered. Trustee Parakkat said there are many needs in the community and he will vote no. Trustee Wesley said he looks at how the Village can be in a situation to help the people of our community, which includes 200 asylum seekers. He said he believes in the equity of this decision and he will vote yes. Trustee Straw said he will vote yes and thanked Pastor Knapp and volunteer-led effort. President Scaman also expressed her gratitude. It was moved by Trustee Enyia, seconded by Trustee Wesley, that this Resolution be adopted. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Buchanan, Village Trustee Enyia, Village Trustee Straw, and Village Trustee Wesley NAYS: 2- Village Trustee Parakkat, and Village Trustee Robinson ABSENT: 0 V. ID 24-183 A Presentation and Discussion of Public Engagement and Development Entitlement Processes Chris Donovan: Shared a hand-out example from Oak Brook and requested to increase public participation and to do it sooner, before things start to happen. Kevin Kell: Staff's recommendation of 7 Van Buren doesn't go far enough. It Village of Oak Park Page 10 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 doesn't seem there was transparency in the process. Advance notice would help. He doesn't want to see Chicago's density in Oak Park. Michael Weik: Disappointed in the substance of the presentation. Urged the Board to ask staff to bring the recommended changes to bring us in conformity with West Suburban and make it consistent across the board. David Osta: Member of the Center West Oak Park Neighborhood Association. Staff recommendations look good though development processes involve residents far too late. Requests the Board take action on their proposal. Village Planner Craig Failor and Director Egan presented the Item. It was moved by Trustee Straw, seconded by Trustee Wesley, to continue the meeting past 10:00 P.M. A voice vote was taken and the motion was approved. Trustee Straw requested an update at an upcoming meeting on the efforts to engage with community stakeholders regarding hospital zoning issues. He requested clarification on the differences between planned development, special use, and other variance categories. Planner Failor said a planned development application is a development that is 20,000 square feet or more and they are asking for relief from the zoning code. A special use is a use that is allowed in the certain zoning district but it has potential impacts to the surrounding neighborhood that the Village wants to understand better. A zoning variance is a modification to the bulk regulations within the zoning code. Trustee Straw noted the only place where neighborhood meetings are required is if the development is more than 20,000 feet and there is a variance. The neighborhood meeting occurs before the application has been submitted. The public hearing is the final hearing before the commission. He said he is leaning toward Alternative 3. He said he is interested in staff's recommendation regarding the specifics and in discussing increasing the timing of and distance for notice requirements. Trustee Wesley questioned the point of the public hearing. Planner Failor said the process is required by law and the idea is for the Plan Commission to hear from the public, assess what they have to say, and make a decision on whether or not to support the application or ask the developer to modify it. Trustee Wesley asked if the assumption is that we would hear from people for and against properties. Planner Failor confirmed we hear from people who are in favor, opposed, and neutral. They all have the same amount of time to provide to the Plan Commission, including written comment, testimony, and cross-examining the applicant. People who are opposed to development are the ones who tend to come Village of Oak Park Page 11 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 out the most. Trustee Wesley said this process gives a public forum for a lot of people to come out and oppose development rather than contribute to the process. He said he favors staff's recommendation and referenced two articles about the types of people who come to public meetings being older, white, highly educated, male, and homeowners. He questioned who we are trying to give power to and what we are trying to accomplish. Until he sees otherwise, he does not see a reason to change what we currently have. Trustee Robinson said she supports staff's recommendation and Option 1. She requested the frequency of neighborhood meetings in the special use permit instance. Planner Failor said the Village does not recommend it for every special use--only ones they think will impact the neighborhood. She said she thinks we want to be very judicious in code changes that could potentially dampen development when the trade-off is meeting some of our other Board goals. She said she supports staff's recommendation. Trustee Parakkat said development should be with and for the community and the question is how do we involve community members in a meaningful way to contribute to the process and shape it in the right way to get to the right outcome. He said he is not convinced we want to change the process. The education aspect hopefully makes people more informed as they engage with this process. He said he supports staff's recommendation. Trustee Enyia said he understands both sides of the development process and acknowledged the frustrations expressed by the public. He said he is leaning toward Option 3. Trustee Buchanan asked if a developer has ever changed their plans based on a neighborhood meeting. Planner Failor gave a recent example and confirmed there are developers who will do that. She suggested changing the notification to 30 days minimum instead of 15-30 days and said she is in favor of staff's recommendation. President Scaman said she likes the idea of increasing the notice period and gave the example of American House as a process that worked well. 7 Van Buren checks all the boxes for what we want in a planned development. She said she sees the need at some point to have discussions around a master plan for our community. She said she would consider the difference between Option 3 and staff's recommendation. Trustee Straw said the Village needs to be thinking about the notice and figure out how we can get the community engagement we want to see. Perhaps we need to modernize what public notice looks like. Village of Oak Park Page 12 Printed on 5/8/2024 President and Board of Trustees Meeting Minutes April 11, 2024 XIV. Call to Board and Clerk Clerk Waters said the Neighborhood Clean-Up is this Saturday. Email clerkwaters@oak-park.us if you would like more information. Trustee Enyia said there is a celebration this Saturday for Arab American Heritage Month at the Oak Park Public Library from 1-3:30 P.M. He acknowledged the passing of Dr. Patterson of the University of Illinois and expressed his condolences to his family. Manager Jackson said he will be attending the services on Sunday. Trustee Buchanan said the Climate Action Museum in Chicago has selected the Oak Park Climate Action Network (OPCAN) and the Village of Oak Park as climate action heroes this year. We will be honored on April 20 at an event at the Museum in Riverside Plaza. OPCAN has started a climate coaching program in collaboration with the Village. Residents can have a free 30-minute consultation with an OPCAN volunteer for advice on electrifying or decarbonizing their homes. Trustee Straw acknowledged the Public Health Department for their opioid overdose kits and shared a recent experience at Starbucks on North Avenue where having a kit would have been helpful. This program works if residents grab a kit which can save lives. Visit the Village's web page to learn more. Kits are available at no cost throughout the Village. Trustee Wesley noted the developer for 7 Van Buren is a non-profit and said cannot get walkable amenities without density or under our current zoning. The outcome of zoning is racism. If we are going to focus on getting more people into these meetings, we need to ensure it is a diverse amount of people in terms of class and race. Trustee Parakkat said the Holi celebration is this Sunday from 12-2 P.M. He thanked Dr. Walker and Shalonda Lane from the Village's DEI office. President Scaman said she appreciates the collective way this Board works to better our community. XV. Adjourn It was moved by Trustee Straw, seconded by Trustee Wesley, to Adjourn. A voice vote was taken and the motion was approved. Meeting adjourned on Thursday, April 11, 2024 at 11:07 P.M. Village of Oak Park Page 13 Printed on 5/8/2024

Agenda

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Thursday, April 11, 2024 7:00 PM Village Hall Special Meeting at 7:00 p.m. in Council Chambers, Room 201. The President and Board of Trustees welcome you. Public comments may be made by individuals at the beginning of the meeting, as well as when agenda items are discussed. If you wish to provide public comment, complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers and present it to the Village Clerk at the Board table. When recognized, approach the podium and state your name first. If you wish to provide comment by virtual means, contact the Village Clerk's Office prior to 5:00 p.m. on the day of the meeting by calling 708-358-5670 or by email to publiccomment@oak-park.us. Your camera must remain on while speaking. Please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of a meeting for individuals to speak about an issue or concern that is not on that meeting's agenda. It is not intended for a dialogue with the Board. Non-agenda public comment is limited to 30 minutes with a limit of three minutes per person. If non-agenda public comment exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. See instructions above on how to provide public comment. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items on which an individual may speak. In addition, the Village Board permits a maximum of five persons to speak on each side of any one topic which is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). See instructions above on how to provide public comment. I. Call to Order II. Roll Call III. Agenda Approval IV. Minutes V. Non-Agenda Public Comment VI. Proclamation Village of Oak Park Page 1 Printed on 03:16 PM April 11, 2024 President and Board of Trustees Meeting Agenda April 11, 2024 A. MOT 24-145 A Motion to Approve a Proclamation Recognizing Dr. Percy Julian Day on April 11, 2024 Overview: This is a motion to approve a proclamation by Village President Scaman recognizing April 11, 2024, as Dr. Percy Julian Day...End B. MOT 24-147 A Motion to Approve a Proclamation Recognizing National Volunteer Week April 21-27, 2024 Overview: This is a motion to approve a proclamation by Village President Scaman recognizing April 21-27, 2024 as National Volunteer Week. ..End VII. Village Manager Reports VIII. Village Board Committees & Trustee Liaison Commission Reports This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. IX. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. C. ID 24-234 Board & Commission Vacancy Report for April 11, 2024 X. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. D. MOT 24-151 A Motion to Consent to the Village President’s Appointment of: Aging in Communities Commission - Barbara Cimaglio, Reappoint as Member Board of Health - Christina R. Welter, Appoint as Chair Citizen Involvement Commission - Curtis Lott, Reappoint as Member Citizens Police Oversight Committee - Camile Lindsay Kumi, Appoint as Member Farmers’ Market Commission - Marcia J. Diverde, Appoint as Member Zoning Board of Appeals - Mas Takiguchi, Appoint as Chair XI. Consent Agenda E. MOT 24-137 A Motion to Approve the Bills in the Amount of $7,193,906.47 from March 1, 2024, through March 28, 2024 Overview: Attached is the regular list of bills paid through the Village’s accounts payable system from March 1, 2024, through March 29, 2024. Also attached is the March 2024 payroll summary report. Village of Oak Park Page 2 Printed on 03:16 PM April 11, 2024 President and Board of Trustees Meeting Agenda April 11, 2024 F. MOT 24-142 A Motion to Concur with the Transportation Commission’s Recommendation to Expand Street Frontage Locations for Overnight On-Street Permit Parking in Zones Y1 and Y2 Overview: At its March 11, 2024 meeting, the Transportation Commission unanimously supported the staff’s recommendation to expand street frontage locations for overnight on-street permit parking in zones Y1 and Y2. The recommendation intends to improve access for existing permit holders and the number of permits available for issuance will not increase. G. RES 24-138 A Resolution Approving and Adopting the 2024 Special Event Fees Overview: Pursuant to the Village Code, the Village Board reviews Special Event fees annually. Fees are based on wage changes provided in applicable collective bargaining agreements or directed by the Village Board via the annual budget process. H. RES 24-162 A Resolution Approving an Electrical Utility Easement Agreement with the Frank Lloyd Wright Trust and Authorizing its Execution Overview: The Frank Lloyd Wright Trust (FLW Trust) is proposing the construction of a new building at 929 Chicago Avenue. This project would require relocating the Village’s existing electrical service for the street lighting system into a new easement at the adjacent property at 925 Chicago Avenue. The FLW Trust is granting the Village an easement for these electrical utilities at 925 Chicago Ave. The FLW Trust will perform the work to relocate the Village’s utilities into the new easement area at their cost. I. RES 24-167 A Resolution Adopting the Strategic Vision for Housing Plan Prepared by the Metropolitan Mayors Caucus Overview: The Metropolitan Mayors Caucus presented the Strategic Vision for Housing Plan (“the Plan”) to the Village Board on March 19, 2024. The Plan provides an overview of current conditions and provides a path forward relative to housing reform by identifying initiatives for sustainable housing opportunities in Oak Park. J. RES 24-169 A Resolution Approving the Renewal of the Professional Services Agreement with Christopher B. Burke Engineering, Ltd. for Permit Plan Review and Inspection Services in 2024 in an Amount Not to Exceed $135,000 and Authorizing its Execution Overview: The Engineering Division is responsible for reviewing and inspecting permit work in the public right of way and utilizes consultant services for most of these permit services. Staff requests a renewal of the current agreement with Christopher B. Burke Engineering to provide these services up to the end of 2024 in an amount not to exceed $135,000. The current Agreement allows for two additional one-year renewal periods. This would be the first of the two potential annual renewals. Village of Oak Park Page 3 Printed on 03:16 PM April 11, 2024 President and Board of Trustees Meeting Agenda April 11, 2024 K. RES 24-170 A Resolution Approving an Independent Contractor Agreement with Midwest Meters, Inc. for the Village-Wide Water Distribution Leak Detection System in an Amount Not to Exceed $622,390.00 and Authorizing its Execution Overview: The proposed agreement is for a Village-wide sensor-based leak detection system. These devices are intended to aid Village staff in the discovery of water distribution system leaks that do not come to surface and are not discoverable with current surface leak detection practices. The Village started a pilot program in April 2023 and confirmed that these devices are effective in finding non-surfacing leaks. To date, the pilot program has detected 19 leaks that would have gone undiscovered until surfacing in a little less than one-third of the Village. Staff recommends expanding the pilot program to a full-scale implementation across the entire Village system. L. RES 24-171 A Resolution Approving a Contract with Strada Construction Company for Project 24-3, Sidewalk Improvements, in an Amount Not to Exceed $170,738 and Authorizing its Execution Overview: Competitive bids were opened on March 21st for Project 24-3, Sidewalk Improvements. Eight contractors picked up proposal documents and three bids were received. The low compliant bid was submitted by Strada Construction Company in an amount of $170,738. The low bid is below the engineer’s estimate for the project. The work includes sidewalk replacement generally along east-west streets in the south half of the Village. M. RES 24-174 A Resolution Authorizing the Submission of a Grant Application with the Clean Energy Infrastructure Funding Opportunity Exchange with a Requested Funding Amount of $1,000,000 Overview: This is a resolution to approve the submission of an application for the United States Department of Energy's Clean Energy Infrastructure Funding Opportunity Exchange grant. This grant provides funding for the adoption and implementation of the State of Illinois Stretch Energy Code. N. RES 24-176 A Resolution Approving a Task Order for Professional Engineering Services with V3 Companies, Ltd. for Construction Engineering Services for Project 24-8, Lot 10 Streetscape, in an Amount Not to Exceed $75,049 and Authorizing its Execution Overview: The Engineering Division requested a proposal from V3 Companies to provide construction engineering services for the 24-8 Lot 10 Streetscape Project. V3 designed the project, has provided construction engineering services for the Village in the past, and has available qualified staff to oversee this construction project. The construction project includes replacing the parking lot with permeable pavers, sidewalk replacement, lighting replacements, electrical upgrades, and landscaping. The project is partially funded using Metropolitan Water Reclamation District (MWRD) grant funds. Village of Oak Park Page 4 Printed on 03:16 PM April 11, 2024 President and Board of Trustees Meeting Agenda April 11, 2024 O. RES 24-177 A Resolution Approving a Temporary License Agreement with Publican Quality Breads Oak Park, LLC to Allow the Use of an Alleyway for Outdoor Dining Through November 30, 2024 and Authorizing its Execution Overview: The Village Board has approved the ability of Oak Park businesses to use both on-street parking spaces and alleyways for outdoor dining through November 30th of each year. Publican Quality Breads Oak Park, LLC has requested the use of the public alley immediately adjacent to its business at 211 Harrison Street. This business applied for and signed a temporary license agreement that, if approved, will allow the Village to install both cement barricades and metal bollards in May to allow for the start of the outdoor on-street/alley dining season. This alley has been closed in prior years for a previous Oak Park business at this location. XII. Regular Agenda for Items Pursuant to Village Code Chapter 3 Alcoholic Liquor Dealers or Related P. ORD 24-116 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses For Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Special Events Class E-1 Liquor License to the Oak Park-River Forest Chamber of Commerce Overview: The proposed Ordinance grants a Special Events Class E-1 liquor license to the Oak Park-River Forest Chamber of Commerce. Q. ORD 24-117 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses for Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Café Cubano LLC, DBA Café Cubano Overview: Café Cubano LLC, DBA Café Cubano (“Café Cubano”) seeks the issuance of a Restaurant Class B-1 liquor license for the property located at 113 N. Oak Park Avenue. R. ORD 24-119 An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 8 (“List of Licenses For Each License Class”), Section 3-8-1 (“Number of Licenses Permitted to be Issued Per License Class”) and Section 3-8-2 (“Licenses by Name and Address Per License”) of the Oak Park Village Code for the Issuance of a Restaurant Class B-1 Liquor License to Oak Park Egg Harbor, LLC, DBA as Egg Harbor Overview: The proposed Ordinance grants a Restaurant Class B-1 liquor license to Oak Park Egg Harbor, LLC, DBA as Egg Harbor. Village of Oak Park Page 5 Printed on 03:16 PM April 11, 2024 President and Board of Trustees Meeting Agenda April 11, 2024 XIII. Regular Agenda S. RES 24-173 A Resolution Approving a Contract with Alliance Contractors Inc. for Project 24-8, Lot 10 Streetscape, in an Amount Not to Exceed $1,530,772 and Authorizing its Execution Overview: Competitive bids were opened on March 28th for Project 24-8, Lot 10 Streetscape Improvements. Seven contractors picked up bid documents and four bids were received. The low responsible bid was submitted by Alliance Contractors Inc. with a total amount of $1,658,910. The project includes replacing the existing Parking Lot 10 north of North Boulevard between Marion Street and Forest Avenue with a permeable pavement, sidewalk replacement, lighting and electrical improvements, and landscaping. The project is partially funded using Metropolitan Water Reclamation District grant funds. The project is over the available budgeted and staff recommends reducing the scope to fit the available budget amount of $1,530,772. T. RES 24-175 A Resolution Authorizing the Submission of a Grant Application for Cook County Disaster Response and Recovery Fund Overview: The State of Illinois and Cook County have requested that the Village submit a new application to the Cook County Disaster Response and Recovery Fund (DRRF) for expenses related to food and shelter including those incurred at the Oak Park Family Transitional Shelter (OPFTS). While the OPFTS is currently operating under the Supporting Municipalities for Asylum Seeker Services (SMASS) II grant and the State guarantees its commitment to the Village’s response, the State and County are working to coordinate the best use of funds available for New Arrival Response and believe the DRRF is a more appropriate source of funding for the Village’s temporary shelter program. U. RES 24-186 A Resolution Approving a Second Amendment to the Funding Grant Agreement with the Oak Park-River Forest Community of Congregations to Provide an Additional $100,000 in Village General Funds to the Community of Congregations to Provide Short-Term Rental Assistance for Asylum Seekers for a New Total of $450,000 and Authorizing its Execution Overview: Per the Village Board’s Protocols, President Scaman has added this agenda item for a Second Amendment to the Funding Grant Agreement with the Oak Park-River Forest Community of Congregations to provide an additional $100,000 to support short-term rental assistance for asylum seekers for a new total of $450,000. Village of Oak Park Page 6 Printed on 03:16 PM April 11, 2024 President and Board of Trustees Meeting Agenda April 11, 2024 V. ID 24-183 A Presentation and Discussion of Public Engagement and Development Entitlement Processes Overview: At their June 5, 2023 meeting, the Village Board directed staff to prepare a study session presentation relative to public engagement pertaining to general development in Oak Park with special attention toward the H-Hospital District. This presentation will provide the Village Board with information on current public participation requirements and practices for various development entitlement processes, including by-right development, Planned Developments, Variances, and Special Uses. It will also describe the process within other communities and provide a staff recommendation for enhancing public participation in development approval processes. XIV. Call to Board and Clerk XV. Adjourn Village of Oak Park Page 7 Printed on 03:16 PM April 11, 2024