President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Agenda President and Board of Trustees Tuesday, October 21, 2025 6:30 PM Village Hall A Regular Meeting will start at 6:30 p.m., to begin in Council Chambers (Room 201). The Village Board is expected to enter immediately into Closed Session (Room 130) and reconvene the Regular Meeting at 7:00 p.m. in Council Chambers (Room 201). The President and Board of Trustees welcome you. Statements may be made by citizens at the beginning of the meeting, as well as when agenda items are reviewed. If you wish to make a statement, please complete the "Instructions to Address the Village Board" form which is available at the back of the Chambers, and present it to the staff table at front. When recognized, approach the podium, state your name and address first, and please limit your remarks to three minutes. Instructions for Non-Agenda Public Comment Non-agenda public comment is a time set aside at the beginning of a meeting for individuals to speak about an issue or concern that is not on that meeting's agenda. It is not intended for a dialogue with the Board. Non-agenda public comment is limited to 30 minutes with a limit of three minutes per person. If non-agenda public comment exceed 30 minutes, public comment will resume after the items listed under the regular agenda are complete. See instructions above on how to provide public comment. Instructions for Agenda Public Comment Comments are three minutes per person per agenda item with a maximum of three agenda items to which you can speak. In addition, the Village Board permits a maximum of three persons to speak to each side of any one topic that is scheduled for or has been the subject of a public hearing by a designated hearing body. These items are noted with (*). I. Call to Order II. Roll Call III. Consideration of Motion to Adjourn to Executive Session to Discuss Pending Litigation IV. Adjourn Executive Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order VI. Roll Call Village of Oak Park Page 1 Printed on 10:29 AM November 5, 2025 President and Board of Trustees Meeting Agenda October 21, 2025 VII. Agenda Approval VIII. Minutes IX. Non-Agenda Public Comment X. Proclamation A. MOT 25-251 A Motion to Approve a Proclamation United Against Hate Week October 19 - 25, 2025 Overview: This is a motion to approve Village President Vicki Scaman proclaiming United Against Hate Week October 19 - 25, 2025. B. MOT 25-260 A Motion to Approve a Proclamation Declaring October 2025 as National Arts and Humanities Month in Oak Park, IL Overview: This is a motion to approve Village President Vicki Scaman proclaiming October 2025 as National Arts and Humanities Month in Oak Park, IL. C. MOT 25-259 A Motion to Approve a Proclamation Declaring October 2025 as National Breast Cancer Awareness Month in Oak Park, IL Overview: This is a motion to approve Village President Vicki Scaman proclaiming October 2025 as National Breast Cancer Awareness Month in Oak Park, IL XI. Village Manager Reports XII. Village Board Committees This section is intended to be informational. If there are approved minutes from a recent Committee meeting of the Village Board, the minutes will be posted in this section. XIII. Citizen Commission Vacancies This is an ongoing list of current vacancies for the Citizens Involvement Commissions. Residents are encouraged to apply through the Village Clerk’s Office. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments Names are forwarded from the Citizens Involvement Commission to the Village Clerk and then forwarded to the Village President for recommendation. If any appointments are ready prior to the meeting, the agenda will be revised to list the names. D. ID 25-621 Board and Commission Vacancy Report for October 21, 2025 Overview: This report lists the expected number of members, current number of members seated and number of active vacancies for the Village’s 18 citizen boards and commissions. There are currently 17 vacancies. Village of Oak Park Page 2 Printed on 10:29 AM November 5, 2025 President and Board of Trustees Meeting Agenda October 21, 2025 XIV. Consent Agenda E. RES 25-271 A Resolution Approving an Amendment to the Task Order with TranSystems Corporation d/b/a GFT Infrastructure, Inc. for Construction Engineering Services for the Bridge Repair Project to Change the not to Exceed Amount from $69,940 to $82,076 and Authorizing its Execution Overview: In 2023, the Village contracted with TranSystems Corporation to provide design and construction management services for the Bridge Repair Project. Construction of the project is taking longer than originally anticipated when TranSystems submitted their proposal for construction engineering services in 2023. The additional cost to have TranSystems finish overseeing the ongoing Bridge Repair Project is $12,136 and adjusts the contract from $69,940 to $82,076. F. RES 25-278 A Resolution Approving a Purchase Agreement with MacQueen Equipment, LLC for a Pierce Enforcer 100’ Ascendant Tower Fire Engine Through the Houston/Galveston Area Council Cooperative Purchasing Program in an Amount Not to Exceed $2,284,000.00, Authorizing its Execution of the Agreement and Waiving the Village’s Bid Process Overview: This is a resolution approving a purchase agreement with MacQueen Equipment, LLC for a Pierce Enforcer 100’ Ascendant Tower Fire Engine through the Houston/Galveston Area Council Cooperative Purchasing Program. G. RES 25-280 A Resolution Approving a Grant Funding Agreement with the Illinois Environmental Protection Agency (ILEPA) to provide Grant Funding from the Driving a Cleaner Illinois - Volkswagen (DACIL-VW) Program in an Amount Not to Exceed $103,375 Overview: Staff requests that the Village Board approve the execution of the Grant Funding Agreement with ILEPA. H. RES 25-285 A Resolution Setting Halloween “Trick or Treat” Hours Between 4:00 p.m. and 8:00 p.m. on Friday, October 31, 2025 Overview: The Village Board traditionally sets the Halloween “Trick or Treat” hours for the Village of Oak Park. The established hours are 4 - 8 p.m. Trick or treating will take place on Friday, October 31, 2025. XV. Regular Agenda I. ORD 25-162 *Concur with the Zoning Board of Appeal’s Recommendation and Adopt an Ordinance Granting a Special Use Permit to Develop an EV Charging Station Site at 6104 Roosevelt Road Overview: The Applicant, Yves Hughes, seeks a special use permit to develop an EV charging station site within the RR Roosevelt Road Form-Based District at 6104 Roosevelt Road. Village of Oak Park Page 3 Printed on 10:29 AM November 5, 2025 President and Board of Trustees Meeting Agenda October 21, 2025 J. ORD 25-192 *Concur with the Zoning Board of Appeals and Adopt the Ordinance Approving a Special Use Permit for Dutch Bros Coffee authorizing a Drive-Through Facility at 316 Madison Street Overview: The Petitioner, Dutch Bros Coffee, seeks special use approval to construct a two-lane drive through facility located at 316 Madison Street in the MS Madison Street Zoning District. K. MOT 25-255 A Motion by Trustee Enyia and Seconded by Trustee Leving Jacobson to Grant $150,000 to the Living Room Project Overview: This is a motion to grant NAMI Metro Suburban (NAMI) $150,000 per year for a three-year pilot of a Living Room program in Oak Park. L. ID 25-624 A Discussion regarding a Resolution or Ordinance Prohibiting the Use of Village Property for Federal Civil Immigration Enforcement Staging Areas, Processing Locations, and Operational Bases Overview: This is a discussion regarding a potential resolution or ordinance prohibiting the use of Village of Oak Park property for Federal civil immigration enforcement staging areas, processing locations, and operational bases. XVI. Call to Board and Clerk XVII. Adjourn Village of Oak Park Page 4 Printed on 10:29 AM November 5, 2025