President and Board of Trustees

123 Madison Street Village of Oak Park Oak Park, Illinois 60302 www.oak-park.us Meeting Minutes President and Board of Trustees Tuesday, March 24, 2026 6:30 PM Village Hall I. Call to Order Village President Scaman called the Meeting to order at 6:31 P.M. II. Roll Call Village Trustee Enyia arrived at 6:35 P.M. Village Trustee Wesley arrived at 6:35 P.M. Village Trustee Straw attended Remotely. Present: 7- Village President Scaman, Village Trustee Eder, Village Trustee Enyia, Village Trustee Leving Jacobson, Village Trustee Straw, Village Trustee Taglia, and Village Trustee Wesley Absent: 0 III. Consideration of Motion to Adjourn to Closed Session to Discuss the Appointment, Employment, Compensation, Discipline, or Performance of Specific Employees pursuant to 5 ILCS 120/2(c)(1) It was moved by Village Trustee Leving Jacobson, seconded by Village Trustee Eder to adjourn to Executive Session. The motion was approved. The roll call on the vote was as follows: AYES: 5- Village President Scaman, Village Trustee Eder, Village Trustee Leving Jacobson, Village Trustee Straw, and Village Trustee Taglia NAYS: 0 ABSENT: 2- Village Trustee Enyia, and Village Trustee Wesley IV. Adjourn Closed Session V. Reconvene to Regular Meeting in Council Chambers and Call to Order The Regular Meeting reconvened at 7:22 P.M. VI. Roll Call Present: 7- Village President Scaman, Village Trustee Eder, Village Trustee Enyia, Village Trustee Leving Jacobson, Village Trustee Straw, Village Trustee Taglia, and Village Trustee Wesley Absent: 0 VII. Agenda Approval Village of Oak Park Page 1 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 Village President Scaman announced that Item S will be removed from Consent Agenda and Item V will be removed from Regular Agenda. It was moved by Village Trustee Eder, seconded by Village Trustee Wesley to approve the Agenda as amended. A voice vote was taken and the motion was approved. VIII. Minutes A. MOT 26-138 A Motion to Approve Minutes from the March 18, 2026 Regular Meeting of the Village Board It was moved by Village Trustee Eder, seconded by Village Trustee Leving Jacobson to approve the Minutes. A voice vote was taken and the motion was approved. IX. Non-Agenda Public Comment Resident Mack R. proposes an “all-in composting” program where every village household pays a small uniform fee that covers shared compost containers along with maintenance and education. He argues this model could reduce landfill waste and emissions while lowering the effective per household cost compared to the current program. X. Proclamation B. MOT 26-139 A Motion to Approve a Proclamation Recognizing International Transgender Day of Visibility March 31, 2026 Village President Scaman read the Proclamation aloud. PFLAG President Sarah C. & OPLAGA+/Out With Purpose Co- Chair Lynn G. collectively thanked the community for supporting transgender rights and visibility, emphasizing that the village’s affirming environment makes it a safe and welcoming place for transgender and gender-expansive people. It was moved by Village Trustee Leving Jacobson, seconded by Village Trustee Wesley, that this Motion be approved. A voice vote was taken and the motion was approved. C. MOT 26-140 A Motion to Approve a Proclamation Recognizing April 2026 as Arab American Heritage Month in Oak Park, Illinois Village President Scaman read the Proclamation aloud. Resident Dima A. expressed heartfelt gratitude to the Village Trustees for supporting inclusivity, sharing that despite past exclusion, the community’s partnership affirms that Oak Park is truly her home. Village of Oak Park Page 2 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 Resident Faisal A. expressed gratitude for the village’s formal recognition of Arab American Heritage Month, emphasizing the community’s longstanding contributions, shared values, and commitment to inclusion and belonging. It was moved by Village Trustee Leving Jacobson, seconded by Village Trustee Eder, that this Motion be approved. A voice vote was taken and the motion was approved. D. MOT 26-141 A Motion to Approve a Proclamation Recognizing National Community Development Week April 6 - 10, 2026 It was moved by Village Trustee Enyia, seconded by Village Trustee Wesley, that this Motion be approved. A voice vote was taken and the motion was approved. E. MOT 26-142 A Motion to Approve a Proclamation Honoring Dr. Percy L. Julian Day - April 11, 2026 Village Trustee Enyia praised the Julian family’s resilience and lasting contributions to Oak Park, encouraging residents to learn about their legacy and celebrating the community’s shared spirit of rising above adversity. It was moved by Village Trustee Enyia, seconded by Village Trustee Wesley, that this Motion be approved. A voice vote was taken and the motion was approved. F. MOT 26-143 A Motion to Approve a Proclamation Recognizing National Public Health Week - April 6-12, 2026. It was moved by Village Trustee Enyia, seconded by Village Trustee Wesley, that this Motion be approved. A voice vote was taken and the motion was approved. XI. Village Manager Reports Deputy Village Manager Lisa Shelley outlined two minor edits concerning Item R. on Consent Agenda approving the Village Board Goals for 2026-2027. One edit updating a values statement about evolving to meet community needs, and a second edit adding language about addressing changing demographics and age-friendly planning recommended by the Aging in Community Commission. Village Trustee Wesley expressed concern that the updated wording removed acknowledgement that the community is changing and suggested language to explicitly reflect Oak Park’s evolving needs. He initiated refinement of a sentence and confirmed consensus. XII. Village Board Committees Village Trustee Leving Jacobson reported that the I-Gov group is preparing an updated website with information on running for local office and shared Village of Oak Park Page 3 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 that she and Trustee Taglia support a funding request from the Community Fridge Project, which is growing and seeking equal contributions from all taxing bodies. Village Trustee Taglia voiced support for the Community Fridge Project, noting the request is modest, fills an important need, and can move forward more easily with the village’s help. Village President Scaman explained that I-Gov consists of two representatives from each local governing body who meet monthly, thanked the trustees for their work on public facing resources and collaborative projects, and noted that the anniversary of the most recent election cycle is approaching. XIII. Citizen Commission Vacancies G. ID 26-260 Board and Commission Vacancy Report for March 24, 2026 This report lists the expected number of members, current number of members seated and number of active vacancies for the Village’s 18 citizen boards and commissions. There are currently 23 vacancies. XIV. Citizen Commission Appointments, Reappointments and Chair Appointments H. MOT 26-144 A Motion to Consent to the Village President’s Appointment of: Building Codes Advisory Commission - Pari Agarwal, Appoint as Commissioner. Community Development Citizens Advisory Committee - Anne K. France, Urmi Sengupta, and Karen Schneller, Reappoint as Members. Police Pension Board - Dennis Morani and Robert Planek, Appoint as Members Village President Scaman read the names aloud. It was moved that this Motion be approved. A voice vote was taken and the motion was approved. XV. Public Hearing XVI. First Reading XVII. Second Reading XVIII. Consent Agenda Approval of the Consent Agenda Village President Scaman announced that Item S will be removed from Consent Agenda It was moved by Village Trustee Wesley and seconded by Village Trustee Eder to Village of Oak Park Page 4 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 approve the items under the Consent Agenda as amended. The motion was approved. The roll call on the vote was as follows: AYES: 7- Village President Scaman, Village Trustee Eder, Village Trustee Enyia, Village Trustee Leving Jacobson, Village Trustee Straw, Village Trustee Taglia, and Village Trustee Wesley NAYS: 0 ABSENT: 0 I. ORD 26-117 *Concur with the Zoning Board of Appeals and Adopt the Ordinance Approving a Special Use Permit to Operate a Drive-Through Facility at 7 Lake Street This Ordinance was adopted. J. ORD 26-118 *Concur with the Zoning Board of Appeals and Adopt the Ordinance Approving a Special Use Permit to Operate a Specialty Food Service at 7 Lake Street This Ordinance was adopted. K. ORD 26-119 *Concur with the Plan Commission’s Recommendation and Adopt an Ordinance Approving a Zoning Ordinance Text Amendment by Adding Cocktail Lounge as a Permitted Use This Ordinance was adopted. L. ORD 26-122 Concur with the Liquor Control Review Board and Adopt An Ordinance Amending Chapter 3 (“Alcoholic Liquor Dealers”), Article 1 (“General Provisions”), Section 3-1-1 (“Definitions”), Article 4 (“Term And Classification”), Section 3-4-2 (“Classification And Number Of Liquor Licenses And Fees”) And Article 8 (“List Of Licenses For Each Class”), Section 3-8-1 (“Number Of Licenses For Each License Class”) Of The Oak Park Village Code To Include A Class D-20 Cocktail Lounge License This Ordinance was adopted. M. ORD 26-124 An Ordinance Authorizing the Sale of Surplus Vehicles and Equipment Owned by the Village of Oak Park This Ordinance was adopted. N. RES 26-159 A Resolution Approving the Renewal of the Annual Software License and Support Maintenance Agreement dated December 15, 2014 with CityView, a Division of N. Harris Computer Corporation, for the Village’s Permitting, Licensing and Inspection Services in an Amount Not to Exceed $82,146.07 and Authorizing its Execution This Resolution was adopted. Village of Oak Park Page 5 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 O. RES 26-168 A Resolution Approving a One-Year Renewal for Microsoft 365 Licensing with Technology Solutions Worldwide in an Amount Not to Exceed $73,344.00 and Authorizing Its Execution This Resolution was adopted. P. RES 26-165 A Resolution Creating a Steering Committee for the Bridging the Ike Planning and Environmental Linkage Study and Confirming the Appointment of Inaugural Members of the Steering Committee This Resolution was adopted. Q. RES 26-171 A Resolution Approving a Temporary License Agreement with Publican Quality Bread to Allow Use of Alley Space for Outdoor Dining Beginning May 4th through October 31, 2026 and Authorizing its Execution This Resolution was adopted. R. RES 26-174 A Resolution Approving the Village Board Goals for 2026-2027 as Reviewed at the March 3, 2026 Village Board Meeting This Resolution was adopted. S. RES 26-176 A Resolution Approving an Extension to the Employee Leasing Agreement with MGT Impact Solutions, LLC for Interim Chief Financial Officer Services from April 3, 2026 Through July 31, 2026 (Not-to-Exceed 20 Hours per Week at $134.85 per Hour) and Directing Staff to Prepare the Necessary Budget Amendment This Resolution was tabled. T. RES 26-164 A Resolution Increasing the Not to Exceed Payment Amount Under Employee Leasing Agreements Between the Village and MGT Impact Solutions, LLC for Interim Chief Financial Officer Services from $225,000 to $405,000 This Resolution was adopted. U. RES 26-178 A Resolution Approving Temporary Construction Easements on Oak Park Avenue and Authorizing Execution of the Required Documents This Resolution was adopted. XIX. Regular Agenda V. RES 26-179 A Presentation and Resolution Authorizing the Adopting the Roosevelt Road Corridor Plan for the Roosevelt Road Business District Village President Scaman announced that Item V will be removed from Regular Agenda. This Resolution was tabled. Village of Oak Park Page 6 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 W. RES 26-170 A Resolution Approving the Renewal of the Independent Contractor Agreement with Lakeshore Recycling Systems, LLC for Municipal Trash, Recycling, Food Scrap/Yard Waste, Household Hazardous Waste and Electronics Collection for a Two-Year Term in an Amount Not to Exceed $3,800,000 for 2027 and Authorizing its Execution Resident Michael strongly urged the board to reconsider renewing the current waste collection contract, citing frequent service issues such as missed pickups, damaged or misplaced bins, long customer service wait times, and difficulty resolving problems. He shared specific examples to illustrate his dissatisfaction, including a stickered bulk item being only partially collected after weeks of follow-up. Public Works Director Rob Sproule presented a recommendation to renew the village’s waste hauling contract with LRS for two years, aligning it with the timeline of the regional disposal agreement that comes up for review in 2028. He explained that staff analyzed performance metrics and cost comparisons, showing resident savings under LRS and 89 percent satisfaction in a recent waste survey. LRS proposed several service improvements, including extended leaf collection, expanded winter yard waste pickup, a pilot for smaller carts to encourage composting, use of an electric truck, and potential rate stability if a new tonnage agreement is approved. Rob emphasized that these additions aim to address board concerns, enhance customer service, and reduce environmental impacts. Village President Scaman acknowledged resident complaints and the importance of accountability, and supported a two-year LRS renewal with service standards to be added via a future contract amendment and confirmed the board’s direction to add performance metrics. Village Trustee Wesley questioned reconciling 89% satisfaction with vocal dissatisfaction, probed 2025 service metrics and resource levels, requested alternatives to the leaf program, and advocated adding performance guarantees/service credits with a one-year opt-out if standards aren’t met. Village Trustee Eder framed the decision as renew vs. bid, asked about the vendor landscape and call wait time metrics, leaned toward a two-year renewal given cost stability and fuel price risk, and pushed to accelerate composting options. Village Trustee Taglia recognized recent improvements but urged going out to bid due to persistent complaints and the service’s broad impact on residents; cautioned that approving now could trigger community push back and noted aging carts will need replacement. Village of Oak Park Page 7 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 Village Trustee Leving Jacobson found staff’s renewal case convincing but asked about a one-year option as leverage for improvements; sought legal clarity on consecutive one-year renewals and balanced community complaints with perceived service quality. Village Trustee Straw initially favored bidding, but supported a two-year extension given cost certainty (0% then CPI-based) and rising fuel costs; endorsed adding service standards (wait times, damage resolution). Village Trustee Enyia valued competitive bidding in principle but supported the two-year renewal for price stability and partnership improvements, encouraged promoting the 311 tool to residents, and expressed interest in expanding composting access. Village Attorney Smith clarified that consecutive one-year renewals are possible with mutual agreement and advised that adding performance standards would require a subsequent board action/amendment. Village Manager Jackson confirmed staff can negotiate performance standards with LRS and would return with an amendment. This Resolution was adopted. AYES: 6- Village President Scaman, Village Trustee Eder, Village Trustee Enyia, Village Trustee Leving Jacobson, Village Trustee Straw, and Village Trustee Wesley NAYS: 1- Village Trustee Taglia ABSENT: 0 X. MOT 26-137 A Motion by Trustee Eder and Seconded by Trustee Wesley for Staff to Perform a Comparative Analysis of Building Permits within and outside of our Historic Districts Manager Jackson stated that staff understands the request and can complete the analysis within about three weeks. Village Trustee Eder explained why he proposed the analysis, outlining questions about permitting timelines, costs, permit volume, project types, and demographic patterns in historic districts compared to the rest of Oak Park; emphasized a desire for data-driven understanding rather than assumptions. Village Trustee Wesley supported the request and echoed interest in comparing the internal dynamics of historic districts with the rest of the village across multiple dimensions. Village of Oak Park Page 8 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 Village Trustee Straw recommended including non-historic areas as a comparison group and suggested evaluating permit rates per number of homes, noting that people might be discouraged from applying due to extra requirements. Village Trustee Taglia supported gathering the data but noted that, in the broader affordability picture, historic district impacts may be smaller relative to other village level factors. Village Trustee Eder formally moved, and Village Trustee Wesley seconded, a motion for staff to perform a comparative analysis of building permits inside and outside of the historic districts, examining timelines, costs, permit rates/types, and demographics. The motion was approved by the Board. XX. Call to Board and Clerk Village Clerk Waters reported that the recent Women’s History Month event at the Art Studio was excellent, well-attended, and thoughtfully organized by the DEI Workplace group. Village Trustee Enyia highlighted Arab American Heritage Month events at the library curated by Dima A., praised staff for navigating the LRS contract discussion smoothly, suggested hosting a public open house to help residents use new waste service technology, affirmed the importance of housing diversity to support aging in community, and reiterated strong support for composting for all. Village Trustee Wesley thanked staff for the constructive LRS discussion, supported educational outreach on new waste service tools, emphasized the importance of diverse housing options for aging residents. Village Trustee Taglia thanked staff for their work but warned that many residents were unaware of the LRS renewal discussion and may be surprised; reiterated prior interest in directing certain fines to the sustainability fund. Village Trustee Leving Jacobson reflected on the importance of proclamations honoring transgender and Arab American communities, stressing visibility, solidarity, and the need for intentional engagement with neighbors facing discrimination and violence. Village Trustee Eder echoed appreciation for the proclamations, thanked Mack R. for continued advocacy on composting, expressed optimism about board support for composting expansion. Village of Oak Park Page 9 Printed on 4/27/2026 President and Board of Trustees Meeting Minutes March 24, 2026 Village President Scaman noted April as Earth Month. XXI. Adjourn It was moved by Village Trustee Leving Jacobson, seconded by Village Trustee Enyia to adjourn. Meeting adjourned at 9:49 P.M. Respectfully submitted, Deputy Clerk Carswell Village of Oak Park Page 10 Printed on 4/27/2026