City Council Work Session Meeting

Agenda City Council Work Session Meeting Oelwein City Hall, 20 Second Avenue SW, Oelwein, Iowa 6:30 PM July 13, 2026 Oelwein, Iowa Mayor: Brett DeVore Mayor Pro Tem: Matt Weber Council Members: Tony Cannon, Anthony Ricchio, Lynda Payne, Jason Gearhart, Renee Cantrell Pledge of Allegiance Discussions 1. Discussion on 6th Street NE project and property assessments. Adjournment In compliance with the Americans with Disabilities Act, those requiring accommodation for Council meetings should notify the City Clerk’s Office at least 24 hours prior to the meeting at 319-283-5440 1  Item 1. 6 St NE Assessment th Work Session July 13, 2026 2 1  Item 1. Agenda • Project Overview • Assessment and Process • Questions, comments, and concerns • Property owners can ask questions at anytime during the presentation • City Council Discussion 3 2  Item 1. ENGINEERING & ENVIRONMENTAL Ó 4  Item 1. ENGINEERING & ENVIRONMENTAL Ó 5  Item 1. Assessment • Cities may share in the cost of a project through a special assessment process allowed under Code of Iowa Sections 384.37-384.79 • Locally, the city has required an assessment for roads that are improved without any water or sewer improvements 6 3  Item 1. Process 1.Hire engineer for the project 2.Council adopts “preliminary resolution” 3.Preliminary plans are made available 4.Estimated cost is prepared in accordance with Code Section 384.37(26) and may include “default fund” of up to 10 percent of assessed costs 7 4  Item 1. Process continued 5. Plat preparation 6. Schedule of assessments prepared by engineer 7. Council adopts plat, schedule and estimate of cost 8. Council considers resolution of necessity and calls for hearing 9. Notice of public hearing must be published for two consecutive weeks, first publication not less than 4 nor more than 20 days before the hearing 8 5  Item 1. Process continued 10. Notice to property owners concerning public hearing must be mailed not less than 15 days before hearing 11. After hearing, council may adopt, amend or defer resolution of necessity (requires three/fourths vote unless a “remonstrance” is filed, then the vote must be unanimous) 12. After adoption of resolution of necessity: • City clerk must certify resolution, plat and schedule to county treasurer(s) • Council orders preparation and filing of detailed plans and specifications by resolution 13. Contract letting procedures must follow Chapter 26 requirements 14. Engineer must file certificate within 15 days of final completion 9 6  Item 1. Process continued 15. Within 15 days after engineer’s certificate is filed, council must accept or reject the work and within the next 10 days, council must determine amount to be assessed 16. Within 30 days of determination of amount, engineer must file final assessment schedule 17. Within 10 days after engineer’s filing, council must adopt schedule, levy assessment and provide notice to property owners 18. Final schedule of assessments • Notice to be published for two weeks, first of which must not be more than 15 days after date schedule is filed with county treasurer • Mail copy of notice to each property owner on or before second publication • Assessments are payable without interest within 30 days after first publication notice. 10 7  Item 1. Assessment Cost • Total Project $474,158 • Street Only Portion $340,094 • Estimated Assessment $153,042.30 • Cost based on frontage • Current cost per foot is estimated at $71.72 • Average cost per property owner estimated at $9,000-9,600 • Largest property is $14,600 • Four properties are less than $5,500 11 8  Item 1. Payment • Property owners can pay in full or have the cost added on their property taxes • The city council sets the interest rate for all assessments added on property taxes 12 9  Item 1. Timeline • The city will bid in winter of 2027 • Start date will be in the spring of 2027 13 10  Item 1. How to Stay Informed • https://www.cityofoelwein.org/meetings • Required mailings • Required postings • Required public hearings 14 11