COTPA Board Meeting

Time: 9:00 AM Date: July 01, 2022 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Chris Kauffman, Chairperson Bernard L. Semtner, III, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Meg McElhaney David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Specialist at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: July 01, 2022 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Presentation of EMBARK Safety by Chief Safety Officer Eugene Fritz III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the June 3, 2022 COTPA Board meeting V. CONSENT DOCKET A. Lease agreement with REHCO Downtown Development, LLC for Surface Lot Parking at 200 West Reno and 300 SW 2nd Street, Oklahoma City, OK 73102; estimated cost $321,020. B. U.S Government Lease for Real Property with General Services Administration (GSA) in the Century Center Garage, September 12, 2022 to September 11, 2032, estimated annual revenue of $34,560. C. Resolution ratifying the Administrator’s action in accepting grant awards and executing grant agreements with Areawide Aging Agency of Oklahoma, Inc. for senior transportation services, estimated cost $27,500, estimated revenue $344,243, July 1, 2022 to June 30, 2023. Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: July 01, 2022 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Presentation of EMBARK Safety by Chief Safety Officer Eugene Fritz III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the June 3, 2022 COTPA Board meeting V. CONSENT DOCKET A. Lease agreement with REHCO Downtown Development, LLC for Surface Lot Parking at 200 West Reno and 300 SW 2nd Street, Oklahoma City, OK 73102; estimated cost $321,020. B. U.S Government Lease for Real Property with General Services Administration (GSA) in the Century Center Garage, September 12, 2022 to September 11, 2032, estimated annual revenue of $34,560. C. Resolution ratifying the Administrator’s action in accepting grant awards and executing grant agreements with Areawide Aging Agency of Oklahoma, Inc. for senior transportation services, estimated cost $27,500, estimated revenue $344,243, July 1, 2022 to June 30, 2023. D. Resolution authorizing the increase of the estimated annual cost for on­call transportation planning services from $50,000 to $100,000 annually, for each contractor, to provide short­term transportation plans, cost benefit analysis, grant application writing, mapping projects, conceptual design and other related services. E. Post­Delivery Buy America Audit Report for Bus Rapid Transit 40­foot CNG rolling stock procurement (COTPA 21­032), nine buses; and approve the Federal Motor Vehicle Safety Standards, Purchaser’s Requirements, and Buy America Compliance certifications. F. 1. Addenda Nos. 1 and 2, and award and approve pricing agreements with Daily Living Centers, Inc. (COTPA 22­025A), Harrah Senior Citizens’ Inc. (COTPA 22­025B), and Rasier, LLC (Uber). (COTPA 22­025C), for senior mobility management and human services transportation providers for various grant funded programs, estimated annual cost $150,000, July 1, 2022 to June 30, 2023;  F. 1. Addenda Nos. 1 and 2, and award and approve pricing agreements with Daily Living Centers, Inc. (COTPA 22­025A), Harrah Senior Citizens’ Inc. (COTPA 22­025B), and Rasier, LLC (Uber). (COTPA 22­025C), for senior mobility management and human services transportation providers for various grant funded programs, estimated annual cost $150,000, July 1, 2022 to June 30, 2023; and; 2. Resolution authorizing the open market purchase of transportation services for senior mobility management and human services (COTPA 22­025), estimated annual cost $150,000, July 1, 2022, through June 30, 2023. G. Request for Proposals (COTPA 23­001) for Employee Life and Short­Term Disability Benefits and Authorize the Administrator to Advertise and Release the Request for Proposals. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Resolution approving the Professional Service Agreement (Attachment “A”) with PCI Municipal Services, LLC (COTPA 22­028), for parking operations and facilities maintenance, estimated annual cost of $220,000, July 1, 2022, through June 30, 2027; and authorize the Chairman to execute the agreement upon receipt of required supplemental documents and approval by the Municipal Counselor’s Office. B. Memorandum of Understanding between the City of Oklahoma City, Central Oklahoma Transportation and Parking Authority (COTPA), and the Oklahoma City Water Utilities Trust (OCWUT) to explore negotiations for the potential transfer of such deeds, easement, and leases of Lake Hefner and its improvements and assets, if authorized and mutually agreeable, as may meet the authorizations, legal requirements, and obligations of Oklahoma City, OCWUT, and COTPA, and their respective functions, financing and fiduciary responsibilities with Project No. MC­0619, MS­0123, and WC­1029. C. Agreement with the Oklahoma Department of Transportation approving the receipt of Surface Transportation Block Grant funding for the purchase and expansion of the transit signal priority safety project, revenue of $940,803. D. Agreement with the Oklahoma Department of Transportation approving the receipt of Surface Transportation Block Grant funding for the purchase of two forty­foot CNG buses, revenue of $895,899. E. 1. Authorize and direct the Municipal Counselor to settle the claim of The Estate of Elvern Scott Edge without admitting liability on behalf of the Central Oklahoma Transportation and Parking Authority; AND/OR 2. Enter into executive session on the advice of the Municipal Counselor to receive confidential communications from its attorney concerning the above claim as authorized by 25. O.S. (2021 Supp.) § 307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending claims in the public interest. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period June 1 through June 28, 2022 VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period June 1 through June 28, 2022 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the Month ended May 31, 2022 IX. RECEIVE PROGRAM REPORTS A. Customer Relations Program Report B. Marketing and Technology Program Report C. Mobility Management Services Program Report* D. Parking Services Program Report* E. Transit System Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT