COTPA Board Meeting

Time: 9:00 AM Date: April 07, 2023 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Chris Kauffman, Chairperson Bernard L. Semtner, III, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Meg McElhaney David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: April 07, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the March 3, 2023 COTPA Board meeting B. Minutes of the March 17, 2023 Special Meeting of the COTPA Parking Committee C. Minutes of the March 24, 2023 Special Meeting of the COTPA Transportation Committee V. CONSENT DOCKET A. Permanent easement for an ADA­compliant ramp connecting the bus stop to the parking lot at the southwest corner of Lincoln Boulevard and NE 50th Street, Project MS­0131, estimated cost $500. B. Amendment No. 1 and Renewal No. 1 with The Goodyear Tire & Rubber Company (COTPA202004024), for bus tire lease services, estimated annual cost of $250,000, May 1, 2023 through April 30, 2024. C. Renewal No 1 with Token Transit, Inc (COTPA2018­020­24), for Mobile Ticketing and Fare Inspection Apps, estimated annual cost $15,000, May 4, 2023 through May 3, 2024. Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: April 07, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the March 3, 2023 COTPA Board meeting B. Minutes of the March 17, 2023 Special Meeting of the COTPA Parking Committee C. Minutes of the March 24, 2023 Special Meeting of the COTPA Transportation Committee V. CONSENT DOCKET A. Permanent easement for an ADA­compliant ramp connecting the bus stop to the parking lot at the southwest corner of Lincoln Boulevard and NE 50th Street, Project MS­0131, estimated cost $500. B. Amendment No. 1 and Renewal No. 1 with The Goodyear Tire & Rubber Company (COTPA202004024), for bus tire lease services, estimated annual cost of $250,000, May 1, 2023 through April 30, 2024. C. Renewal No 1 with Token Transit, Inc (COTPA2018­020­24), for Mobile Ticketing and Fare Inspection Apps, estimated annual cost $15,000, May 4, 2023 through May 3, 2024. D. Lease agreement with REHCO Downtown Development, LLC for Surface Lot Parking at 200 West Reno and 300 SW 2nd Street, Oklahoma City, OK 73102; estimated cost $329,550. E. Resolution authorizing the Administrator or designee to sign Reporting Agent Authorization form, allowing Automatic Data Processing, Inc. (ADP) to file tax information with the Internal Revenue Service on behalf of the Central Oklahoma Transportation and Parking Authority. F. Resolution authorizing a change in the cost estimate for Professional Services Agreement with Nelson Nygaard Consulting Associates, Inc. (COTPA 2021­005­ 24), for additional tasks related to the comprehensive operational analysis, estimated cost increase of $50,000.  F. Resolution authorizing a change in the cost estimate for Professional Services Agreement with Nelson Nygaard Consulting Associates, Inc. (COTPA 2021­005­ 24), for additional tasks related to the comprehensive operational analysis, estimated cost increase of $50,000. G. Request for Proposal for Safety and Security Consultant Services, COTPA RFP 23­26, to develop and implement audits and assessments of the safety and security manuals and programs regulated by the Federal Transit Administration and the Oklahoma Department of Transportation, and authorize Administrator to advertise the request for proposal. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Request for Proposal to purchase twenty­five 40­foot CNG Transit Buses, (RFP 23­26) and authorize Administrator to advertise the request for proposal, estimated cost $15,000,000. B. Resolution authorizing the filing of an application for a grant under 49 U.S.C. Section 5339(b) and (c), for the Grants for Buses and Bus Facilities Program and the Low or No Emission Vehicle Competitive Program; and approving the allocation of local matching funds up to $757,506. C. Resolution authorizing a change in the cost estimate for the sole source purchase of SEON parts and services (COTPA­SS­21­079), for additional on­board video surveillance equipment, estimated cost increase of $200,000. D. Resolution authorizing the Administrator or designee to cancel the current purchase order for fourteen 2022 CNG Promaster paratransit vehicles from Creative Bus Sales; and release a request for proposal to identify new sources for purchase of paratransit vehicles; and authorize a new purchase order for eleven 2023 Promaster vehicles. E. Public Hearing regarding proposed fare and fee schedule for transit, parking and administrative services, including new fare for RAPID Bus Rapid Transit. F. Public Hearing regarding OKC Moves proposed service changes to schedules on all Oklahoma City bus routes, modification of routes, establishment of a route for RAPID NW, effective Fall of 2023. G. 1. Authorize and direct the Municipal Counselor to prepare and file any and all necessary paperwork to effectuate settlement on behalf of the Central Oklahoma Transportation and Parking Authority without admitting liability in the claim of Rodnee Drew; AND/OR 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorney concerning the above claims as authorized by 25. O.S. (2022 Supp.) § 307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending claims in the public interest. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period March 7 through March 28, 2023 VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period March 7 through March 28, 2023 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the month ended February 28, 2023 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Bus Rapid Transit (BRT) Update B. Presentation of the Mobility Management Report C. Presentation of the Parking Services Report D. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT