COTPA Board Meeting

Time: 9:00 AM Date: May 05, 2023 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Chris Kauffman, Chairperson Bernard L. Semtner, III, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Meg McElhaney David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: May 05, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the April 7, 2023 COTPA Board meeting V. CONSENT DOCKET A. Resolution accepting the Final Plat of the Oklahoma City Convention Center; and authorizing the Central Oklahoma Transportation and Parking Authority's Administrator, or designee, to accept and execute the Final Plat. B. Resolution authorizing the sole source purchase with ARI­Phoenix, Inc. (COTPA 23­019) for repair parts and service for ARI­Herta Mobile Column Lifting Systems and accessories to maintain heavy­duty equipment lifts, estimated annual cost $30,000, May 20, 2023 through May 19, 2024. C. Audit Contract with Allen, Gibbs & Houlik, L.C., for auditing services for Central Oklahoma Transportation and Parking Authority's Fiscal Year 2023 financial statements, estimated cost of $65,244. D. Renew agreement with SendaRide, Inc. for the Share­A­Fare Transportation Program (COTPA2020049), estimated annual cost $90,000, July 1, 2023 through June 30, 2024. Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: May 05, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the April 7, 2023 COTPA Board meeting V. CONSENT DOCKET A. Resolution accepting the Final Plat of the Oklahoma City Convention Center; and authorizing the Central Oklahoma Transportation and Parking Authority's Administrator, or designee, to accept and execute the Final Plat. B. Resolution authorizing the sole source purchase with ARI­Phoenix, Inc. (COTPA 23­019) for repair parts and service for ARI­Herta Mobile Column Lifting Systems and accessories to maintain heavy­duty equipment lifts, estimated annual cost $30,000, May 20, 2023 through May 19, 2024. C. Audit Contract with Allen, Gibbs & Houlik, L.C., for auditing services for Central Oklahoma Transportation and Parking Authority's Fiscal Year 2023 financial statements, estimated cost of $65,244. D. Renew agreement with SendaRide, Inc. for the Share­A­Fare Transportation Program (COTPA2020049), estimated annual cost $90,000, July 1, 2023 through June 30, 2024. E. Renew agreement with SendaRide, Inc. for the EMBARK Well Transportation Program (COTPA2020047), estimated annual cost $45,000, July 1, 2023 through June 30, 2024. F. Renew agreements with SendaRide, Inc. for the provision of Senior Non­ Emergency Medical Transportation Services and Senior Interim Urgent Need Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties, estimated annual cost $155,000, term July 1, 2023 through June 30, 2024. G. 1. Renew pricing agreements with Daily Living Centers, Inc. (COTPA 22­025A), Harrah Senior Citizens’ Inc. (COTPA 22­025B) and Raiser, LLC, Uber, (COTPA 22­025C) as transportation providers for various grant funded programs, estimated annual cost $150,000, July 1, 2023 through 30 June 2024; and  2024. G. 1. Renew pricing agreements with Daily Living Centers, Inc. (COTPA 22­025A), Harrah Senior Citizens’ Inc. (COTPA 22­025B) and Raiser, LLC, Uber, (COTPA 22­025C) as transportation providers for various grant funded programs, estimated annual cost $150,000, July 1, 2023 through 30 June 2024; and 2. Resolution authorizing the open market purchase of transportation services for senior mobility management and human services (COTPA OM­22­026) estimated annual cost $175,000, July 1, 2023 through June 30, 2024. H. Renew agreement with SendaRide, Inc. for the provision of Transportation Services under the Arnall Transportation Innovation Grant Project for CLIMB Ride Program (COTPA2020050), estimated annual cost $130,000, July 1, 2023 through June 30, 2024. I. Renew agreements with SendaRide, Inc. for the Provision of Senior Congregate Meal Transportation Services, and Senior Grocery Shopping Transportation Services (COTPA2020047), estimated annual cost $50,000, July 1, 2023 through June 30, 2024. J. Renew agreements with Community Action Agency of Oklahoma City, Oklahoma/Canadian Counties, Inc. for the Provision of Senior Congregate Meal Transportation Services, Senior Grocery Shopping Transportation Services, and Senior Non­Emergency Medical Transportation Services in Oklahoma and Northern Cleveland Counties (COTPA2020047), estimated annual cost $155,000, July 1, 2023 through June 30, 2024. K. Renew agreement with New Yellow Cab, LLC for the provision of Senior Interim Urgent Need Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties and Social Service Transportation (COTPA2020047), estimated annual cost $20,000, July 1, 2023 through June 30, 2024. L. Renew agreement with Daily Living Center, Inc. for the Provision of Senior Non­ Emergency Medical Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties (COTPA­22­025A), estimated annual cost $100,000, July 1, 2023 through June 30, 2024. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Joint Resolution with the City of Oklahoma City, Lessor, and Central Oklahoma Transportation and Parking Authority, Lessee, authorizing waiving the ninety­day notice requirement and agreeing to renew the lease agreement for use of the property known as the Santa Fe East Lot for parking operations, estimated net revenue $85,000, retroactive from March 30, 2022, through March 29, 2027. B. Resolution approving Phase I of OKC Moves proposed schedule and service modifications, and establishing a route for RAPID NW. C. Change Order No. 1 on project MB­1576­2, EMBARK Transit Center Building Renovations, 501 N Hudson Ave., cost increase of $56,599.53. D. Conceptual Report from TEIM Design, PLLC, Project MC­0672, First Americans Museum River Boat Landing. VII. RATIFICATION OF CLAIMS AND PAYROLL  D. Conceptual Report from TEIM Design, PLLC, Project MC­0672, First Americans Museum River Boat Landing. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period April 4 through April 25, 2023 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the month ended March 31, 2023 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Bus Rapid Transit (BRT) Update and Transit System Report B. Presentation of Capital Improvement Projects C. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT