COTPA Board Meeting

Time: 9:00 AM Date: June 02, 2023 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Chris Kauffman, Chairperson Bernard L. Semtner, III, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Meg McElhaney David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: June 02, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Rolling Oklahoma Classroom (ROC) Presentation by Kristen Joyner III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the May 5, 2023 COTPA Board meeting B. Minutes of the May 30, 2023 special meeting of the COTPA Finance Committee V. CONSENT DOCKET A. Resolution approving payment to the American Public Transportation for Fiscal Year 2024 dues in the amount of $35, 500, July 1, 2023 through June 30, 2024. B. Resolution ratifying the Administrator’s action accepting grant awards and executing grant agreements with Areawide Aging Agency of Oklahoma, Inc. for senior transportation services, estimated cost $27,500, estimated revenue $344,243, July 1, 2023 through June 30, 2024. C. Resolution authorizing a change in the cost estimate for Professional Services Agreements with Koch Communications (COTPA21­020­23) for marketing and public relations services, for additional tasks related to the Northwest Bus Rapid Transit implementation and OKC Moves service changes, estimated cost increase of $200,000, for the period ending November 1, 2023. Consent Docket. COTPA meetings can be watched live on Cox Cable Channel 20. Meetings are replayed Tuesday evening starting at 6:30 p.m. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: June 02, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Rolling Oklahoma Classroom (ROC) Presentation by Kristen Joyner III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the May 5, 2023 COTPA Board meeting B. Minutes of the May 30, 2023 special meeting of the COTPA Finance Committee V. CONSENT DOCKET A. Resolution approving payment to the American Public Transportation for Fiscal Year 2024 dues in the amount of $35, 500, July 1, 2023 through June 30, 2024. B. Resolution ratifying the Administrator’s action accepting grant awards and executing grant agreements with Areawide Aging Agency of Oklahoma, Inc. for senior transportation services, estimated cost $27,500, estimated revenue $344,243, July 1, 2023 through June 30, 2024. C. Resolution authorizing a change in the cost estimate for Professional Services Agreements with Koch Communications (COTPA21­020­23) for marketing and public relations services, for additional tasks related to the Northwest Bus Rapid Transit implementation and OKC Moves service changes, estimated cost increase of $200,000, for the period ending November 1, 2023. D. Resolution declaring vehicles as surplus; and authorizing the Administrator, or designee, to dispose of surplus items in compliance with Purchasing Polices and Procedures. E. Resolution waiving fares on fixed­route bus, Zone 1 and Zone 1A ADA Paratransit, Streetcar, RAPID, and Spokies services on specified Free Fare Days in Fiscal Year 2024 (Attachment “A”). F. Resolution approving proposed fare and fee schedules for transit, parking, and administrative services, including setting fares for new RAPID Bus Rapid Transit service and expanding the Haul Pass Program for customers aged 18 and under, effective August 1, 2023.  F. Resolution approving proposed fare and fee schedules for transit, parking, and administrative services, including setting fares for new RAPID Bus Rapid Transit service and expanding the Haul Pass Program for customers aged 18 and under, effective August 1, 2023. G. Resolution rescinding the prior action approving the parking agreement with the City of Oklahoma City at Sheridan Walker Garage and the Arts District Garage; and approving the Parking Agreement with the addition of language allowing members of City boards and commissions to choose validated parking or an EMBARK one day universal transit pass. H. Agreement with the Daily Living Centers, Inc. for Senior Day Services Transportation, estimated annual cost $12,000, July 1, 2023 through June 30, 2028. I. Agreement with the City of Moore to provide senior non­emergency medial transportation services, estimated revenue $15,000, July 1, 202 through June 30, 2024. J. Addendum A to the Memorandum of Agreement with the Oklahoma Department of Environmental Quality On­Road Program to extend the completion date. K. Professional Services Agreement with Glen Earley to provide consultation services to support the financial services division, estimated annual cost of $50,000, retroactive to May 26, 2023 through May 25, 2024. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Amended and Restated Professional Services Agreement with Herzog Transit Services, Inc. (COTPA SS24­C244103) for the operation and maintenance of the Oklahoma City Streetcar System, estimated annual cost, $4,500,000, July 1, 2023, through June 30, 2028. B. Sole Source Professional Services Agreement with B&C Transit Company, Inc. for software, hardware, and ongoing system support with the Streetcar’s Supervisory Control and Data Acquisition System, estimated cost $100,000, June 2, 2023 through June 1, 2024. C. Professional Services Agreement with Mental Health Association of Oklahoma (COTPA C244102) to administer a Social Service Mental Health Outreach Program, estimated annual cost $55,000, June 2, 2023, through June 1, 2024. D. Interlocal Service Agreement with the City of Norman for provision of transportation services,vehicle cleaning, washing, and fueling services by EMBARK for fixed route and paratransit bus services, estimated cost of service $3,746,639.97, administration fee $374,664, and risk assumption fee $200,000 all to be paid by Norman, effective July 1, 2023 to June 30, 2024. E. Amendment No. 4 and Change Order No. 4 on Projects MC­0619, MS­0123 and WC­1029, Northwest Bus Rapid Transit, Transit Center Downtown at North Broadway Avenue and West Main Street, providing service north on North Classen Boulevard to Northwest Expressway and Meridian Avenue, cost increase of $1,549,322.84. F. Amendment No. 3 for project MC­0681 Revised 2, Regatta Park Improvements, Zone G, Boathouse District; cost decrease of $30,708; accepting the project and  Classen Boulevard to Northwest Expressway and Meridian Avenue, cost increase of $1,549,322.84. F. Amendment No. 3 for project MC­0681 Revised 2, Regatta Park Improvements, Zone G, Boathouse District; cost decrease of $30,708; accepting the project and placing maintenance bond into effect. G. Amendment No. 1 to contract for engineering services with TEIM Design, PLLC, Project MC­0672, First Americans Museum River Boat Landing, fee increase of $589,890. H. Amendment No. 1 and Renewal No. 3 of Professional Services Agreement with Alpha Vu (COTPA 21­044­24) , upgrading services for market research and data mining services, estimated annual cost $160,000, July 1, 2023 through June 30, 2024. I. Resolution adopting the Central Oklahoma Transportation and Parking Authority Fiscal Year 2024 Budget; and directing the Administrator to implement the budget. J. Resolution adopting the Central Oklahoma Transportation and Parking Authority Five­Year Capital Improvement Plan updated for Fiscal Years 2024­2028. K. 1. Resolution approving the agreement with the Amalgamated Transit Union, Local 993, retroactive to July 2022 through June 30, 2025; and authorizing the administrator to execute the agreement; AND/OR 2. Enter into Executive Session to discuss the Collective Bargaining Agreement with Amalgamated Transit Union, Local 993, as authorized by 25 O.S (2022) 307 (B)(2). VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period May 2 through May 31, 2023. VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the month ended April 30, 2023 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Bus Rapid Transit (BRT) Update B. Presentation of the Safety, Security and Training Report C. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT