COTPA Board Meeting

Time: 9:00 AM Date: December 01, 2023 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Chris Kauffman David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​ 3 705 or TDD (405) 297​­2020 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairman, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairman, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is Administrator and the device containing the presentation is provided to the Administrative Specialist three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: December 01, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRPERSON A. Partnership: EMBARK and MHAOK, presented by Kelly Fry III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the November 3, 2023 COTPA Board meeting V. CONSENT DOCKET A. Interlocal Cooperative Agreement with Rose State College (C244108) for transit services related to Route 015 and Route 019 fixed­route bus services, retroactive to July 1, 2023 through June 30, 2024, revenue of $32,766. B. Receive Post Delivery Buy America Audit Report for eleven paratransit vans rolling stock procured from State Contract Creative Bus Sales, Inc (COTPA­ SW0797C); and approve Federal Motor Vehicle Safety Standards, Purchaser Requirements, and Buy America Compliance Certifications. C. Amendment No. 1 to terminate the Lease Agreement with OKJackalope, LLC. D. Amendment No. 1 to Contract with Howard and Associates Architects, Project MB­1549, to provide architectural services for the renovations at the EMBARK Administration Building, 2000 S. May Avenue, fee increase of $99,000. VI. ITEMS FOR INDIVIDUAL CONSIDERATION member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: December 01, 2023 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRPERSON A. Partnership: EMBARK and MHAOK, presented by Kelly Fry III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the November 3, 2023 COTPA Board meeting V. CONSENT DOCKET A. Interlocal Cooperative Agreement with Rose State College (C244108) for transit services related to Route 015 and Route 019 fixed­route bus services, retroactive to July 1, 2023 through June 30, 2024, revenue of $32,766. B. Receive Post Delivery Buy America Audit Report for eleven paratransit vans rolling stock procured from State Contract Creative Bus Sales, Inc (COTPA­ SW0797C); and approve Federal Motor Vehicle Safety Standards, Purchaser Requirements, and Buy America Compliance Certifications. C. Amendment No. 1 to terminate the Lease Agreement with OKJackalope, LLC. D. Amendment No. 1 to Contract with Howard and Associates Architects, Project MB­1549, to provide architectural services for the renovations at the EMBARK Administration Building, 2000 S. May Avenue, fee increase of $99,000. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Amendment No. 6 and Change Order No. 6 on Projects MC­0619, MS­0123 and WC­1029, Northwest Bus Rapid Transit, Transit Center Downtown at North Broadway Avenue and West Main Street, providing service north on North Classen Boulevard to Northwest Expressway and Meridian Avenue, cost increase of $265,026.99. B. Approve Final Plans and Specifications for Project MC­0672, First Americans Museum River Boat Landing; and authorize the Administrator to advertise for bids. C. Interlocal Agreement with the Oklahoma Department of Human Services for the continuation of the Climb Ride Program, to include, the immediate expansion of services up to an additional 50 families and a second Mobility Programs  Museum River Boat Landing; and authorize the Administrator to advertise for bids. C. Interlocal Agreement with the Oklahoma Department of Human Services for the continuation of the Climb Ride Program, to include, the immediate expansion of services up to an additional 50 families and a second Mobility Programs Coordinator, April 1, 2024 through June 30, 2024, estimated cost $899,104, estimated revenue $899,104. D. Joint Resolution with the Association of Central Oklahoma Governments Metropolitan Planning Organization and the Oklahoma Department of Transportation designating the Central Oklahoma Transportation and Parking Authority as the Section 5310 Program Recipient for the Oklahoma City Urbanized Area. E. Professional Services Agreement with ReMerge of Oklahoma County for the provision of in­house transportation services and on­demand transportation services to clients of ReMerge, December 1, 2023 through June 30, 2024, estimated annual revenue $136,500, estimated annual cost $135,000. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period November 1 through November 28, 2023 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the month ended October 31, 2023 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Bus Rapid Transit (BRT) Update B. Presentation of the Marketing and Community Engagement Report C. Presentation of the Safety, Security and Training Report D. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT