COTPA Board Meeting

Time: 9:00 AM Date: January 05, 2024 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Chris Kauffman David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: January 05, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the December 1, 2023 COTPA Board meeting V. CONSENT DOCKET A. Renewal No. 1 with Bradford & Wilson PLLC for the leased premises at 431 West Main Street, Suite D, Oklahoma City, Oklahoma, estimated annual revenue $19,539, January 14, 2024 through January 13, 2029. B. Renewal No. 3 with Nelson Nygaard Consulting Associates, Inc. (COTPA 2021­ 005­25), for additional tasks related to the comprehensive operational analysis, estimated cost $250,000, January 8, 2024 through January 7, 2025. C. Renewal No 4. with McAfee & Taft, A Professional Corporation (COTPA 2020­ 026­25), for labor legal services, estimated annual cost $80,000, March 6, 2024 through March 5, 2025. D. Renewal No 4. with Kutak Rock LLP (COTPA 2020­025­25), for legal services on pension matters, estimated annual cost $13,000, March 6, 2024 through March 5, 2025. E. Resolution approving the recommendation of a new committee member, Emilee Palmer, to serve on the Central Oklahoma Transportation and Parking Authority member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: January 05, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the December 1, 2023 COTPA Board meeting V. CONSENT DOCKET A. Renewal No. 1 with Bradford & Wilson PLLC for the leased premises at 431 West Main Street, Suite D, Oklahoma City, Oklahoma, estimated annual revenue $19,539, January 14, 2024 through January 13, 2029. B. Renewal No. 3 with Nelson Nygaard Consulting Associates, Inc. (COTPA 2021­ 005­25), for additional tasks related to the comprehensive operational analysis, estimated cost $250,000, January 8, 2024 through January 7, 2025. C. Renewal No 4. with McAfee & Taft, A Professional Corporation (COTPA 2020­ 026­25), for labor legal services, estimated annual cost $80,000, March 6, 2024 through March 5, 2025. D. Renewal No 4. with Kutak Rock LLP (COTPA 2020­025­25), for legal services on pension matters, estimated annual cost $13,000, March 6, 2024 through March 5, 2025. E. Resolution approving the recommendation of a new committee member, Emilee Palmer, to serve on the Central Oklahoma Transportation and Parking Authority Pension Plan Committee. F. Resolution approving the amendments to the asset allocations in the Central Oklahoma Transportation and Parking Authority Pension Plan's Investment Policy on the recommendation of the Bank of Oklahoma Financial Investment Fund Manager. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Amendment No. 1 with Clarity Coffee, LLC, for the leased premises at 431 West Main Street, Suite A, Oklahoma City, Oklahoma, estimated annual revenue $27,157, term extended to March 31, 2024. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Amendment No. 1 with Clarity Coffee, LLC, for the leased premises at 431 West Main Street, Suite A, Oklahoma City, Oklahoma, estimated annual revenue $27,157, term extended to March 31, 2024. B. Amendment No.1 with Tolar Manufacturing Company Inc. (COTPA BVB202018_24) for additional bus stop amenities, estimated annual cost of $385,000. C. Amendment No. 2 to Restatement of Agreement with Tyler Outdoor Advertising LLC (COTPA C244122), for media, advertising and bus stop shelter repairs services, estimated minimum annual net revenue $72,000, retroactive to January 1, 2024 through December 31, 2034. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period December 5 through December 27, 2023. VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actuals for the month ended November 30, 2023 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Bus Rapid Transit (BRT) Update B. Presentation of the Mobility Management Services Report C. Presentation of the Parking Services Report D. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT